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Agenda Packet CITY OF CUPERTINO AGENDA lop C U P E RTI N O PARKS AND RECREATION COMMISSION This will be a teleconference meeting without a physical location Thursday,July 2, 2020 7:00 PM Teleconference Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing to observe the meeting may do so in one of the following ways: 1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV. 2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube and www.Cupertino.org/webcast Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Thursday, July 2 to the Commission at parkscommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at parkscommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email parkscommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Page 1 1 Parks and Recreation Commission Agenda July 2,2020 Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Online Please click the link below to join the webinar: https:Hcityofcupertino.zoom.us/webinar/register/WN_vPjOInxATGG43reHIXaFwA Phone Dial 888 788 0099, enter Webinar ID: 926 7960 2444 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 926 7960 2444 SIP: 926796024440zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name,you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. 4. When called,please limit your remarks to the time allotted and the specific agenda topic. Page 2 2 Parks and Recreation Commission Agenda July 2,2020 In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES 1. Subject: Meeting of June 4, 2020. Draft Minutes POSTPONEMENTS 2. Subject: Satellite community Garden Project. Staff Report ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 3. Subject: Update on the Coronavirus' Impacts to Cupertino Parks and Recreation Programs. Staff Report 4. Subject: Provide Recommendation to City Council Regarding the Dog Off Leash Area Trial at Jollyman Park. Staff Report A-DOLA Written Communications to Parks and Recreation Commission B-Communication Received Regarding the Lyman Dog Off Leash Area Trial C-Parks and Recreation Department Log for Tollyman Dog Off Leash Area Page 3 3 Parks and Recreation Commission Agenda July 2,2020 5. Subject: Parks and Recreation Commission FY 2020/21 Work Program. Staff Report A-Guidance on Commission Work Programs FY 2020/21 B-Parks and Recreation Commission Overview C-Parks and Recreation Commission FY 2019/20 Work Program D-Parks and Recreation Commission Proposed Work Program FY 2020/21 E-Parks and Recreation Commission Proposed Amended Work Program FY 2020/21 F-Adopted City Work Program FY 2020/21 Amended 6.2.2020 NEW BUSINESS STAFF AND COMMISSION REPORTS 6. Subject: Receive Monthly Update Reports from: -Director - Commissioners COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 4 Parks and Recreation Commission Agenda July 2,2020 Page 5 5 12 CITY OF CUPERTINO CUPERTINO Agenda Item 20-7802 Agenda Date: 7/2/2020 Agenda #: 1. Subject: Meeting of June 4, 2020. CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022 powered by LegistarTM 6 CITY OF CITY OF CUPERTINO is PARKS AND RECREATION COMMISSION Community Hall CUPERTINO Teleconference Meeting Thursday, June 4, 2020 7:00 PM DRAFT MINUTES CALL TO ORDER Chair Kumarappan called the meeting to order at 7:00p.m. via teleconference. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Gopal Kumarappan, Carol Stanek, Neesha Tambe, Xiangchen Xu, Sashikala Begur Commissioners absent: None Staff present: Joanne Magrini, Christine Hanel, Whitney Zeller, Toni Oasay-Anderson, Zach Korach Guest speakers: None CEREMONIAL MATTERS AND PRESENTATIONS APPROVAL OF MINUTES 1. Special Meeting of May 14, 2020. Vice Chair Stanek motioned to approve the minutes, Commissioner Xu seconded. Motion passed unanimously with 5 votes yes. ORAL COMMUNICATIONS Community member Manali Begur spoke on the Black Lives Matter movement and asked if the Commission would allow white circles to be drawn on the grass at parks to allow for social distancing while protest occur and also inquired about the City providing resource tents at the parks during protests with supplies such as water and COVID testing. Community member Jennifer Griffin commended the Commission on keeping the parks open during COVID and the work being done to allow park access. WRITTEN COMMUNICATIONS Written communications were received for item 3. 7 OLD BUSINESS 2. Update on the Coronavirus' Impacts to Cupertino Parks and Recreation Programs. Joanne Magrini provided an update on the Coronavirus' impacts to Cupertino's Parks and Recreation Programs including changes to the County's Order effective 12:01am on June 51h outlined in the staff report, virtual recreation classes offered, senior wellness calls, food deliveries and the #CupertinoCares initiative. Updates are being provided through social media as well as the Cupertino website. Community member Mahesh Pakala spoke on the item and offered assistance with the virtual recreation. Commissioner Begur recommended providing the public with the County Order updates and including a list of approved activities. Commissioner Tambe requested more information on mask regulations and asked what steps are being taken to accommodate the protest happening. Commissioner Xu agreed with Commissioner Begur's suggestion to share County Order updates with the public. Chair Kumarappan asked about actions being taken to accommodate protests and how the County Ordinance restrictions are being enforced. Joanne Magrini responded that signs are being posted at sports courts and fields with the Order's guidelines and stated that more information will be provided to the Commissioners on face coverings Commissioner Tambe requested information on the City's response to the Black Lives Matter movement and recommended providing social distancing markers, resources and COVID-19 information for those attending the protest. 3. Evaluate FY 2020/21 Community Funding Grant Program Applications and Provide Recommendation to Council. Toni Oasay-Anderson introduced the item and instructed the Commission to review their consolidated evaluation results and provide a recommendation to Council. Community member David Fung provided information on the Friends of Deer Hollow Farm organization and their Community Funding Grant Program application. 8 Community member Orrin Mahoney provided information on the Cupertino Rotary and their Community Funding Grant Program application. Community member Josh Selo provided information on West Valley Community Services and their Community Funding Grant Program application. Community member Mahesh Pakala provided information on the Bhubaneswar Sister City and their Community Funding Grant Program application. Community member Margo Sidener provided information on Breathe California and their Community Funding Grant Program application. Community member Matthew Dodder provided information on Santa Clara Audubon Society and their Community Funding Grant Program application. Community member Jeanne Wun provided information on the Chinese American Coalition for Compassionate Care and their Community Funding Grant Program application. The Commissioners each reviewed their methodology for evaluating the applications received. Zach Korach confirmed that the funds approved will come from the general fund and will appear as a line item in the Council's proposed budget and that the City is anticipating a decline in tax revenues. Commissioner Begur motioned to form two tiers for recommendation as follows: Tier 1 —Recommended for funding Breathe CA - $4,000 West Valley Community Services - $20,000 Euphrat Museum - $10,000 Tier 2—Optional Recommendation if Council has funds available Elevate the Future - $3,000 Rotary Club - $12,000 Deer Hollow Farm- $15,000 Commissioner Xu seconded the motion. Motion passed with 4 votes yes from Commissioners Kumarappan, Stanek, Xu and Begur and 1 vote no from Commissioner Tambe. 9 4. Update on the Rancho Rinconada Recreation and Park District: Receive Report From Staff and Subcommittee Commissioners Xu and Be ug_r. Joanne Magrini reviewed the staff report and Commissioner Xu provided information on next steps for the item including reviewing survey results and arranging more community outreach. Community member Jennifer Griffin commented on the item and spoke in favor of maintaining the status quo. Chair Kumarappan clarified that he had appointed Commissioner Xu to replace himself in the subcommittee for this and that Commissioner Xu had accepted the appointment. Commissioner Tambe recommended attaining input from both the Rancho Rinconada Recreation and Park District as well as those in opposition of the current Board to ensure a comprehensive overview of the topic. 5. Update on the Development of the Specific Plan: Receive Report From Staff and Subcommittee Commissioners Stanek and Tambe. Joanne Magrini provided an update on the item and shared that the subcommittee had met in early March and has not been able to meet since due to the shelter in place order. Vice Chair Stanek shared that Public Works had provided a list of Capital Improvement Projects that they were considering at the March meeting. Commissioner Tambe requested to meeting with the subcommittee and the Director virtually to discuss the Strategic Plan before meeting with Public Works. NEW BUSINESS STAFF AND COMMISSION REPORTS 9. Receive Monthl3�Update Reports from: Director - No items to report Commissioners - Chair Kumarappan shared that he is available to help with the Black Lives Matter movement if anyone would like to reach out to him for assistance. - Commissioner Tambe suggested to formalize a recommendation to Council and the Mayor to restrict aggressive use of force by law enforcement. 10 ADJOURNMENT—Chair Kumarappan adjourned the meeting at 9:55p.m. to the July 2, 2020 meeting at 7 p.m. Respectfully submitted, Whitney Zeller, Administrative Assistant Parks &Recreation Department Minutes approved at the regular meeting 11 12 CITY OF CUPERTINO CUPERTINO Agenda Item 20-7803 Agenda Date: 7/2/2020 Agenda M 2. Subject: Satellite community Garden Project. CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022 powered by LegistarTM 12 CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG STAFF REPORT For the Parks &Recreation Commission Meeting on July 2,2020 Subject Satellite Community Garden Project. Recommended Actions Receive an update from staff regarding the selection of potential Satellite Community Garden locations. Discussion The City Council approved the Community Garden at McClellan Ranch at their February 18,2020 meeting. $300,000 of the original funds were set aside last year for use in Satellite Gardens in other locations throughout the community. At the February 2020 Parks & Recreation Commission meeting, the Commissioners were asked to identify a few potential locations in Cupertino for further evaluation by each of the Commissioners. That list of potential locations was presented to the Commissioners at the March 2020 Commission meeting, however the COVID-19 shelter-in-place order has prevented the commissioners from performing all of the site visits necessary to evaluate the various locations. The project will resume once the shelter-in-place order is lifted. Sustainability Impact No sustainability impact is associated with the receipt of this report, although there may be impacts when a Satellite Community Garden is constructed. Fiscal Impact There is no fiscal impact associated with the receipt of this report, although there will be fiscal impacts to the City when a Satellite Community Garden is constructed. Prepared by: Whitney Zeller,Administrative Assistant Reviewed by: Toanne Magrini, Director of Parks and Recreation Approved by:Joanne Magrini,Director of Parks and Recreation Attachments: None 13 12 CITY OF CUPERTINO CUPERTINO Agenda Item 20-7804 Agenda Date: 7/2/2020 Agenda M 3. Subject: Update on the Coronavirus' Impacts to Cupertino Parks and Recreation Programs. CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022 powered by LegistarTM 14 CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG STAFF REPORT For the Parks &Recreation Commission Meeting on July 2,2020 Subject Update on the Coronavirus' Impacts to Cupertino Parks and Recreation Programs. Recommended Actions Receive an update from staff regarding the impacts of the Coronavirus on the Parks and Recreation programs. Discussion Since March 2020, when the impacts of the coronavirus were felt in Santa Clara County, the City of Cupertino has taken multiple actions for the public's health and safety. All facilities,recreation programs,rentals and special events were initially closed or cancelled, and staff then handled the administrative tasks while working from home, the Parks Rangers continued to monitor the trail, and a few employees tended to the animals at McClellan Ranch. The Parks and Recreation Department has continued to monitor updates to the County's Shelter in Place Order and adapt as needed. At the July 2nd Parks and Recreation Commission meeting we will provide the most up-to-date information on the Coronavirus' impacts to the Parks and Recreation Department's programs. Sustainability Impact No sustainability impact is associated with the receipt of this report. Fiscal Impact There is no fiscal impact associated with the receipt of this report. Prepared by: Whitney Zeller,Administrative Assistant Reviewed by:Joanne Magrini, Director of Parks and Recreation Approved by:Joanne Magrini,Director of Parks and Recreation Attachments: None 15 12 CITY OF CUPERTINO CUPERTINO Agenda Item 20-7805 Agenda Date: 7/2/2020 Agenda M 4. Subject: Provide Recommendation to City Council Regarding the Dog Off Leash Area Trial at Jollyman Park. CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022 powered by LegistarTM 16 CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Meeting:July 2,2020 Subject Provide Recommendation to City Council Regarding the Dog Off Leash Area Trial at Jollyman Park. Recommended Action Provide direction on extending the DOLA trial period. Discussion On September 5,2019,Parks&Recreation Commission recommended moving forward with a ten-month trial for the Dog Off-Leash Area (DOLA) at Jollyman Park. The duration of the trial was scheduled through spring and summer months, during which time the mixed-use field is also permitted to youth baseball and soccer groups. The DOLA trial began on October 1, 2019.At that point, Cupertino Little League was no longer using the mixed-use field and soccer was only occurring on the soccer field. The trial was stopped