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Presentation Parks and Recreation Commission Meeting November 5, 2020 Presentations Item # 1 Library Foundation Programs PRC Meeting 11.5.20 Item #1 Cupertino Library Foundation 2020-2021 Senior Strategy Nov 5th1 2020 Presentation to Cupertino Parks and Recreation Commission Seetha Lakshmi Henry Sang,Jr. _T. Board Member President • �X� • fir, CUPERTINo LIBRARY FOUNDATION 1 Cupertino Library Foundation - CUPERIINU LIBRARY FULTVUATIUN Advocate for the Library Advocate for the Cupertino Community • Mission To provide financial and creative support for multi-generational, multi-lingual educational and cultural programs in collaboration with the Cupertino Library. 1 • Vision A Cupertino Library prepared to provide the most advanced resources, programs, and events to meet the current and future educational and cultural needs of our residents. Today we come to advocate for our seniors PRC M eeting 11.5.20 Item #1 X-t Demographic Shift C[1PERPINo LIH•ARY FoumAnoN • Seniors increasingly large portion of the population Santa Clara County Youth&senior Population • Time as senior—time as adult in 30.00% Cupertino 25.00% • Typically in the community for much longer than children (25/18=1.39) 20.00% • Not a monolithic group 15.00% • Education 2025=150%of2010 �55+ 10.0091. • Involvement • Aging issues 5.00% • Language & Culture 0.00% • Acknowledge and plan programs 2010 2015 2020 2025 2030 2035 2040 2045 2050 accordingly 3 CLF Senior Strategy _ COPEHTINo LIBRmy FeumAnoN • Spent 6 months researching areas of importance for seniors • Identified several threads to Ta gCareo -. - Parents " pursue under 4 umbrellas 0yb•sa- Library c Housing o Technology • Education Senior Transition � —) • Arts&Entertainment senior Education Transition 2 • Wellness senior Stra e2 • Senior Transitions IMF Are Senior • Partnership though a hub-and- Wellness Tansltio 'tie r Film S� eries Wellness' r s Care A spoke model is a key element of - our strategy \C�tliinon� Laughtervoga ?? r � ?Iif;�irY 4 PRC Meeting 11.5.20 Item #1 Hub-and-Spoke Model CuFEBTINo LIH y FouN AnoN • Hub Partner Roles • Overall strategy • Program Lead—take lead on a spoke • Program definition • speaker recruiting • Financial support • Program promotion • Spoke • Event management • Program supporter • Specific focus area • Lead a specific event • Operational responsibility • Provide marketing support for an event, program,or spoke • Provide facilities,zoom license share, print service,etc. • Live stream events in partner channels • Sponsor • Provide financial support 5 2020 CLF Programs - Laughter Yoga UPERTiNo LIBRARY FoL mmoN • Pilot program offered in September as part of a Wellness Series • Partnership with Cupertino Library, Ilk Santa Clara County Library District • Cupertino Parks and Rec also publicized the event 3 • 6 Zoom sessions lead by Certified Laughter Yoga instructor • Number of registrants: 63— 161 per session • Number of attendees: 30—59 per session • Lots of positive feedback • Much appreciated during the pandemic Shelter-In-Place period 6 PRC M eeting 11.5.20 Item #1 2020 CLF Programs — Cyber Security SeriCN • New CLF series started in October • Zoom Webinars on several topics — • Fake News, Internet, Email and Phone Scams (2020) • Social Media, Payment Apps (2021) • Cupertino Parks and Rec publicized the 2020 events • Number of registrants: 80 — 90+ per event • Number of attendees: 40 - 50 per event • High interest and demand for more events Programs in the Pipeline: X Senior Transitions - Housing - COPEA'IINU LIHIWtY FULNUATIUN • Expert sessions to describe the various types of senior housing options being used today (may not be available in Cupertino) • What do people want/need • Transition strategies (when, how) • Need for amenities and services 4 • Continuing care • Finance sessions where various full, burdened costs are explained • Including taxes (capital gains, property,...) • Family economics and inheritance • Models for making decisions • Panel of residents who have chosen various options 8 PRC M eeting 11.5.20 Item #1 Programs in the Pipeline: X Senior Transitions: Memory Care COPBRTINO LiB y FOOWOAT[ON • Expert presentations on types of memory issues • Diseases, stages, progressions • Services needed to support memory care patients • Caregiver support • Memory care finances • What do various services cost? What should one expect? • Typical scenarios • How to make your money work best. Other funding sources. • Panel of resident memory care patient family caregivers • Our stories, our path, future paths • What would we have done differently 9 Programs in the Pipeline: Senior Transitions: Taking Care of Parents CUPERTINO