Agenda Packet CITY OF CUPERTINO
AGENDA
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C U P E RTI N O PARKS AND RECREATION COMMISSION
This will be a teleconference meeting without a physical location
Thursday,June 4, 2020
7:00 PM
This Meeting Will Be Televised
TELECONFERENCE/PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing to observe the meeting may do so in one of the following
ways:
1) Tune to Comcast Channel 26 and AT&T U-Verse Channel 99 on your TV.
2) The meeting will also be streamed live on and online at www.Cupertino.org/youtube
and www.Cupertino.org/webcast
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Thursday,June 4 to the Commission at
parkscommissionecupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at parkscommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email parkscommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
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Parks and Recreation Commission Agenda June 4,2020
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
https:Hcityofcupertino.zoom.us/webinar/register/WN_Asmm-j 5YQOCvMReNerISQA
Phone
Dial 888 788 0099, enter Webinar ID: 999 5464 6437 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 999 5464 6437
SIP: 99954646437@zoomcrc.com
After registering,you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
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Parks and Recreation Commission Agenda June 4,2020
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance,by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
1. Subject: Special Meeting of May 14, 2020.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Update on the Coronavirus' Impacts to Cupertino Parks and Recreation
Programs.
Staff Report
3. Subject: Evaluate FY 2020/21 Community Funding Grant Program Applications and
Provide Recommendation to Council.
Staff Report
A- Community Funding Policy
B-Community Funding Applications Summary
C-FY20 21 Evaluation Criteria Rating Sheet
4. Subject: Update on the Rancho Rinconada Recreation and Park District: Receive Report
From Staff and Subcommittee Commissioners Xu and Begur.
Staff Report
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Parks and Recreation Commission Agenda June 4,2020
5. Subject: Update on the Development of the Specific Plan: Receive Report From Staff
and Subcommittee Commissioners Stanek and Tambe.
Staff Report
NEW BUSINESS
STAFF AND COMMISSION REPORTS
6. Subject: Receive Monthly Update Reports from:
-Director
- Commissioners
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7585 Agenda Date: 6/4/2020
Agenda #: 1.
Subject: Special Meeting of May 14, 2020.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022
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CITY OF
CITY OF CUPERTINO
is PARKS AND RECREATION COMMISSION
Teleconference Special Meeting
CUPERTINO Thursday, May 14, 2020
7:00 PM
DRAFT MINUTES
CALL TO ORDER
Chair Kumarappan called the special meeting to order at 7:02p.m. via teleconference.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Gopal Kumarappan, Carol Stanek, Neesha Tambe,
Xiangchen Xu, Sashikala Begur
Commissioners absent: None
Staff present: Randy Schwartz, Whitney Zeller, Christine Hanel,
Branton Curt, Toni Oasay-Anderson
Guest speakers: Joanne Magrini
CEREMONIAL MATTERS AND PRESENTATIONS
APPROVAL OF MINUTES
1. Special Meeting of February 6, 2020.
2. Meeting of March 5, 2020.
Commissioner Tambe motioned to approve both the February 6, 2020 and the
March 5, 2020 minutes. Commissioner Xu seconded the motion. Motion passed
unanimously with 5 votes yes.
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
3. Written Communications to be Received at the May 14, 2020 Parks and
Recreation Commission Meeting.
Chair Kumarappan acknowledged the written communications received.
OLD BUSINESS
4. Update on Rancho Rinconada Recreation & Park District.
Interim Director Randy Schwartz provided update on the Rancho Rinconada
Recreation & Park District. Staff sent notice to the residents of the Rancho
Rinconada District and started the process of the survey. One Commission
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meeting was held where public comment was received. Due to COVID-19, the
process has been halted until further notice.
Community member Jennifer Griffin spoke on the item in favor of maintaining
the status quo and did not want the assets for the District transferred to the City.
Branton Curt shared that a flyer was delivered by hand to each resident in the
Rancho Rinconada District with information on the survey and that the survey
was open from March 7tn—23rd for public comment. The survey will be re-opened
for more public comment and the public will be noticed when it will be available.
