Agenda Packet LIB 10.06.21
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CITY OF CUPERTINO
AGENDA
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CUPERTINO LIBRARY COMMISSION
This will be a teleconference meeting without a physical location.
Wednesday, October 6, 2021
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, October 6 to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
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Library Commission Agenda October 6,2021
https:Hcityofcupertino.zoom.us/webinar/register/WN_p9ChPSYkTgyi4KUbcAegIQ
Phone
Dial 669-900-6833 and enter Webinar ID: 9601890 2954
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 9601890 2954
SIP: 96018902954@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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Library Commission Agenda October 6,2021
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: KnowBe4 Training
Recommended Action: Discuss mandatory KnowBe4 training with the City's
Infrastructure division.
2. Subject: Senior Strategy Survey
Recommended Action: Receive a presentation on encouraging community input in a
survey assessing resource awareness and need among seniors for the Senior Strategy
City Work Program item.
APPROVAL OF MINUTES
3. Subject: Minutes for the September 1, 2021 Library Commission Meeting
Recommended Action: Review and approve the minutes for the September 1, 2021
Library Commission meeting.
A-Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
4. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
5. Subject: Update from the Poet Laureate Subcommittee
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Library Commission Agenda October 6,2021
Recommended Action: Receive an update from the Poet Laureate Subcommittee.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue, Cupertino, California 95014, during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code section
2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff
concerning a matter on the agenda are included as supplemental material to the agendized item. These
written communications are accessible to the public through the City's website and kept in packet
archives. Do not include any personal or private information in written communications to the City
that you do not wish to make public, as written communications are considered public records and will
be made publicly available on the City website.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
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Library Commission Agenda October 6,2021
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9921 Agenda Date: 10/6/2021
Agenda M 1.
Subject: KnowBe4 Training
Discuss mandatory KnowBe4 training with the City's Infrastructure division.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9898 Agenda Date: 10/6/2021
Agenda M 2.
Subject: Senior Strategy Survey
Receive a presentation on encouraging community input in a survey assessing resource awareness
and need among seniors for the Senior Strategy City Work Program item.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9899 Agenda Date: 10/6/2021
Agenda #: 3.
Subject: Minutes for the September 1, 2021 Library Commission Meeting
Review and approve the minutes for the September 1, 2021 Library Commission meeting.
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CITY OF
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DRAFT MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, September 1 , 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan,Rahul Vasanth, Sheela Sreekanth, Archana Panda,Liyan Zhao
City/County Staff:Joanne Magrini, Dianne Thompson, Susan Michael, Kevin Khuu, Clare
Varesio, Stephen Fitzgerald
Presenters: None
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: Minutes for the August 4, 2021 Library Commission Special Meeting
Recommended Action: Review and approve the minutes for the August 4,2021 Library
Commission special meeting.
Kevin Khuu, Management Analyst,reported that the item was misnamed as a "special"
meeting.However, the attached minutes do correctly reflect the meeting status.
Vice Chair Vasanth motioned to approve the minutes. Commissioner Sreekanth seconded.
Motion passes with 4 yes and 1 abstain.
POSTPONEMENTS
2. Subject: Amended Minutes for the May 24, 2021 Joint Fine Arts Commission and Library
Commission Special Meeting.
Recommended Action: Review and approve the amended minutes for the May 24, 2021 joint
Fine Arts Commission and Library Commission special meeting.
Vice Chair Vasanth motioned to approve the minutes. Chair Pan seconded. Motion passes with
3 yes and 2 abstain.
3. Subject: Update on Addressing the Digital Divide
Recommended Action: Receive an update from the commission subcommittee on addressing
the digital divide.
Commissioner Sreekanth provided an update. Reported on the following:
- The subcommittee has been meeting with the Cupertino Community Librarian.
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- Reviewed services available at the Cupertino Library, including full-service computers,
library and staff assistants, free online resources, etc.
o Requested help to spread the word to the community about the available
services, as well as ask for feedback on services desired.