LIBRA&Y FouNDA7701V • Local parents • Mixed panels of professionals and families • Independence vs needing help • Handling anger and push back • Who to turn to for education, support, and counseling 5 • Training • Remote parents • How to support the local caregivers • Taking turns. Time vs money • How to work with your family and employer to provide caregiving • Support groups 10 PRC M eeting 11.5.20 Item #1 Partnering CupwmYo LIBRARY FourmArtON • CLF wishes to partner with multiple organizations • Extend existing program partnerships: Library,Cupertino Chamber of Commerce, Cupertino Senior Center • New programming partners • Partner roles • Program Lead—take lead on a spoke • Program supporter • Lead a specific event • Provide marketing support for an event,program,or spoke • Provide facilities,zoom license share,print service, etc. • Live stream events in partner channels • Financial sponsor How would Cupertino Parks and Recreation like to partner? 11 6 Parks and Recreation Commission Meeting November 5, 2020 Presentations Item #4 Heart of the Valley' s Request to Extend the Funding Period for Their Fiscal Year 2019-2020 Community Funding Grant Program Award PRC Meeting 11.5.20 Item #4 Heart of the Valley Request to Extend the Funding Period for Their Fiscal Year 2019-2020 Community Funding Grant Program Award is' CUPERTINO 1 Agenda • Background • COVID-19Impacts • Current Status of Funds • Heart of the Valley's Request • Recommended Action • Questions 2 1 PRC Meeting 11.5.20 Item #4 Background • City Council approved $7,000 to HOV for FY 19-20 • Intended to fund "Reaching Hearts at Home" 3 COVID- 19 Impacts • HOV closed their office on March 16 • Were preparing to start the presentation phase of their program 4 2 PRC Meeting 11.5.20 Item #4 Current Status of Funds • $2,400 of funds used Administrative staff ($600) Materials and equipment ($1 ,800) • $4,600 of funds remain • Outreach Manager ($3,400) • Social Media ($1 ,200) 5 Heart of the Valley's Request • Anticipated completion within FY 20-21 • Requesting to extend the funding period for their FY 19-20 Community Grant Funding Program award to June 30, 2021 to allow them to use their remaining funds. 6 3 PRC Meeting 11.5.20 Item #4 Recommended Action Staff recommend that the commission review the organization's request and provide a recommendation to the City Council Questions Toni Oasay-Anderson Senior Management Analyst Sylvia Abboud Heart of the Valley Executive Director CITY 4F CUPERTINO s 4 Parks and Recreation Commission Meeting November 5, 2020 Presentations Item #6 McClellan Ranch Community Garden Assignment Process, Term, and Bed Fees McClellan Ranch Community Garden Assignment Process, Term, and Bed Fees November 5, 2020 SAV,7; �55.l91s CUPERTINO Agenda • Community Garden Data Eligibility Garden Bed Assignments Term of Use • Garden Bed Fees Recommended Actions Community Garden Data Garden Beds - 106 garden beds (84 sq feet) 87 raised garden beds 6 inground beds 5 master gardeners' beds 8 ADA raised beds Current Gardener List -29 existing gardeners - 95 residents on the waiting list Eligibility Open to all Cupertino residents Two forms of identification with the same Cupertino address. • Government-issued photo ID • Current utility bill Garden Bed Assignments Initial Assignments • All existing gardeners, defined as those with a garden plot at the time the old gardens closed • Cupertino residents on the current waiting list based on the order they joined the waiting list Garden Bed Assignment Options Two Options after all "Current" Gardeners and those on the current waiting list have received a garden plot. • Option 1: The City maintains a waiting list and distributes garden beds in the order of those on the waiting list. • Option 2: The City maintains a waiting list. The City distributes garden beds, with priority given to those living in high-density housing. The City defines high-density housing as greater than 35 units per acre and will use the City's GIS system to verify eligibility. Assignment Process Comparative Market Analysis City Residency Requirement Prioritized High Density Housing Campbell Yes No Cupertino Yes TBD Milpitas Yes No Morgan Hill Yes No mountain View r Yes No Palo Alto Yes No San Jose Ye: No Santa Clara Ye No Saratoga les No Sunnyvale es No Santa Clara gives priority if you live'/2 mile or less from its garden.Due to the garden's location it includes many high-density housing complexes. Term of Use Transition from lifetime to three-year term Provides gardening opportunities to more residents Provides suitable time for learning, failures, and development of multi-year crops After a gardener's three-year term ends and they are in good standing, they