Agenda Packet LIB Special Meeting 01.10.22
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CITY OF CUPERTINO
AGENDA
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CUPERTIN0 LIBRARY COMMISSION
This will be a teleconference meeting without a physical location.
Monday,January 10, 2022
6:30 PM
Special Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Monday, January 10 to the Commission at
librarycommissionc&cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
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Library Commission Agenda January 10,2022
Online
Please click the link below to join the webinar:
https:Hcityofcupertino.zoom.us/webinar/register/WN_FS5_xhY-SBGCFgvcf58Bkg
Phone
Dial 669-900-6833 and enter Webinar ID: 965 5127 4274
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 965 5127 4274
SIP: 96551274274@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
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Library Commission Agenda January 10,2022
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 6
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO LIBRARY
COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Library Commission
is hereby called for Monday, January 10, 2022, commencing at 6:30 p.m. In accordance with
Government Code 54953(e), this will be a teleconference meeting without a physical
location to help stop the spread of COVID-19. Said special meeting shall be for the purpose
of conducting business on the subject matters listed below under the heading, "Special
Meeting."
SPECIAL MEETING
ROLL CALL
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
1. Subject: Superfest Disability Film Festival and Funding from the Cupertino Library
Foundation
Recommended Action: Recommend the Cupertino Library host an event from the
Superfest Disability Film Festival and request funding from the Cupertino Library
Foundation.
2. Subject: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
Recommended Action: Provide a list of proposed items for the Fiscal Year 2022-2023
City Work Program, identifying the top three proposals, limited to no more than five.
Staff Report
A-Commission Proposal Template
B-Library Commission Ideas FY 2022-2023
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Library Commission Agenda January 10,2022
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 6 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10328 Agenda Date: 1/10/2022
Agenda #: 1.
Subject: Superfest Disability Film Festival and Funding from the Cupertino Library Foundation
Recommend the Cupertino Library host an event from the Superfest Disability Film Festival and
request funding from the Cupertino Library Foundation.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
22-10329 Agenda Date: 1/10/2022
Agenda #: 2.
Subject: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program, identifying the top
three proposals, limited to no more than five.
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CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
LIBRARY COMMISSION STAFF REPORT
January 10,2022
Subject
Commission Proposals for the Fiscal Year 2022-2023 City Work Program.
Recommended Action
Provide a list of proposed items for the Fiscal Year 2022-2023 City Work Program,
identifying the top three proposals,limited to no more than five.
Discussion
In the December to January timeframe, each Commission will submit proposed ideas for
the City Work Program for the upcoming fiscal year (FY). These proposals will be taken
into consideration by Department Heads and the City Manager when developing the
proposed City Work Program for City Council's consideration. Commissions should
identify their top three proposals and limit proposals to no more than five.Each proposal
should be within the purview of the Commission and have a timeline of 12 months or less.
When the proposed City Work Program is brought to City Council, the items submitted
by Commissions will be provided as attachments. The item will indicate which of the
Commission's proposals were recommended by Department Heads and the City
Manager to be considered in the proposed City Work Program. Once the City Work
Program is adopted by City Council, Commissions will be notified of any adopted items
within their purview.
This item was brought to the Library Commission for consideration during the December
1,2021 meeting.The Commission decided to postpone the item and individually provided
their ideas to staff to consolidate. The combined list of proposals is included as
Attachment B, for the Commission to review, discuss with City and Library staff, and
finalize to submit for consideration.
Prepared by: Kevin Khuu, Management Analyst
Reviewed bv:Joanne Magrini, Director of Parks and Recreation
Approved by:Joanne Magrini,Director of Parks and Recreation
Attachments:
A-Commission Proposal Template
B-Library Commission Ideas FY 2022-2023
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Library Commission
Proposals for
FY 2022-2023 City Work Program
Project/Task Project Objective
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Library Commission
Proposals for
FY 2022-2023 City Work Program
Project/Task - Objective
Review the Cupertino Poet Laureate Handbook We need to spend some time to review the handbook since some terms will need to be updated,the new handbook
will be the guideline for future Cupertino Poet Laureate program.
===40 A
Public Engagement on Alternative Transportation and Encourage resident use of alternative transportation to come to the Library.Install signage to point to overflow
Parking parking at Eaton Elementary school.
Examine how various changes and developments impact library patrons and residents near and around the Library
through the program room expansion, Regnart Creek Trail, bike locks, book drop,as well as continuing the
conversation with CUSD regarding Eaton Elementary Parking slots.
Art Work at the Library Collaborate with the Fine Arts Commission to display art work at the Library.
Exhibits Exhibits would entail collaboration with the Fine Arts Commission in organizing library exhibits-or at the very least a
process-that could potentially be around the library and in the new programming space.We have had speakers at
Council meetings bring up opportunities to host exhibits, and organizing this process, perhaps around a monthly
timeframe,could bring potential galleries,cultural documents and artifacts,or other fascinating exhibits to our library.
Community International Day Encourage many countries to join the festivities if the covid situation is under control.We would love to have
community member display artifacts or organize a simple craft for community member to make,and have a game or
an activity to educate community member about a culture.We can use this opportunity to represent a country and
help our community member better understand the many different cultures that are a part of our amazing
community.
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Project/Task Project Objective
Poetry and Art Day Work with the Cupertino Poet Laureate to host a Poetry/Art show at the Cupertino Library.
Cupertino Library Uses/Hub for Community Engagement Community engagement through the library would include outreach and engagement by Cupertino as well as
Library Commissioners engaging with residents directly on library services as well and the program room expansion.
Social media and direct mailers are options, but the library has a million annual visitors and highly dedicated patrons.
This presents unique opportunities to reach out to and connect with the community. Lastly,this item could also include
programming space and new events in relation to community engagement.
Program Promote new programs to use the new addition at the Library.
Cupertino Newsletter in a Different Language If we already have a Cupertino Newsletter, I would suggest we make it into a multi-language version to serve more
community members.
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