Agenda Packet LIB 11.03.21
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CITY OF CUPERTINO
AGENDA
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CUPERTINO LIBRARY COMMISSION
This will be a teleconference meeting without a physical location.
Wednesday, November 3, 2021
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Government Code 54953(e), this will be a teleconference meeting
without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, November 3 to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
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LIB 11.03.21
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Library Commission Agenda November 3,2021
https:Hcityofcupertino.zoom.us/webinar/register/WN_oPnMO6QJTNO23TGgbW54xA
Phone
Dial 669-900-6833 and enter Webinar ID: 950 8078 4938
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 950 8078 4938
SIP: 95080784938@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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Library Commission Agenda November 3,2021
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
APPROVAL OF MINUTES
1. Subject: Minutes for the October 6, 2021 Library Commission Meeting
Recommended Action: Review and approve the minutes for the October 6, 2021
Library Commission meeting.
A-Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
3. Subject: Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports
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Library Commission Agenda November 3,2021
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10055 Agenda Date: 11/3/2021
Agenda #: 1.
Subject: Minutes for the October 6, 2021 Library Commission Meeting
Review and approve the minutes for the October 6, 2021 Library Commission meeting.
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LIB 11.03.21
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CITY OF
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DRAFT MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, October 6, 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan,Rahul Vasanth, Sheela Sreekanth, Archana Panda,Liyan Zhao
City/County Staff:Joanne Magrini, Rachelle Sander,Dianne Thompson, Susan Michael,Roger
Lee,Igraam Nabi,Kevin Khuu, Clare Varesio,Jennifer Weeks
Presenters: None
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: KnowBe4 Training
Recommended Action: Discuss mandatory KnowBe4 training with the City's Infrastructure
division.
Iqraam Nabi, IT Technician, presented on this item. Resent the training email and reminder out
to the Commissioners.
2. Subject: Senior Strategy Survey
Recommended Action: Receive a presentation on encouraging community input in a survey
assessing resource awareness and need among seniors for the Senior Strategy City Work
Program item.
Joanne Magrini,Director of Parks and Recreation, presented on this item.The survey will be
distributed mid-October,with hard copies available at the Quinlan Community Center,
Cupertino Senior Center, and the Cupertino Library.
APPROVAL OF MINUTES
3. Subject: Minutes for the September 1,2021 Library Commission Meeting
Recommended Action: Review and approve the minutes for the September 1,2021 Library
Commission meeting.
Vice Chair Vasanth motioned to approve the minutes. Commissioner Sreekanth seconded.
Motion passed unanimously.
POSTPONEMENTS
None
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ORAL COMMUNICATIONS
Liana Crabtree, Cupertino Resident, shared with the Commission information about the 2021
Superfest Film Festival and shared a slide. Event will run from October 15 to October 17. Liana
invited the Commissioners to attend the virtual event. The film will be "Crip Camp:A
Disability Revolution".
WRITTEN COMMUNICATIONS
The Commission had received a few emails in the past month and will be posted on the City's
website for the record.
OLD BUSINESS
4. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Programs Manager, presented an update on the Library
Expansion Project. Highlighted several upcoming events, including a site tour at the end of
November.
Vice Chair Vasanth provided an update on the donations. The deadline for the first phase of
donations is set for next week. The phase one bricks will be installed in January. Asked the
Commissioners, attendees, and viewers to spread the word about the donation due date.Also,
thanked the Commissioners for coming out to the booth to engage library attendees in front of
the Library.
Commissioner Panda and Commissioner Zhao shared their public engagement experiences in
front of the Library with the Commission. Commissioners Panda and Zhao thanked Chair Pan
for her work on the project.
Dianne Thompson, Assistant City Manager, thanked the Commissioners on behalf of the City
for their work and contribution to the Library Expansion Project.
5. Subject: Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee
Commissioner Panda shared an update from the Poet Laureate Subcommittee.Requested help
from the Commissioners to spread the word of the recruitment and asked staff to send the
marketing materials to the other Commissioners.Applications will be received in October and
the selection process will occur in November.
NEW BUSINESS
None
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STAFF AND COMMISSION REPORTS
7. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Jennifer Weeks reported as submitted.
- Friends of the Library
Will have a book sale on Saturday, October 16. Book donations will hopefully open
soon.
- Cupertino Library Foundation
None
- Commissioners
Commissioner Zhao provided a follow up on the bike locker program at the Library.
Patrons can also use a transportation card for the lockers,in addition to their phones.
Commissioner Zhao will be traveling next week. Commissioner Panda will attend the
October Mayor's Meeting instead.
- Poet Laureate
Clare provided an update on the poetry posters posted at the Library, the past event at
the City's Bike Fest, and the upcoming Poet Laureate event later this month.
- Staff
Joanne Magrini shared about the current Shakespeare in the Park event at Memorial
Park, Bobateeno Event, and Monster Mash Event.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioner Sreekanth will attend the November Mayor's Meeting and Vice Chair Vasanth
will attend the December Mayor's Meeting.
FUTURE AGENDA SETTING
ADJOURNMENT:
Chair Pan adjourned the meeting 8:05 p.m.
Respectfully Submitted by,
Kevin Khuu,Management Analyst
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10056 Agenda Date: 11/3/2021
Agenda M 2.
Subject: Update on the Library Expansion Project
Receive an update on the Library Expansion Project.
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LIB 11.03.21
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10057 Agenda Date: 11/3/2021
Agenda M 3.
Subject: Update from the Poet Laureate Subcommittee
Receive an update from the Poet Laureate Subcommittee.
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LIB 11.03.21
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-10058 Agenda Date: 11/3/2021
Agenda #: 4.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
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