may join the waiting list or renew if no waiting list exists Term of Use Comparative Market Analysis City Term of Use Waiting Period Morgan Hill I YearYears San Jose I Year -• Santa Clara 3 YearsYears Cupertino 3 Years :D Campbell 5 YearsYears Milpitas Lifetime 8 Years YearsPalo Alto Lifetime 2 Years Lifetime 4 Mountain View Lifetime • • -Year Plots) User Fees $1 10 annual fee ($1.31/sq ft) • 40%cost recovery • Based on estimated water use, tools, supplies, administrative fees, and staffing costs $150 refundable deposit • Covers cost to return garden bed to original condition • Covers cost to replace materials damaged beyond normal wear and tear • User Fee Comparative Market Analysis City Annual Fee Annual Fee Per Deposit Square Foot Campbell $72 $0.36 Sunnyvale 1 Saratoga 1 .42 Morgan Hill $75 $0.75 Mountain View1 $0.93 $150 Cupertino r $1.31 $150 San Jose • • Clara $75 $1.79 $50 Recommended Action Receive an update and provide feedback on the McClellan Ranch Community Garden assignment process, term, and bed fees. PRC Meeting 11.5.20 Item #6 Questions 13 7 Parks and Recreation Commission Meeting November 5, 2020 Presentations Item #8 Monthly Update Reports V date ! s p vlveclOver 5 2023 Noy emb G dates V t� up and c� ber 1$ Fgee > Gov e� er 2 , cemb �ete� pe s�\09 Gen Ov\D o Sen\oC . . C Gvpert�n 3.45 p•�- to 9'•31 a• o\00-\eot ov o 9 By op p � Sccg rt�ps.11,0 COVID Updates • Orange Tier • Reopened picnic site rentals on October 21 • Can reserve online at www.reg4rec.org y; a,�.a his, ,t •:. w kin 1, *Memorial Park *Linda Vista Park *Portal Park COVID Updates COVID Updates • Blackberry Farm Group Picnic Rentals for 2021 now open for reservations • Reserve online at www.reg4rec.orga ��• . COVID Updates • Signs posted at playgrounds with capacities and safety protocols 4 r .- upertno Playgrounds A - fe- I .,; .'I PRC Meeting 11.5.20 Item #8 COVID Updates • • • . .rams Participation . - Virtual Exercise Classes 277 Average Attendees per Week Sports Center Tennis Courts 1403 Average Participants per Week Blackberry Farm Golf Course 851 Average Participants per Week Fee-Based Virtual Exercise 54 Currently Enrolled Classes Lifetime Classes/Camps/ 439 Currently Enrolled Private Lessons/etc. 7 General Updates Sports - - Seismic Retrofit Indoor• - - classes/camps • ' • ' to ma.mk gJ , • All tennis courts willr remain • • - 8. f 8 4 General Updates Holiday Hours • Golf Course • November 26 - Closes 12 p.m. • Sports Center • November 26 - Closed All Day General Updates Blackberry Farm Golf Course • First tee time at 7:00 a.m. • Last tee time at 3:45 p.m. • Nets/Poles at the 9t" hole fell • General Updates Info-Teeno . _�� INFO-TEENO � � Financial Preparedness: October 18 Th,6,,i°sofM-y • i ; � Management • Over 50 registrants • Over 100 views Next Sessions • Understanding Credit • Making Good Money Decisions General Updates Pizza and Politics 2020 " • October 9 Ip . Tri-City collaboration -� • Over 500 views Pizza a renries p P 4 Pnmrc,- General Updates • Halloween Spooktacular a Giveaway • October 22 to October 24 = - • Delivered/Passed out 1400 buckets f General Updates Wildlife and Harvest Day 2020 • October 24 to November 29 • scvas.org/wildlife-harvest Wildlife & Harvest Day T 2020 General Updates • Halloween Drive-In Movie BBF Parking Lot • October 30 and 31 HOTELTWSYLVANIA Update to Municipal Code • City Council adopted an amendment to Section 13.04. 190 concerning activities in City Parks • The amendment grants Parks and Recreation Director discretion to allow city-sponsored programs during park curfew hours Rancho Rinconada Memo to Council • The City Manager provided a memo to the City Council with the Commission's recommendation • Staff are working with LAFCO on next steps and additional community outreach Community Funding Updates • Staff are working to streamline the administrative processes of the policy • Earlier application due date to allow more time for processing and review • Will be presented to City Council Themed Playground Equipment Community Outreach • Collecting feedback November 9 to December 4 Project website: Cupertino.org/playgroundequipment What are Your Thoughison Playground Equipment?- �epw�mepinre „�..,a��� eeae^mpw�m�na�romem el vewnS9k. .. rb cln,wl pee n�nw oomm Nnleeau«Rrvom xoamee�v"IF` eeem ,en mme dnyvo�na lneme w�vnuweMpm. _ TRICE iXF SURVEY®ep�nbwnM1all.cem/99IX1 ro see mee aewl nn pmlec•ml cu9wxw.aR/goyaaunmyupm.M ItkMaM�&9l86TAffi#RW�mA£46!£TE®WPS&4sE8N. e onSnWCmFa0a4n09ElIE�Y1L�FS:tEatffifl@IbtCSE � /Y 4EIW®� &fiR1All9s9¥iRRCBfiE2ri@RAWffifi'�B4i.NA'.F.b£EINEA .8GlFR965MCI7t9N:epanlewnM1an.com/99N .........84Sffi.ils+i@@45: eupmno.wg/pgygrounapulpmm Director's Update November 5, 2020 CUPERTINO I 1