due to COVID-19 from March 24, 2020-June 4,2020. The DOLA reopened on June 5, 2020 in accordance with State and Santa Clara County guidelines. Currently, the State is still prohibiting youth sports and games. There is not sufficient data to assess how well youth sports and a DOLA are able to co-exist. Staff feel it would be in the best interest of the community to extend the DOLA trial past the original end date of July 31, 2020. Staff are proposing to continue the trial through June 30,2021. This would allow us to gather at least two months of data to evaluate the co-existence of youth sports groups and the DOLA, to provide feedback, and to make a recommendation. In addition to extending the DOLA trial,we ask that Commission review the hours and make a recommendation for the remainder of the trial. • Option 1--Hours could be shifted to 1 hour before and 1 hour after sunset.This aligns with the posted closing hours of the park. • Option 2--Continue with the two-hour blocks as follows: March-August(6-8 pm), September-October(5-7 pm), November-February (4-6 pm) 17 Once the trial concludes,we would ask the Parks&Recreation Commission to make a recommendation on the DOLA to City Council. Once City Council provides direction on how to proceed,the trial would officially conclude. Sustainability Impact No sustainability impacts. Fiscal Impact $300 for updated A-frame signage Prepared by: Karen Levy,Recreation Coordinator Reviewed bv:Jenny Koverman, Recreation Supervisor Approved for Submission by:Joanne Magrini, Parks&Recreation Director Attachments: A-Written Communications to Parks and Recreation Commission B-Communication Received Regarding the Jollyman Dog Off Leash Area Trial C-Parks and Recreation Department Log for Jollyman Dog Off Leash Area 18 Parks and Recreation Commission Meeting November 7, 2019 Dog Off-Leash Area ( DOLA) Written Communications 19 Whitney Zeller From: Sameer Raheja Sent: Wednesday, November 6, 2019 11:47 PM To: Neesha Tambe; Gopal Kumarappan; Helene Davis; Xiangchen Xu; Carol Stanek Cc: Randy Schwartz; Christine Hanel; Kim Calame; Karen Levy; Deepa Mahendraker;Whitney Zeller Subject: DOLA Update agenda item Nov 7, 2019 Dear Parks and Rec Commissioners, Thanks for putting the DOLA update on the agenda for the commission meeting this week. I want to provide some points prior to the meeting so you know what we are asking and why. With the end of daylight savings, the open hours of 5-7pm make the dog off leash area in Jollyman park difficult to use for the next three months. Sunset is currently at 5:04pm, and will be as early as 4:50pm in December. If DOLA hours are 5-7 we are in the dark for two hours after sunset. It is difficult to see people, dogs and balls. We are requesting an adjustment of DOLA hours to be earlier during the winter months. I understand staff raised concerns about park usage at 4pm, potential conflicts with youth sports, and the cost of changing the signs ($300). There was also a question about whether people know what an hour before or after sunset means. In our experience there are even fewer users of the park in the winter than in the summer. We have taken pictures for the last five days at—4pm in the park to show almost no usage at that hour. There are no permitted youth activities taking place in the back part of Jollyman in the winter. And our group is happy to contribute to the cost of changing signage if required. The posted park rules indicate the park closes an hour after sunset. If the city has that as a regulation,then I think it is implicit that they expect people to know when an hour after sunset happens. Frankly no one in our group wants to be in the park an hour after sunset because it is too dark. This is a trial, the rules are not set in stone, and we hope the city can be flexible. Allowing us to be out during times that work for dog owners and other park users motivated our original request of an hour before and an hour after sunset. We still believe that ask is reasonable. I look forward to the discussion at the Commission meeting. Regards, Sameer 1 20 DOLA Update • Going well , the mayor stopped by and was pleased • We have not heard any complaints • With the end of daylight savings, request to move the time from 5-7 to 4-6pm 21 ( Dayl *lght Saturday 4 : 00pm Savings I _ y 4 r i 'rt rfi fi 1 r•' r , y` f, 1.w��{r .� •, 11.�y1~ ' } i f• � M wk _r• I� �'" _ , + —' 1 - r L r � _ '_;fit.' _ — + '� � i o.r. Tit wrr' � }' tJ '. I_ �, T '�f+�M1yl� . ' i� 11' " •. .4 • +� { Y ,�'F� I •y " ��Ir L3 ••+ �� !. i.•f ,r .;�. ■ r'�+y ':, + �r{• �'L� � ��-� � ��+y' j. _# +. � . 4 # 44" � l !* ++' ' .Y•.',M' 11 '4 l �• 4y,+.s ` / * + .5' * ��• r }•It l+ • 'r IIf. Fig • " ' xY ' yl 22 + { mr. Saturday 6 : 20p ( Daylight Savings Time ) Dog s ! �' Sunday 4 : 00pm ( Standard T'ime ) Volleyball game at edge of fief with dog ) .dust past the volleyball game, and well away from the DOLA Ah00000 f AL c. ,i rs ti t * - F 24 Sunday 6 : 00pm ( Standard Time ) Mid-way through open hours and almost too dark to see (this photo taken with a flash) 25 Monday 4 : 00pm ( Standard Time ) • � • No activity in the field If 1.+ - ` 'fit { '■ '� r • 4)R .rt4 ti #fi • i' w ; ■ - f q IF + F 41 1 � • w L a f � eF Monday 5 : 45pm ( Standard Time ) ........... Too dark to see Tuesday 4 : 00pm ( Standard Time ) a� .4p r +r it is No activity in the field d1h dp Oilmil RAhl I i ` , Alk Alt k 1 5- 7pm does not workl' n the winter • It is too dark to see after 6pm • The earliest sunset will be 4 : 50pml • The park closes one hour after sunset. 1 . (Cupertino, California, USA — Sunrise, Sunset, and Daylength, December 2019. thttns•!lwww timP-anciriatp rnmi-qiin/ai.r,-alr_iinPrtinn'7rnnnth=l2Rvp.ar=7f119 > a,% of Nov 5 2019 31 + r w Park closes one hour after sunset * a sunsetToday (Nov 7) + f � � 4 is ' { PA�I `r� LE � , 'F�'-, tu�t�r�o � r�+�+,+�rr.r to �w •,�neerar.t taws� i+M CnA1�r�v cap►waw,�Mlw� a►r��hr aM 11�1Mfr p�htr�4 . + A�.fW�UI� akYlwAiAl*�j�+mil MIM , Park Hours. Daylight to i 11�MrY � �4 1K+1 Iw One Hour After Sunset 32 Our • R OM�►L[►�w FYI Ali p�i. • 4Q original request was one before an # one hour after 5- 7pm does not work in the winter • It is too dark to see after 6pm • The park closes one hour after sunset. • The earliest sunset will be 4 -.050pm • In the dark, people, dogs , balls , and dog poop( '. ) are hard to find • We are out of compliance with park rules • There is no other activity in the park near the DOLA at 4pm 33 Concerns from Staff 1 . Clarity of Timing " Because the exact time for dusk changes almost every single day, we chase not to use an hour before and after dusk as we felt that was too vague . We wanted to give specific hours so that people wanting to use the DOLA would know exactly when they could use the off-leash area . "' Park rules allow people in the park 7 hour after sunset - this is not vague 34 Concerns from Staff 2 . Conflicts with youth sports "We also felt these hours would decrease conflicts with field times permitted to youth sports groups ." ' There are no sports groups using the field in the winter Concerns from Staff 3 . Confusion and additional expense "Making changes at this time could create confusion and will result in additional expenses. . . . Any proposed program changes may result in new signage , which would be approximately $300 . VP 1 There is no one out on the field except our group. Our group is ready to pick up the $300 cost to change signage . 36 Change the time to 4-6pm from Nov - Mar 8, 2020 • We are asking for something close to the timing we originally requested The hours of 4-6 from the start of November to early March will make the field usable for four of the ten months of the trial. • Move the time back to 6-8 on March 9, when daylight savings begins again ' •2 1 . Sunset on March $, 2020 is 6:08pm, Sunset on March 9, 2020 is 7:09pm 2. (Sunrise and Sunset Times In Cupertino, March 2020, <httos:l/wwW timeanddate.comisunlusa(cupertino?mQrath=3!&year=2020>, [as of Nov 7, 2019]) 37 Or simplify and make the DOLA timing 1 hour before and 1 hour after sunset ! Parks and Recreation Commission Meeting March 5, 2020 Dog Off-Leash Area ( DOLA) Written Communications 39 Date ,Time Do usage -- Other usage by the DOlJ1 area comments DATA IN THIS SHEET IS FOR INSTANTS 1N TIME-IT IS NOT REPRESENTA77VE OF THE TOTAL USAGE OF THE DOLA DURING OPEN HOURS Father and son playing by the field near the Sunday,November 24,2019 5:00 PM:10 dogs. dog area Monday,November 25,2019 4:30 PM;8 dogs Thursday, November 28,2019 ;Field closed Field closed Sunday. December 1,2019 i Field_closed Field closed ----T... .... .. Monday, December 2,2019 ;Field closed Field Dosed _-_-- T Vollyball players using the field even though it is Saturday. December 14.2019. Field closed Vollebyall by the walking track i closed { Sunday,January 5,2020 5:15 PM 10 dogs, 14 people Rest of the field is empty Tuesday,January 7,2020• 5:00 PM 3 dogs - -� Rest of the field is empty — Wednesday,January 8,2020• 5:00 PM 4 dogs - � -Friday,January 10,2020 5:00 PM i 8 dogs I } Sunday,January 12,2020 4:40 PM 9 dogs, 11 people I _Friday,January 17,2020 5:10 PM 6 dogs,9 people ! Sunday,January 19,2020 5.10 PM!6 dogs,7 people Rest of the field is empty Monday,January 20,2020 5:20 PM I ML_K Holiday. 8 people,5 dogs Rest of the field is empty MILK holiday t Wednesday,January 22,2020 5:00 PM 110 dogs. Good weather. Thursday,January 23,2020 5:00 PM 17 dogs, 5 humans - ... -.. .. . 2 people outside the DOLA playing l y 1 badminton,one other person walking on Monday,January 27,2020 5:30 PM�3 dogs,3 people. the field and through the DOLA area -._. Saturday,February 1,2020 5:00 PM'8 dogs,9 people. Vollebyall by the walking track 8 people playing volleyball by the sidewalk. - Sunday,February 2,2020 4:45 PM 5 dogs,8 people 1 person walking around the field. Superbowl Sunday Tuesday,February 4,2020 5:10 PM 5 dogs,5 people Colo weather Wednesday,February 5,2020 4:55 PM 8 dogs,8 people Saturday,February 8,2020 5:00 PM 10 dogs Sunday, February 9,2020 5:00 PM 7 dogs Soccer game going on Sunday,February 9,2020 5:30 PM:7 dogs Vollebyall by the walking track Full parking lot Monday,February 10,2020 5:25 PM 10 dogs, 10 humans Father and son playing soccer Wednesday, February 12,202C 5:20 PM 12 dogs, 13 people 1 ...._..._. -- - Saturday,February 15,2020 5:45 PM 8 dogs, 10 people Rest of the field is empty Sunday,February 16,2020 5:00 PM 12 dogs, 16 people Vollebyall by the walking track Vollebyall by the walking track 2 people playing soccer 2 people playing badminton Monday,February 17,2020 4:45 PM 5 dogs,6 people No one on the baseball field -W Presidents Day Holiday _ f� 40 rl -Time-- BOLA usage -------&t Qr usage by tha DO LA area Comments Saturday,February 22,20201 5:30 PM lid 15 people — � Volleyball by the walking track 2 adults and two children playing Sunday,February 23,2020 5:30 PM 9 dogs, 11 people badminton Monday, February 24,2020: 5:50 PM 10 dogs Baseball game next to the DOLA -_ J - people count indudes two clAdren who carve to see ry Friday, Februa 26,2020. 5:00 PM;7 dogs,9 people _ the dogs - Parks and Recreation Commission Meeting May 14, 2020 Dog Off-Leash Area ( DOLA) Written Communications 42 From: Rai Avasarala To: Neesha Tambe; Gopal Kumarappan;Xiangchen Xu; Helene Davis;Carol Stanek;City of Cupertino Parks and Recreation Commission Cc: Cupertino Recreation and Community Services; Rai Avasarala Subject: Jollyman DOLA: Feedback and Requests Date: Sunday,March 8,2020 5:58:14 PM CAUTION:This email originated from outside of the organization.Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Cupertino Parks and Recreation Commissioners, First of all,I would like to thank you for the fantastic and ground breaking work you have done,to enable the Cupertino community and their dogs the opportunity to use our local resources equitably,by approving a 10 month trial for the Dogs off-leash Area two hours a day in Jollyman Park.I and my dog(s)are an avid user of this facility and we love it. I have 6 year old lab retriever. She looks forward to meeting her friends every day during this time.During the social interaction between the dogs in the 2 hour off leash time,she releases all her pent-up energy.This keeps her physically and mentally healthy. It would also be great if a dog water fountain could be installed in the off-leash area. Finally,I am sorry I could not attend the March Parks and Recreation meeting where an update on this project was discussed.I would like to request you to please make this trial a permanent feature of the park.In fact,I would highly encourage that this should be expanded to other Cupertino parks,as well.That way the population of 11,600+ dogs in Cupertino will all have"time based"access to our wonderful parks. I plan to attend the June meeting for the final trial readout. Thank you, Raj Avasarala 43 From: Savuri Nishimura To: Neesha Tambe; Gopal Kumarappan;Xiangchen Xu; Helene Davis;Carol Stanek;City of Cupertino Parks and Recreation Commission Cc: Cupertino Recreation and Community Services; Kiran Kavoori Subject: Jollyman DOLA: Feedback and Requests Date: Sunday,March 8,2020 5:43:08 PM CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Cupertino Parks and Recreation Commissioners, I am sorry I could not attend the March Parks and Recreation meeting where an update on this project was discussed. I had an occasional cough which had started several days before. Given the recent coronavirus situation, I decided not to attend. I would like to take this opportunity to express my opinion on the issue. I am one of many happy dog owners that visit Jollyman DOLA regularly. Before becoming an avid user of Jollyman DOLA, I had visited many nearby dog parks or dog-friendly parks including those in neighboring cities like Sunnyvale, and San Jose. Jollyman park is not the nearest park from my home. Mary Avenue Dog Park is closer. Still I go to Jollyman, not Mary Avenue Dog Park. The reason is because my dog is happier at Jollyman. The keyword here is "happy". If my dog is not happy, there is no point for me to go there. Let me address two points that people may have concerns against DOLA with. 1. Risk of dog being off-leash If people think that off-leash dog means risk, then I think that having a well-marked area/hours would make the risk more manageable. If you ask any dog owner if he/she has ever let the dog play off-leash in places other than the backyard or dog runs, the majority would answer yes. It may imply that dog owners find facilities that would make their dogs happy are not readily available. Given the reality, if we have DOLA, more dog owners may choose to come to DOLA instead of letting their dogs off- leash elsewhere. It might even help reducing dog incidents rather than increasing. 