Agenda Packet LIB 09.01.21
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CITY OF CUPERTINO
AGENDA
lop
CUPERTINO LIBRARY COMMISSION
This will be a teleconference meeting without a physical location.
Wednesday, September 1, 2021
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September 1 to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
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Library Commission Agenda September 1,2021
https:Hcityofcupertino.zoom.us/webinar/register/WN_bgljkgg3RxeF4QgS7FRB1g
Phone
Dial 669-900-6833 and enter Webinar ID: 964 6822 4700
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (Amsterdam Netherlands)
213.244.140.110 (Germany)
103.122.166.55 (Australia Sydney)
103.122.167.55 (Australia Melbourne)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 964 6822 4700
SIP: 96468224700@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
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Library Commission Agenda September 1,2021
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. Subject: Minutes for the August 4, 2021 Library Commission Special Meeting
Recommended Action: Review and approve the minutes for the August 4, 2021 Library
Commission special meeting.
A-Draft Minutes
POSTPONEMENTS
2. Subject: Amended Minutes for the May 24, 2021 Joint Fine Arts Commission and
Library Commission Special Meeting
Recommended Action: Review and approve the amended minutes or the May 24, 2021
joint Fine Arts Commission and Library Commission special meeting.
A-Draft Amended Minutes
B-Draft Amended Minutes(Redline
3. Subject: Update on Addressing the Digital Divide.
Recommended Action: Receive an update from the commission subcommittee on
addressing the digital divide.
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
4. Subject: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
5. Subject: Update from the Poet Laureate Subcommittee
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Library Commission Agenda September 1,2021
Recommended Action: Receive an update from the Poet Laureate Subcommittee
6. Subject: Superfest Disability Film Festival
Recommended Action: Receive information on the Superfest Disability Film Festival
and discuss a recommendation to the Cupertino Library.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
7. Subject: Monthly Update Reports.
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
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Library Commission Agenda September 1,2021
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9772 Agenda Date: 9/1/2021
Agenda #: 1.
Subject: Minutes for the August 4, 2021 Library Commission Special Meeting
Review and approve the minutes for the August 4, 2021 Library Commission special meeting.
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CITY OF
11
DRAFT MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, August 4, 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:01 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan,Rahul Vasanth, Sheela Sreekanth, Archana Panda (arrived at 7:10
P.M.)
City/County Staff:Joanne Magrini, Dianne Thompson, Susan Michael,Roger Lee,Whitney
Zeller, Clare Varesio,Jennifer Weeks
Presenters: None
Absent: Liyan Zhao
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: Amended Meeting Minutes for the May 24, 2021 Joint Fine Arts Commission and
Library Commission Meeting.
Recommended Action: Review and approve the amended minutes for the May 24,2021 joint
Fine Arts Commission and Library Commission special meeting.
Item was postponed to the next meeting.
2. Subject: Minutes for the June 17, 2021 Library Commission Special Meeting
Recommended Action: Review and approve the minutes for the June 17,2021 Library
Commission special meeting.
Vice Chair Vasanth motioned to approve the minutes,with the correction of his last name
under Old Business,item number 4: the Update on the Library Expansion Project.
Commissioner Sreekanth seconded the motion.Motion carried with three votes yes and two
absent.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
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OLD BUSINESS
3. Subject: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
Assistant City Manager,Dianne Thompson,introduced Public Works Project Manager, Susan
Michael, to provide an update on the Library Expansion Project as submitted. Susan highlighted
the project updates found on the City website and the updated public outreach event dates.
Director of Public Works, Roger Lee, provided an update on the second book drop plans and an
overview of the completed and in progress transportation demand management improvement
efforts to mitigate the parking deficiencies at the Civic Center.
Community member Liana Crabtree provided public comment and inquired about adding
clarifying crosswalk signage and markings around the book drop location and improving the
efficiency of the current bike racks at the Library.
Vice Chair Vasanth provided an update on the Donor Wall fundraising and requested all
attendees to continue reaching out and share the flyer to garner more donations and support for
the Library Expansion project.
4. Subject: Update on Addressing the Digital Divide.
Recommended Action: Receive an update from the commission subcommittee on addressing
the digital divide.
Chair Pan motioned to postpone this item to next month's agenda. Vice Chair Vasanth
seconded. Motion carried with four votes yes and one absent.
5. Subject: Update on the 2021-23 Cupertino Poet Laureate Selection Process.
Recommended Action: Receive an update from the commission subcommittee on the 2021-23
Cupertino Poet Laureate selection process.
Commissioner Panda provided an update on the formation of the selection committee. From the
Fine Arts Commission, Chair Sudha and Vice Chair Janki have volunteered to be part of the
selection committee.
Vice Chair Vasanth motioned for the subcommittee to finalize and decide on the selection
committee members and to provide an update to the Commission next month. Commissioner
Sreekanth seconded. The motioned carried with four votes yes and one absent.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
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4. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Jennifer Weeks reported as submitted.
- Friends of the Library
Clare Varesio updated that the Friends of the Library are continuing their book sale in
the Cupertino Library lobby and plans to have the larger book sale sometime in the Fall.
More updates to come.