Commissioners posed questions regarding the content of the survey; Director
Schwartz suggested that the subcommittee for this item review the survey before
it is published.
Commissioner Begur requested a report of current revenues of the recreation
district. Commissioner Begur also requested a report of what investment would
be needed for the City to operate the district and where the funds would come
from.
Commissioner Tambe requested the percentage of users who live within the
district vs the percentage of users who do not live within the district.
Chair Kumarappan suggested that the subcommittee provide an update on this
topic at the next meeting.
5. Satellite Community Garden Project.
Chari Kumarappan postponed this item to the June 4, 2020 meeting.
6. Update on the Development of the Specific Plan.
Chair Kumarappan postponed this item to the June 4, 2020 meeting.
New Business Item 8 was discussed at this portion of the meeting.
8. Update on the Coronavirus' Impacts to Cupertino Parks and Recreation
Programs.
Randy Schwartz provided an update on the impacts of the Coronavirus to
Cupertino Parks and Recreation Programs. All activities with 100 attendees or
more have been cancelled through the Summer. Staff are looking into potentially
offering summer camp programs that adhere to State and County orders. The
golf course and tennis courts have been opened with restrictions following the
county order. The City has been offering virtual recreation classes and programs
that have been successful and well attended. Staff have been contacting Senior
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Center members via email, newsletters and wellness calls. Staff have also been
providing food delivery for seniors and Cupertino school districts. The City
launched the #CupertinoCares initiative which has included weekly programs
and activities to involve the community.
Community member Darcy Paul spoke on the item and asked for clarification on
outreach to those who had registered for summer programs and policies for
refunds and attendance of summer programs.
Commissioner Tambe suggested diversifying the schedule of popular classes
and discouraged recording the classes.
Vice Chair Stanek suggested moving programs outdoors and recommended
opening the golf course to foot golf and other uses to provide open space for the
community to use.
Interim Director Schwartz shared that refunds are being issued for any programs
and rentals that have been cancelled.
Commissioner Begur encouraged staff to research ways mitigate potential issues
with non-essential workers enrolling their children in programs.
New Business Item 9 was discussed at this portion of the meeting. (1:47)
9. Outreach to the Public and Mechanisms for the Public to Contact Staff.
Branton Curt proved an update on the item. Facilities were closed on March 161h
and notification was sent to the public through the City's website, social media
platforms as well as through signage on facility doors. Programs, events and
rentals were cancelled immediately after and staff contacted impacted customers
via email and phone. The Parks and Recreation Department initiated a virtual
recreation program on March 14th and informed residents via email, the City's
website and social media. On April 23rd the City began #CupertinoCares
initiative, marketing it though the block leader program, social media, email and
the City's website. The City has continued to communicate updates through the
City homepage, weekly Covid-19 Reports (published Monday, Wednesday and
Friday), and social media. Some paid virtual recreation programs will be offered
and are available to view on the virtual recreation guide webpage. Public
comment inquiries can be directed to the Public Communications Officer, Brian
Babcock. The Senior Center, Quinlan and the Sports Center are checking phones
and responding to calls within 24 hours.
8
New Business Item 10 was discussed at this portion of the meeting.
10. Examination of Year-Round Special Events Offered by the City.
Christine Hanel provided reviewed the variety and location of year-round
special events offered by the City including over 100 events at 20 different
locations throughout Cupertino.
Commissioner Tambe encouraged staff to work with the Commission on any
events they anticipate hosting virtually.
7. Discuss the Process and Timeline for Reviewing Community Funding Grant
Program Applications.
Randy Schwartz, Christie Hanel and Toni Oasay-Anderson reviewed the
background on the Community Funding Grant Program and asked the
Commission to provide their input on the evaluation criteria in order to prepare
for the June 41h meeting where their recommendation to Council will be decided.
Motioned to amend the application evaluation sheet to include COVID response
preparedness under the alignment with City priorities section and converting the
second to last section to say application impact with the first bullet point to
address past performance and program efficacies and the second bullet point to
be originality.