2. Conflict to other activities I did not see many other activities in the fields near DOLA at DOLA hours. We could add the wording on the DOLA signs and say that anybody who want to have an activity near DOLA at DOLA hours, you could contact the following number to discuss and resolve any issue or conflict. I intend to attend the June meeting where the final trial readout will be. I would like to request that you could arrange the order of the agenda so that issues that would likely take longer be discussed after the issues that would take less. Thank you and with kind regards, 44 Sayuri Nishimura 45 From: Uparkar Bhushan To: Neesha Tambe; Gopal Kumarappan;Xiangchen Xu; Helene Davis;Carol Stanek;City of Cupertino Parks and Recreation Commission Cc: Cupertino Recreation and Community Services; ; Prerana Uparkar Subject: Subject:]ollyman DOLA: Feedback and Requests Date: Friday,March 6,2020 8:31:42 PM CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Cupertino Parks and Recreation Commissioners First of all, I would like to thank you for the fantastic and ground breaking work you have done, to enable the Cupertino community and their dogs the opportunity to use our local resources equitably, by approving a 10 month trial for the Dogs off-leash Area two hours a day in Jollyman Park. I and my dog(s) are an avid user of this facility and we absolutely love it. I like this place as its close from my house and surrounded by lush green grass. I use the park almost 6 days a week and my dog, Roman has lot of friends in this park. It would be great. if we could get water fountain near DOLA. Finally, I am sorry I could not attend the March Parks and Recreation meeting where an update on this project was discussed(or I attended but did not stay as it was very late). I would like to request you to please make this trial a permanent feature of the park. In fact, I would highly encourage that this should be expanded to other Cupertino parks, as well. That way the population of 11,600+ dogs in Cupertino will all have "time based" access to our wonderful parks. I intend to attend the June meeting where the final trial readout will be, but I request that you discuss our agenda first, so we can speak earlier and not have to stay till midnight. Thank you and with kind regards, Bhushan Uparkar Prerana Uparkar Faith is the bird that sings when the dawn is still dark. 46 From: Deepa Mahendraker To: Neesha Tambe; Gopal Kumarappan;Xiangchen Xu; Helene Davis;Carol Stanek;City of Cupertino Parks and Recreation Commission Cc: Cupertino Recreation and Community Services; Subject: Jollyman DOLA: Feedback and Requests Date: Friday,March 6,2020 11:04:19 AM CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Dear Cupertino Parks and Recreation Commissioners First of all, I would like to thank you for the fantastic and ground breaking work you have done, to enable the Cupertino community and their dogs the opportunity to use our local resources equitably, by approving a 10 month trial for the Dogs off-leash Area two hours a day in Jollyman Park. I and my dog(s) are an avid user of this facility and we love it. Myself, my husband and my 7 year old Golden Baby (named ACE), love to go there DAILY. *EVERY* *SINGLE* *DAY*, rain or shine. We carry a communal water bowl and a big bottle of water for all our thirsty four legged friends, and settle down for 45 minutes to an hour of unparalleled fun. We catch up with our neighbors, complain about bosses, talk about family lives, exchange notes on the politics and COVIDI9. A thriving, growing family of dog lovers community making instant bonds and connections! Needless to say, it is the highlight of our day and our dogs' day. Finally, I am sorry I could not attend the March Parks and Recreation meeting where an update on this project was discussed. I would like to request you to please make this trial a permanent feature of the park. In fact, I would highly encourage that this should be expanded to other Cupertino parks, as well.That way the population of 11,600+ dogs in Cupertino will all have "time based" access to our wonderful parks. I DO NOT WANT DOLA TO STOP AFTER JULY 31. Please find an interim solution, while you work towards a permanent plan so there is no break in our routine. It is hard to tell a Dog why we can't go to the park any more (or worse:to go and be out of compliance with the park rules). I intend to attend the June meeting where the final trial readout will be, but I request that you discuss our agenda first, so we can speak earlier and not have to stay till midnight. Thank you and with kind regards Deepa Mahendraker (I VOTED!) BCC: Jollyman-dog-group alias as FYI. 47 Communication Received Regarding the JollymanDog Off Leash Area Trial Date Name Feedback 10.24.19 Nancy Cantor dog off leash at Jollyman running throughout the park that morning.Feels unsafe.Permanent signs are gone,temporary signs not where you enter the park City response--Jenny confirmed permanent signs are still in place,2 a-frames are at 2 entrances to park,recommended she contact Code/Sheriff non. Koverman emergency if dogs are off-leash during non DOLA hours.Provided phone numbers 10.25.19 Catherine Coe Questions regarding the evaluation process,what type of violation would stop the trial,what type of coverage would we have,who is paying for the monitor,how can they report violations,when did the hours change,signs have been moved to expand area (included pictures) City response--Jenny explained how the City would be evaluating the trial,how incidents would be dealt with,how rule violations would be handled.P&R Koverman is paying for the monitor--trying to find PT staff but FT staff have gone out a couple times.Explained procedure for reporting violations,the rationale behind the hours,and went over why the signs had been moved after the first couple of days. 10.27.19 Carol Stanek asked about adjusting the hours City response--Jenny Explained how hours were chosen--based on survey,staff looking at avg.time for dusk. 10.29.19 Carol Stanek I got another question about the times again today when I was at the dog park.The users are getting concerned as we get closer to ending Daylight Savings Time. 10.30.19 City response--Jenny spoke with Randy about the off-leash area yesterday.We are keeping the times as posted at the DOLA for the duration of the trial. Koverman Should we move forward with off leash areas in the city,the open hours will be addressed.Based on the survey results,the most preferred time for the trial was late evening to dusk.We created the times because we were trying to be true to the evening time. When the sun sets earlier in the winter,that would mean the open time could be as early as 3pm,which is outside late evening to dusk.There will also be a point in the summer that closing at 8pm will be earlier than dusk.In deference to those whose houses back up to the off-leash area,we felt 9pm might be too late. 10.30.19 Carol Stanek Thanks for the response. Unfortunately I respectfully disagree with the decision. I don't think survey results were intended or can be detailed enough to address specifics like when the sun sets. This is setting up a situation where the users have to choose between living within this parameter(which effectively negates the trial for 4 of the months)or using the DOLA outside of the approved parameters,which is exactly what the residents and city were trying to avoid by creating this area and trial.The residents have been extremely supportive of the city's process. I'm sure they would have liked to resolve this without escalating it.Thanks for the feedback. I will notify the users at the park who have asked me about the hours.Always tough to be the bearer of bad news. 11.1.19 Sameer Raheja asked about adjusting the hours,he and Randy talked on the phone and per Randy's suggestion he asked for the hours to be discussed at the Commission meeting 11.7.19 Sameer Raheja Thanks for putting the COLA update on the agenda for the commission meeting this week. 11.15.19 City response--Karen Levy I would like to inform you that effective December 1,2019 the DOLA hours will be adjusted to 4:OOpm-6:OOpm.After further staff review we felt it was important to establish a compromise that would satisfy all park users.The next two weeks will provide staff the opportunity to produce new signs and disseminate the information to the public.Please continue to adhere to the current guidelines set in place.We appreciate your cooperation and we hope that this change is an improvement that allows you to better utilize the COLA during the trial.We continue to welcome your feedback as we work through the DOLA trial period. 11.16.19 Sameer Raheja asked if we could set up a regular meeting with City staff and the DOLA group 11.18.19 City response--Kim Calame agreed to talk to Randy when he returned but didn't see the need for montly meetings. 3.10.20 Uparkar Bhushan First of all,I would like to thank you for the fantastic and ground breaking work you have done,to enable the Cupertino community and their dogs the opportunity to use our local resources equitably,by approving a 10 month trial for the Dogs off-leash Area two hours a day in Jollyman Park.I and my dog(s)are an avid user of this facility and we absolutely love it.I like this place as its close from my house and surrounded by lush green grass.I use the park almost 6 days a week and my dog,Roman has lot of friends in this park.It would be great.if we could get water fountain near DOLA.Finally,I am sorry I could not attend the March Parks and Recreation meeting where an update on this project was discussed(or I attended but did not stay as it was very late).I would like to request you to please make this trial a permanent feature of the park.In fact,I would highly encourage that this should be expanded to other Cupertino parks,as well.That way the population of 11,600+dogs in Cupertino will all have"time based"access to our wonderful parks. 3.10.20 Raj Avasarala First of all,I would like to thank you for the fantastic and ground breaking work you have done,to enable the Cupertino community and their dogs the opportunity to use our local resources equitably,by approving a 10 month trial for the Dogs off-leash Area two hours a day in Jollyman Park.I and my dog(s)are an avid user of this facility and we love it.I have 6 year old lab retriever.She looks forward to meeting her friends every day during this time.During the social interaction between the dogs in the 2 hour off leash time,she releases all her pent-up energy.This keeps her physically and mentally healthy.It would also be great if a dog water fountain could be installed in the off-leash area.Finally,I am sorry I could not attend the March Parks and Recreation meeting where an update on this project was discussed.I would like to request you to please make this trial a permanent feature of the park. In fact,I would highly encourage that this should be expanded to other Cupertino parks,as well.That way the population of 11,600+ dogs in Cupertino will all have"time based"access to our wonderful parks. 48 3.10.20 Sayuri Nishimura I would like to take this opportunity to express my opinion on the issue.I am one of many happy dog owners that visit Jollyman DOLA regularly.Before becoming an avid user of Jollyman DOLA,I had visited many nearby dog parks or dog-friendly parks including those in neighboring cities like Sunnyvale,and San Jose. Jollyman park is not the nearest park from my home.Mary Avenue Dog Park is closer.Still I go to Jollyman,not Mary Avenue Dog Park.The reason is because my dog is happier at Jollyman.The keyword here is"happy".If my dog is not happy,there is no point for me to go there.Let me address two points that people may have concerns against DOLA with.1. Risk of dog being off-leash If people think that off-leash dog means risk,then I think that having a well-marked area/hours would make the risk more manageable.If you ask any dog owner if he/she has ever let the dog play off-leash in places other than the backyard or dog runs,the majority would answer yes.It may imply that dog owners find facilities that would make their dogs happy are not readily available. Given the reality,if we have DOLA,more dog owners may choose to come to DOLA instead of letting their dogs off-leash elsewhere. It might even help reducing dog incidents rather than increasing.2.Conflict to other activities I did not see many other activities in the fields near DOLA at DOLA hours.We could add the wording on the DOLA signs and say that anybody who want to have an activity near DOLA at DOLA hours,you could contact the following number to discuss and resolve any issue or conflict. 3.10.20 Deepa Mahendraker First of all,I would like to thank you for the fantastic and ground breaking work you have done,to enable the Cupertino community and their dogs the opportunity to use our local resources equitably,by approving a 10 month trial for the Dogs off-leash Area two hours a day in Jollyman Park.I and my dog(s)are an avid user of this facility and we love it.Myself,my husband and my 7 year old Golden Baby(named ACE),love to go there DAILY.*EVERY**SINGLE**DAY*,rain or shine.We carry a communal water bowl and a big bottle of water for all our thirsty four legged friends,and settle down for 45 minutes to an hour of unparalleled fun.We catch up with our neighbors,complain about bosses,talk about family lives,exchange notes on the politics and COVIDI9.A thriving,growing family of dog lovers community making instant bonds and connections!Needless to say,it is the highlight of our day and our dogs' day.Finally,I am sorry I could not attend the March Parks and Recreation meeting where an update on this project was discussed.I would like to request you to please make this trial a permanent feature of the park.In fact,I would highly encourage that this should be expanded to other Cupertino parks,as well.That way the population of 11,600+dogs in Cupertino will all have"time based" access to our wonderful parks.I DO NOT WANT DOLA TO STOP AFTER JULY 31.Please find an interim solution,while you work towards a permanent plan so there is no break in our routine.It is hard to tell a Dog why we can't go to the park any more(or worse: to go and be out of compliance with the park rules). 