- Cupertino Library Foundation
None
- Commissioners
None
- Poet Laureate
Cupertino Poet Laureate,Jing Jing Yang provided an update as submitted.
- Staff
Joanne Magrini confirmed that more than two Commissioners can attend the same
conference as long as no discussion of City business occurs.Also updated that aside
from the City Council,Planning and Parks and Recreation Commission, all other
Commissions will continue to be hosted virtually.Whitney Zeller announced that this is
her final meeting with Library Commission and her last day is on August 13.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Chair Pan will attend the August Mayor's Meeting and Commissioner Panda will attend the
September Mayor's Meeting.
FUTURE AGENDA SETTING
ADJOURNMENT:
Chair Pan adjourned the meeting 8:09 p.m.
Respectfully Submitted by,
Joanne Magrini, Director of Parks and Recreation
Minutes approved at the meeting.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9773 Agenda Date: 9/1/2021
Agenda #: 2.
Subject: Amended Minutes for the May 24, 2021 Joint Fine Arts Commission and Library
Commission Special Meeting
Review and approve the amended minutes or the May 24, 2021 joint Fine Arts Commission and
Library Commission special meeting.
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CITY OF
11
DRAFT MINUTES
CUPERTINO FINE ARTS COMMISSION AND
LIBRARY COMMISSION
Monday, May 24, 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 5:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Fine Arts Commissioners:
Sudha Kasamsetty,Janki Chokshi, Satish Tare, Esha Rao, Diana Matley
Library Commissioners:
Qin Pan,Rahul Vasanth,Liyan Zhao
City/County Staff:
Joanne Magrini, Dianne Thompson, Roger Lee, Susan Michael, Whitney Zeller,
Kelsey Christian, Clare Varesio,Jennifer Weeks
Presenters:
Eillish Cullen,Jay Manzo
Absent:
Sheela Sreekanth,Archana Panda
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
NEW BUSINESS
4. Subject: Design Options for the Donor wall and Art Wall in the Courtyard of the Cupertino
Library.
Recommended Action: Receive a presentation and provide input on design options for the
donor wall and art wall in the courtyard for the Cupertino Library.
Capital Improvement Programs Manager, Susan Michael, and project consultant, Eillish Cullen,
provided a presentation on the item including three options for the donor wall and two options
for the art wall.
Commissioner Matley commented that the option for the donor wall with the floating leaves
could present a hazard and noted it is important to keep the bench for additional seating. She
shared she is pleased to see the City pursuing something unique and that the donor wall and art
wall will be great enhancements.
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Vice Chair Chokshi added that the option with the floating leaves is an environmental hazard if
it is not carefully installed, that birds will sit on it and that it should not have sharp corners.
Commissioner Malley commented in favor of donor wall option one to have lighting in the
courtyard, as many people use the library in the evening. She noted there should be lighting on
the art wall as well.
Chair Kasamsetty commented in favor of option two for the art wall.
Vice Chair Chokshi also commented in favor of option two for the art wall.
Chair Pan commented in favor of option one for the donor wall and noted that option two was
too busy and option three was ok. She commented in favor of option two for the art wall.
Orrin Mahoney provided public commented and noted the goals of the Library Foundation and
recommended considering the modularity of the donor wall options.He commented in favor of
options 1B or 3B.
Commissioner Matley recommended including oak trees with Option 2A to have a natural feel.
Chair Kasamsetty commented that option 1A would be overpowering in the space with its
dimensions.
Chair Pan shared that the VA hospital has a similar art installation to option 1A.
Commissioner Zhao commented that option 1A would be nice to see it change with the light
throughout the day.
Commissioner Matley commented that the art wall and the donor wall should reflect one
another and look cohesive in the provided space.She added that she is happy to have the
opportunity to bring art to the community and the library.
Chair Pan and Commissioner Zhao commented in favor of option 1A following discussion.
Chair Kasamsetty agreed with pursuing option 1A, so long as it is subtle and does not
overpower the space. She recommended option 1D or 3D for the donor wall.
Vice Chair Chokshi recommended option 1D for the donor wall and was ok with option 1A for
the art wall, so long as the materials are environmentally friendly.
Commissioner Matley commented in favor of options 1D and 1A. She agreed, the art wall and
the donor wall should not overpower the space and wants it to be a single piece in terms of the
feel.
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Vice Chair Vasanth commented in favor of option 1D and its lighting aspect, appreciates 3D and
how it ties in with 2A,but prefers 2A for the art wall.
Commissioner Tare commented in favor of options 1D and 1A.
Commissioner Rao commented in favor of options 1D and 1A.
Commissioner Zhao commented in favor of option 2D and likes that it is interesting,but
understands the safety concerns and is ok with option 1D.
Chair Kasamsetty requested to see different views of option 1A with a more subtle picture.
Vice Chair Chokshi agreed additional images would help to decide.
Commissioners thanked staff for their presentation.
ADJOURNMENT:
Chair Kasamsetty adjourned the meeting 6:08 p.m.
Respectfully Submitted by,
Whitney Zeller,Administrative Assistant
Minutes approved at the meeting.
