Written CommunicationsPRC 03/05/2020
Item #3 California
Association of Parks and
Recreation Commissioners
and Board Members
Written Communications
CALIFORNIA ASSOCIATION OF PARK & RECREATION
COMMISSIONERS & BOARD MEMBERS
A NON-PROFIT CORPORATION SINCE 1993
• Founded- 1968
February 10, 2020
OFFICERS 2019
Jeff Milkes
President
Loretta Herrin
Recreation and Community Services Director
Lake Forest
City of Cupertino
President Elect
10300 Torre Avenue
Betsy Truax
Cupertino, CA 95014-3202
Mammoth Lakes
Vice President
Greetings Director Milkes,
Bill Lock
South San Francisco
Over the past 50 years, the leadership of the California Association of Parks & Recreation
Treasurer
Steve Hoagland
Commissioners & Board Members has engaged with your agency one time or another.
Bay Point
Like most organizations, our membership numbers have increased and decreased
Secretary
depending on leadership changes, economy, or fulfilling member needs. Each
Dave Benevento
membership is important to us and we want you back! For some reason we lost your
Folsom
organization; and, regardless of the reason, we believe we have something to offer your
Immediate Past President
City and your Parks & Recreation Commissioners.
Bill Carman
Moraga
To enhance Cupertino's return to the Association, we are currently offering 17 months of
Executive Director
membership at the cost of 12 months. If you rejoin today your organization will receive
Paul Romero
the months of February through June at no cost. Renew today and beat the membership
fee increase anticipated to go into effect on July 1, 2020.
CAPRCBM is also presenting four training sessions geared to Planning Commissions this
March in conjunction at the CPRS Conference and Expo at Long Beach, CA. Renew now
and support Citizen Advocacy in California and the park profession that "Makes Life
Better." I have also included brochures to share with your commissioners, as well as a
synopsis of Membership Benefits.
We want Cupertino back into the Association of Park Commissioners & Board Members.
Go to https://www.caprcbm.org/2019-2020-renewals.html or contact us by email at
contact@caprcbm.org. Or, if you have questions call (916) 693-5207 M-F, 8 am to 5 pm.
Sincerely,
Patricia Bentson
Gilroy Parks & Recreation Commissioner and CAPRCBM Board Member
1750;Prairie City Road - Suite 130-PMB 157 • Folsom, California 95630-9579
Email contact@caprcbm.org a Telephone (916) 693-5207 • Website www.CAPRCBM.org
Affiliated with the California Park & Recreation Society and the National Recreation & Park Association, Citizen Branch
Membership Benefits 2019-2020
Agency members receive significant benefits that make joining the
Association not only cost effective but also a great value. Benefits include the
following:
* Cost to attend the annual CPRS Conference and Expo at the
professional member rate. This is a significant cost saving and is
extended to all Commissioners who register for the Conference and
Expo.
* Participation in workshops or training sessions at minimal or no cost.
Sessions offered by the Association may be sponsored by private
partners, sponsoring businesses, or a benefactor.
* Participation in YouTube training webinars that require membership
access code.
Monthly newsletter and updates on events and activities.
• Reduced cost for tours and educational trips to selected park sites.
. Legislative support for State and Federal bills affecting parks and
recreation.
• Participation in networking at the annual Banquet held in conjunction
with the CPRS Conference and Expo.
. Help in problem solving on relevant issues confronting your
organization.
Award and/or recognition for programs or projects, outstanding
Commissioner/Board member, outstanding professional, or outstanding
Commission. Awards are presented annually and your organization
must be an Association member to receive and award.
Undoubtedly, their is value in membership!
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CAPRCBM Mission:
California Association of Park & Recreation
Commissioners and Board Members
(CAPRCBM) provide education, networking
and advocacy that enhance the role of
commissioners and board members.
_
AFFILIATED WITH THE CALIFORNIA PARK AND
IONA RECREATION SOCIETY AND THE NATIONAL
RECREATION AND PARK ASSOCIATION.
PurposeGoals &
The Benefits
Membership
To promote the advancement of - park,
Annual Awards: Members are eligible
Categories
recreation - • • • • -
for, and encouraged to, nominate fellow
o���a�ssocq��
°l�
throughout the state, throughmembers
for annual awards presented at
development of •ng individual - • group
the Awards Banquet held concurrent with
Usti
Agency member —Each o o
citizen involvement and participation;
the California Park and Recreation
Commissioner or Board R R w
a
To
annual conference in March.
Member receives the s 'C1O,
strengthenSociety
expan
Award categories include:
same benefits as part of the �NERS� B0��0
effectiveness of Irk • recreation
••, • • commissions • the
o Outstanding Commission or
agency membership. Annual
Board Member
agency membership is $225.
accomplishment of grea_ public service.