6.18.20 Charlie Hanson I am a charter member of this group. I was a daily visitor to Jollyman since the park was first built and have seen many changes.The best was"legalizing"our off leash dogs.This trial has served as a model for the many other unofficial DOLA's in Cupertino's other parks.I encourage you to make the Jollyman DOLA a permanent feature for our dogs and their owners. The DOLA has been a tremendous way to meet our neighbors and their dogs. 6.19.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.18.20 Mary Ellen Chell I have been a resident of Cupertino since 1991.My puppy and I absolutely love the off leash area at Jollyman Park.It is a wonderful place for him to go and be a dog among other dogs.Please,please keep this going.I do not have two legged children,but I continue to pay my full taxes for the schools,even though I could get the senior discount.All I ask is a little bit of space for me and my dog to go out and have fun!Thank you! 6.19.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.18.20 Edith Nelson I live in the Jollyman Park area(November Drive)and I am interested in seeing the extension of the DOLA.Everyone has been SO cooped up for months.We love our pets and happy pets make happy families!Please seriously consider all the ways this would be positive in people and pet lives if you extend this program. 6.19.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.18.20 Deepa Mahendraker We have been working with the city to open the DOLA trials for our dogs for nearly three years. It is unfortunate that along with many other normal activities,the trial was shut down during COVID 1.Thank you and the county for opening it up on June Sth 2020 2.Please continue the DOLA beyond its original end date of July 31,till there is a permanent resolution.Due to COVID,we only were able to use the place for 4 months out of 8 so far,though and we have provided the usage data.Please consider this email a request to vote to continue DOLA trials during the upcoming Parks and Recreation meeting. 6.19.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.18.20 Shripad&Shamal Patki We have been participating in the DOLA trial over the last few months.Both of our dogs have enjoyed the opportunity to play along and socialize with other neighborhood dogs there. It is unfortunate that along with many other normal activities,the trial was shut down during COVID 1.Thank you and the county for opening it up on June 5th 2020 2.Please continue the DOLA beyond its original end date of July 31,till there is a permanent resolution.Due to COVID,we only were able to use the place for 4 months out of 8 so far,though.Please consider this email a request to vote to continue DOLA trials during the upcoming Parks and Recreation meeting. 6.19.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.18.20 Tony Alexander I would like to share with you how happy my dog Indy and I are now the DOLA is operational again.It is not just the off leash exercis and socialization that is important for the dogs,it is also the community aspect where so many of us have got to know each other in the surrounding neighborhoods.The camaraderie friendship are not the only factors,we know often where each other lives and it helps us all keep an eye out for each other and suspicious activity in the area which strengthens the Neighborhood Watch concepts as we walk around when not in the park.In the park our activity in the evening when there is little use of the other facilities is also a deterrent to others who cruise by and take off when they see it is in use.Please consider extending or making permanent the Dogs Off Leash program and build a stronger community.If any of you have dogs please walk on over to the park and join us. 49 6.19.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.19.20 Gail Marzolf I would like to request an extension of the Jollyman DOLA trial due to the COVID-19 SIP closure.As a 50+year resident of Cupertino, a life-long dog owner,and neighbor of Jollyman Park,I see this DOLA one of the best additions to the neighborhood!I have visited the DOLA often and have made many friends through these visits.Please extend the trial. 6.19.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.19.20 Sameer Raheja Thank you for giving us the opportunity to show you the dog off leash area trial can be a success! We hope you will extend the trial until a final decision on the status of the off leash area is reached. 6.22.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.20.20 Madhu Krishnan We regularly take our dog to DOLA at jollyman park.Our dog enjoys meeting her friends and running around with them.The dogs that come to the park regularly are friendly and obedient.The dog owners are also very responsible.We hope you will continue to keep DOLA open for our furry children. 6.22.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.22.20 Bhushan&Prerana Uparkar First of all,I would like to thank you for the fantastic and groundbreaking work you have done,to enable the Cupertino community and their dogs the opportunity to use our local resources equitably,by approving a 12 month trial for the Dogs off-leash Area two hours a day in Jollyman Park.I and my dog(s)are an avid user of this facility and we absolutely love it.I like this place as its close to my house and surrounded by lush green grass.I use the park almost 7 days a week and my dog,Roman has a lot of friends in this park.It would be great.if we could get a water fountain near DOLA.I would like to request you to please make this trial a permanent feature of the park.In fact,I would highly encourage that this should be expanded to other Cupertino parks,as well.That way the population of 11,600+dogs in Cupertino will all have "time-based"access to our wonderful narks. 6.24.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.22.20 Manjaya Hedge Again thank you for granting the DOLA trial in Jollyman park which ends on July 31,2020.We request you to extend the trial period for another year or make it a permanent dog park.Here are the benefits:1.While dogs and their owners love playing in them,dog parks can create a safer,more active,pet-friendly community. Dog parks make your community safer by offering a secure area for dogs to play and socialize,without getting in the way of others.2.Behavior problems are the number one reason pets are brought to shelters or abandoned.Having access to a dog park means your pal can get the vital exercise he needs while becoming socialized.These things combined with training can drastically reduce the number of behavioral issues,such as barking and digging,that lead many to give away their pet.Because of this,the overcrowding of shelters can be reduced. 6.24.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 6.22.20 Vidya I have been taking my dog(we live near Black berry farm)to Jollyman DOLA Area It has been a great experience for our family. Highly recommend that we implement similar projects in other Santa clara parks. 6.24.20 City Response-Whitney Zeller Thank you for sharing your feedback regarding the Dog Off Leash Area trial at Jollyman Park.Your comments will be included in the documentation we provide to the Parks and Recreation Commission regarding the Dog Off Leash Area trial. We appreciate all feedback and encourage members of the public to continue to share their observations and comments. 50 Jollyman ..• Off-Leash Date Time Observations Tuesday,October 1,2019 5:45-6:30pm 10-15 dogs present.No issues,only barking. Thursday,October 3,2019 4:40-5:45pm 5-6 dogs present.When I arrived,there was a man in the DOLA throwing the ball across the park towards the ball field I spoke to him about where he was throwing the ball and about the fact that he was outside the posted hours of 5-7pm.He left.The barricades designating the barrier were in the incorrect spot so I moved them out to the correct location.Two dogs were not getting along,so one woman took he dog over to the ball field to throw the ball.I spoke with her and she went back to the off-leash area Something to consider,most of the yards that back up to the area have gates into the park.A basketbal came over the fence and a young boy ran out the fence to retrieve it.This was in the off leash area Tuesday,October 8,2019 5-5:45pm 1-6 dogs present.2 people let their dogs off leash 10-20 yards prior to reaching the DOLA.Occasional ball toss outside the area. Tuesday,October 15,2019 6-6:45pm 6-8 dogs present.No issues.The signs had been moved out wider but they were in line with the map, Sunday,October 27,2019 4:50-5:50pm Seems to be confusion over the boundary and where the A-frames should go.Hard to tell from the overhead map,but the border is the last redwood tree down the left field line.Moved the signs to thi! location and asked PW to put a mark on the fence.Also notified the pro dog group.2-5 dogs present, occasional intentional throwing outside the area(Sameer). Monday,November 4,2019 4:45-5:40pm 12-14 dogs present.No dog issues.I overheard customer complaining about the time that is set because it gets dark earlier Wednesday,November 6,2019 5:00-5:50pm 11 dogs present.No dog Issues.A few people walking dogs on leash.No childen present. Thursday,November 7,2019 5:20-5:30 No dogs.Temperatures were cool. Wednesday,November 13,2019 S:OOpm No dogs,almost dark Monday,November 25,2019 5:20pm Almost dark one dog leaving Friday,December 6,2019 4:00 PM fields closed--no dogs March 17-June 4 DOLA closed due to COVID-19 pandemic Friday,June 5,2020 DOLA reopened per County Ordinance update 51 12 CITY OF CUPERTINO CUPERTINO Agenda Item 20-7807 Agenda Date: 7/2/2020 Agenda M 5. Subject: Parks and Recreation Commission FY 2020/21 Work Program. CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022 powered by LegistarT°" 52 CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG PARKS AND RECREATIONCOMMISSION STAFF REPORT July 2, 2020 Subject Parks and Recreation Commission FY 2020/21 Work Program. Recommended Action Review and Provide Recommendation to City Council on Parks and Recreation Commission FY 2020/21 Work Program. Discussion Council approved this City Work Program shortly after a Local Emergency proclamation was issued (along with State and Federal emergency proclamations)related to the COVID-19 pandemic. At that time,it was acknowledged that the Work Program presented on March 31 would need to be updated as circumstances evolved, and more information became available on how the pandemic would impact the City.After further evaluation of administrative and financial impacts, it has been determined that the City is likely to experience significant revenue losses and a potential recession.Amendments occurred at the June 2 City Council meeting due to revenue losses related to COVID-19, the FY 2020/21 City Work Program was reviewed to identify items that could be scaled back or removed in order to maintain a balanced budget. The final adopted version of the FY 2020/21 City Work Program (Attachment F) is attached. A document entitled Guidance on Commission Work Programs FY 2020121 (Attachment A)is attached as an additional resource and was instrumental in establishing the proposed work program for your review. Some of the Parks and Recreation Commission proposals that were decided upon at the February 6, 2020 meeting(Attachment D)were incorporated into the City work program. The municipal code,program budget and staff allocations (Attachment B), as well as incomplete items from the Commission's FY 2019/20 Work Program (Attachment C) were considered when staff revised the amended Parks and Recreation Commission's FY 2020/21 work program (Attachment E). Please note the ongoing operational items are not included in the annual work program. It is recommended that the Parks and Recreation Commission review and approve the proposed amended FY 2020/21 Parks and Recreation Commission Work Program (Attachment E) for recommendation to City Council 53 Sustainability Impact There is no sustainability impact with reviewing and providing recommendation to City Council on Parks and Recreation Commission FY 2020/21 Work Program. Fiscal Impact There is no additional fiscal impact with reviewing and providing recommendation to City Council on Parks and Recreation Commission FY 2020/21 Work Program. Prepared by:Joanne Magrini,Director of Parks and Recreation Reviewed bv:Joanne Magrini,Director of Parks and Recreation Approved for Submission by:Joanne Magrini,Director of Parks and Recreation Attachments: A-Guidance on Commission Work Programs FY 2020/21 B-Parks and Recreation Commission Overview C-Parks and Recreation Commission FY 2019/20 Work Program D-Parks and Recreation Commission Proposed Work Program FY2020/21 E-Parks and Recreation Commission Proposed Amended Work Program FY2020/21 F-Adopted City Work Program FY 2020/21 Amended 6.2.2020 54 GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21 Role of Commissions Commissions are established to advise City Council on policy decisions. Commissions carry out this responsibility by by reviewing information,weighing public input, and examining issues in depth in order to render a recommendation to the Council. Therefore, items that Council will be considering may come before a commission to make a recommendation for Council. Commissions provide insights for Council specific to their purview as outlined in the Municipal Code, in addition to providing valuable insight as members of the community. The City Work Program includes special items that commissions may be asked to advise on, in addition to the commission's routine work. Role of Commission Staff Liaison The staff liaison is responsible for coordinating the work of the commission and ensuring that the Brown Act and Municipal Code are followed. The staff liaison, as well as all other City staff and Departments, are directed by the City Manager. Overview of the Process M •Commission •Suggested items •City Council rreview mmissionssubmits are evaluated byapproves City the suggested Departments and Work I Commission items for City City Manager Program with Work Work Program •Draft City Work any Council- Programs Program directed based on City presented to changes Work Program Council In the December/January timeframe, Council requests that each Commission submit suggested ideas for the City Work Program for the upcoming fiscal year. These suggestions are taken into consideration by Departments and the City Manager in developing the proposed City Work Program for Council consideration. When the proposed City Work Program is presented to Council in March, suggested ideas submitted by Commissions are provided as attachments. Commission suggestions that have been incorporated in the proposed City Work Program are indicated. After the City Work Program is adopted by Council, Commissions review Commission Work Programs based upon the items identified for their Commission in the approved City Work Program. Final Commission Work Programs should typically be brought for Council's approval as consent items before July. "However,given the June revisions to the FY 2020-21 City Work Program due to COVID-19, it is reasonable that Commission Work Programs will be brought for Council's approval later than June,but as early as feasible." 