- There will be a strategic plan for all county libraries in early 2022.
- There are in-person trainings for smartphones scheduled in October.
Commissioner Zhao reported on the following:
- Digital bicycle lockers are available at the Library.
o Utilizes an online app to for the locks.
o The subcommittee will spread the word about this technology being available at
the Library.
- Passport program is not yet available and currently in progress.
- Youth group is looking to interview seniors, specifically how they have handled the
pandemic situation.
o Looking to provide connections to the youth groups for this project.
The subcommittee will meet on a recurring basis,with the next one scheduled in the first week
of October and will continue to report to the Commission.
Liana Crabtree, Cupertino resident, commented on the bicycle storage lockers and inquired if
there is a different way to utilize the lockers instead of the app. Commissioner Zhao will
research the inquiry and follow up.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
4. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Programs Manager, presented an update on the Library
Expansion Project.
Vice Chair Vasanth asked the meeting attendees to spread the word about the Donor Wall.
Announced that a booth will be setup in front of the Library to answer questions from 3:00 p.m.
to 5:00 p.m. for the next upcoming Saturdays. The booth will be setup at the Fall Festival on
September 11.
Commissioner Panda suggested sharing a calendar of the Saturday outreach schedule so all
Commissioners can volunteer their time to the outreach effort.
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5. Subject: Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee
Commissioner Panda confirmed the members of the subcommittee.The subcommittee is
planning to meet on September 7 or 9 and have reviewed the application.Will discuss a
meeting schedule for the upcoming months and provide an update to the Commission in the
future.
Commissioner Zhao confirmed there will be more updates after the first meeting is held.
6. Subject: Superfest Disability Film Festival
Recommended Action: Receive information on the Superfest Disability Film Festival and
discuss a recommendation to the Cupertino Library.
Clare Varesio, Cupertino Community Librarian, presented information on the film festival to
the Commission. Highlighted that October is the core festival, with showcases at other locations
including libraries. The showcase cost is$1,000, plus$100 per panelist and can be held in person
or virtually.
Liana Crabtree, Cupertino Resident,had viewed the film festival in 2020.Asked the
Commission to consider bringing the festival to Cupertino and suggested a virtual program to
be more inclusive to the community.
Clare confirmed the festival will be virtual in 2021 and updates will be posted on the website.
Commissioner Zhao and Vice Chair Vasanth both support the program. Chair Pan
recommended setting up an in-person program once conditions improve and suggested tabling
this item until January of next year.
Commissioner Zhao motioned to continue the discussion to support the program moving
forward. Commissioner Panda seconded.Motion carries unanimously.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
7. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Stephen Fitzgerald reported as submitted.
- Friends of the Library
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Will have a book sale in October.
Cupertino Library Foundation
None
Commissioners
Chair Pan attended the Mayor's Meeting last week and several community events,
including the Art Talk. Encouraged the community to view the mural out at the
Blackberry Farm Cafe. Also attended the Movie in the Park event and shared the
upcoming movie at Creekside Park this coming Friday at 8:00 p.m.
Poet Laureate
None
Staff
None
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioner Panda will attend the September Mayor's Meeting and Commissioner Zhao
will attend the October Mayor's Meeting.
FUTURE AGENDA SETTING
ADJOURNMENT:
Chair Pan adjourned the meeting 8:11 p.m.
Respectfully Submitted by,
Kevin Khuu, Management Analyst
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9900 Agenda Date: 10/6/2021
Agenda M 4.
Subject: Update on the Library Expansion Project
Receive an update on the Library Expansion Project.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9901 Agenda Date: 10/6/2021
Agenda M 5.
Subject: Update from the Poet Laureate Subcommittee
Receive an update from the Poet Laureate Subcommittee.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9903 Agenda Date: 10/6/2021
Agenda #: 6.
Subject: Monthly Update Reports
Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
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