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Agenda Packet CITY OF CUPERTINO AGENDA lop C U P E RTI N O PARKS AND RECREATION COMMISSION This will be a Teleconference Meeting with no Physical Location Thursday, October 1, 2020 7:00 PM This Meeting Will Be Televised TELECONFERENCE/PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Thursday, October 1st to the Commission at parksandrecreationcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parksandrecreationcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parksandrecreationcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page 1 Parks and Recreation Commission Agenda October 1,2020 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https:Hcityofcupertino.zoom.us/webinar/register/WN_fViKQTj-QCGNK8uCsj2rwQ Phone Dial 888 788 0099, enter Webinar ID: 975 0322 2802 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 975 0322 2802 SIP: 97503222802@zoomcrc.com After registering,you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name,you may enter "Cupertino Resident" or similar designation. Page 2 Parks and Recreation Commission Agenda October 1,2020 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request,in advance,by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Teen Programming. Recommended Action: Receive a presentation on teen programming. APPROVAL OF MINUTES 2. Subject: Meeting Minutes of September 3, 2020. Recommended Action: Review and approve the minutes for the September 3, 2020 Parks and Recreation Commission meeting. Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS Page 3 Parks and Recreation Commission Agenda October 1,2020 OLD BUSINESS 3. Subject: Rancho Rinconada Recreation and Park District Update. Recommended Action: Receive an update on the Rancho Rinconada Recreation and Park District and discuss next steps. Staff Report A-Revenue and Program Participation Data B-Residency Details C-2020 Fee Schedule 4. Subject: Commissioner Park Amenity Evaluations and Next Steps. Recommended Action: Conduct a first review of the Commissioners' evaluations for park amenity improvements and discuss a timeline for next steps. Staff Report A-Commissioner Park Amenity Improvement Evaluations NEW BUSINESS 5. Subject: Project Evaluation Criteria and Process. Recommended Action: Discuss and establish a process and criteria for project evaluations. Staff Report STAFF AND COMMISSION REPORTS 6. Subject: Monthly Update Reports. Recommended Action: Receive monthly update reports from the Director of Parks and Recreation and commissioners. COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. Page 4 Parks and Recreation Commission Agenda October 1,2020 IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO CUPERTINO Legislation Text File M 20-8216, Version: 1 Subject: Teen Programming. Receive a presentation on teen programming. CITY OF CUPERTINO Page 1 of 1 Printed on 10/1/2020 powered by LegistarTM PRC Meeting 10.1.20 Item #1 Teen Programming Update Spring 2020 to Fall CITY • CUPERTINO Agenda • Events • Programs and classes • Upcoming 2 1 • 1 1 Events 55.l91s CUPERTINO TEDx Youth@Torre Ave - June 7, 2020 • Teen Commission and Library Teen Advisory Board • Theme: "Ignite" • Over 1600 views • In-person 4 Virtual Youth @ TorreAve • 1 1 <hack> Cupertino - July 18 to 25 . In-person 4 Virtual • 43 projects • Theme: "Civics" • Overall rate 100% 133 participants • Award of Excellence '®hack Cupertino 0peningfgrertpny-July18,2o Oo <hack> o <hack> CUPERTINO CUPr_:rINO zozo Availahe Resources Y RecycleHub WeCupertino 2nd Place KLASSE I&W, PRC Meeting 10.1.20 Item #1 "College Edition" Webinar Series Morning Session Topic:College Llst 8 General Admission "College Crash Course" P1e5entedbY- Elife CallegePrep a uceasv Registrants Evening Session Topic Hearing from alumni about Essays 6 Personal experiences! Rating Preserved�,: I Edits for Good 8 Poss the Torch CUPERTINO YAB PEGISTEP L[NN IN B1G. 7 Programs and Classes CUPERTINO 73 rW.,/,,7= 4 • 1 1 Senior Pen Pal Program • Started in April 2020 • Letters from YAB Members • Expanding Cupertino Study Hall CUPERTINO STUDY HALL For teens in Homework: --- • high New Program ❑SIGN-UP with friends ❑BRING your mask and social distance ❑STUDY with friends or m your own • Middle and High School ❑GET OUT of the house! EEE:$5 per 2.h1ur sesslon • Portal Park Building '' LOCATION:Paul Pak Bu9dlrg DATES:Tuesday and Thursday • Tuesday and Thursday September 22 to October 29 PINA • September 22 to October 20 • $5 for 2-hour session, 2 p.m. to 6 p.m. • 1 1 Remote Classes T 0aa • Zoom and Self-Directed ..• Y • Education Classes • Recreational Classes o Upcoming Programs A r'(.l gas CUPERTINO PRC Meeting 10.1.20 Item #1 Pizza and Politics - October 9 • Cupertino, Saratoga, and Campbell • Assembly District 28 • Senate District 15 Pizza and Politics • Teen moderator A Political Event • -- Teens • YouTube and Facebook Live 13 InfoTeeno - October 18 • " Financial Preparedness" • Keypoint • 3-part series • Teaching life skills 14 7 PRC Meeting 10.1.20 Item #1 E-Sports - ETA 2021 • Video Game Leagues • New program - • Fee-based • Expansion to adults 15 Cupertino Connect • Weekly Virtual Activities • Collaboration with YAB and Cupertino Library • October 13 • Tuesday and Thursday 16 8 MeetingPRC 10.1.20 Item #1 Questions 17 �55.l91s CUPERTINO CITY OF CUPERTINO CUPERTINO Legislation Text File#: 20-8217, Version: 1 Subject: Meeting Minutes of September 3, 2020. Review and approve the minutes for the September 3, 2020 Parks and Recreation Commission meeting. CITY OF CUPERTINO Page 1 of 1 Printed on 10/1/2020 powered by LegistarTM CITY OF CITY OF CUPERTINO 11 PARKS AND RECREATION COMMISSION Teleconference Meeting CUPERTINO Thursday, September 3, 2020 7:00 PM DRAFT MINUTES CALL TO ORDER Chair Kumarappan called the meeting to order at 7:01p.m. via remote teleconference. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Gopal Kumarappan, Carol Stanek, Neesha Tambe, Xiangchen Xu, Sashikala Begur Commissioners absent: None Staff present: Joanne Magrini, Christine Hanel, Whitney Zeller, Kim Frey, Jenny Koverman Guest speakers: None CEREMONIAL MATTERS AND PRESENTATIONS 1. Senior Programming Recreation Supervisor, Kim Frey, provided a presentation on Senior Programming. Community member Richard Alder spoke on the item and discussed the digital divide. Community member Jean Bedord spoke on the item and discussed advertising the programs offered at the Senior Center and asked the commissioners to consider how seniors utilize parks when discussing the strategic plan. Commissioner Tambe suggested having Kim return at a future meeting to hear more about what is happening at the Senior Center. Chair Kumarappan thanked Kim for the presentation and agreed that it would be nice to have Kim return in the future. APPROVAL OF MINUTES 2. Meeting of August 6, 2020. Commissioner Tambe motioned to approve the minutes. Vice Chair Stanek seconded the motion. Motion passed unanimously with 5 votes yes. ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS Written communications were received for an item not on the agenda. POSTPONEMENTS None OLD BUSINESS 3. Update on the Coronavirus' Impacts to Parks and Recreation Department Programming Director of Parks and Recreation,Joanne Magrini provided an update on the Coronavirus' impacts to Cupertino's Parks and Recreation Programs, including fall programming, air quality impacts, emergency response, and the #CupertinoCares initiative. 4. Athletic Field Use PolicyUpdate. Recreation Supervisor,Jenny Koverman, provided an update on the Athletic Field Use Policy. Staff have reached out to organizations that utilize the fields and will move forward with the community outreach portion of the study. 5. Update on Strategic Plan. Joanne Magrini provided an update on the efforts and timeline of the strategic plan. Commissioner Begur shared a preference for extending the deadline to complete evaluations by one week due to the heat wave over the weekend. Vice Chair Stanek shared that she had completed the evaluations and wanted to know the status of the other commissioners. Commissioner Tambe shared that she had completed her evaluations. Chair Kumarappan shared that he still had parks to visit and wanted to prioritize everyone's health when considering the deadline to submit the evaluations. Commissioner Xu shared that it has been difficult to visit the parks with the shelter in place, heat wave, and poor air quality. Commissioner Tambe suggested doing a virtual tour of the parks for any Commissioners who are unable to visit them in person and agreed to assist with this if necessary. The Commissioners agreed to continue with a deadline of September 141n 6. McClellan Ranch Community Garden Volunteer Effort Update. Jenny Koverman provided an update on the McClellan Ranch Community garden and reviewed options for community outreach and volunteer efforts. Vice Chair Stanek recommended determining how many volunteer hours will be needed to complete the project and the time frame available to determine the quantity and type of volunteers needed. Vice Chair Stanek commented that students are always looking for experience to put on their resumes. Commissioner Tambe discussed the criteria for assigning garden beds and asked that the distribution is balanced between those who put in volunteer hours and those who have limited abilities to contribute to the volunteer efforts, as well as considering residents who do not have the physical space to have a garden at their residence. Commissioner Xu recommended updating the community garden webpage to include the most recent information, a timeline for the project and a request for volunteers. NEW BUSINESS STAFF AND COMMISSION REPORTS 2. Receive Monthly Update Reports from: Director - Park upgrades including new tennis nets, shade trees and natural vegetation at parks. - Congratulations to Assistant Director, Christine Hanel, on her retirement. Commissioners - No items to report COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS Vice Chair Stanek will attend the September Mayor's meeting. Chair Kumarappan will attend the October Mayor's meeting. ADJOURNMENT-Chair Kumarappan adjourned the meeting at 8:41p.m. to the October 1, 2020 meeting at 7:00 p.m. Respectfully submitted, Whitney Zeller, Administrative Assistant Parks &Recreation Department Minutes approved at the regular meeting PRC Meeting 10/ l /2020 Written Communications Item #3 Rancho Rinconada Recreation and Park District Update From: Jean Bedord To: City of Cupertino Parks and Recreation Commission;Cupertino Recreation and Community Services;Cupertino City Manager"s Office Subject: Agenda Item##3: Rancho Rinconada Recreation Update for oct. 1,2020 Date: Wednesday,September 30,2020 8:35:12 PM CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Commissioners, I was baffled by the staff report for this agenda item. I have attended all the city council meetings on this subject, including Oral Comments, as well as parks and recreation meetings. I was expecting an update on the earlier report to clarify the results of the survey done of Rancho Rinconada residents, then a recommendation that this be forwarded to the city council to authorize the city manager to explore options to negotiate with LAFCO to acquire this property. There are several driving reasons this makes sense: * The city has just acquired the Lawrence-Mitty property which is