Chair Kumarappan seconded the motion. Motion passed unanimously with 5
votes yes.
Vice Chair Stanek inquired how the new tiered system and new/previous
application component will impact the evaluations.
Chair Kumarappan requested that staff provide guidance on the tiered system
and new components to the policy when the application packets are sent to the
Commissioners for evaluation, as well as guidance on what monetary amount
would be reasonable to recommend to Council.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
11. Receive Monthly Update Reports from:
Director
- Interim Director Randy Schwartz welcomed Joanne Magrini as the incoming
Parks and Recreation Director.
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Commissioners
- Commissioners thanked Randy Schwartz for his help and leadership during
his time with the City.
ADJOURNMENT—Chair Kumarappan adjourned the meeting at 10:33p.m. to the
June 4, 2020 meeting at 7 p.m.
Respectfully submitted,
Whitney Zeller, Administrative Assistant
Parks &Recreation Department
Minutes approved at the regular meeting
10
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7586 Agenda Date: 6/4/2020
Agenda M 2.
Subject: Update on the Coronavirus' Impacts to Cupertino Parks and Recreation Programs.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022
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CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
STAFF REPORT
For the Parks &Recreation Commission Meeting on
June 4,2020
Subject
Update on the Coronavirus' Impacts to Cupertino Parks and Recreation Programs.
Recommended Actions
Receive an update from staff regarding the impacts of the Coronavirus on the Parks and
Recreation programs.
Discussion
Since March 2020, when the impacts of the coronavirus were felt in Santa Clara County,
the City of Cupertino has taken multiple actions for the public's health and safety. All
facilities, recreation programs, rentals and special events were closed or cancelled, and
staff then handled the administrative tasks while working from home, the Parks Rangers
continued to monitor the trail, and a few employees tended to the animals at McClellan
Ranch. More recently, staff has been conducting a wide variety of virtual recreation
programs and community"sheltered in place" events.
There are now approximately 60 virtual recreation programs for everyone from
preschoolers to senior citizens. Examples of these programs include preschool get-
togethers, classes conducted by our contractors for their regular fee, exercise classes led by
the teachers at the Sports Center, and coping sessions led by one of our Case Managers.
The programming continues to get more diverse and is proving very popular with the
residents. Some of the exercise classes are even averaging nearly 100 participants.
Our Cupertino Cares program has been especially positive, with each week a different
theme for residents to do and share with those out for brief walks in the community.
Sidewalk chalk art, window displays, and painted rocks are just a few of the themes in
which residents have been participating.
More recently,the tennis courts at the Sports Center and the Blackberry Farm Golf Course
have reopened for play, abiding by rules to ensure social distancing and proper safety.
Tennis players from different households are not permitted to use the same tennis balls and
all items that require touching, such as benches and ball washers,have been removed from
the golf course.
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Staff is currently working on re-opening protocols for when the sheltering-in-place order
is lifted. Although aquatics programs will not be offered this summer, camps are still
possible, as are classes and facility rentals.
More recent information will be provided orally at the meeting.
Sustainability Impact
No sustainability impact is associated with the receipt of this report.
Fiscal Impact
There is no fiscal impact associated with the receipt of this report.
Prepared and Approved by: Randy Schwartz, Interim Parks&Recreation Director
Attachments: None
13
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7587 Agenda Date: 6/4/2020
Agenda M 3.
Subject: Evaluate FY 2020/21 Community Funding Grant Program Applications and Provide
Recommendation to Council.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022
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CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting:June 4, 2020
Subject
Evaluate FY 2020/21 Community Funding Grant Program Applications and Provide
Recommendation to Council.
Recommended Action
Review the Community Grant Funding applications and recommend funding levels to
the City Council.
Discussion
City Council adopted an updated Community Funding Policy in January 2020 and
approved a Community Funding Grant cap of$20,000 per applicant per year.