55 GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21 Guidance on Commission Work Programs Commission Work Programs align with and support the City Work Program. Generally, work programs govern agendas. Commissioners work together on the annual Commission Work Programs and aim over the course of the year to address those items. At an agendized meeting, commissions consider the Commission Work Program for the upcoming year. The Liaison will prepare the Commission Work Program with items from the approved City Work Program that were identified for the commission. Additional minor items may be added to the Commission Work Program as resources allow. It is important that all items are within the purview of the commission as defined in the Municipal Code. Once a final draft is completed, the commission votes on a recommendation for Council to approve the Commission Work Program. 56 Parks and Recreation Commission Overview Municipal Code Description (2.36): A. Hold hearings on matters pertaining to planning and development of parks, cultural activities, historical resources, recreation, community services (including, but not limited to schools and senior services), and capital expenditures related to community activities and facilities B. Conduct such other hearings as are necessary and in accordance with its own rules and regulations C. Report its decisions and recommendations in writing to the City Council D. Consider, formulate and propose programs, activities, resources, plans and development designed to provide for, regulate and direct the future growth and development of community activities, parks and recreation systems in order to secure to the City and its inhabitants better service E. To make sure investigations and reports for future acquisition of park sites F. To make, in its advisory capacity, and any and all recommendations to the City Council relating to the above matters, including the extension of the parks, recreation system and community activities to outlying areas of the City. G. In cooperation with the Director of Recreation and Community Services, the Commission will consider, review, and evaluate parks, recreation programs, and community activities H. Consider, formulate and propose cultural activities and historical preservation for the City and its residents Schedule Requirements: Commission shall establish a regular place of meeting and rules of conduct thereof and shall hold at least one regular meeting each month. Meeting Schedule: First Thursday of every month, 7:00pm at Community Hall. Operational Items: - Community Funding Grant Program Application Review - Review and provide feedback regarding capital improvement projects - Teen and Senior Engagement - Festivals and Programs - Collaboration with other commissions 57 Budget: Item Amount Materials $8,188.00 Total $8,188.00 *FTF Allocation .10 (Staff Liaison and Administrative Assistant) 58 Parks and Recreation Commission FY 2019-20 CITY OF Work Program 1121CUPERTINO Driven by mandate, law, or Council Resources Needed Estimated Completion Measurement Criteria Project/Task Project Objectivepriority/direction? . I d our Date (How will we know how we are doing?) (if yes, please specify) www� Lawrence Mitty Acquire a parcel at Lawrence Council Priority- FY 2019-20 Work 300 Staff Hours Oct-19 - Receive an update from staff on the property Expressway and Mitty Ave for Program (Community Livability) acquisition and provide feedback if requested. trail expansion and park development. Citywide Parks and Create a 20+year community- Council Priority- FY 2019-20 Work 150 Staff Hours Oct-19 - Review the final draft of the Master Plan and make Recreation System Master driven plan to meet future Program (Community Livability) a recommendation to City Council on the adoption Plan parks, open space, and of the plan. recreation needs through establishing goals and priorities and enhancing or expanding facilities and programs. Completion of the System Master Plan will trigger preparation of the Department's three year Strategic Plan. Parks and Recreation Complete a three year Council Priority- FY 2019-20 Work 500 Staff Hours Feb-20 - Review the adopted Citywide Parks and Department Strategic Plan strategic plan that serves to Program (Community Livability) Recreation System Master Plan to prioritize projects align the department with a for the 3 year strategic plan common vision and values.The - Host public hearings, provide feedback and help plan will be measurable,with staff prioritize themes, objectives, measures, specific goals, objectives and performance indicators, initiatives, and action items actions. Goals will revolve within the three year Strategic plan. around action items in the -Assign priorities to short term and long term items Master Plan, department (Phase 1,2, and 3) culture, and tools for successful - Review the strategic plan and recommend the implementation. adoption of the plan to City Council 59 Driven by mandate, law, or Council Resources Needed Estimated Completion Measurement Criteria Project/Task Project Objective priority/direction? fu-fdi-Eg aTd Date (How will we know how we are doing?) please •- Use of Athletic Fields in Assess current Athletic Field Use Council Priority- FY 2019-20 Work 2000 Staff Hours Jun-20 - Hold public hearings, recommend any changes to Parks policy,scheduling process, and Program (Community Livability) fees if necessary, and policy on cost recovery for fee schedule. Review field use athletic fields, and any changes and updates to the policy, including Sunday 2004 athletic fields policy reservation feasibility, - Recommend changes, if necessary to the current scheduling, and program cost permit process recovery. Review use of fields - Recommend opportunities for Sunday use of for use as a dog off leash area athletic, permitted activities on fields (DOLA) to include evaluation of - Evaluate and recommend policy on off leash dogs the pilot DOLA trial at Jollyman in parks and potential pop up dog parks. Park (1019/20). Hold public hearings and make recommendation to City Council. Teen Engagement Engage youth and teens in the Council Priority- FY 2019-20 Work 200 Staff Hours Ongoing - Receive bi-annual updates from staff on recent community through recreation Program (Community Livability) teen stress events and provide feedback WMM Lprovingm�ental mming with the goal of -Consider adding a nonvoting teen member on the ering youth and Commission and hosting meetings with the Teen ealth. M===dWM=61& Commission as needed. Arts and Cultural Festival Bring arts &cultural programs to Council Priority- FY 2019-20 Work 80 Staff Hours September 2019 and - Receive the recap and evaluation of the Summer and Programs the summer events program to Program (Community Livability/Public Ongoing Events Program for the year engage diverse Cupertino and Private Partnerships) - Recommend to staff possible genres of residents-from different ages, music/movie titles for next year ethnicities, genders, abilities, -Attend at least 5 events each and brand the etc. Commission's relationship with the program -Consider, recommend, and establish external partnerships through the events and programs. 60 Driven by mandate, law, or Council Resources Needed Estimated Completion Measurement Criteria Project/Task Project Objective priority/direction? Date (How will we know how we are doing?) please •- Parks and Recreation Review the completed Parks Council Priority- FY 2019-20 Work 150 Staff Hours Winter 2019 - Host a special meeting with the consultant hired to Department Marketing and Recreation Department's Program (Operational Efficiency) review current marketing procedures, program Plan and Program Review marketing plan and program review and fee procedures for the Parks & review and recommend Recreation Department. implementation or changes to - Host public hearings, review and recommend staff. implementation or changes to the Parks and Recreation Department's Marketing Plan to staff. Art in Unexpected Places To beautify public and/or Council Priority- FY 2019-20 Work 100 Staff Hours Summer 2020 - Host a Joint Special Meeting with the Fine Arts private/donated spaces, Program (Public and Private Commission to discuss and recommend possible surprise and delight passers-by, Partnerships) City locations and encourage the community -Schedule and perform outreach to private to reflect on themes and property owners for potential locations imagery that represent the heritage, natural beauty, diversity, and creativity of the City. Policies on Nonprofit Review and implement policies Council Priority- FY 2019-20 Work 500 Staff Hours Fall 2020 - Review the current Community Funding Policy and Support on funding and support for Program (Public and Private recommend changes, if needed nonprofit organizations, Partnerships) - Review other policies suggested from staff, provide including meeting room space feedback, and recommendations to City Council and office space. on the adoption of such policy -Incorporate into Parks and Recreation Department Mwkk AL activities where relevant. All-inclusive Playground Study,fundraise, and design an Council Priority- FY 2019-20 Work 2000 Staff Hours Jun-21 - Review and provide feedback on the draft all- All-Inclusive Playground in a Program (Community Livability) inclusive playground design neighborhood park. - Evaluate and provide a recommendation to City Council on the all-inclusive playground design. 61 Driven by mandate, law, or Council Resources Needed Estimated Completion Measurement Criteria Project/Task Project Objective priority/direction? Date (How will we know how we are doing?) please •- Rancho Rinconada Review&consider Santa Clara Santa Clara County LAFCO Initiative 200 Staff Hours Jun-20 - Receive and evaluate presentation on LAFCO's Special Recreation District County Local Area Formation (Public and Private Partnerships) report on the disposition of Rancho Rinconada Commission (LAFCO) Special Recreation District recommendations on potential -Recommend course of action to City Council on consolidation options between options regarding the special district. the City and Rancho Rinconada Special Recreation District. AL AMW6=6046w =a Collaborations with Other Working together, create a Commission Driven Priority (Operational 25 Staff Hours Jun-20 -Discuss and recommend projects to work on with Commissions connected and more effective Efficiency) other Commissions resolution of issues by - Host a joint meeting with another Commission to collaborating with applicable discuss project work Commissions- Fine Arts, -Complete projects by June 30, 2020 Bicycle/Pedestrian,Teen, etc. State of the Collaborate with the Bicycle Commission Driven Priority (Community 25 Staff Hours Jun-20 - Receive a presentation from the Bicycle Pedestrian Trails/Connectivity Pedestrian Commission to Livability) Commission on the current Bicycle Transportation evaluate and recommend plan quality of life improvements - Receive an update from the Cupertino Public related to trails and Works department on the Community Shuttle Trial transportation corridors, Program (Via) and provide support and feedback to connecting residents to parks staff on the program and recreation services and -Identify key locations on the East and West sides of opportunities_ Cupertino to create a fully connected city.mw __JJA i M - Community Garden Renovate the community Council Priority- FY 2019-20 Work 100 Staff Hours Jun-20 - Receive an updated presentation from Staff on the Improvements gardens at McClellan Ranch, Program (Community Livability); City revised community gardens plan for McClellan and implement a new process Council Added Work Item Ranch and procedures for a more - Receive a presentation and provide input on effective, community-driven potential additional locations for a satellite gardens program. Explore community garden and recommend the most extending community gardens suitable location to City Council. across other parks in the City. 62 Driven by mandate, law, or Council Resources Needed Estimated Completion Measurement Criteria Project/Task Project Objective priority/direction? T-d our Date (How will we know how we are doing?) (if yes, please specify) wwww� Blackberry Farm Golf Revisit and review the City Council Added Work Item 100 Staff Hours Mar-20 - Receive a presentation from Staff on the overall Course Review/ conceptual plans for the (Operational Efficiency) condition of the Blackberry Farm Golf Course Improvements Blackberry Farm Golf Course -Consider, provide feedback, and recommend an included in the Corridor Master action plan to City Council to renovate/improve the Plan. Explore potential options golf course. for different levels of golf course renovation and the associated costs. 