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Presentations Parks and Recreation Commission Special Meeting 12/7/20 Presentations Item #3 Athletic Field Use Policy Youth Sports Organization Feedback and Next Steps PRC Meeting 12.7.20 Item #3 Athletic Field Use Policy Feedback from Youth Sports Organizations, and Next Steps December CUPERTINO Agenda . Youth Sports Organization (YSO) Outreach and Feedback • Current Policy:Sunday Field Use Sunday Field Use: Comparative Analysis Next Steps 2 1 PRC Meeting 12.7.20 Item #3 Current ®®® Tournament Use Golden Triangle Soccer Cupertino Football Club(Soccer) Current Policy Sunday Field Use • Two Sunday permit dates per year, per organization may be granted by staff to accommodate special tournaments or events (not regularly scheduled league play). • An organization providing a unique recreational opportunity,such as one serving special needs youth, may be assigned a special priority status following review of their offering by the Parks and Recreation Commission, including use of fields on Sunday. -AYSO-64 VIP (soccer adaptive needs program) -Little League Challenger (baseball adaptive needs program) 4 2 PRC Meeting 12.7.20 Item #3 Sunday Field Use Comparative Analysis Sunday play allowed: • Campbell • Redwood City • Los Altos • San Jose • Menlo Park • Santa Clara • Morgan Hill • Santa Cruz • Mountain View • Sunnyvale • Palo Alto Sunday play restricted: • Cupertino 5 Next Steps • Community outreach • Return to Parks and Recreation Commission for review of proposed policy • Present policy to City Council 6 3 MeetingPRC 12.7.20 Item #3 Questions? Jenny Koverman Recreation Supervisor Parks and Recreation Commission Special Meeting 12/7/20 Presentations Item #4 Status of the Fiscal Year 2020-21 Work Program and First Quarter Budget Work Program • • Budget Update December CITY OF CUPERTINO Agenda • Commission Work Program Update • Online Dashboard and Demonstration • Items Extended From FY 2019-20 • State of the Trails • First Quarter Budget Report PRC Meeting 12.7.20 Item #4 Commission Work Program Update ❑CITY Online Dashboard and Demonstration Q Projects s Budget Rem�nm g by Pr jeer sARive Projects by Progress nu.axPr/acts by Pr jeR Category P.j� P= Fmmh —Pl- mh -g- 3 Commission Work Program Update O CITY OF Pro act Detail Do s Off Leash Area(DOLA) Budget Budge[&pended Budg[Remaining Online Dashboard and Demonstration 2 Commission Work Program Update Blackberry Farm Golf Course Needs Assessment CUPERTINO rluject De'di, BLackberry Farm Gat Course Needs Assessment ,,, Commission Work Program Update Blackberry Farm Golf Course Feasibility Study Execute contract with Facilitate outreach to Engaged previous the consultant for the key stakeholders consultant to perform golf course feasibility about future options of a revised needs study to include an the golf course. assessment of the golf updated scope of Present draft study to course work PRC and City Council t t t Research performed Consultant will assess Resubmit for final on local,similarly sized options and financial approval and municipal golf courses. impacts for golf course adoption Currently updating and present draft scope of work to study to City for review provide to the and feedback consultant Commission Work Program Update Dog Off Leash Area (DOLA) ° CUPERTINO .- „ $1 1 1 $1 1 1 '.1 0d-y ftmgt. _. Commission Work Program Update Dog Off Leash Area (DOLA) Initial trial performed and Initial comparative analysis of extended.Research other neighboring cities with existing potential locations and present DOLAS completed results to the PRC t t Survey administered to Present trial results and neighboring residents of recommend additional sites to Jollyman Park.PRC approved City Council.Determine if trial is initial trial successful,request approval and implement DOLAs Commission Work Program Update Parks & Recreation Dept Strategic Plan © ProjectDetail CUPERTINO pl- Commission Work Program Update Parks & Recreation Dept Strategic Plan Finalize prioritization for Prioritization of amenity park amenity Engage with Public Works improvements.Gather improvements and to identify ongoing routine feedback from staff and playground replacement park improvements that stakeholders on projects,submit to City's contribute to strategic playground replacement CIP program for plan goals options implementation t t t Research performed on all Present park amenity 18 parks for potential improvements and amenity improvements. playground replacement Reviewed tot lot recommendations to PRC playground equipment at for feedback