immediately adjacent to Rancho Rinconada Recreation Center . The two properties need to be evaluated together. * LAFCO clearly does NOT want this special district- it's one of a kind and an artifact of incomplete acquisition of the Rancho Rinconada area around 2000 -- another reason that the county doesn't want the administrative burden of these itsy-bitsy properties. Continuation of the district is an inefficient use of taxpayer dollars. * The current district diverts taxpayer monies to just the Rancho Rinconada facility, instead of supporting the Cupertino General fund for the entire community. * According to the report, only 181 Cupertino residents used the facility in 2019, and only 53 of those were Rancho Rinconada residents - less than 1% of residents. The low response rate to the survey of Rancho Rinconada residents confirms general lack of interest, which is well known anecdotally. Why spend time and money on a "visioning process"? Any acquisition by the city of Cupertino will take years - the Lawrence-Mitty project started in 2007, over a decade ago. It's time to move ahead, instead of yet another study. It took five years to do the Parks Master Plan.... Warm regards, Jean Bedord From: sandra yeaton To: City of Cupertino Parks and Recreation Commission Subject: Fw: Upcoming P&R Commission meeting Date: Thursday,October 1,2020 3:12:07 PM CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. From: Sandra yeaton Sent:Thursday, October 1, 2020 12:22 PM To: Carol Stanek<cstanek@cupertino.org> Subject: Re: Upcoming P&R Commission meeting Hi Carol Thank you for the agenda. i watched the last meeting on channel 99. Some of the audio on the zoom wasn't good, but I was able to hear yours quite well. i also am concerned about the handpicked board running for the four empty seats, I looked up 2 of them and it seems one is a realtor and one works at a mortgage company. The manager at rancho is very involved in the Cupertino Chamber of Commerce and did or still does sit on the legislative board there. When I was on the board , I was highly critrical of the district paying his dues. It seems a nonprofit would not be benefitting from membership in a for profit organization. I know that the district will do just about anything to keep the statis quo which means the management continues to get outrageous salaries and the manager gets a contract that is equally outrageous. Our tax dollars pay for all this and we the residents get little value for our money. the only good thing that happens for the residents is the city parks taking this place and making it viable as a community center for the east side. If the district remains as it is that will not be the case. They will all breathe easier and keep doing what they are doing and nothing will change. This would be a travesty based on what I know from experience dealing with this coterie. Please accept this email for my participation. sandra yeaton From: Carol Stanek<cstanek@cupertino.org> Sent:Tuesday, September 29, 2020 2:40 PM To: sandra yeaton Subject: Upcoming P&R Commission meeting Hi Sandra, Below is a link to the agenda for the upcoming Commission meeting on Thursday. I know that you have a particular interest in the RRRPD item#3. If you would like to provide feedback to the commission on the staff recommendation, feel free to join our online meeting or send your feedback to the commission. Instructions for joining the online meeting are included with the agenda. htti2s://cupertino.legistar.com/View.ashx?M A&ID 740427&GUID 79D6FEE2-FF2A- 423B-9BA2-28D662A5 I ME Best regards, Carol Stanek Sent from my Whone CITY OF CUPERTINO CUPERTINO Legislation Text File M 20-8218, Version: 1 Subject: Rancho Rinconada Recreation and Park District Update. Receive an update on the Rancho Rinconada Recreation and Park District and discuss next steps. CITY OF CUPERTINO Page 1 of 1 Printed on 10/1/2020 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: October 1,2020 Subject Rancho Rinconada Recreation and Park District Update. Recommended Action Receive update on Rancho Rinconada Recreation and Park District and discuss next steps. Discussion On August 6,2020 the Commission reviewed the results from the Rancho Rinconada Recreation and Park District(RRRPD) survey and discussed options for additional community outreach.At that time, the Commissioners expressed concern regarding the lack of awareness of the special district, as reflected in the survey results. Staff have been working with RRRPD management to provide the Commission with additional data and information to assist in determining next steps. Since the August 6,2020 Parks and Recreation Commission meeting, the RRRPD initiated a Request for Proposals, published on the RRRPD website, to identify a vendor to design and execute a strategic visioning and comprehensive planning process. At their September 10, 2020 meeting the RRRPD Board selected Rauch Communication Consultant Inc. to execute the strategic visioning process. A timeline for the project has not been established yet. Additionally, at the September 10, 2020 RRRPD meeting four new Board members were selected to fill the current vacancies, creating a full Board of Directors. The new Board members will officially be seated beginning in December 2020. A concern highlighted in the RRRPD Special Study, prepared by LAFCO of Santa Clara County, was "board dysfunction and lack of quorum." Taking this into account, staff recommends affording the newly seated Board members time to work through the strategic visioning process. Staff will apprise the Commission when outcomes of the process are available. Further information compiled by staff and provided by the General Manager of the RRRPD