63 Parks and Recreation Commission Proposals for 09CUPERTINO CITY OF FY 2020-21 City Work Program ObjectiveDriven by mandate,law,or Council Resources Needed Measurement Criteria Project/Task Project (if yes,please specify) May be updated by Dept as appropriate. (How will we know how we are doing?) All-inclusive Playground Additional funding for and execution of. Analysis and completion of Dog Off Leash Areas exihstign trial and looking how to use as a model to replicate and expand if successful. rviuu]lull i,rannunce cams expand the Summer events programs.Expand the types and collaboration with other Annual Events demographics.Continue to have a diverse set of hobbies represented.Push for more attendance at events, reaching more unique C:onnecnvlty or me City. Recommendation of land purchases,park acquisition and Status of Trails understanding of where the community is adequate/lacking.How,as a Commission,can we support #roil nr +h n 4--i— Barn and other identified sites Historical Preservation around the City to preserve (McClellan Ranch) historical value. Show support of existing and Teen Wellness Programs growing programs. Collaborating with school districts to help teens. Creating a work relationship Collaboration With Other strategy to engage with other Commissions Commissions.Work with each Commission to identify projects across the City. 64 Driven by mandate,law,or Council Resources Needed Project/Task Project•. Dept as Measurement Criteria (if yes,please specify) May be updated by Dept as Support Senior programming, receive quarterly update from Senior Programs Senior advisory council.Ensure that Senior population is included in developing strategic plan. Goal to reach majority of citizens for programs,activites Parks and Recreation and events.Establish ways of Marketing Plan communicating information to the community and reaching more residents(unique visitors) — across the board. � J Ensure that key items(listed)are highlighted in the strategic Parks and Recreation plan.Appoint 1-2 Strategic Plan(Rancho Commissioners to work with Rinconada,Lawrence Mitty Staff to report each month on Park,Memorial Park, the Strategic Plan process.Hold Stevens Creek Corridor, one joint meeting with Park Equity,Blackberry Commission and Council Farm Golf Course) before adoption of Strategic Plan to include them in the planning process. Items that are already in progress,such as the community gardens and athletic field review have not been explicitly listed,as the Commission expects them to continue to be executed until they are completed. 65 CITY OF Parks and Recreation Commission FY 2020-21 Work Program 12-PAICUPERTINO Driven Project/Task Project Objective law,or Council priority/direction? E tim t m 11 ti n •. (if yes,please specify) Blackberry Farm Golf Determine short-term and long- Adopted in the FY 20/21 City Work Program TBD pending COVID Course term improvements to the golf (Quality of Life) course and amenities Dogs Off Leash Areas Identify additional areas Adopted in the FY 20/21 City Work Program TBD pending COVID youth (DOLA) suitable for permitting dogs to (Quality of Life) sports field use restrictions be off leash and establish one such area,if the current trial period is successful Rancho Rinconada(RR) Begin operation of aquatics Adopted in the FY 20/21 City Work Program TBD-Community programs and facility rentals,if (Quality of Life) engagement needed RR is absorbed by City pending COVID Parks and Recreation Complete a strategic plan that Adopted in the FY 20/21 City Work Program Year 1 Implementation Dept.Strategic Plan addresses the immediate and (Quality of Life) Spring 2021 short-term opportunities Ongoing identified in the Master Plan Use of Athletic Fields in Access current Athletic Field Council Priority-FY2019/20 Work Program TBD-Community Parks Use policy,scheduling process, (Community Livability) engagement needed and fee schedule.Review field pending COVID use policy,including Sunday reservation feasibility, scheduling,and program cost recovery.Review use of fields for use as a dog off leash area (DOLA)to include evaluation of the pilot DOLA trial at Jollyman Park.Hold public hearings and make recommendation to City 66 Driven by City Work Program,mandate, Project/Task Project .. •. (if yes,please specify) Community Garden Renovate the community Council Priority-FY2019/20 Work Program TBD Improvements gardens at McClellan Ranch, (Community Livability) and implement a new process and procedures for a more effective,community-driven gardens program.Explore extending community gardens rl--cc n+hor r Lc in+ho ri+„ 67 FY 2020-21 City Work Program Public Engagement and Transparency CUPERTINO Creating and maintaining key conversations and interactions with the Cupertino Community. j j - g p _W - �L.P.1t.-t'... . Est.Total Budget Actual Expense 1 CCommitte(s)/ Pro ect Title Pro ecf Ob ective Pro ress to Dafe Nexf Ste s Performance Goal (not including staffBudget time) to Date Size Staff Lead f Committees 1 Commissioner Handbook Revise and update the Proposed Work Program Item 1)Review current Commissioner 1)Fall 2020 Proposed Revised Commissioner Handbook. Winter 2020 N/A N/A Medium Kirsten Squarcia City Clerk's Office N/A Update Commissioner Handbook to Handbook and identify areas for 2)Winter 2020 Katy Nomura City Manager's Office include provisions adopted by improvement. Council on January 21,2020 2)Revise Handbook for Council and to make the document approval. more user-friendly. 2 Two-Way Online Reach out to other cities to Preliminary discussions with OpenGov 1)Reach out to cities Spring 2020 Proposed Gather input from other cities and report findings Spring 2020 N/A N/A Small Bill Mitchell Innovation Technology N/A Communication discuss their experiences with regarding capacity of the Open City 2)Complete report to Council. Brian Babcock City Manager's Office an online two-way Hall platform. 3)Send report to Council communication service beyond traditional social media platforms,review ability to properly moderate,and then report back findings to Council. 3 Pilot Online Store for City- Explore the viability of Proposed Work Program Item Research online sales platforms, Fall 2020 Proposed Launch online merchandise store promote City- Winter 2020 $5,000 N/A Small Angela Tsui City Manager's Office N/A Branded Items establishing and maintaining start-up costs,ongoing costs, branded items. for start-up costs Brian Babcock an online store to sell City- and staffing branded merchandise. 4 Roadmap Project To improve public Preliminary scope of work defined. 1)Inventory external processes 1)Summer 2020 Proposed Publish flow charts for public facing processes on Winter 2021 N/A N/A Medium Bill Mitchell Innovation Technology N/A engagement,communicate Mockup of flow chart developed. 2)Prioritize 2)Summer 2020 City website. Dianne Thompson City Manager's Office how external processes work for 3)Build/Publish Process Flow 3)Summer 2021 the public by publishing Charts process flow charts. 5 Small Business Explore the viability of This is an action item in the Economic Identify City Hall conference Fall 2020 In Progress Find meeting space for SBDC counselors to hold Fall 2020 $5,000 N/A Small Angela Tsui City Manager's Office N/A Development Center establishing on-site regular Development Strategic Plan as a rooms that have re-occurring on-site appointments with prospective business for anticipated office (SBDC)Counseling Hours office hours for an SBDC resource to retain and grow small and availability,possibly Fridays. clients. equipment and counselor. midsize businesses. Confirm SBDC counselor marketing efforts to availability during those times. promote the new on-site counseling program 6 Policies on Nonprofit Review and implement policies -June 2019 Updated Community 1)Review all policies regarding 1)Fall 2019 In Progress A standardized process for nonprofits to receive Fall 2020 $15,000 N/A Medium Krishna Alfaro Administrative Services N/A Support on funding and support for Funding brought to Council for funding and support of 2)Spring 2020 funding and support from the City. Parks&Recreation Parks&Recreation r nonprofit organizations, approval but was deferred nonprofits. 3)Spring 2020 Director including meeting room space -January 2020 Updated Community 2)Research best practices in 4)Summer 2020 and office space. Funding Policy approved by Council. other cities. 5)Fall 2020 3)Conduct a Study Session for Council regarding options and recommendations. 4)Draft,revise,and implement policies per Council direction. 5)Bring policies to Council. I 7 Leadership Program To provide education to the Proposed Work Program Item Research best practices in other Spring 2021 Proposed To provide education to the public about City Spring 2021 N/A N/A Medium Dianne Thompson City Manager's Office N/A public about City government. cities and develop program. government. Brian Babcock Adopted 3/31/20 Amended 6/2/20 Note:The numbers In the#column are just for reference to make if easier to navigate the document and are not an indication of priority 68 FY 2020-21 City Work Program CITY OF Transportation CUPERTINO Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region. # AI Project Ti:MIL Project Objectiv Progress to Date Next Steps ne Current Status PerformanceCompletion Est.Total Budget Actual Expense Commission s/ Performance Goal Date (not including staff time) to Date Siz Department Commiffee(s) Shuffle Bus Pilot Program Community shuttle bus 18- Pilot program implemented,over 7,000 Continue to survey the 18-month pilot program In Progress Reduce traffic congestion by providing a April 2021 $1.75M-$0.423M AQMD $266,445 Large Chris Corrao Public Works N/A Implementation month pilot program to trips in the first 3 months. community to ensure quality vzill finish in April 2021. community ride-share shuffle. grant funds(still pending) increase connectivity service and community throughout the City,nearby expectations are attained. medical locations,and Caltrain Expand shuttle fleet and look for in Sunnyvale.Explore opportunity to enhance service. complimentary opportunities to Investigate/implement program expand into other cities. elements to improve parking issues at the Civic Center. 2 Regional Translormative Work to advance the following MTC has identified the top 100 -Continue to pursue local Long-term projects that In Progress To include projects serving Cupertino in 2050 Bay TBD TBD N/A Extra Roger Lee Public Works N/A Transit Project Initiatives projects as submitted to the submittals and three Cupertino options transportation funding will be considered for Area plan. Large Chris Corrao Metropolitan Transportation are included for further study.In mid- opportunities with Apple,Inc., inclusion in 2050 Bay Commission(MTC)as 2018,staff began meeting with Apple to Measure B funds,and other Area plan,led by MTC. Transformative Transportation discuss potential projects.An update of funding sources to advance Projects: these meetings was provided to Council local projects identified in the 1.Stevens Creek Corridor High on April 2,2019. 2016 Bicycle Transportation Plan Capacity Transit -Staff is participating with the VTA Policy and 2018 Pedestrian Plan. 2.Automated Fixed Guideway Advisory Board group to advocate for a-Work with neighboring cities, to Mountain View physically separated high occupancy agencies,and organizations in 3.Cupertino Station at I- lane on Highway 85. the region to advance regional 280/Wolfe Road -On July 2019,Council adopted a transit projects that connect 4.Highway 85 Transit Guideway resolution to support transit on Stevens Cupertino to the growing 5.Silicon Valley High Capacity Creek Boulevard/Highway 280 Corridor. regional transportation network. Transit Loop -Study a Stevens Creek Corridor 6.Transit Update&Funding High Capacity Transit project,an Strategies automated fixed-guideway to Mountain View,an SR85 Corridor Project and Silicon Valley High Capacity Transit Loop among other ideas to address regional mobility and congestion management. 3 Bollinger Road Safety Conduct a safety and Proposed Work Program Item Develop scope of study. Enter Summer 2020 Reduce accidents along Bollinger Road. Summer 2021 $100,000 N/A Medium David Stillman Public Works Bicycle Pedestrian Study operational study of the into agreement with consultant Commission Bollinger Road corridor.Look at to lead study. ways to improve vehicle, bicycle,and pedestrian safety. 01 4 Pilot-Adaptive Traffic Utilize the City's Traffic Research,rough scope of work and 1. Refine scope of work and 1.Summer 2020 Proposed Determine impact of using adaptive traffic Spring 2021 $75,000 N/A Medium Bill Mitchell Innovation Technology TICC Signaling Management System to test timeline developed. timeline 2.Summer/Fall 2020 signaling to improve traffic flow in heavy and for equipment,software David Stillman Public Works impact of enhanced adaptive 2.Vendor selection&contract 3.Fall/Winter 2020 moderate traffic locations at different times of and consulting services traffic signaling.This will be negotiation 4.Spring 2021 day. done through software 3.Execute contract-achieve modifications and/or the deliverables addition of IOT devices such as 4.Analyze Impact intelligent cameras and sensors. 5 Pilot-Multimodal Traffic Utilize the City's Traffic Research,rough scope of work,and 1. Refine scope of work and 1.Summer 2020 Proposed Produce verifiable results for the use of the Spring 2021 $45,000 N/A Medium Bill Mitchell Innovation Technology TICC Count Management System and/or timeline developed. timeline 2.Summer/Fall 2020 existing traffic management system and IOT for equipment,software David Stillman Public Works IOT equipment to provide the 2.Vendor selection&contract 3.Fall/Winter 2020 sensors to count multi modal traffic. and consulting services number of vehicles,pedestrians negotiation 4.Spring 2021 and bike traffic that moved 3.Execute contract-achieve through a given area,e.g., deliverables intersection,roadway or trail. 4.Analyze Impact Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 2 69 FY 2020-21 City Work Program CITY OF Transportation CUPERTINO Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region. Completion. Est.Total Budget Actual Expense Commission(s)/ # Project Title Project Objective Progress to Date "Steps MCunent Status Pedormance Goal S Department Date (not including staff time) to Date Committees) �� - 6 Traffic Congestion Map Identify traffic congestion areas Approximately half of the City's traffic Create heat map,prioritize Heat map and In Progress Improved flow of traffic along corridors that Summer 2022 $685,000.00 $365,000 Large David Stillman Public Works N/A and Identify Solutions in a heat map.Identify, signal controllers have been updated improvements,continue prioritization of experience the greatest amount of congestion. implement and measure with new switches for ethernet upgrade of controllers/ethernet improvements-Sept. effectiveness of data driven connectivity.Central traffic connectivity in most congested 2020;completion of solutions to improve traffic flow management system has been intersections. controller upgrades in most congested areas. upgraded.Ongoing function of traffic and connectivity- operations. June 2022 Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 3 70 CITYOF FY 2020-21 City Work Program 11-21 CUPERTINO Housing Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate- income level housing) and addressing homelessness. # Project Title Project Objective Progress to Date ECIENCIEM P. ==MEEI1EEE1 Study session for the Review preliminary RHNA Planning Commission proposed Work 1)Council incorporation in WP Winter 2020-2021 Proposed Initial Report and complete study session Spring 2021 $5,000 N/A Small Ben Fu Community Development Planning Commission impact and requirement numbers.Look at strategies for program item 2)Review preliminary RHNA for the next RHNA cycle RHNA compliance including when available evaluating sites for potential 3)Review strategies to consider upzoning,and jobs-housing 4)Present to Planning ratio and statistics. Commission Affordable Housing Explore the development of -Priority system implemented in BMR (1)Housing Commission Study Fall 2020 In Progress Adopt effective strategies and tools for the Fall 2021 $50,000 $10,000 Medium Kerri Heusler Community Development Housing Commission Strategies strategies that provides a program for school district employee Session development of affordable housing across all variety of products across the housing. (2)Planning Commission Study income levels and abilities. affordability levels including -Staff conducted a City Council Study Session updates to the Citys density Session on BMR Housing on May 1,2018. (3)Bring item to City Council bonus ordinance,housing for -BMR Linkage Fee Study(see Financial the developmentally disabled, Sustainability)is underway as part of FY as well as those with moderate, 2018-19 Work Program. low,very low,and extremely -BMR Linkage Fee Study is in progress. low income.