The Community Funding Grant Program includes updated applications, a revised
process, and newly developed evaluation criteria. The Community Funding Policy
provides a framework for the City's Community Funding Grant Program including:
Eligibility, Evaluation Criteria, Restrictions/Guidelines, and Procedure.
Eligible applications have been forwarded to the Parks and Recreation Commission for
review. At the June 2020 meeting,Commissioners will discuss the applications and make
recommendations to the City Council regarding grant approval and funding amounts.
The City Council has the final decision as part of the budget process.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact is involved with discussing the applications and making
recommendations to the City Council.
Prepared by: Whitney Zeller,Administrative Assistant
Reviewed by: Christine Hanel, Assistant Director of Parks and Recreation
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Approved for Submission by: Randy Schwartz, Interim Parks and Recreation Director
Attachments:
A-Community Funding Policy
B-Community Funding Applications Summary
C-FY20/21 Evaluation Criteria Rating Sheet
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Fiscal Policies - Community Funding Grant Policy
PURPOSE
The City of Cupertino currently provides funding to local non-profit organizations in the areas
of social services, fine arts and other programs for the general public. The policy provides a
framework for the City's Community Funding Grant Program and guides the administration of
the program and decision-making process. It also provides guidance on key aspects of the City's
Community Funding Grant Program processes including: Eligibility, Evaluation Criteria,
Restrictions/Guidelines, and Procedure.
SCOPE
All requests for funding must comply with this policy.
POLICY
During the annual budgeting process,the City Council will determine the amount to appropriate
for the Community Funding Grant Program. The Administrative Services Department shall
approve or deny an applicant's request based upon the eligibility criteria set forth below.
Community Grants, subject to availability of funds, shall not exceed $20,000 per applicant, per
year. In all cases, the City reserves the right to reject any and all applications in the event the
Administrative Services Department identifies a potential conflict of interest or the appearance
of a conflict of interest.Submission of an application in no way obligates the City to award a grant
and the City reserves the right to reject any or all applications,for any reason, at any time.
Eligibility
To receive consideration for a Community Funding Grant, grant requests must:
• Be made or sponsored by a 501(c)(3) non-profit organization with experienced staff
capable of implementing and managing the program/project/event.
• Identify how the funds will be used to benefit the Cupertino community.
• Be for one-time, project specific needs and not ongoing, operational costs.
• Have more than 75% of the requested funds allocated for direct service costs versus
administrative costs.
• Be complete and submitted by the application deadline.
Evaluation Criteria
• Impact on and benefit to the Cupertino community
• Community need for the program/project/event
• Alignment with City priorities
• Uniqueness of the program/project/event
• Qualifications and experience of the organization and its staff
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• Reasonable cost
• Demonstrated effort to secure funding from other sources and/or establishing
partnerships with other community or city organizations
• Clarity, completeness, and accuracy of grant application
• Past performance and compliance with requirements if a recurring applicant
Applications will be sorted into two categories:
• New applicants
• Past recipients
Applications in each category will be evaluated using a tiered structure based on the dollar amount
requested for award as follows:
<$999.99
• $1,000.00-$4,999.99
• $5,000.00—$9,999.99
• $10,000.00-$20,000.00
Restrictions/Guidelines
• An organization that is applying for multiple grants shall only submit one application.
• Proceeds generated from the funded activity may only be used for the conducted activity.
• If requested, recipients must provide full financial statements for the organization.
• Admission to or participation in the event must be "free of charge" unless approved by
Parks &Recreation Commission.
• If an applicant makes a grant request directly to a member of the City Council, whether
individually or as a group, the Council shall refer the applicant to the Administrative
Services Department for a Grant application to be reviewed in accordance with this policy.
• Grant recipients shall acknowledge the City contribution in formal promotional materials
and efforts related to the funded activity. Any use of the City logo must be approved by
the City's Public Information Officer.
Procedure
1. Applicants submit timely and complete grant applications by March 1 to the
Administrative Services Department for review.
2. The Administrative Services Department reviews application for compliance with
eligibility criteria and availability of funds. Staff may seek additional information from
applicant as necessary.