•• of
To • • • _ _ education
o Outstanding Board or Commission
Individual members —Individual members,
• .needs,past
groups
o Outstanding Professional
presidents, and Commissioners or
opportunities • potential recreation,
o Outstanding Project / Program
Board Members who are not part of an
•" • conservation throughout
o Honorary Life Member/ Presidents
agency membership. Individual membership
the state;
Awards are two additional categories that
is $40 and is pro -rated by quarter depending
are infrequently nominated and awarded.
upon when membership commences.
• encourage the• st efficientand effective
organization . administration • park,Reduced
registration fees for the CPRS
Sponsoring member- Sponsoring
recreation. conservation services at all
annual conference (member agencies).
membership of $200 is open to vendors,
levels • to provide continuous
Academy Training: These are intensive, topic
business, and supporters of CAPRCBM
of • •n at local, state, district, and
driven sessions for our members (at no
who do not qualify for agency or individual
national
additional cost) offered in member -centric
membership.
To work forthe proper r- •= • - •
geographic locations numerous times per
Honorary member- Periodically, CAPRCBM
financial support • park, recreation, •
year. Topics include:
recognizes individuals who have provided
conservation services at all levels;
o Public finance process
outstanding service to the Association
To provide guidelines f•
o Working with elected officials
and the Board of Directors bestows the
government lliso
Ethics
recognition of honorary member. Honorary
to recreation,parks and
o Conducting public meetings
members pay no dues.
conservation..
o Advocacy
request,"expert
o Role of Commissioners
witnesses"before legislative
and Board Members
and,
To implement and accomplish such
programscommittees;
or proposals•
the purpose of organization.
I.
AL IWO
PRC 03/05/2020
Item #7 Rancho Rinconada
Recreation & Park District
Written Communications
From: Sophia Badillo Rancho Pool Board Reform
To: City Council ; Gooal Kumaranpan; Xianachen Xu; Carol Stanek; Cupertino City Manager"s
Office; Nees a am e; i o upertino Parks and Recreation Commission; -
Subject: Re: Clarifying misunderstandings from my meeting with Randy Schwartz - Cupertino parks and recs director - on
February 10, 2020
Date: Tuesday, March 3, 2020 5:03:32 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
I also want to mention Randy's notes says sandy mentioned something about "we thinking
there are kickbacks."
I dont know who "we" refers to. I never said anything about kickbacks in any meeting.
I want to clarify this.
Sandy and I are two different people.
She is responsible for what she says.
In the future I would like to meet separately so there is no confusion. This way I have a chance
to discuss my own notes and concerns.
Thank you,
Sophia
On Mon Mar 2 2020 9:30 PM So hia Badillo Rancho Pool Board Reform
> wrote:
A number things from Randy's notes from my meeting with him need to be clarified.
I would like to do this at the next parks and recs meeting this thursday March 5.
Randy's notes what Sophia said: The private rentals schedule and 20 hours of lap swim
take all of the pool time
Correction:
I said that an employee's private school - oasis swimming school - has rented the pool on the
weekends while residents have problems renting the school for their child's birthday party.
Rental time are harder for the tax paying residents to get.
Please see screenshot below of what I was referring to:
https://photos.=12oo.gl/KuUTzU8UOXdNp I JJ8
In addition, i said the pool only has lap swim hours during the morning. And while it's only
open roughly 20 hours a week during the winter months, the pool doesnt have evening lap
swim despite demand as seen as people waiting at Fremont high school and Rancho
residents stating more even lap swim hours.
I also mentioned evening and weekend lap swim program was mentioned in a previous
Rancho board meeting years ago but never implemented.
Please see screenshot from Dec 2013 Rancho meeting regarding extending lap swim by
having the evening and weekend lap swim run concurrently with other programs. However
this was never implemented and now an employee's swim school is usually booked on the
weekends instead of Rancho's own programs or residents using the pool:
https://photos.appoo.gl/68R57Ez3P9ps8EMS6
https:Hphotos.app. goo. gl/n9r5JcYeetCgDxcs7
Randy's notes what Sophia said:
The board does not allow anyone to record the meetings.
Correction:
I mentioned that the Rancho board and management said it was not feasible to buy
equipment to record the meetings because people live within 1 to 2 miles of the district. I
mentioned that I bought a chromebook and microphone for a total of 200 bucks and
streamed the meetings on YouTube for free. This is because most people cant get to the
meetings at 630pm on a weekday but still should be able to see the meetings.
I mentioned I got resistance from Rancho District Manager Kevin Davis for recording the
meetings as a board member because of AB510 and got an email from him stating AB 510.
Kevin told me I should stop recording the meetings in april 2019. However i did more
research and AB 510 mentioned nothing regarding my not having permission to record the
meetings.