*Continued from Item proposed to continue in FY 2020- FY 19-20 work program 2021 Work Program. -BMR Linkage Fee Study completed with CC approval on May 19,2020. 3 Engage with Philanthropic 1)Identify ways to build ELI -BMR Linkage Fee Study(See Financial 1.Provide technical assistance Fall 2019/Spring 2020 In Progress 1.Assist developer/nonprofit with the creation of Summer 2021 $150,000 plus additional $2,450,000 for Medium Kern Heusler Community Development Housing Commission Organizations to find a housing units for Sustainability)is underway as part of FY to developer/nonprofit,assist a housing project for ELI developmentally development costs to be acquisition of Gian Martire way to build moderate- developmentally disabled. 2018-19 Work Program. with NOFA/RFP application. disabled,evaluate NOFA/RFP application for determined after property(for Chad Mosley income and ELI housing 2)Look at possibility of building -Staff has met with both Housing 2.Study feasibility of access into potential award of City CDBG and/or BMR feasibility study. reference,not units for Developmentally 6-8 affordable ownership Choices and Bay Area Housing Blackberry Farm and dedicate Affordable Housing Funds to assist project. necessarily part of Disabled and Engage with townhomes.-Continued from Corporation to discuss potential necessary land for access. 2.Determine if project is feasible.Assist Habitat the budget for this Habitat for Humanity(or FY 19-20 work program projects. 3.Study feasibility of for Humanity with the creation of a project, specific item) other nonprofit)to build -Acquired property and have begun development on property. evaluate NOFA/RFP application for potential ownership housing conceptual study to determine access 4.Negotiate with Habitat for award of City CDBG and/or BMR Affordable needs into BBF.Staff led a tour of the Humanity,provide technical Housing Funds to assist project. Byrne Avenue house with Bay Area assistance with the NOFA/RFP Housing Corporation and Housing application process.Review Choices in Fall 2019.Public Works Public Works feasibility study to feasibility study underway,presenting to determine property line/ City Council in Spring 2020.Item acreage in order to determine proposed to continue in FY 2020-2021 residential uses. ark Program. JaOL MilL od0kool 4 Establish Preapproved ADU Establish procedures and Proposed Work Program item by City Evaluate industry standard and Summer 2020 Proposed An established procedure and process. Winter 2020- $10,000 N/A Small Gian Martire Community Development Planning Commission Plans policies on streamlining the Council. regional streamlining methods. 2021 ADU review process. 5 Review the City's Housing 1.Review existing grant funds to Proposed Work Program item by Review FY 2020-21 City Housing Summer 2020 Proposed Provide Council with funding and shortfall(if Winter 2020- $500,000 N/A Small Kern Heusler Community Development Housing Commission and Human Services Grant determine allowable uses for Housing Commission,January 21,2020. and Human Services Grant any)information as part of FY 2020-21 Housing 2021 (HSG)Funds emergency financial assistance City Council Study Session directive. funding allocations.Award and Human Service Grant funding allocations. programs. funds and determine shortfall,if 2.Consider increasing BMR AHF any. public service and HSG funding allocations. Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 4 71 CITYOF FY 2020-21 City Work Program 11-21 CUPERTINO Housing Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate- income level housing) and addressing homelessness. # Project Title Project Objective Progress to Date rformance Goal Commission(s)/ �=E P- OMMEM= Committee(s) 6 Housing Program for De Explore solutions for homeless Proposed Housing Commission,January Explore Home Match Program Summer 2020 Proposed Prepare a report for City Council on status of Summer 2021 $50,000(seed money to N/A Small Kerri Heusler Community Development Housing Commission Anza College Students and housing insecure students. 21,2020. model.Collaborate with De program. launch program) Assist in the development of a City Council Study Session directive. Anza College,non-profits/social housing program for homeless service providers,and the City students.Investigate Senior Center. partnership with De Anza on student housing and transportation solutions. 7 Homeless Services and Partner with non-profits/social Proposed Work Program item. 1)Collaborate with Project We Fall 2020 Proposed Prepare a report for City Council on status of Summer 2021 $100,000(seed money to N/A Small Kern Heusler Community Development Housing Commission Facilities service providers to bring Hope(Dignity on Wheels),West program.Provide funding to non-profits/social launch program,Housing mobile hygiene services to Valley Community Services,and service providers through the City's Housing and &Human Services Grant Cupertino and to non-profits/social service Human Services Grants. Funds) accommodate the needs of providers. homeless residents by 2)Provide technical assistance evaluating the potential of on the City's Housing and adding amenities to future City Human Services Grant Funds. buildings. 3)Work with Planning and Environmental Services to create a list of locations. 4)Collaborate with developer community to determine estimates of amenities. 8 Research Governor's$1.4 Advocate for funding January 21,2020 City Council Study Collaborate with Destination: Summer 2020 Proposed Prepare a report for City Council on status of Spring 2021 No funds are needed. N/A Small Kerri Heusler Community Development Housing Commission billion pledge towards dedicated to Cupertino Session directive HOME,Santa Clara County funding. Staff Time Only. homelessness,work with projects and programs. Office of Supportive Housing, local agencies and Housing Trust Silicon Valley,and service providers to other recipients of funds serving connect with local Santa Clara County.Contact funding. funders(Apple,Kaiser,etc.)to learn more about funding opportunities in Santa Clara County. 9 Transportation to/from 1.Research existing bus routes, Proposed Work Program item by Provide technical assistance to Summer 2020 Proposed Provide funding to non-profits/social service Fall 2020 $25,000(Housing& N/A Small Kern Heusler Community Development Housing Commission Service Providers 2.Provide funding to non- Housing Commission,January 21,2020. West Valley Community Services providers through the City's Housing and Human Human Services Grant profits/social service providers City Council Study Session directive. and non-profits/social service Services Grants. Funds) for bus passes. providers on the City's Housing and Human Services Grant Funds Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 5 72 FY 2020-21 City Work Program CITY OF and Fiscal Strategy CUPERTINO Continuing Cupertino's commitment to building a sustainable and resilient community for future generations. # Project Title Project Objective Progress to Date (_tEst.Total Budget ME= e,.rl-en, C.mni ncluding staff time) Committee(s) Single-Use Plastics Take part in the County model Staff is participating in County model Review draft model ordinance Summer 2020-Spring Proposed New ordinance and municipal code update to Earth Day 2022 $40,000 for consultant services and outreach N/A Medium Ursula Syrova Public Works Sustainability, Ordinance ordinance development ordinance development and regional and determine proposed reach, 2022 regulate non-reusable food service ware items in Andre Duurvoort City Manager's Office Commission process for addressing non- Bay Area discussions about systemically phases,and timeline for Cupertino. reusable food service ware enabling reusables. Cupertino items.Develop stakeholder Begin stakeholder engagement- engagement,public outreach, disabled community,food code development,and service establishments,and the determine need for CEQA general public. analysis for adopting a non- reusable food service ware items ordinance in Cupertino. 2 Climate Action& Engage a consultant and Policy research started. Scope of work is to perform Sum mer202O-Summer Proposed Complete technical analysis and public review Summer2021 Proposed phased approach N/A Large Andre Duurvoort City Manager's Office Sustainability, Adaptation Plan Updates commit staff time to public outreach and 2021 draft of Climate Action 6 Adaptation and Zero Phase 1:Technical analyses:GHG updated Ursula Syrova Public Works Commission developing CAP 2.0.California engagement,conduct Council Waste Plan with consultant in FY21.For Council inventory,forecasting,review of state laws, Community Development State law requires addressing study session,review related review/adoption process in FY22. equity framework,Commission presentations, climate adaptation,resiliency, regulations,coordinate with discussion draft for outreach.(FY21) transportation greenhouse Community Development gasses,and environmental Department(for any general Phase 2:Staff capacity building,community justice in the next climate plan updates),perform technical education and engagement(FY21) action plan.One major analysis,set new GHG targets, objective is to identify the create an action plan for each FY21 budget estimate:$100,000 economic and community City department,and provide opportunities for Cupertino as CEQA analysis as needed. Phase 3:CEQA Analysis if needed,alignment California policy points towards with General Plan as needed,final neutral emissions in 2045,and documentation,near-term/year 1 policy net negative emissions in development(FY22) subsequent years. Phase 4:CAP measure costing and financial planning,climate adaptation plan, Commission and Council study sessions and adoption. FY22 ask:TBD based on technical analysis, County contributions,and need for CEQA or other recommended actions to comply with State laws. 3 Pilot-Wafer Scheduling Utilize IOT sensor to measure Research,rough scope of work and 1.Refine scope of work and 1.Summer 2020 Proposed Determine benefits(less wafer consumption, Spring 2021 $10,000 for equipment,software and consulting N/A Small Bill Mitchell Innovation Technology TICC Based on Moisture Content ground moisture content. Use timeline developed. timeline 2.Summer/Fall 2020 money saved,leak detection)of integrating services Chad Mosely Public Works this information to better 2.Vendor selection&contract 3.Fall/Winter 2020 ground moisture sensors with the City's watering manage water irrigation within negotiation 4.Spring 2021 system. medians. Additionally,these 3.Execute contract-achieve IOT sensors may better pinpoint deliverables wafer leaks. 4.Analyze Impact 4 Review Property Tax Share Study and evaluate ways to Proposed Work Program Item 1)Research 1)Fall 2020 Proposed Increase City's share of property tax revenue Summer 2021 $50,000 N/A Medium Kristina Alfaro Administrative Services N/A increase the City's Property Tax 2)Evaluate Options 2)Winter 2020 Toni Oasay-Anderson share 3)Implement Option 3)Spnng 2021 Note:The numbers in the#column are just for reference to make if easier to navigate the document and are not an indication of priority 6 73 FY 2020-21 City Work Program CITY OF and Fiscal Strategy CUPERTINO Continuing Cupertino's commitment to building a sustainable and resilient community for future generations. # Project Title Project Objective Progress to Date ®® ® ncluding staff time) IMEM Committee s) 5 Investigate Alternatives to Look for alternatives to None Consider various options and Summer 2021 Proposed Establish valid alternative options Summer 2021 $25,000 N/A Large Deb Feng City Manager's Office N/A City Hall constructing a new City Hall at provide City Council with list of Roger Lee Public Works 10300 Torre Ave options and financial impacts. Chad Mosley 6 Municipal Water System To analyze and recommend None Analyze advantages and January 2021 In Progress Provide options and recommendation in 44197 $50,000 N/A Medium Roger Lee Public Works N/A options for the continued disadvantages to the options of advance of lease expiring so that adequate time JoAnne Johnson operation of the system continued lease,sale or City is available to implement effective strategy. currently and at the end of operation of the system. lease with San Jose Water Company in November 2022. 