include data regarding special district program revenues and participation based on residency(Attachment A), detailed information on participant residency (Attachment B), and the fee schedule for 2020 (Attachment C). Sustainability Impact No sustainability impacts. Fiscal Impact No fiscal impact. Prepared by: Molly James, Recreation Coordinator Reviewed bv:Joanne Magrini, Director, Parks and Recreation Approved for Submission by: Joanne Magrini, Director,Parks and Recreation Attachments: A-Revenue and Program Participation Data B-Residency Details C-2020 Fee Schedule ATTACHMENT A RANCHO RINCONADA PROGRAM REVENUE AND PARTICIPATION DATA FY 2019 Program Revenue Program Revenue($) Revenue (M Swim Lessons $235,068 52.9% Swim Team $65,355 14.7% Public Swim $46,441 10.4% Hall Rentals $34,610 7.8% Swim Cam $32,097 7.2% Pool Rentals $30,953 7.0% FY 2019 Overall Facility Usage Resident Status Number Percentage Rancho Rinconada Residents 53 10.0% Cupertino Residents (not including Rancho residents) 128 24.1% Non-Residents 350 65.9% Total 531 100.0% FY 2018 Individual Program Usage* Non-Residents (including Rancho Rinconada non-Rancho Cupertino Programs Residents Residents) Private Swim Lessons 15% 85% Public Swim Day Pass 20% 80% Public Swim Punch Pass 28% 72% Public Swim Family Pass 50% 50% Public Swim Lap Swim Day Pass** 55% 45% Public Swim 3-Month Pass** 58% 42% Hall Rentals** 56% 44% Pool Rentals 6% 94% *Data for 2019 is unavailable although numbers are comparable to 2018. **This data may not be accurate as it reflects all sales from the "special" discount which includes Rancho Rinconada residents, seniors,veterans, and persons with disabilities. ATTACHMENT B RESIDENCY OF RANCHO RINCONADA PARTICIPANTS Residency of Rancho Rinconada Participants Based on 2019 Data City of Residenc Number Percentage San Jose 216 P 40.7% Cupertino 181 34.1% Santa Clara 36 6.8% Sunnyvale 35 6.6% Saratoga 6.4% Campbell 21 4.0% Los Altos 2 0.4% Los Gatos 2 0.4% Mountain View 0.4% Los Altos Hills 1 0.2% Palo Alto 0.2% Total 7531 100 RANCHO RINCONADA RESIDENCY PERCENTAGES r r • r � • • f ATTACHMENT C RANCHO RINCONADA 2020 FEE SCHEDULE AQUATICS The Special Rate is a discount for Rancho Rinconada residents, seniors, and people with physical disabilities. Public Swim Regular Rate Special Rate Single Entry:4 rs+ $6.00 $5.00 10 Punch Pass $54.00 $45.00 3 Month Pass $125.00 $100.00 Summer Family Pass $250.00 $200.00 Add 1 to Family Pass $25.00 $25.00 Group of 10 or More $5.00 per/person $5.00 Private Swim Lessons Regular Rate Special Rate 8 Lesson Session $260.00 $220.00 4 Lesson Session $130.00 $110.00 Lesson Change Fee $10.00 $10.00 Swim Team Fees 15t Child 2nd Child 3rd Child Swim Team per Month $100.00 $90.00 $80.00 Annual Registration $75.00 $75.00 $75.00 Swim Camp Regular Rate Special Rate' 1 Week of Cam $325.00 $300.00 Camp T-Shirt $12.00 $12.00 Refundable Deposit $100.00 $100.00 'Special Rate includes early bird registrations,Rancho Rinconada residents, and siblings. RENTALS Hall Rental Regular Rate Special Rate Peak Hours $80.00/Hour $60.00/Hour Off-Peak Hours $60.00/Hour $40.00/Hour Refundable Deposit $500.00 $500.00 BBQ Rental Regular 3 Hour Rental $75.00 6 Hour Rental $120.00 Use of Refrigerator $10.00 Use of Additional Table and 6 Chairs $20.00 Refundable Deposit $200.00 Pool Rental Regular Rate Special Rate Use of Pool $160.00/Hour $140.00/Hour Additional Lifeguard $30.00/Hour $25.00/Hour Refundable Deposit $200.00 $200.00 • 1 1 Rancho Rinconada Update October 1 , 2020 CITY OF CUPERTINO Agenda • Timeline • RRRPD Strategic Visioning and Planning Process RRRPD Board of Directors • Data Obtained from RRRPD • Recommended Action • 1 1 Timeline Parks • . Recreation RRR•• oa • selected MeetingCommission - .. 6 Au( 10 Sep. RRRPD Strategic Plan New RRRPD Board will be request for proposals due seated date RRRPD Strategic Visioning and Planning Process • Rauch Communication Consultant, Inc. selected to design and execute process • Timeline not yet determined • 1 1 RRRPD Board of Directors • Noted concerns in the LAFCO Special Study • Four new Board members selected • Officially seated December, 2020 RRRPD Data - 2019 Revenue PROGRAM REVENUE ($) REVENUE (%) Swim Lessons $235,068 52.9% Swim Team $65,355 14.7% Public Swim $46,441 10.4% Hall Rentals $34,610 7.8% Swim Camp $32,097 7.2% Pool Rentals $30,953 7.0% • 1 1 RRRPD Data - 2019 Facility Usage RESIDENT STATUS NUMBER PERCENTAGE Rancho Rinconada Residents 53 10.0% Cupertino Residents (not 128 24.1% including Rancho residents) Non-Residents 350 65.9% Total 531 100.0% RRRPD Data - 2019 Residency CITY OF RESIDENCY NUMBER PERCENTAGE San Jose 216 40.7% Cupertino 181 34.1% Santa Clara 36 6.8% Sunnyvale 35 6.6% Saratoga 34 6.4% Campbell 21 4.0% Los Altos 2 0.4% Los Gatos 2 0.4% Mountain View 2 0.4% Los Altos Hills 1 0.2% Palo Alto 1 0.2% Total 1531 100 • 1 1 Alternate Slide (Data) • Swim lessons are largest source of programming revenue • 10% of RRRPD users are special district residents • 65.9% of RRRPD users are non-Cupertino residents • 40% of RRRPD users are San Jose residents Recommended Action Staff recommends affording the newly seated Board members time to work through the strategic visioning process. Staff will apprise the Commission when outcomes of the process are available. MeetingPRC 10.1.20 Item #3 Questions? Joanne Magrini Director of Parks and Recreation CITY OF CUPERTINO CUPERTINO Legislation Text File M 20-8219, Version: 1 Subject: Commissioner Park Amenity Evaluations and Next Steps. Conduct a first review of the Commissioners' evaluations for park amenity improvements and discuss a timeline for next steps. CITY OF CUPERTINO Page 1 of 1 Printed on 10/1/2020 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: October 1,2020 Subject Commissioner Park Amenity Evaluations and Next Steps. Recommended Action Conduct a first review of the Commissioners' evaluations for park amenity improvements and discuss a timeline for next steps. Discussion At the September 3,2020 Parks and Recreation Commission meeting, the commissioners established an extended deadline of September 14f to submit their evaluation forms for the park amenity improvements. The commissioners also noted that staff were not expected to be held to the same deadline to complete their evaluations. Three commissioners submitted their evaluation data by the established deadline (Attachment A). Staff will review the evaluation data provided by the commissioners, Parks and Recreation staff, and Public Works staff to form a recommendation for prioritization. This recommendation will be brought to the commission in the coming months for them to provide their feedback. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. Prepared by: Whitney Zeller,Administrative Assistant Reviewed bv:Joanne Magrini,Director of Parks and Recreation Approved for Submission by:Joanne Magrini,Director of Parks and Recreation Attachments: A-Commissioner Park Amenity Improvement Evaluations From: Carol Stanek To: Whitney Zeller Subject: Strategic plan input Date: Friday,September 11,2020 3:55:49 PM Attachments: Strateaic Plan Evaluation Sheet-Final.cls.xlsx Hi Whitney, enclosed is my worksheet for the strategic plan. Let me know if you have any questions. thanks, Carol Evaluation-Commissioner Stanek Evaluation Form- Recreation Elements Garbage Hydration Benches/ Shade Outdoor Table Other(eg.Mile Markers,Inclusive Swings, Pickleball Striping Cans/Recycling Improved Comfort and Stations Picnic Tables (trees/structures) Tennis Cornhole,Exercise Equipment) Bins Amenities Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 Memorial Park X 4 1 1 1 1 1 Stevens Creek Corridor Park 1 1 1 1 1 Creekside Park 5 4 1 1 1 Mile markers,inclusive swings 3 Hoover Park 4 4 1 1 1 Mile markers 3 Jollyman Park 5 4 1 1 1 Linda Vista Park 1 1 1 1 1 Mile markers,inclusive swings 4 Monta Vista Park&Rec Center X 5 5 5 1 1 1 Inclusive swings,nature play 3 Portal Park 1 3 3 1 1 Inclusive swings 3 Varian Park X 3 1 5 1 1 1 Inclusive swings,nature play 5 Wilson Park 5 4 1 1 1 Mile markers 3 Canyon Oak Park 1 3 1 1 1 Franco Park 1 1 1 1 1 Little Rancho Park 1 3 1 1 1 Somerset Park 1 3 3 1 1 Inclusive swing 3 Sterling Barnhart Park 1 1 1 1 1 Three Oaks Park 2 3 1 1 1 Inclusive swing 3 Civic Center Plaza 5 1 1 1 1 Library Field 4 1 1 1 1 Mile markers w Regnart crk trail 3 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) Evaluation-Commissioner Stanek Evaluation Form- DOLAs/Gardens Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Courts Master Plan Rating 1-5 Master Plan Rating 1-5 Master Plan Rating 1-5 COMMUNITY PARKS Memorial Park 11 5 1 5 Stevens Creek Corridor Park 5 X 1 1 Creekside Park X 1 X 1 X 4 Hoover Park X 5 X 1 X 1 Jollyman Park X 5 X 1 X 1 Linda Vista Park X S X 1 5 Monta Vista Park&Rec Center X 3 X 1 X 3 Portal Park X S X 5 X 5 Varian Park X 4 X 1 X 1 Wilson Park X S X 5 X 3 Canyon Oak Park 1 1 1 Franco Park 1 1 1 Little Rancho Park 1 1 1 Somerset Park X 4 X 4 X 3 Sterling Barnhart Park 1 1 1 Three Oaks Park X 4 X 1 X 1 1 5 Civic Center Plaza 1 1 1 Library Field 3 Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) From: Sashi Begur To: Joanne Maarini;Whitney Zeller Subject: Strategic Plan Date: Monday,September 14,2020 11:01:50 PM Attachments: Strateaic Plan Evaluation Sheet-Final.xlsx Hi Joanne Please find attached my eval sheet. I have also provided below some explanations for the changes I have made to the sheet, more for documenting my thoughts so that when we have a discussion, it will help me remember why I scored it as such. regards Sashi I have made the following changes to the spreadsheet to ensure I can accurately capture my observations: • On the Rec & amenities tab o I changed the Hydration stations(column title to Hydration station/Water fountains o I have provided evals for garbage and recycle bins. So, in many places, we can just add recycle bins, or if the recycle bins are like those in the civic center areas, we might want to add only 13 bin structures in small parks and perhaps have 2 each in all the big parks close to the picnic areas. o I have rated benches separate from picnic tables, As I believe with a blanket and shade you can picnic on the grass as well. o Some parks need shade but not necessarily as trees, since there may not be space. Some small parks could use some umbrellas o Outdoor table tennis does not work in my opinion as the tables have to put away in the rainy season. But table tennis tables can be placed in rec rooms and therefore I have marked them as a number with a star associated only with those parks that have a rec room. o MM/IS/C/EE—stands for Mile Markers, Inclusive Swings, Cornhole, Exercise Equipment • On the DOLA gardens tab o On DOLA Monta vista Park, portal ad 3 oaks don't qualify for DOLA in my opinion as they have smaller grass areas and it is better for maintaining the parks for humans, even though, these are listed on the master plan. o Satellite gardens also cannot be in every park although it is listed in the master plan. All those on the west side can go to McClellan Ranch or Hoover and those on the east side of town can go to Creekside, Wilson, or Portal. o I changed the column title from basketball courts to Basketball hoop and tennis courts. We cannot have an entire basketball court in parks, but we can have hoops that are consistent with other parks that have them. We also must have tennis courts on the east side as there are