Agenda Packet LIB Meeting 03.02.22
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CITY OF CUPERTINO
AGENDA
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CUPERTINO LIBRARY COMMISSION
This will be a teleconference meeting without a physical location.
Wednesday, March 2, 2022
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, March 2 to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
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Library Commission Agenda March 2,2022
https:Hcityofcupertino.zoom.us/webinar/register/WN_QDlYILPrR4KBXDS9gEt3jw
Phone
Dial 669-900-6833 and enter Webinar ID: 9715723 0277
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 9715723 0277
SIP: 97157230277@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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Library Commission Agenda March 2,2022
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. Subject: February 2, 2022 Library Commission Meeting Minutes
Recommended Action: Review and approve the February 2, 2022 Library Commission
meeting minutes.
A-Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
3. Subject: Discuss Expanding the Library Commission into the Library and Community
Engagement Commission
Recommended Action: Discuss and consider adding to the roles and responsibilities
engaging residents on city programs.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports
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Library Commission Agenda March 2,2022
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10522 Agenda Date: 3/2/2022
Agenda #: 1.
Subject: February 2, 2022 Library Commission Meeting Minutes
Review and approve the February 2, 2022 Library Commission meeting minutes.
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CITY OF
is DRAFT MINUTES
LIBRARY COMMISSION
CUPERTINO Wednesday, February 2, 2022
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan, Rahul Vasanth, Sheela Sreekanth, Liyan Zhao
City/County Staff:Joanne Magrini, Rachelle Sander,Molly James,Dianne Thompson,Jimmy
Tan, Susan Michael,Kevin Khuu, Clare Varesio, Stephen Fitzgerald
Presenters: None
Absent:Archana Panda
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Chair and Vice Chair Selection
Recommended Action: Conduct the selection of the Chair and Vice Chair.
Vice Chair Vasanth asked to not be considered for Chair due to having other commitments and
asked Chair Pan to continue as the Chair for another year. Commissioner Zhao supported the
idea.Vice Chair Vasanth motioned for Chair Pan to continue as Chair. Commissioner Zhao
seconded. Motion passed with 4 yes and 1 absent.
Chair Pan,Vice Chair Vasanth, and Commissioner Sreekanth nominated Commissioner Zhao to
be the Vice Chair. Chair Pan motioned for Commissioner Zhao as Vice Chair.Vice Chair
Vasanth seconded. Motion passed with 4 yes and 1 absent.
APPROVAL OF MINUTES
2. Subject: December 1,2021 Library Commission Meeting Minutes
Recommended Action: Review and approve the December 1, 2021 Library Commission meeting
minutes.
Commissioner Vasanth motioned to approve the minutes. Chair Pan seconded. Motion carried
with 4 yes and 1 absent.
3. Subject:January 10, 2022 Library Commission Special Meeting Minutes
Recommended Action: Review and approve the January 10, 2022 Library Commission special
meeting minutes.
Commissioner Vasanth motioned to approve the minutes.Vice Chair Zhao seconded.Motion
carried with 4 yes and 1 absent.
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POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
4. Subject:Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Program Manager,presented on the item. The ribbon-
cutting and gala events are to be determined, pending the completion of construction.
5. Subject:Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee and provide a
recommendation to City Council to extend the current Poet Laureate's,Jing Jing Yang,term
until the end of 2022.
Vice Chair Zhao provided an update to the Commission. The subcommittee had interviewed a
candidate,but decided and asked the current Poet Laureate,Jing Jing Yang, to serve for another
year.
Chair Pan motioned to recommend to City Council to extend the current Poet Laureate's,Jing
Jing Yang, term until the end of 2022. Vice Chair Zhao seconded. Motion carried with 4 yes and
1 absent.
6. Subject:Update on Addressing the Digital Divide
Recommended Action: Receive an update from the subcommittee on addressing the digital
divide.
Commissioner Sreekanth presented on the item. Had reviewed the history of the subcommittee,
activities the Library has put on to address the digital divide, and recommended to close the
subcommittee and reconvene if necessary.
NEW BUSINESS
7. Subject: Consider Adjusting the Frequency of the Library Commission Meetings
Recommended Action: Consider and adjust the frequency of the Library Commission meetings
to match the municipal code.
Joanne Magrini,Director of Parks and Recreation,presented on this item.
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Liana Crabtree suggested updating the municipal code to match a monthly meeting frequency,
mentioned important items to be addressed such as usage of space and parking at the Library,
and emphasized that it's difficult to complete initiatives if the meetings occur infrequently.
The Commission discussed the item, with potentially adding updating the municipal code as a
future agenda item. Chair Pan motioned to keep the frequency of Library Commission meetings
to once a month. Commissioner Vasanth seconded. Motion carried with 4 yes and 1 absent.
8. Subject: Discuss Expanding the Library Commission into the Library and Community
Engagement Commission
Recommended Action: Discuss and consider adding to the roles and responsibilities engaging
residents on city programs.
Chair Pan brought up the item for discussion. Suggested expanding the Commission's
responsibilities and duties to include public outreach and engagement on other city programs,
citing what they had done for the Library Expansion as an example. Dianne Thompson,
Assistant City Manager, commented and suggested the current proposal is too broad for the
Commission. Chair Pan suggested narrowing down the proposal, emphasizing education to the
public as an example. Vice Chair Zhao supported the idea of public engagement for Library
related projects,events, and programs. Commissioner Vasanth supported exploring this idea, to
expand the purview of the Commission to include community engagement.Dianne suggested
adding this item as a work program item.
Chair Pan motioned to continue this item to the next meeting. Vice Chair Zhao seconded.
Motion carried with 4 yes and 1 absent.
STAFF AND COMMISSION REPORTS
9. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Stephen Fitzgerald reported as submitted.
- Friends of the Library
No update.
- Cupertino Library Foundation
No update.
- Commissioners
No update.
- Poet Laureate
Jing Jing Yang provided a report to the Commission.
- Staff
No update.
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COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Discussed attendees for upcoming Mayor's Meetings:
- February-Vice Chair Zhao
- March-Commissioner Sreekanth
- April-Commissioner Vasanth
- May-Chair Pan
- June-Vice Chair Zhao
FUTURE AGENDA SETTING
None
ADJOURNMENT:
Chair Pan adjourned the meeting 8:36 p.m.
Respectfully Submitted by,
Kevin Khuu,Management Analyst
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10523 Agenda Date: 3/2/2022
Agenda #: 2.
Subject: Update on the Library Expansion Project
Receive an update on the Library Expansion Project.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10524 Agenda Date: 3/2/2022
Agenda #: 3.
Subject: Discuss Expanding the Library Commission into the Library and Community Engagement
Commission
Discuss and consider adding to the roles and responsibilities engaging residents on city programs.
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LIB Meeting 03.02.22
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10525 Agenda Date: 3/2/2022
Agenda #: 4.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
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