Creekside and Varian for replacement 1 Commission Work Program Update Rancho Rinconada (RR) Detail Budge Expended Budge Remaining Commission Work Program Update Rancho Rinconada (RR) LAFCO completed a Pending approval of study of three future Prepare application to application from options for RR.Report LAFCO.City Council to LAFCO,work on the was provided to staff review application for annexation of RR into for review approval the City will begin t t f City Council reviewed Merger application will City takes ownership LAFCO report, be submitted to of RR and finalizes recommended LAFCO for the board operations of the site options 1 and 2.City to review surveyed RR residents. PRC recommended option 2 PRC Meeting 12.7.20 Item #4 Commission Work Program Update Use of Athletic Fields - Extended From FY 2019-20 Estimated ® Project Objective ® Sta Date Parks and Recreation Commission ill Use of Athletic Access current Athletic Field TBD pending $30K for field Staff surveyed Youth Sports Fields in Parks Use policy,scheduling COVID and use analysis Organizations(YSO)who process,and fee schedule. potential for and utilize the fields and are Review field use policy, community community continuing with the public including Sunday reservation engagement outreach outreach portion of the study. feasibility,scheduling,and Staff brought an update to program cost recovery. the Parks and Recreation Review use of fields for use as Commission at their a dog off leash area(DOLA) September 3,2020 meeting to include evaluation of the and will provide an update pilot DOLA trial at Jollyman on the YSO survey results at Park.Hold public hearings the December 7,2020 Parks and make recommendation and Recreation Commission to City Council meeting. 13 ExtendedCommission Work Program Update Items From - of -tic Fields in P• Status Started gathering field Performed initial Presented an update use information from outreach to Youth on the status of the surrounding cities. Sports Organizations. project. The first draft of the Performed second Presented an update, revised policy. d of outreach to including feedback SportsYouth - the Youth Organizations and Sports Organizations local - about and surveySunday Sunday - use. 14 7 PRC Meeting 12.7.20 Item #4 Project Objective Parks and Recreation Commission Community Renovate the community McClellan Ranch$1.2M for Construction on the McClellan Garden gardens at McClellan Ranch, Community McClellan Ranch Community Garden Improvements and implement a new process Garden:Early Ranch began in September and is and procedures for a more 2021 Community scheduled to be complete in effective,community-driven Garden early 2021.Volunteer efforts are gardens program.Explore Satellite Garden: pending COVID-19 restrictions. extending community gardens TBD $300K for across other parks in the City. satellite gardens Staff presented and received feedback on the proposed garden bed fees,term,and assignment process at the November 5,2020 Parks and Recreation Commission meeting. Staff have collected information as part of the strategic plan site analysis and are working to determine which parks would be best suited for satellite community gardens. 15 ExtendedCommission Work Program Update Items From StaffCommunity Garden Improvement - Status presentedthe Commission . received feedback on public.Community Gardens City Council awarded the proposed garden were closed to the the construction bed fees,term,and . - process � • Original gardens were Construction started Volunteer efforts are dismantled and on the Community pending COVID-19 rem • -•. Gardens. restrictions. 16 8 PRC Meeting 12.7.20 Item #4 Parks and Recreation Commission Sfafe of the Trgils Connectivity of the City. TBD NA The City purchased the Lawrence-Mitty property in Recommendation of land September 2020 and is now undertaking the purchases,park acquisition annexation process.A planning process for this site and understanding of will be next,including assessing the opportunity to where the community is extend the Saratoga Creek Trail. adequate/lacking.How, as a Commission,can we Linda Vista Trail-City Council approved funding for support trail growth and construction of the trail in November.It will link expansion. McClellan Ranch Preserve to Linda Vista Park. Construction is estimated to start in December or January(weather permitting),after execution of the construction contract.Completion is expected by May(weather permitting). Regnarf Creek Trail-project is in progress and being prepared for bidding.The City Council authorized proceeding with construction as long as bids received are within budget. Junipero Serra Trail-This project is in the beginning stages;trail would extend from DeAnza Boulevard eastward to Calabazas Creek at Vallco Parkway. 