no parks with tennis courts there. One person specifically asked for shade, DOLA, and tennis courts when I went to evaluate the park. Other observations: o If we are adding water fountains especially in those parks that have DOLA, we must add a water fountain similar to the one in Sterling Barnhart. o The playgrounds in the following parks could use a coat of paint—Creekside, Park Monta vista Park, and Portal park. o Franco does not even have 1 water fountain o Hoover has no BBQ pits o Somerset has a Basketball pole and but no hoop. Evaluation-Commissioner Begur Evaluation Form - Recreation Elements/ Hydration Garbage Benches/ Shade Outdoor Table Other(eg.Mile Markers, Picnic Tables (trees/structures) Tennis Improved Comfort and Pickleball Striping Station/Water Cans/Recycling Inclusive Swings,Cornhole, Fountains Bins Exercise Equipment) Amenities Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 COMMUNITY PARKS Memorial Park X 5 5/1 1/1 1/1 1/1 4* MM/IS/C/EE 5/1/5/5 Stevens Creek Corridor Park 5 5/1 1/1 1/1 1/1 1* 5/1/5/5 Creekside Park 5 5/1 3/5 1/1 1/1 4* 5/1/5/5 Hoover Park 1 5/3 1/5 1/1 1/5 1 5/1/1/5 Jollyman Park 1 1/1 1/5 1/1 1/1 1 5/1/1/1 Linda Vista Park 1 5/3 1/5 1/1 1/1 1 5/1/1/1 Monta Vista Park&Rec Center X 1 5/1 1/5 1/1 1/1 3* 5/1/1/1 Portal Park 1 5/1 1/5 2/2 1/1 1 5/1/1/5 Varian Park X 1 5/1 1/5 4/3 1/4 1 5/1/1/1 Wilson Park 5 5/1 1/5 1/1 4/3 3* 5/1/5/5 Canyon Oak Park 1 1/1 1/5 1/1 1/1 1/1/1/1 Franco Park 1 1/5 1/5 1/1 1/1 1 1/1/1/1 Little Rancho Park 1 1/1 1/5 1/1 1/3 1 1/1/1/1 Somerset Park 1 5/1 4/5 2/2 1/1 1 5/1/1/5 Sterling Barnhart Park 1 1/1 1/5 1/1 1/5 1 1/1/1/1 Three Oaks Park 1 5/1 1/5 1/1 1/1 1 5/1/1/1 SPECIAL USE SITES Civic Center Plaza 1 5/1 _ 1/1 _ 1/1 1 1/1/1/1 Library Field 1 5/1 1/1 1/1 1 1/1/1/1 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) Evaluation-Commissioner Begur Evaluation Form - DOLAs/Gardens Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Hoop/Tennis Courts Master Plan Rating 1-5 Master Plan Rating 1-5 Master Plan Rating 1-5 COMMUNITY PARKS Memorial Park 1 1 1 Stevens Creek Corridor Park 5 X 5 1 Creekside Park X 5 X 5 X 1/5 Hoover Park X 5 X 5 X 1/1 Jollyman Park X 5 X 1 X 1/1 Linda Vista Park X 5 X 1 5/1 Monta Vista Park&Rec Center X 1 X 1 X 1/1 Portal Park X 1 X 5 X 5/1 Varian Park X 5 X 1 X 1/1 Wilson Park X 5 X 5 X 5/5 SMALL NEIGHBORHOOD PARKS Canyon Oak Park 1 1 1/1 Franco Park 1 1 1/1 Little Rancho Park 1 1 1/1 Somerset Park X 5 X 1 X 3/1 Sterling Barnhart Park 1 1 1/1 Three Oaks Park X 1 X 1 X 1/1 SPECIAL USE SITES Civic Center Plaza T 1 1 1/1 Library Field 1 5 1/1 Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) From: Gopal Kumarappan To: Whitney Zeller Cc: Joanne Magrini Subject: Gopal"s Input-Strategic Plan Evaluations Date: Monday,September 14,2020 11:43:38 PM Attachments: Gopal-Strategic Plan Evaluation Sheet-Final.xlsx Hello Joanne/Whitney, Here is my input. Quick summary: 1. Wherever there are two options (like Garbage/Recycle bins), I try to give score for both as there are two distinctive items but if you need a combined score, I have also provided it for your easy use. 2. Almost all the water fountains in every park needs repair (water not flowing), paint, remove/replace where it is fully rusted. 3. Hydration station : Only park has the latest one is Jollyman park and I would love to have the similar one in as many parks as we can especially with highly dense, used areas. 4. All the play structures have to be cleaned and painted. 5. Many benches in Portal park are in a real bad shape and need to be painted or maintained. 6. Tennis court was not in the optional area and so I have added them as I encountered few residents who were asking exactly the same in Creekside and Wilson parks. 7. Wherever there is a tennis court, there is a possibility of pickleball striping and so, only called out those thanks -Gopal Evaluation-Commissioner Kumarappan Evaluation Form - _ Recreation Elements Garbage Hydration Benches/ Shade Outdoor Table Other(eg.Mile Markers,Inclusive Swings, Pickleball Striping Cans/Recycling Improved Comfort and Stations Picnic Tables (trees/structures) Tennis Cornhole,Exercise Equipment) Bins Amenities Master Plan Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Rating 1-5 Item Rating 1-5 Z l Park X 5 5 (1/5)or 3 (3/1)or 2 (1/3)or 2 1 Exercise equipment 4 reek Corridor Park 1 3 (1/1)or 1 (1/1)or 1 (1/1)or 1 3 Mile markers 3 Creekside Park 1 5 (2/5)or 4 (4/1)or 3 (1/3)or 2 5 Tennis Court 5 Hoover Park 1 3 (1/5)or 3 (1/3)or 2 (1/4)or 3 1 Exercise equipment 3 Jollyman Park 1 1 (1/3)or 2 (1/3)or 2 (1/3)or 2 1 Exercise equipment 3 Linda Vista Park 1 5 (1/1)or 1 (1/1)or 1 (1/4)or 3 1 Mile Markers 4 Monta Vista Park&Rec Center X 4 3 (1/3)or 2 (1/1)or 1 (1/1)or 1 4 Exercise equipment 3 Portal Park 1 4 (1/4)or 3 (4/2)or 4 (2/4)or 3 1 Inclusive swings 4 Varian Park X 4 4 (1/3)or 2 (1/3)or 2 (1/3)or 2 1 None 1 Wilson Park 1 5 (2/5)or 4 (2/4)or 3 (2/5)or 4 5 ennis Court,Exercise equipmei 5 IDIOM :•• ••• Canyon Oak Park 1 2 (1/1)or 1 (1/1)or 1 (1/1)or 1 1 None 1 Franco Park 1 5 (1/5)or 3 (2/4)or 4 (1/4)or 3 1 Inclusive swings 3 Little Rancho Park 1 2 (1/3)or 3 (1/1)or 1 (1/1)or 1 1 None 1 Somerset Park 1 4 (1/5)or 4 (2/4)or 3 (1/3)or 2 1 Exercise Equipment 2 Sterling Barnhart Park 1 5 (1/3)or 2 (2/4)or 3 (1/4)or 3 1 None 1 Three Oaks Park 1 4 (1/5)or 3 (1/1)or 1 (1/1)or 1 1 Inclusive swings 3 Civic Center Plaza 1 5 (1/1)or 1 1 (2/3)or 3 1 (2/5)or 4 1 Exercise Equipment 4 Library Field 1 5 (4/5)or 5 1 (5/3)or 4 1 (2/4)or 3 1 ercise Equipment,Play structul 4 Items marked under master plan were recommended for that specific topic(reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) NOTE: Whereever there are two items,I have rated each