3. Eligible applications will be reviewed by the Parks and Recreation Commission for a
recommendation to the City Council regarding grant approval and funding amounts,
18
which typically happens in April. All applicants are strongly encouraged to attend the
Parks and Recreation Commission meeting in April.
4. City Council will make the final decision on grant amounts for each applicant as part of
the budget adoption which typically happens in June.
5. Grant recipients shall submit a written report to the Administrative Services Department
to show proof that the grant funds have been spent in the manner and for the purposes
stated on the application,including information about the number of persons served and
other results that benefit Cupertino.
o Due by the 151h business day of July following the Fiscal Year in which grant funds
are disbursed.
o Failure to submit a written report by the July deadline could result in the loss of
grant funding eligibility in the future.
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Do they serve Received Direct service costs %of requested Have more than 75%funds allocated
Non- Cupertino funding in the New Amount (non-admin/staffing amount for direct toward direct service costs(not
Organization Name: Program/Project/Event profit? community past? Requested costs) service costs administrative/staff costs)
Elevate the Future Cupertino Study Yes Yes No $ 3,000.00 $ 3,000.00 100%Yes
Breathe CA Seniors Breathe Easy Yes Yes Yes 2019 $ 4,000.00 $ 3,750.00 94%Yes
Silicon Valley Jewish Film Festival SVJFF Yes Yes No $ 10,000.00 $ 10,000.00 100%Yes
Euphrat Museum Euphrat Museum Yes Yes Yes 2019 $ 10,000.00 $ 8,750.00 88%Yes
Chinese American Coalition for Compassionate Cares Strating the Conversation Yes Yes No $ 12,000.00 $ 9,000.00 75%Yes
Rotary Club Fall Festival Yes Yes Yes $ 12,000.00 $ 12,000.00 100%Yes
Bhubaneswar Sister City Festival and Exchanges Yes Yes No $ 15,000.00 $ 15,000.00 100%Yes
Deer Hollow Farm White Barn Renovation Yes Yes Yes 2013-2019 $ 15,000.00 $ 15,000.00 100%Yes
West Valley Community Services Building Expansion IYes IYes IYes 2019 1 $ 20,000.00 $ 20,000.00 100%Yes
Santa Clara Valley Audubon Society lWildlife and Harvest Day IYes IYes IYes 2019 1$ 15,000.001$ 13,700.00 1 91%Yes
TOTAL: $ 116,000.00
1�
O
Community Funding Program FY20/21-Evaluation Criteria Rating Sheet
Applicant:
Program/Project/Event:
Total Program/Project Event Budget:
Amount requested in current FY:
If applicable,amount provided in prior FY adopted budget:
Maximum Points Points Given*
Criteria Notes
Impact on and benefit to the Cupertino community
• #of total residents served
• #of Cupertino participants served 20
• Anticipated cost per Cupertino participant
Community need for the program/project/event
• Demonstrated community impact 20
• Is the program/project/event available to the entire community?
Alignment with City priorities
• Smart City
• Financial Sustainability
• Public Engagement and Transparency 15
• Community Livability and Sustainable Infrastructure
• Operational Efficiency
• Public and Private Partnerships—COVID Response Preparedness
Uniqueness of the program/project/event
• Unduplicated service 15
• Level of collaboration if a duplicated service
Qualifications and experience of the organization and its staff 5
Reasonable cost
10
• How will the organization use the grant funds?
Demonstrated effort to secure funding from other sources
• Non-City funding sources 10
• Alternative forms of funding
Application Impact
• Past Performance and Program Efficacies 5
• Originality
Total possible points 100 0
*Higher number
=higher rating
21
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7588 Agenda Date: 6/4/2020
Agenda M 4.
Subject: Update on the Rancho Rinconada Recreation and Park District: Receive Report From Staff
and Subcommittee Commissioners Xu and Begur.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022
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CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
STAFF REPORT
For the Parks &Recreation Commission Meeting on
June 4,2020
Subject
Update on the Rancho Rinconada Recreation and Park District:Receive Report From Staff
and Subcommittee Commissioners Xu and Begur.