Screenshot of email I'm referring to:
htjps://photos.appoo.gl/zcW2saU5xggWZsx7
Randy's notes what Sophia said:
Sophia was on the board for 5 or 6 months and not allowed to see the budget or audit
report
Correction:
I mentioned that I was on the board and had resistance seeing documentation
regarding the budget and audit. I never said I was not allowed to see the actual
budget or audit. These documents were posted online on the Rancho website.
However, I had resistance getting supporting financial documents for the District
budget and audit especially since I noticed account amounts didnt match on the
audit with the account amounts from the balance sheets from the Rancho board
meetings.
Please see here regarding my resistance getting financial information regarding the
budget and audit:
https://docs.google.com/document/d/l ccHb7vSl-
FJesRYxY8chjjE8ifPs2jb3XZaA72vPPXw/edit?usp=drivesdk
Randy's notes what Sophia said:
City needs to take over RRRPD because the board didn't listen to their ideas
Correction:
I never said the statement above. I mentioned that I had problems getting things on the
agenda for example talking about having the pool have cameras for safety issues, increasing
lap swim to evenings and having the pool take credit cards.
Randy's notes what Sophia said:
Nancy Clark (County Counsel) was in closed session and has something going on with
Kevin.
Correction:
I never said the above statement.
Randy's notes what Sophia said:
City needs to lay off Kevin
Correction:
I said that if the city takes over the Rancho rinconada district, the current district manager
should not be part of the transition be I have seen issues with financial mismanagement, lack
of outreach to residents and safety issues like people using the pool while it is closed,
including board member Steve Wesolowski.
Please see pic of board member using pool:
https://photos.agoo. gl/WTDV30eJvnnJXBST7
Randy's notes what Sophia said:
The fence is very low, there are no security cameras and there was almost a
drowning there once.
Correction:
I never mentioned the height of the fence but said that I had heard of people
jumping or climbing the fence to use the pool during closed hours. I also told Randy
I brought up my safety and liability concerns at a lafco meeting last year.
Please see screenshot about my safety concerns brought up at the april 2019 lafco
meeting:
https://photos.app.goo.gI/p3E3YisSaWcBemnSA
Thank you for your time. Please let me know if you have any questions or need me to clarify
anything.
Sophia Badillo
Independent audit for FY ending June 2017 was passed by the board in December 2017 yet is filled with
inconsistencies.
Audit:
https://drive.google.com/file/d/lwWjjTRn3X6003KMjB6S2geMxzehNklz /view
RANCHO RINCONADA BOARD MEETING
Minutes
6:30 PM, December 14th, 2017 - Rancho Rinconada Recreation HaH
Sandy called the meeting to order at 6:30 pm
Board present: Miriam Salo (6:32 pm), Patricia Bustamante, Sandra Yeaton, Steve Wesolowski
Staff & Guest: Michael Bryant, Kevin Davis
DRAFT AUDIT REVIEW & APPROVAL
Steve made a motion to approve the draft audit
Motion passed: In favor Miriam, Patricia, Sandra, Steve
Corresponding data from this audit do not match from the Rancho District's balance sheet for FY ending June
2017. This balance sheet was unanimously approved by the attending board members at the August 2017
meeting.
Balance Sheet:
https://drive.google.com/file/d/OB5kvNf1 FXvNARzBpclQOeTgzQTQ/view
RANCHO RINCONADA BOARD MEETING
Minutes
6:30 PM, AugasF 101h. 2017 - Rane Iro Rlnranada Recreation Hall
Sandra called the meeting to order at 630 pm
Board present: Julie Jervis, Minam Salo, Patricia Bustamante, Sandra Yeaton, Steve Wesolowski
Staff present: Kevin DAvis
COMMUNICATIONS
There were no earnmuniratinns at this time,
CONSENT CALENDAR
Julie made a motion to approve the consent calendar
Motion pas". In favor- Julie, Miriam, Patricia, Sandra, Steve. Against - Hone
t, June iinanciai repun
Some financial inconsistencies examples include Current value of fixed assets, Current County cash account
balance, checking accounts balances, checking accounts balances, Deferred revenue, Current Liabilities, and
Accrued compensation.