17 Commission Work Program Update • - of - TrailsStatus •Purchased on September 2020.Staff is working on • - --Mitty Propertythe annexation process. •CC approved funding for construction in Lin •• Vista TrailNovember. •Project in progress and being prepared for Regnart Creek •Junibidding. •Initial stages. •- • Serra Trail 18 9 First Quarter Budget Overview Adopted Budget Year to Date Actuals Percentage (as of 09/30/20) Used/Received Revenues $3.2M 0. First Quarter uses 25% as a baseline for comparison Reductions in revenue are due to the following: Closure of all indoor and outdoor rental spaces Reduced programming/classes/camp offerings First Quarter Budget Overview Adopted Budget I Year to Date Actuals Percentage (as of 09/30/2 I Used/Received VI-1- Expenses ,• Savings in expenses are due to the following: Four vacant full-time employee positions Reductions in part-time salaries, materials, and contract services related to: • Building closures • Canceled summer events Reduced programs offered 1 PRC Meeting 12.7.20 Item #4 Work Program and Budget Update Questions? CITY OF CUPERTINO 21 11 Parks and Recreation Commission Special Meeting 12/7/20 Presentations Item #5 Community Feedback Regarding Playground Equipment Replacement Options for Creekside Park and Varian Park Tot Lots • 1 Update on Community Feedback Regarding Playground Equipment Replacement December 7, 2020 CITY OF CUPERTINO Agenda Background Parks and Recreation System Master Plan • Community Engagement • Community Feedback Recommended Action • 1 Background Annual Playground Equipment Replacement Project • Established FY 2020-21 • Projected cost $1 ,500,000 over five-years • $300,000 annually • Starting with Creekside and Varian Park Tot Lots Parks and Recreation System Master Plan • Researched themed playground equipment • Survey conducted on theme options • 1 Community Engagement • Signs posted at the parks November 6 Postcards mailed to over 1 ,800 homes • Survey went live through Open City Hall • Open November 6 • Closed December 4 Themes surveyed • Creekside Park: sports or creek theme • Varian Park: farm or nature theme Postcard s What are Your Thoughts on Playground Equtpmerif? The City of Cupertino is in the process of replacing playground equipment I throughout Cupertino based on age,wear,and funding available. This year,the two-to five-year-old playground equipment at Varian Park ` and Creekside Park have been identified as priorities. A f The City will be collecting community feedback from November 9 to December 4,on the desired playground theme for your local park. TAKE THE SURVEY Qa opentownhall.com/9903 To see more about this project,visit cupedino.org/playgroundequipment l�tt�ig��tffP1��1S3•�#m��R�A��'fii�s�l��r�,>�S�fA�]�fi;>;f�»ix6L�• tlF Varian'v�pCreeksideu�V4� � 1L Lyn# fi^L1tYc �K��vMl1A98�12A49i1E�7�Ch�nxliitt�iv��,*�dh;�fi.�n�i�9fJ�.Di. /^� —• *6FP4T9MIA23n it:opentownhall.com/9903 f� -- cupertino.org/playgroundequipment • 1 Community Feedback • Total Respondents: 94 • Cupertino Residents: 85 • Creekside Park Neighbors: 32 • Varian Park Neighbors: 42 Creekside Park Themes i Sports Theme Creek Theme • 1 Community Feedback Creekside Park Tot Lot • All survey responders • Sports Theme: 42 • Creek Theme: 52 • Creekside neighbors • Sports Theme: 14 • Creek Theme: 18 Varian Park Themes ,1k Farm Theme Nature Theme • 1 Community Feedback Varian Park Tot Lot • All survey responders • Farm Theme: 38 • Nature Theme: 56 • Creekside neighbors • Farm Theme: 16 • Nature Theme: 26 Recommended Action Receive an update on community feedback regarding playground equipment replacement options for Creekside Park and Varian Park tots lots. PRC Meeting 12.7.20 Item #5 Questions? 