7 Public Infrastructure Present a study of financing -Infrastructure Needs list was developed -A follow up Council study June 2020 Identify In Progress Build-out long-term financial forecast and December2020$50,000 32500 Medium Kristina Alfaro Administrative Services Fiscal Strategic Financing Strategy alternatives for several different identifying upcoming large expenses. session is scheduled for June 2 Strategy financial position analysis. Roger-Lee Public Works categories of upcoming large -Council study session was held on 2020. December 2020 Evaluate fiscal sustainability,strategies. expenses,such as New City Hall 4/2/19 and several potential fax,bond Implementation Plan Develop capital financial options,structures, Tenant Improvements,other and other options were presented that and estimates for identified projects. public building improvements had the potential to increase revenues and modifications,multi-modal to the City." transportation improvements, -April,2,2019 I1-3)Presented to City Tenant Improvements,etc. Council built out long term financial forecast and evaluated strategies including local revenue measures. Included 3 funding options for identified projects. -June 18,2019 City received$9.7M in grant funding for transportation funding; grant provided termination option to grantor if the City adopted new fees or taxes that applied at different rates and/or amounts depending on the revenue or employee count of the business or property owner or that would have a disproportionate effect on Grantor." Note:The numbers in the#column are just for reference to make if easier to navigate the document and are not an indication of priority 7 74 FY 2020-21 City Work Program Quality of Life CITY OF Furthering the health and well-being of all Cupertino community members. F CUPERTINO # Project Title Project Objective Progress to Date Current Status Performance Goal Completion Est.Total Budget Actual Expense Commission(s)/ Date (not including staff time) to Date Comni Air Quality and Noise Reducing Secondhand Revise and develop policies to In January 2020,applied for County 1)Determine results of grant 1)Spring 2020 Proposed Policies to reduce exposure to secondhand Summer 2021 $30,000 N/A Medium Katy Nomura City Manager's Office N/A Smoke Exposure reduce exposure to grant to support the development of process 2)Summer/Fall 2020 smoke brought for Council's consideration. (Grant funding has been secondhand smoke.Potential policies to reduce secondhand smoke. 2)Research and develop policy applied for to options include smoke-free options supplement) service a housing,smoke-free (Timeline may change with any service areas,and smoke-free negotiated changes during the public evens. A gran}process) J 6dwa..Jl". 2 Pilot-Noise Measurement Utilize inexpensive IOT sensors to Research,rough scope of work and 1.Refine scope of work and 1.Summer 2020 Proposed Determine effectiveness of measuring noise Spring 2021 $35,000 for equipment, N/A Small Bill Mitchell Innovation Technology TICC measure/categorize noise timeline developed. timeline 2.Summer/Fall 2020 utilizing IOT sensors software and consulting Chad Mosley Public Works 2.Vendor selection&contract 3.Fall/Winter 2020 services Dianne Thompson City Manager's Office negotiation 4.Spring 2021 3.Execute contract-achieve deliverables 4.Analyze Impact 3 Study session on potential Provide information and New Proposed Work Program Item per 1)Research o Summer 2020 Proposed Present report and receive City Council directive Fall 2020 $10,000 for potential N/A Community Development N/A ordinance updates/clean materials to consider an City Council directive regional practices and gather noticing and outreach. up on banning gas ordinance to ban gas powered examples of ordinances powere of blowers f b Conduct lowers 2)Ct 3) onduc}study session _ EME dwm=aAL= mmmAW IW 4 Pilot-Pollution Monitoring Utilize IOT sensors to measure Research,rough scope of work and 1.Refine scope of work and 1.Summer 2020 Proposed Determine effectiveness of measuring particulate Spring 2021 $35,000 for equipment, N/A Small Bill Mitchell Innovation Technology TICC particulate and pollution levels timeline developed. timeline 2.Summer/Fall 2020 and pollution levels software and consulting Chad Mosley Public Works 2.Vendor selection&contract 3.Fall/Winter 2020 services Dianne Thompson City Manager's Office negotiation 4.Spring 2021 3.Execute contract-achieve deliverables 4.Analyze Impact 5 Emergency Services Complete plan to resume -Emergency Operations Plan(EOP)is a 1)Complete EOP 1)June 2019 In Progress 1)Having a completed COOP. Spring 2021 $62,000,reduced amount N/A Medium Emergency Services City Manager's Office Disaster Council Continuity of Operations operations of the City after a precursor to the COOP.As first step the 2)Review constraints that 2)Fall 2019 2)Appropriate staff trained on COOP. in contract negotiation Coordinator Public Safety Commission Plan(COOP) major emergency. EOP is in the process of being updated. annexes may have on COOP 3)Fall 2019 -Quotes have been received for 3)Decide in-house versus 4)Winter 2019 potential COOP contract services costs. contracting COOP development 5)Winter 2020 -Consultant selected and contract 4)Begin the process 6)Spring 2021 process begun.There were some 5)Completion of COOP extensions to the timeline as the 6)Staff COOP Training schedule from the consultant was longer than anticipated.In addition, consultant selection was delayed due to the departure of the Emergency Services Coordinator. 0LLL__ J 6 Blackberry Farm Golf Determine short-term and long- A preliminary study of the golf course After course design and level of Winter 2020-21 Proposed Establish a plan to improve and fund the Spring 2021 $10,000 for consultant Funds were used Medium Parks&Recreation Parks&Recreation Parks&Recreation Course term improvements to the golf was performed as part of the Stevens improvements to practice Blackberry Farm golf course and amenities.The services for the Stevens Director course and amenities Creek Corridor Master Plan.City facilities and restaurant/banquet plan would include options for both short-term Creek Corridor Council received information and areas are finalized,cost and long-term improvements. Master Plan.A weighed in on this item in 2019. estimates and potential funding portion of those source(s)need to be identified. were directed towards for the Golf Course. Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 8 75 FY 2020-21 City Work Program Quality of Life CITY OF Furthering the health and well-being of all Cupertino community members. F CUPERTINO # Project Title Project Objective Progress to Date �MIMMPerformance Goal MMMEN1100110Commis ion(s)/ 7 Dogs Off Leash Areas Identify additional areas Jollyman Park is being used as a test site Commissioners to evaluate Fall 2020 Proposed Assuming no significant issues at Jollyman Park's Spring 2021 No funds are needed to N/A Small Parks&Recreation Parks&Recreation Parks&Recreation (DOLA) suitable for permitting dogs to until July 2020,with no issues to date. Jollyman Park's DOLA after July, DOLA,identify additional sites for identify potential Director be off leash and establish one before considering additional appropriateness and establish at least one more locations.If another such area,if the current trial sites in the community. DOLA. DOLA is established,less period is successful. than$500 would be required for signage and K____dmw� Mao d16 ML public noticing. 0 MA"O 8 Rancho Rinconada(RR) Begin operation of aquatics LAFCO report will be presented to the Review by Parks&Recreation Winter 2020-2021 In Progress If RR is absorbed by the City,the Department will Spring 2021 No funds will be needed N/A Medium Parks&Recreation Parks&Recreation Parks&Recreation programs and facility rentals,if City Council on February 18,2020. Commission;approval by City need to provide the same or better level of to absorb RR. Financial Director and Roger Lee Public Works RR is absorbed by City Council,LAFCO and registered service as currently exists.Services include year- information(including voters of the District. round private and group aquatics classes and property tax to the City, facility rentals. program revenues,and expenses will be defined as the process continues. 9 Parks&Recreation Dept. Complete a strategic plan that The Master Plan is schedule to be on the Staff from the Parks&Recreation Spring-Summer 2020 In Progress Identify projects for inclusion in the City's capital Summer 2020 No budget is required to Aside from funds Small Roger Lee Parks&Recreation and Parks&Recreation Strategic Plan addresses the immediate and February 18,2020 agenda for approval and Public Works Departments, improvement budget. developed for the plan, spent on the Parks&Recreation Public Works short-term opportunities by the City Council. along with a Parks&Recreation but each project will Master Plan,no Directors identified in the Master Plan. Commissioner will meet and have its own budget. expenses will be identify potential projects for the needed for the immediate future(1-2 years)and Specific Plan. short term(3-7 years). Jim "h A dlllllllllllllllllli� in Access to Goods and Services 10 Targeted Marketing Develop and launch programs New Proposed Work Program Item 1)Reassess existing programs Fall 2020 Proposed Develop and launch programs Winter 2020 $30,000 for outreach and N/A Small Angela Tsui City Manager's Office N/A Programs to Assist Small to assist marketing local small and focus on providing start-up costs for Businesses businesses marketing resources programs 2)Outreach to businesses to discuss needs 11 Consider Policies and Develop and adopt policies to City staff has been working with 1)ConlTue r earch on use Fgll 2020 Progress Adopt ordinances to regulate mobile services Winter 2020 $47,000 for consulting N/A City Manager's Office Planning Commission Related Code regulate mobile services consultant on researching policies in types and incorporate language vendors,and implement an application process. services and outreach Community Development Amendments to Regulate vendors to include a variety of other cities,drafting new language,and into policy draft meetings Mobile Services Vendors use types,as well as cross referencing the City's existing 2)Propose amendments City's incorporating SB 946. municipal code.The scope of work has existing municipal code related been expanded to include a variety of 1 Solicitors and Peddlers mobile services use types. � i 12 Study Session on Identify ways to encourage Proposed Work Program item. Initiate research and data Fall 2020 Proposed Initial Report and complete study session. Spring 2021 $25,000 for consulting N/A Small Angela Tsui City Manager's Office Planning Commission Regulating Diversified retail diversity and vital services.February 24,2020 City Council Study collection. services Retail Use Find creative solutions to re- Session directive. tenant vacant spaces and attract independent operators. Evaluate pros and cons of Retail Formula Ordinances in other cities. Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 9 76 FY 2020-21 City Work Program Quality of Life CITY OF Furthering the health and well-being of all Cupertino community members. F CUPERTINO # Project Title Project Objective Progress to Date Performance Goal Commission(s)/ �=M mmmu=� 13 Development Analyze methods to limit the Proposed Work Program item. Conduct analysis and develop Summer 2020 Proposed An established procedure and conditions of Spring 2021 N/A N/A Small Ben Fu Community Development Planning Commission Accounts implementation timeline for Initiated research and data collection. procedures. approval for developmental accountability. entitled/future projects and Item proposed to continue in FY 2020- encourage development. 2021 Work Program. Monitor implementation of development agreements and conditions of approval.Review and establish accountability in the project approval process. AM= 14 Review and Update Evaluate the General Plan and City Attorney's Office has identified Phase I:Evaluate existing Phase I:Summer 2019 In Progress Amend General Plan and Municipal Code to Phase I: $1,000,000 based on N/A Large Flu Ghosh Community Development Planning Commission General Plan(GP)and Municipal Code per industry priority areas to address. General Plan and Municipal Phase II:Spring 2020 have better defined objective standards. Completed limited scope of Municipal Code standards for areas where Objective standards reviewed by Code and recommend areas to Phase II:Fall reviewing objective objective standards and Planning Commission and City Council. provide standards.Identify 2020 standards and minimal zoning/design guidelines can Objective standards for Vallco site,P priority amendments to happen GP and zoning code be provided and/or revised. Zones,and parkland adopted. first. clean-ups. Amend General Plan and Phase II:General Plan and Municipal Code and zoning Municipal Code public code to provide objective outreach and update for priority standards. amendments. Re-evaluate the Heart of the Planning Commission identified City Specific Plan for sections of other potential updates during the plan that could be clarified 2020 general plan annual and updated easily with review.City Manager identifying objective standards. Phase II updates to implement. 15 General Plan Authorization Evaluate the existing City Proposed Work Program item. City Council study session; Spring 2020 In Progress Present report on current process and Fall 2020 $10,000 for outreach and N/A Small Ben Fu Community Development Planning Commission Process Council authorization process Prepare City Council study session in depending on City Council feedback, citywide noticing for General Plan Amendment Spring. potentially a modified new process. projects 16 Sign Ordinance Update Update existing provisions, New Proposed Work Program Item Identify areas that would benefit Summer 2020 Proposed Revised ordinance and Municipal Code update Summer 2020 $25,000 for noticing and N/A Small Ben Fu Community Development Planning Commission particularly in the temporary from updates and/or outreach sign regulations. modifications. 17 Review Environmental Review the scope of the ERC. New Proposed Work Program Item 1)Research best practices in 1)Fall 2020 Proposed Review ERC scope and provide Spring 2021 N/A Small Katy Nomura City Manager's Office Environmental Review Review Committee(ERC) other cities. 2)Spring 2021 recommendation. Dianne Thompson Committee 2)Develop options and recommendation. A IL 18 Residential and Mixed-Use Create objective design New Proposed Work Program Item 1)Council incorporation in WP Summer 2021 Proposed Adoption of design standards Winter 2021 $200,000 for consultant, N/A Medium Ben Fu Community Development Planning Commission Residential Design standards for residential and 2)Initiate contracts and project. environmental review, Standards mixed-use residential projects, 3)Public engagement and outreach including ensuring adequate 4)Environmental review buffers from neighboring low- 5)Adopt new design standards density residential development. Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 10 77 12 CITY OF CUPERTINO CUPERTINO Agenda Item 20-7808 Agenda Date: 7/2/2020 Agenda #: 6. Subject: Receive Monthly Update Reports from: - Director - Commissioners CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022 powered by LegistarTM 78