LIB 02-02-22CITY OF
AMENDED MINUTES
LIBRARY COMMISSION
CUPERTINO Wednesday, February 2, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan, Rahul Vasanth, Sheela Sreekanth, Liyan Zhao
City/County Staff: Joanne Magrini, Rachelle Sander, Molly James, Dianne Thompson, Jimmy
Tan, Susan Michael, Kevin Khuu, Clare Varesio, Stephen Fitzgerald
Presenters: None
Absent: Archana Panda
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Chair and Vice Chair Selection
Recommended Action: Conduct the selection of the Chair and Vice Chair.
Vice Chair Vasanth asked to not be considered for Chair due to having other commitments and
asked Chair Pan to continue as the Chair for another year. Commissioner Zhao supported the
idea. Vice Chair Vasanth motioned for Chair Pan to continue as Chair. Commissioner Zhao
seconded. Motion passed with 4 yes and 1 absent.
Chair Pan, Vice Chair Vasanth, and Commissioner Sreekanth nominated Commissioner Zhao to
be the Vice Chair. Chair Pan motioned for Commissioner Zhao as Vice Chair. Vice Chair
Vasanth seconded. Motion passed with 4 yes and 1 absent.
APPROVAL OF MINUTES
2. Subject: December 1, 2021 Library Commission Meeting Minutes
Recommended Action: Review and approve the December 1, 2021 Library Commission meeting
minutes.
Commissioner Vasanth motioned to approve the minutes. Chair Pan seconded. Motion carried
with 4 yes and 1 absent.
3. Subject: January 10, 2022 Library Commission Special Meeting Minutes
Recommended Action: Review and approve the January 10, 2022 Library Commission special
meeting minutes.
Commissioner Vasanth motioned to approve the minutes. Vice Chair Zhao seconded. Motion
carried with 4 yes and 1 absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
4. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Program Manager, presented on the item. The ribbon -
cutting and gala events are to be determined, pending the completion of construction.
5. Subject: Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee and provide a
recommendation to City Council to extend the current Poet Laureate's, Jing Jing Yang, term
until the end of 2022.
Vice Chair Zhao provided an update to the Commission. The subcommittee had interviewed a
candidate, but decided and asked the current Poet Laureate, Jing Jing Yang, to serve for another
year.
Chair Pan motioned to recommend to City Council to extend the current Poet Laureate's, Jing
Jing Yang, term until the end of 2022. Vice Chair Zhao seconded. Motion carried with 4 yes and
1 absent.
6. Subject: Update on Addressing the Digital Divide
Recommended Action: Receive an update from the subcommittee on addressing the digital
divide.
Commissioner Sreekanth presented on the item. Had reviewed the history of the subcommittee,
activities the Library has put on to address the digital divide, and recommended to close the
subcommittee and reconvene if necessary.
NEW BUSINESS
7. Subject: Consider Adjusting the Frequency of the Library Commission Meetings
Recommended Action: Consider and adjust the frequency of the Library Commission meetings
to match the municipal code.
Joanne Magrini, Director of Parks and Recreation, presented on this item.
Liana Crabtree, Cupertino Resident, suggested updating the municipal code to match a
monthly meeting frequency, mentioned important items to be addressed such as usage of space
and parking at the Library, and emphasized that it's difficult to complete initiatives if the
meetings occur infrequently.
The Commission discussed the item, with potentially adding updating the municipal code as a
future agenda item. Chair Pan motioned to keep the frequency of Library Commission meetings
to once a month. Commissioner Vasanth seconded. Motion carried with 4 yes and 1 absent.
8. Subject: Discuss Expanding the Library Commission into the Library and Community
Engagement Commission
Recommended Action: Discuss and consider adding to the roles and responsibilities engaging
residents on city programs.
Chair Pan brought up the item for discussion. Suggested expanding the Commission's
responsibilities and duties to include public outreach and engagement on other city programs,
citing what they had done for the Library Expansion as an example. Dianne Thompson,
Assistant City Manager, commented and suggested the current proposal is too broad for the
Commission. Chair Pan suggested narrowing down the proposal, emphasizing education to the
public as an example. Vice Chair Zhao supported the idea of public engagement for Library
related projects, events, and programs. Commissioner Vasanth supported exploring this idea, to
expand the purview of the Commission to include community engagement. Dianne suggested
adding this item as a work program item.
Chair Pan motioned to continue this item to the next meeting. Vice Chair Zhao seconded.
Motion carried with 4 yes and 1 absent.
STAFF AND COMMISSION REPORTS
9. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Stephen Fitzgerald reported as submitted.
- Friends of the Library
No update.
- Cupertino Library Foundation
No update.
- Commissioners
No update.
- Poet Laureate
Jing Jing Yang provided a report to the Commission.
- Staff
No update.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Discussed attendees for upcoming Mayor's Meetings:
- February — Vice Chair Zhao
- March — Commissioner Sreekanth
- April — Commissioner Vasanth
- May — Chair Pan
- June — Vice Chair Zhao
FUTURE AGENDA SETTING
None
ADJOURNMENT:
Chair Pan adjourned the meeting 8:36 p.m.
Respectfully 2anagement
mitted y,
Kevin Khuu, Analyst