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CITY OF
CITY OF CUPERTIO
CUPERTINO FINE ARTS COMMISSION AND
LIBRARY COMMISSION
Teleconference Joint Special Meeting
Monday,May 24,2021,5 p.m.
DRAFT MINUTES
CALL TO ORDER
At 5:00 p.m.,Chair Kasamsetty called the meeting to order via remote teleconference.
ROLL CALL
Fine Arts Commissioners:
Sudha Kasamsetty,Janki Chokshi,Satish Tare,Esha Rao,Diana Matley
Library Commissioners:
Qin Pan,Rahul Vasanth,Liyan Zhao
City/County Staff:
Joanne Magrini,Dianne Thompson,Roger Lee,Susan Michael,Whitney Zeller,
Kelsey Christian,Clare Varesio,Jennifer Weeks
Presenters:
Eillish Cullen,Jay Manzo
Absent:
Sheela Sreekanth,Archana Panda
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
N one
NEW BUSINESS
4. Subject:Design Options for the Donor wall and Art Wall in the Courtyard of the Cupertino
Library.
Recommended Action:Receive a presentation and provide input on design options for the
donor wall and art wall in the courtyard for the Cupertino Library.
Capital Improvement Programs Manager,Susan Michael,and project consultant,Eillish Cullen,
provided a presentation on the item including three options for the donor wall and two options
for the art wall.
Commissioner Matley commented that the option for the donor wall with the floating leaves
could present a hazard and noted it is important to keep the bench for additional seating.She
shared she is pleased to see the City pursuing something unique and that the donor wall and art
wall will be great enhancements.
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Vice Chair Chokshi added that the option with the floating leaves is an environmental hazard if
it is not carefully installed,that birds will sit on it and that it should not have sharp corners.
Commissioner Matley commented in favor of donor wall option one to have lighting in the
courtyard,as many people use the library in the evening.She noted there should be lighting on
the art wall as well.
Chair Kasamsetty commented in favor of option two for the art wall.
Vice Chair Chokshi also commented in favor of option two for the art wall.
Chair Pan commented in favor of option one for the donor wall and noted that option two was
too busy and option three was ok.She commented in favor of option two for the art wall.
Orrin Mahoney provided public commented and noted the goals of the Library Foundation and
recommended considering the modularity of the donor wall options.He commented in favor of
options 1B or 3B.
Commissioner Matley recommended including oak trees with Option 2A to have a natural feel.
Chair Kasamsetty commented that option 1A would be overpowering in the space with its
dimensions.
Chair Pan shared that the VA hospital has a similar art installation to option 1A.
Commissioner Zhao commented that option 1A would be nice to see it change with the light
throughout the day.
Commissioner Matley commented thatpe art wall and the donor wall shouldxeflect one Deleted:both
another and look cohesive in the provided space.She added that she is happylo have the Deleted:work together and be one piece
opportunity to bring r� t to the community and the library Deleted:to be at this point
Deleted:something for
Chair Pan and Commissioner Zhao commented in favor of option 1A following discussion.
Chair Kasamsetty agreed with pursuing option 1A,so long as it is subtle and does not
overpower the space.She recommended option 1D or 3D for the donor wall.
Vice Chair Chokshi recommended option 1D for the donor wall and was ok with option 1A for
the art wall,so long as the materials are environmentally friendly.
Commissioner Matley commented in favor of options 1D and 1A.She agreed,the art wall
should not overpower the space and wants it to be a single piece in terms of the feel.
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Vice Chair Vasanth commented in favor of option 1D and its lighting aspect,appreciates 3D and
how it ties in with 2A,but prefers 2A for the art wall.
Commissioner Tare commented in favor of options 1D and 1A.
Commissioner Rao commented in favor of options 1D and 1A.
Commissioner Zhao commented in favor of option 2D and likes that it is interesting,but
understands the safety concerns and is ok with option 1D.
Chair Kasamsetty requested to see different views of option 1A with a more subtle picture.
Vice Chair Chokshi agreed additional images would help to decide.
Commissioners thanked staff for their presentation.
ADJOURNMENT:
Chair Kasamsetty adjourned the meeting 6:08 p.m.
Respectfully Submitted by,
Whitney Zeller,Administrative Assistant
Minutes approved by the Library Commission at their June 18,2021 meeting
Minutes approved by the Fine Arts Commission at their meeting
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9775 Agenda Date: 9/1/2021
Agenda M 3.
Subject: Update on Addressing the Digital Divide.
Receive an update from the commission subcommittee on addressing the digital divide.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9774 Agenda Date: 9/1/2021
Agenda M 4.
Subject: Update on the Library Expansion Project.
Receive an update on the Library Expansion Project.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9776 Agenda Date: 9/1/2021
Agenda M 5.
Subject: Update from the Poet Laureate Subcommittee
Receive an update from the Poet Laureate Subcommittee
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9777 Agenda Date: 9/1/2021
Agenda M 6.
Subject: Superfest Disability Film Festival
Receive information on the Superfest Disability Film Festival and discuss a recommendation to the
Cupertino Library.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9778 Agenda Date: 9/1/2021
Agenda #: 7.
Subject: Monthly Update Reports.
Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
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