Agenda Packet LIB 08.04.21
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CITY OF CUPERTINO
AGENDA
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CUPERTINO LIBRARY COMMISSION
This will be a teleconference meeting without a physical location
Wednesday, August 4, 2021
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, August 4th to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
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Library Commission Agenda August 4,2021
Online
Please click the link below to join the webinar:
https:Hcityofcupertino.zoom.us/webinar/register/WN_aVMbppU_RIC_TjwzAJPUUA
Phone
Dial 669-900-6833 and enter Webinar ID: 998 9080 9861
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
69.174.57.160 (Canada Toronto)
65.39.152.160 (Canada Vancouver)
Meeting ID: 998 9080 9861
SIP: 99890809861@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
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Library Commission Agenda August 4,2021
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. Subject: Amended Minutes for the May 24, 2021 Joint Fine Arts Commission and
Library Commission Special Meeting.
Recommended Action: Review and approve the amended minutes for the May 24,
2021 joint Fine Arts Commission and Library Commission special meeting.
A-Draft Amended Minutes
B-Draft Amended Minutes Red Line)
2. Subject: Minutes for the June 17, 2021 Library Commission Special Meeting.
Recommended Action: Review and approve the minutes for the June 17, 2021 Library
Commission special meeting.
A-Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3. Subject: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
4. Subject: Update on Addressing the Digital Divide.
Recommended Action: Receive an update from the commission subcommittee on
addressing the digital divide.
5. Subject: Update on the 2021-23 Cupertino Poet Laureate Selection Process.
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Library Commission Agenda August 4,2021
Recommended Action: Receive an update from the commission subcommittee on the
2021-23 Cupertino Poet Laureate selection process.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports.
Recommended Action: Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
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Library Commission Agenda August 4,2021
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9697 Agenda Date: 8/4/2021
Agenda #: 1.
Subject: Amended Minutes for the May 24, 2021 Joint Fine Arts Commission and Library
Commission Special Meeting.
Review and approve the amended minutes for the May 24, 2021 joint Fine Arts Commission and
Library Commission special meeting.
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CITY OF
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DRAFT MINUTES
CUPERTINO FINE ARTS COMMISSION AND
LIBRARY COMMISSION
Monday, May 24, 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 5:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Fine Arts Commissioners:
Sudha Kasamsetty,Janki Chokshi, Satish Tare, Esha Rao, Diana Matley
Library Commissioners:
Qin Pan,Rahul Vasanth,Liyan Zhao
City/County Staff:
Joanne Magrini, Dianne Thompson, Roger Lee, Susan Michael, Whitney Zeller,
Kelsey Christian, Clare Varesio,Jennifer Weeks
Presenters:
Eillish Cullen,Jay Manzo
Absent:
Sheela Sreekanth,Archana Panda
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
NEW BUSINESS
4. Subject: Design Options for the Donor wall and Art Wall in the Courtyard of the Cupertino
Library.
Recommended Action: Receive a presentation and provide input on design options for the
donor wall and art wall in the courtyard for the Cupertino Library.
Capital Improvement Programs Manager, Susan Michael, and project consultant, Eillish Cullen,
provided a presentation on the item including three options for the donor wall and two options
for the art wall.
Commissioner Matley commented that the option for the donor wall with the floating leaves
could present a hazard and noted it is important to keep the bench for additional seating. She
shared she is pleased to see the City pursuing something unique and that the donor wall and art
wall will be great enhancements.
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Vice Chair Chokshi added that the option with the floating leaves is an environmental hazard if
it is not carefully installed, that birds will sit on it and that it should not have sharp corners.
Commissioner Matley commented in favor of donor wall option one to have lighting in the
courtyard, as many people use the library in the evening. She noted there should be lighting on
the art wall as well.
Chair Kasamsetty commented in favor of option two for the art wall.
Vice Chair Chokshi also commented in favor of option two for the art wall.
Chair Pan commented in favor of option one for the donor wall and noted that option two was
too busy and option three was ok. She commented in favor of option two for the art wall.
Orrin Mahoney provided public commented and noted the goals of the Library Foundation and
recommended considering the modularity of the donor wall options.He commented in favor of
options 1B or 3B.
Commissioner Matley recommended including oak trees with Option 2A to have a natural feel.
Chair Kasamsetty commented that option 1A would be overpowering in the space with its
dimensions.
Chair Pan shared that the VA hospital has a similar art installation to option 1A.
Commissioner Zhao commented that option 1A would be nice to see it change with the light
throughout the day.
Commissioner Matley commented that the art wall and the donor wall should reflect one
another and look cohesive in the provided space.She added that she is happy to have the
opportunity to bring art to the community and the library.
Chair Pan and Commissioner Zhao commented in favor of option 1A following discussion.
Chair Kasamsetty agreed with pursuing option 1A, so long as it is subtle and does not
overpower the space. She recommended option 1D or 3D for the donor wall.
Vice Chair Chokshi recommended option 1D for the donor wall and was ok with option 1A for
the art wall, so long as the materials are environmentally friendly.
Commissioner Matley commented in favor of options 1D and 1A. She agreed, the art wall and
the donor wall should not overpower the space and wants it to be a single piece in terms of the
feel.
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Vice Chair Vasanth commented in favor of option 1D and its lighting aspect, appreciates 3D and
how it ties in with 2A,but prefers 2A for the art wall.
Commissioner Tare commented in favor of options 1D and 1A.
Commissioner Rao commented in favor of options 1D and 1A.
Commissioner Zhao commented in favor of option 2D and likes that it is interesting,but
understands the safety concerns and is ok with option 1D.