13 7 Parks and Recreation Commission Special Meeting 12/7/20 Presentations Item #6 Monthly Update Reports: Director's Update Director's Update December 7, 2020 SAV,7; l91s CUPERTINO COVID Updates • December 16 - Free COVID testing • Cupertino Senior Center • 9:30 a.m. to 3:45 p.m. • By appointment sccfreetest.org COVID Updates • Stay Home Order and Purple Tier • In effect until January 4, 2021 • Curfew from 10 p.m. to 5 a.m. • Sports Center closed at 9:30 p.m. on weekdays • All indoor programs and activities have been canceled • Refunds are currently in process COVID Updates • Stay Home Order and Purple Tier • Gatherings with other households prohibited • Outdoor gatherings for worship services or political expression allowed • Picnic sites use allowed • Playgrounds are closed cuo.mno.org(coronavhus • Hand sanitizers installed • Varian and Hoover Park is playgrounds COVID Updates • Stay Home Order and Purple Tier • Field use is still allowed (non-contact sports only) • Organized play is not allowed • All fields will be closed on December 21 and will reopen on January 31 , 2021 • Basketball courts are still open • Outdoor programs/activities allowed, but limited to 12 participants COVID Updates • Stay Home Order and Purple Tier McClellan Ranch Preserve Environmental Education Center closed ,µ RPM p PRC Meeting 12.7.20 Item #6 COVID Updates • Blackberry F• • • Picnic Rentals foropen for reservations • Reserve online at w www.reg4rec.org Activities/Prog rams Participation Numbers Sports Center Tennis Courts 1386 Average Participants per Week Blackberry Farm Golf Course 766 Average Participants per Week Free Virtual Exercise Classes 236 Average Attendees per Week Fee-Based Virtual Exercise 89 Currently Enrolled Classes Lifetime Classes/Camps/ 781 Currently Enrolled Private Lessons/etc. 8 4 General Updates • December 1 City Council Meeting • Approved updated part-time salary schedule, due to changes in minimum wage • Approved updates to the Community Funding Grant Program Policy General Updates • Updates to Community Funding Grant Program Policy • Applications available January 1 and due by February 1 • Program funding range of $70,000 to $90,000 PRC Meeting 12.7.20 Item #6 NON-PROFIT SUPPORT OPPORTUNITIES fe..R:r oe cs,a..am,,,w� •� . 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VMC 9aegetlm 59.8R0 3930 IIRAI SF54939•• reel mriueev sun sepprevee mr ensrve¢mec were ceneeee eueroravlo_ Isml rear znR u mz,cemmuniry Eunnng crenz wegrem a,gnm �ney f�ne��y er sRregrem eery ac�pertine preraes n�ne�ngm lecelnen.preu ergeneenans inncne arcds a mcai samms,Rne ela,elm amer pregrems rer me Eupemna mmmunrty Mare nlormauomm�pefountl Vnle nv ran Pgg mpege. yp�[psg Tabl wrk99e flieetiv(A kQ090 west vavryeprmresy SO^fRs 539,Ipe r,pnrm u«aenaam s,o,lna earawew ra,mT s9,000 apersromn.yoee na000 (!FaourFbliow Porm f1s,900 send aem weemn sm'�eq s�sm rnlneeaMerlmnCeeltlenM mnpmmneore skaao Fnwm�wawersssar ep n.soo s:lt,.vaircyxw.m ram f.awtl ssolp w 59g000 11 General Updates Blackberry Farm Golf Course • First - - time • 00 • • Last tee time • 0 • -V4 12 6 nera� updates Holiday Hours Colf Co�rSe All Day ' er 25 _ Closed Decemb 4 and 31 � DeCember 2 January 1 - Open until 3 p.m• Sports Center 31 and • peCember 24, 25 Closed All January 1 , 2021- Day nera� updates sting Ge Pine Pla a Varian Park - Torrey Tree �� r i General Updates • Community Gardens n _ Volunteer Efforts a "" a • Due to COVID, currently on hold • Will re-evaluate options as the garden progresses Teen Program Updates . Info-Teeno: Understanding Credit • Sunday, November 15 • Part of the Financial Preparedness Series • Credit scores • Over 50 teens and parents registered The final webinar, Making Good Money Decisions, will be held on Sunday, January 24, 2021 at 1 p.m. Teen Program Updates • Virtual YAC Social Event • Friday, November 20 • Networking event, bringing together youth and teen commissioners from across the Bay Area • Over 140 teens across 17 Bay Area cities • Awarded the "Five Snaps" Award from the California Parks and Recreation Society (CPRS) Teen Program Updates . Innovative Entrepreneurs Program • November 21 , 22, 28 and 29 • Collaboration with the Cupertino High School's Future Business Leaders of America (FBLA) • Covered basics of entrepreneurship • 28 seventh and eighth graders participated Upcoming Programs • Shine Bright Cupertino • House or yard decorating showcase • Tour map posted on December 4 at cupertino.org/holidayevents • Total of 28 houses participating } Upcoming Programs • Deck the Doors • Holiday door decorating contest • Photo submissions due by December 16 to cupertinocares@cupertino.org • Winners announced on December 18 - ail 1 Upcoming Programs . Holidays in Hawai' i December 9, 1 :30 p.m. to 3 p.m. aE Performance by the Cupertino Senior Center's Lei Nani Hula Dancers and the Pilo Ho' okani band Upcoming Programs ._ • Zoom with Santa ,'£ • Streaming live from the North Pole • December 4 to 5 and 18 to 19, 4 p.m. to 8 p.m. • The Santa Stop • Drive-through to meet and greet Santa from safe distance • December 11 to 12, 5 p.m. to 7 p.m. • December 13, 2 p.m. to 4 p.m. • Reg4rec.org MeetingPRC 12.7.20 Item • • Director's Update 23 12 December 7, 2020 55.l91s CUPERTINO