separately but if you need a combined score,pl take the one I gave as(or#). Evaluation-Commissioner Kumarappan Evaluation Form - DOLAs/Gardens Dog Park(s)/DOLA(s) Satellite Community Gardens Basketball Courts Master Plan Rating 1-5 Master Plan Rating 1-5 Master Plan Rating 1-5 COMMUNITY PARKS Memorial Park 1 3 2 Stevens Creek Corridor Park 1 X 5 2 Creekside Park X 5 X 4 X 4 Hoover Park X 4 X 1 X 1 Jollyman Park X 5 X 3 X 1(half court exists) Linda Vista Park X 4 X 1 1 Monta Vista Park&Rec Center X 3 X 2 X 3 Portal Park X 5 X 2 X 2 Varian Park X 4 X 1 X 1 Wilson Park X 5 X 4 X 4 SMALL NEIGHBORHOOD PARKS Canyon Oak Park 1 1 1 Franco Park 1 1 1 Little Rancho Park 1 1 1 Somerset Park X 1 X 3 X 1(half court exists) Sterling Barnhart Park 1 1 1 Three Oaks Park X 3 X 1 X 1 SPECIAL USE SITES Civic Center Plaza T 1 1 1 Library Field 1 1 5 Items marked under"Master Plan"were recommended for that specific topic (reference Key for details on each topic) Rating of 1-5(1=not recommended 5=highly recommended) From: Neesha A.Tambe To: Whitney Zeller Subject: Re: Due Today-Strategic Plan Evaluations Date: Monday,September 14,2020 11:39:27 PM Attachments: CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Hi Whitney- Here is my review of the Cupertino Parks Systems. I also outlined the parks that I thought would be best for the long term strategic plan objectives as well. If it's confusing lmk and I'll add it as a separate attachment. Best, N Neesha A. Tambe From: Xianqchen Xu To: Whitney Zeller;Joanne Magrini Subject: Re: Due Today-Strategic Plan Evaluations Date: Tuesday,September 15,2020 7:01:09 PM Attachments: Strategic Plan Evaluation Sheet-Minna-20200915.xlsx My form is updated. Regards, Minna PRC Meeting 10.1.20 Item #4 Park Amenity Evaluations October 1 , 2020 is' CUPERTINO 1 Agenda • Overview • Evaluation Submissions • Next Steps • Items for Discussion 2 1 PRC Meeting 10.1.20 Item #4 Overview September 14t" - evaluation deadline 3 Evaluations submitted by deadline Staff and commissioner data is being assessed 3 Evaluation Submissions Evaluation Form- Recreation Elements/ ImprovedComfortand PicklehallStriping Hydration Stations Ca rbage Cans/Recycling Bins Amenities Kumarappan Begur Stanek 7M9 Kumarappan Begur Stanek Average Kumarappan Begur Stanek Average Memorial Park 5 5 4 5 5 1 3 1 1 2 Stevens Creek Corridor Park 1 5 3 3 5 1 3 1 1 1 1 ;a. gar• Creekside Park 1 5 3 5 5 5 d 5 4 Hoover Park 1 1 1 3 3 4 3 5 4 Jollyman Park 1 1 1 1 1 5 2 5 4 Linda Vista Park 1 1 1 5 5 1 1 5 1 2 Monte Vista Park g,Rec Center 4 1 5 3 3 5 5 2 5 5 Portal Park 1 1 1 4 5 1 3 5 3 Varian Park 4 1 3 3 4 5 1 2 5 5 Wilson Park 1 5 3 5 5 5 4 5 4 Canyon Oak Park • 1 1 1 2 1 1 1 1 5 3 3 Franco Park 1 1 1 5 5 1 3 5 1 3 Little Rancho Park 1 1 1 2 1 1 1 3 5 3 Somerset Park 1 1 1 4 5 1 d 5 3 Sterling Be rnhart Park 1 1 1 5 1 1 2 5 1 3 Three Oaks Park 1 1 1 4 5 2 3 5 3 Civic Center Plaza 1 1 1 5 5 1 5 1 1 1 1 Library Field 1 1 1 5 5 d 5 1 1 2 4 2 PRC Meeting 10.1.20 Item #4 Evaluation Submissions Evaluation Form- Recreation Elements/ Benches/ Shade(trees/structures) outdoor 7ahle Tennis Improved Comfort and Picnic Tables Amenities Kumarappan Begur _Stanek Average Kumarappan Begur Stanek Average Kumarappan Begur Stanek Average P..11Vn 2 1 1 1 2 1 1 1 1 Corridor Park 1 1 1 1 1 1 1 1 3 112 • 3 1 1 2 2 1 1 1 5 4 2 1 1 1 3 5 1 3 1 1 1 2 1 1 1 2 1 1 1 1 1 1 1 Linda Vista Park 1 1 1 1 3 1 1 2 1 1 1 1 Mont.Vista Park&Ret Center 1 1 1 1 1 1 1 1 4 3 1 Portal Park 4 2 3 3 1 1 2 1 1 1 1 Varian Park 2 4 1 2 2 4 1 2 1 1 1 1 Wilson Park 3 1 1 2 4 4 1 3 5 3 1 Canyon Oak Park 1 1 1 1 1 1 1 1 1 1 1 Franco Park 4 1 1 2 3 1 1 2 1 1 1 1 Litt le Rancho Park 1 1 1 1 1 3 1 2 1 1 1 1 Somerset Park 3 2 3 3 2 1 1 1 1 1 1 1 Sterling Barnhart Park 3 1 1 2 3 5 1 3 1 1 1 1 Three Oaks Park 1 1 1 1 1 1 1 1 1 1 1 1 Civic Center Plaza 3 1 2 4 1 1 2 1 1 1 1 Library Field 4 1 3 3 1 1 2 1 1 1 1 5 Next Steps Staff will evaluate data from staff and commissioners Staff will provide a recommendation for prioritization Recommendation will come to the Commission at a future meeting for review 6 3 PRC Meeting 10.1.20 Item #4 Items for Discussion Clarify data points Submissions received after deadline Timeline and process for providing combined data to the Commission Questions? g 4 CITY OF CUPERTINO CUPERTINO Legislation Text File M 20-8220, Version: 1 Subject: Project Evaluation Criteria and Process. Discuss and establish a process and criteria for project evaluations. CITY OF CUPERTINO Page 1 of 1 Printed on 10/1/2020 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting: October 1,2020 Subject Project Evaluation Criteria and Process Recommended Action Discuss and establish a process and criteria for project evaluations. Discussion The Parks and Recreation Commissioners are occasionally tasked with completing evaluations to provide input on City projects and programs. Recent evaluation projects have highlighted a lack of standardization and clarity for completing, submitting, and distributing evaluations. Staff are recommending that the commissioners discuss and establish a process and criteria for project evaluations,to be reviewed and adopted at an upcoming meeting. Suggested topics to discuss include establishing due dates,methods of submitting evaluations, transparency of when data and evaluations are submitted, and guidelines for extensions. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. Prepared by: Whitney Zeller,Administrative Assistant Reviewed bv:Joanne Magrini, Director of Parks and Recreation Approved for Submission by:Joanne Magrini,Director of Parks and Recreation Attachments: None PRC Meeting 10.1.20 Item #5 Project Evaluation Criteria and Process October 1 , 2020 is' CUPERTINO 1 Agenda • Overview and Examples • Suggested Topics Recommended Action • Questions 2 1 PRC Meeting 10.1.20 Item #5 Overview and Examples Lack of standardization • Community Grant Funding Evaluations Park Amenity Improvements Evaluations Different methods used to submit data Data submitted in different formats Data submitted after set deadlines 3 Suggested Topics • Establishing due dates • Methods for submitting evaluations . Transparency of submitting data • Guidelines for extensions 4 2 PRC Meeting 10.1.20 Item #5 Suggested Topics Establishing due dates • Considering staff time needed to process the data received Deadline to be within regular work hours • Confirmation of receipt of evaluation 5 Suggested Topics Methods for submitting evaluations • Email • Shared Folder Brown Act 6 3 PRC Meeting 10.1.20 Item #5 Suggested Topics Transparency of submitting data . Time stamp data submitted Publishing data in commission agenda as an attachment Suggested Topics Guidelines for extensions • Will extensions be allowed . Who will grant them (Director/Chair/Commission) . How will extensions be communicated (via email or in public meeting) • Qualifications for an extension (Emergency situations) s 4 PRC Meeting 10.1.20 Item #5 Recommended Action Staff recommends that the commissioners discuss and establish a process and criteria for project evaluations, to be reviewed and adopted at an upcoming meeting. 9 Questions? 10 5 CITY OF CUPERTINO CUPERTINO Legislation Text File#: 20-8221, Version: 1 Subject: Monthly Update Reports. Receive monthly update reports from the Director of Parks and Recreation and commissioners. CITY OF CUPERTINO Page 1 of 1 Printed on 10/1/2020 powered by LegistarTM Director's Update October 1 , 2020 SAV,7; 55.l91s CUPERTINO COVID Updates • October 7 and 21 - Free COVID testing • Cupertino Senior Center • 9:30 a.m. to 4:00 p.m. 'J • By appointment • Santa Clara County website COVID Updates . Blackberry Farm Golf Course • Pro shop now open to walk-ins • Last tee time scaled back • Average of 817 golfers per week YT COVID Updates . Playgrounds are open as of September 21 Play Structure Surface ? Not Sanitized �\ o,'ho �me °uma, h nd k CoantlYsneezes9hs K be yournfn ou antice PRC Meeting 10.1.20 Item #6 COVID Updates • • • . .rams Participation . - Virtual Exercise Classes 240 Average Attendees per Week Sports Center Tennis Courts 1413 Average Participants per Week Fee-Based Virtual Exercise 154 Currently Enrolled Classes Lifetime Classes/Camps/ 506 Currently Enrolled Private Lessons/etc. 5 Group/Organizationi De Anza Youth Soccer Creekside, Jollyman, Hoover, Lincoln, Garden Gate, Stevens Creek, Collins, and Regnart Cupertino Football Club Eaton, Faria, and Kennedy American Youth Soccer Hyde Organization Cupertino Girls Softball Monta Vista Cupertino Little League Wilson California Cricket Academy/United States Library and Youth Volleyball League 6 3 Projects P ram- • Park Amenity Vr`EpN Improvements Implementation • Playgrounds $ � Equipment QU P Replacement atf Creekside/Varian �� + � ' p°}emio �,I� recreation Parks Jl master plan A zr`8i February 2020 e -i-gym Projects 41 • McClellan Ranch Community Gardens • Identify Locations for 4 Satellite Gardens • Dog Off Leash f�►l''{'' Area Trial i • Field User Policy ' Update Projects • Blackberry Farm Blackberry Farm Pool Renovations Golf Course Needs • Stevens Creek Trail Assessment Signage ,. 11 �RIA Projects • Sports Center Needs Assessment • Sports Center Seismic Retrofit CITY OF ME01 { SPORTS CENTER Lawrence-Mitty Acquisition • Lawrence-Mitty Acquired and Purchased • Press Release PRESS RELEASE a^ ¢ Y Santa Clara County Registrar of Voters Quinlan Community Center • Saturday, October 31 to Monday, November 2 o 9 a.m. to 5 p.m. • Tuesday, November 3 ��yo�S,MTgct o 7 a.m. to 8 p.m. REGISTRAR sNCE 18y� PRC Meeting 10.1.20 Item #6 October #CupertinoCares Halloween Spooktacular Giveaway Halloween may look and feel different this year,but that dcesrt t mean we can't have fun!#CupertinoCares is celebrating by giving away free Halloween themed buckets.Items include a crak kit,glow bracelets,spider rings,stickers,Halloween themed book mini pumpkin,and so much more! Registration is required.Please visit www.reg4rec.org and search for Halloween Giveaway roc-Activity Number 12605.Cupertino residents only. Halloween buckets will be available for drive-thru pick-up at the Quinlan Community Center on the following days and times: Thursday,October 22,12 p.m.to 3 p.m. Friday,October 23,2 p.m.to 5 p.m. Saturday,October 24,9 a.m.to 12 p.m. Please be prepared to shoe a copy of your receipt at pick-up. Buckets that are not picked up during the designated pick up days urill be forfeited. 13 Works • • - Re-imagining the Re-opening Creek Tour Program McClellan Ranch Nature Museum and Blacksmith • • 14 7 October Programs/Events • Hidden Treasures 2020 • Virtual Succulent Fundraiser • October 26 to October 30 ' • Check the Cupertino Senior Center website for more details Senior Center Programs • Succulent Sale Fireside Chats Bingo Cooling Center Senior Center • September OC • bth to 9th 50 OF • 29th and 30th • October 1 It and 2nd 40 1 p.m. - 8 p.m. / + 1 Department Vacancies • Assistant Director • Recreation Supervisor • Recreation Coordinator • Case Manager Commissions • Library Commission New Liaison • Commissioner's Dinner Brochure Pizza • Fine Arts Commission and Politics A Political Event for Teens by Teens • Art in Unexpected Places • Teen Commission • Pizza and Politics Chamber's Star Awards • City Employee of the Year Amanda Hui, Recreation Coordinator Extraordinary work with seniors and the - community 1 MeetingPRC 10.1.20 Item • • Director's Update 21 October 1 , 2020 55.l91s CUPERTINO