Recommended Actions
Receive an update from staff and subcommittee Commissioners Xu and Begur regarding
Rancho Rinconada Recreation and Park District (RRRPD) and the process going forward
for review of the report, opportunities for public comments, and formation of a
recommendation to the City Council regarding the report's options.
Discussion
In February,the City Council directed the Commission to review the Public Review Draft
Report provided by Berkson Associates, receive public comment and recommend one of
two options listed in the report:
• Option 1:Maintain RRRPD's Current Governance(Status Quo)—RRRPD remains
intact as an independent recreation and park district,and continues to operate and improve
its programs,facilities and planning.
• Option 2:Merger of RRRPD with the City of Cupertino—RRRPD would be dissolved
and its functions, services, assets, and liabilities transferred to the City of Cupertino. The
City would integrate RRRPD programs and facilities into current City operations and
recreation planning. This option assumes that RRRPD's current property tax allocation
would be entirely transferred to the City, and that all RRRPD services would be
maintained at current levels (or better).
At the March 7,2020 meeting, the Commission did the following:
• Received a copy of the report,
• Received some public comments,
• Finalized a survey for the residents of the Rancho Rinconada District, and
• Formed a committee to help staff pull together data and information for further
consideration by the Commission.
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Subsequent to the March meeting and before the committee had an opportunity to meet,
City facilities were closed and the County of Santa Clara issued a shelter-in-place order
due to the coronavirus pandemic.
The Commission Chairperson and City staff are recommending tabling this item until the
shelter-in-place order is lifted to allow all members of the public to be present for, and
participate in, the discussion on this topic.
Sustainability Impact
No sustainability impact is associated with the receipt of this report, although there may
be impacts depending upon which Option is ultimately approved.
Fiscal Impact
There is no fiscal impact associated with the receipt of this report, although there may be
fiscal impacts to the City depending upon which Option is ultimately approved.
Prepared and Approved by: Randy Schwartz, Interim Parks&Recreation Director
Attachments:
A—Public Review Draft Report, Special Study: Governance Options, Rancho Rinconada
Recreation and Park District,January 28, 2020
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7589 Agenda Date: 6/4/2020
Agenda M 5.
Subject: Update on the Development of the Specific Plan: Receive Report From Staff and
Subcommittee Commissioners Stanek and Tambe.
CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022
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CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
STAFF REPORT
For the Parks &Recreation Commission Meeting on
June 4,2020
Subject
Update on the Development of the Specific Plan: Receive Report From Staff and
Subcommittee Commissioners Stanek and Tambe.
Recommended Actions
Receive the update from staff and the subcommittee regarding the Parks and Recreation
Specific Plan.
Discussion
Staff from the Parks & Recreation and Public Works Departments are tasked by the City
Council with the development of a Specific Plan that will categorize the recently approved
Master Plan projects into "Immediate' (can be completed or constructed within the next
two years), "Short-term" (three to seven years), and "Long-term" (eight or more years).
During the Parks&Recreation Commission's March 2020 meeting,Commissioners Stanek
and Tambe were appointed to serve on a committee to meet with staff and assist in the
categorization process. An initial meeting was held on March 11th, with the two
Commissioners and staff from both departments present, but subsequent discussions
were cancelled due to the shelter-in-place orders related to COVID-19. Specific Plan
meetings will continue once the shelter-in-place order is lifted.
Sustainability Impact
No sustainability impact is associated with the receipt of this report. The sustainability
impact for each project in this report will be assessed at the time when it may be
considered for construction.
Fiscal Impact
There is no fiscal impact associated with the receipt of this report, although there will be
fiscal impacts to the City when each project in this report is approved for construction.
Prepared and Approved by: Randy Schwartz, Interim Parks&Recreation Director
26
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7590 Agenda Date: 6/4/2020
Agenda #: 6.
Subject: Receive Monthly Update Reports from:
- Director
- Commissioners
CITY OF CUPERTINO Page 1 of 1 Printed on 3/4/2022
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