For FY ending
Current
Current
checking
Deferred
Current
Accrued
6/30/17
value of
County
accounts
revenue
Liabilities
compensation
fixed
cash
balances
assets
account
balance
Balance Sheet
1,083,671
819,625
172,335
124,640
176,610
34,922
Audit
1,016,322
819,625
174,780
124,600
127,890
41,348
pg. 9 and
818,199
pg 11
DISCREPANCIES
67,349
1426
2445
40
48720
6426
BTN
BALANCE SHEET
AND
AUDIT
Current Value of Fixed Assets:
Balance Sheet Amount: 1,083,671
Audit Amount: 1,016,322
fined ►►SWtS
Land 186,546
[Wilding A Irvrover ts 194.2ss 194,255
s,wir wwq PWI 'het Boo 5 3,21
towipm - rmn book vik 5 69,354 S 69,474 AND
Tot aI Feted Ass@ts 1.093.671 $ 1A .791
------------------------------------------------------------------------------------------------------
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Current County cash account balance
Balance Sheet Amount: 819,625
Audit Amount: 819,625 pg. 9 and 818,199 pg 11
Checking accounts balance
Balance Sheet Amount: 172,335
Audit Amount: 174,780
Petty cash and cash on hand
Balance Sheet Amount: 1,599
Audit Amount: 1,683
MU TS
(heckwt&/Savmgs
Cash - CoLmty Actourd
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VOB-Ous+ness Checlion
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Cash om HAnd
Total ChecklnElSavings S
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�Manaal rmslnulloWil TruaT deparlmool or agimt bw nal li
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uninsured, we not tegislrred In ihr name of She go-vernrnen:
N the Munl#r paFllr, ItUSI depattrnimt lot eQQni bul not in'
ao et ihr fr and In kcal tinangal Intuluumi ;
ulions, all lymi". rrisy exceeLd iederallk miuwed IImITs of 1125� c..Fr T
ed Orly IoaM In Such 60:"fill 16119049emrnt believes III
sificsnt credal risk ielaled la cash
in al June 30, 2017 conrrslyd of Iiit Wawing
7Q1F '
Cash h114 vdllh 4116 CGu my
l 4,bb ;
Cttrck ing
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Money Mit1w
54.218
PeTly cawA and Gast+ on hand
--------------------------------------------------
i t,44Fi30i ;
Jun 30, 11 31,17 ,
A19.62S
$
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139. M
S
124.720 S
S0,228
;
S0,215
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sw
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3 9d 791
bld t1i4 �
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1�b1fy_,17�_
Deferred revenue
Balance Sheet Amount: 124,640
Audit Amount: 124,600
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Current Liabilities:
Balance Sheet Amount: 176,610
Audit Amount: 127,890
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TOTAL ASMrB
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1_ne I ow
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+my"Milo $
I#4rA {
i7J?7 11 q.lu!
119%
MIL>M 05Fo1Lh }
1.650 f
xM } 44 i
M 9%
06*0 ti—L ra�Y i
3,rr �
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IM 1
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.pvw;~Lioww $
Omw
H.FM } i1Ljm
Inn%
INMUA MM 3
UMAM 1
►j " ! WAN
lrr.ls
Accrued compensation:
Balance Sheet Amount: 34,922
Audit Amount: 41,348
Accrued corrlpensatton is co+nprhsed of accrued ocmpensared absences, accrued wages, and
accrued payrcA tavea for payr6l earned in the last week of the flscal wear but pabd in the first
week of the subsequent fiscal year. Accrued wades at June 30. Z017 were $15,074.,Total
compensated abserces at June 30, 2017 were $23,984, Acmed poyrcAf takes at June 30, 2417
were S 1. 28G-
I-MiLMES & EQLPr"
L �abrklxs
Current Luhj4tles
XCMMi P&V4lt e
AkL"nts ❑ayMb* $
tntad Afeewl4 Path S
€reopt {#+05
Chase Credot Care S
TwealCrrId Cjrds 5
01hu €wrL"n Lkkiliton
brlerred RemnLe 5
Med WW1 S
w<„t#t OFrpovts S
"Dip ramnF."at S
Ago WW +raUDWs
Srkrt tax Pa"Nbse S
Tula) Other €urTenl Li: 5
Tpi4l CwriM M ks f
wn W. 17
Miy 31, 17
Chi
% C %&W
13,013
$ 16.269
$
{8,2W
'20.0%
134p13
S 16,20
S
13.2561
-MM
k 320
S 1,954
S
f4m)
-32-m
i,3I0
S i.95Q
S
M"I
-32.3%
Z7�,d40
$
124,6M
100Cft
Man
S 22.323
$
(6.2461
-28 0%
2.630
$ 3.950
5
(1,3001
•33.l94
1, 1a
S IA598
S
(9121
•14.2%
17 $
37,ssa
les
S 32
$
73
731Ax
162.176
S 63.561
5
11b,1i#
25+6.2%
971WO
f 6).779
3
1U.830
1764%
Once again, some FY ending June 30, 2017 financial inconsistencies examples include:
Current value of fixed assets
Current County cash account balance
Checking accounts balances
Petty cash and cash on hand amounts
Deferred revenue
Current Liabilities
Accrued compensation