Chair Kasamsetty requested to see different views of option 1A with a more subtle picture.
Vice Chair Chokshi agreed additional images would help to decide.
Commissioners thanked staff for their presentation.
ADJOURNMENT:
Chair Kasamsetty adjourned the meeting 6:08 p.m.
Respectfully Submitted by,
Whitney Zeller,Administrative Assistant
Minutes approved at the meeting.
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CITY OF
CITY OF CUPERTIO
CUPERTINO FINE ARTS COMMISSION AND
LIBRARY COMMISSION
Teleconference Joint Special Meeting
Monday,May 24,2021,5 p.m.
DRAFT MINUTES
CALL TO ORDER
At 5:00 p.m.,Chair Kasamsetty called the meeting to order via remote teleconference.
ROLL CALL
Fine Arts Commissioners:
Sudha Kasamsetty,Janki Chokshi,Satish Tare,Esha Rao,Diana Matley
Library Commissioners:
Qin Pan,Rahul Vasanth,Liyan Zhao
City/County Staff:
Joanne Magrini,Dianne Thompson,Roger Lee,Susan Michael,Whitney Zeller,
Kelsey Christian,Clare Varesio,Jennifer Weeks
Presenters:
Eillish Cullen,Jay Manzo
Absent:
Sheela Sreekanth,Archana Panda
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
N one
NEW BUSINESS
4. Subject:Design Options for the Donor wall and Art Wall in the Courtyard of the Cupertino
Library.
Recommended Action:Receive a presentation and provide input on design options for the
donor wall and art wall in the courtyard for the Cupertino Library.
Capital Improvement Programs Manager,Susan Michael,and project consultant,Eillish Cullen,
provided a presentation on the item including three options for the donor wall and two options
for the art wall.
Commissioner Matley commented that the option for the donor wall with the floating leaves
could present a hazard and noted it is important to keep the bench for additional seating.She
shared she is pleased to see the City pursuing something unique and that the donor wall and art
wall will be great enhancements.
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Vice Chair Chokshi added that the option with the floating leaves is an environmental hazard if
it is not carefully installed,that birds will sit on it and that it should not have sharp corners.
Commissioner Matley commented in favor of donor wall option one to have lighting in the
courtyard,as many people use the library in the evening.She noted there should be lighting on
the art wall as well.
Chair Kasamsetty commented in favor of option two for the art wall.
Vice Chair Chokshi also commented in favor of option two for the art wall.
Chair Pan commented in favor of option one for the donor wall and noted that option two was
too busy and option three was ok.She commented in favor of option two for the art wall.
Orrin Mahoney provided public commented and noted the goals of the Library Foundation and
recommended considering the modularity of the donor wall options.He commented in favor of
options 1B or 3B.
Commissioner Matley recommended including oak trees with Option 2A to have a natural feel.
Chair Kasamsetty commented that option 1A would be overpowering in the space with its
dimensions.
Chair Pan shared that the VA hospital has a similar art installation to option 1A.
Commissioner Zhao commented that option 1A would be nice to see it change with the light
throughout the day.
Commissioner Matley commented thatpe art wall and the donor wall shouldxeflect one Deleted:both
another and look cohesive in the provided space.She added that she is happylo have the Deleted:work together and be one piece
opportunity to bring r� t to the community and the library Deleted:to be at this point
Deleted:something for
Chair Pan and Commissioner Zhao commented in favor of option 1A following discussion.
Chair Kasamsetty agreed with pursuing option 1A,so long as it is subtle and does not
overpower the space.She recommended option 1D or 3D for the donor wall.
Vice Chair Chokshi recommended option 1D for the donor wall and was ok with option 1A for
the art wall,so long as the materials are environmentally friendly.
Commissioner Matley commented in favor of options 1D and 1A.She agreed,the art wall
should not overpower the space and wants it to be a single piece in terms of the feel.
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Vice Chair Vasanth commented in favor of option 1D and its lighting aspect,appreciates 3D and
how it ties in with 2A,but prefers 2A for the art wall.
Commissioner Tare commented in favor of options 1D and 1A.
Commissioner Rao commented in favor of options 1D and 1A.
Commissioner Zhao commented in favor of option 2D and likes that it is interesting,but
understands the safety concerns and is ok with option 1D.
Chair Kasamsetty requested to see different views of option 1A with a more subtle picture.
Vice Chair Chokshi agreed additional images would help to decide.
Commissioners thanked staff for their presentation.
ADJOURNMENT:
Chair Kasamsetty adjourned the meeting 6:08 p.m.
Respectfully Submitted by,
Whitney Zeller,Administrative Assistant
Minutes approved by the Library Commission at their June 18,2021 meeting
Minutes approved by the Fine Arts Commission at their meeting
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9698 Agenda Date: 8/4/2021
Agenda #: 2.
Subject: Minutes for the June 17, 2021 Library Commission Special Meeting.
Review and approve the minutes for the June 17, 2021 Library Commission special meeting.
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CITY OF
11
MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, June 17, 2021
LIBRARY COMMISSION SPECIAL MEETING
CALL TO ORDER
At 5:30 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan,Rahul Vasanth, Archana Panda (left meeting at 6:35),Liyan Zhao,
Sheela Sreekanth
City/County Staff:Joanne Magrini, Dianne Thompson, Susan Michael, Kevin Khuu, Iqraam
Nabi,Toan Quach,Benny Hsieh,Whitney Zeller, Clare Varesio, Steve Fitzgerald
Presenters: Orrin Mahoney
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Duo Multi-factor Authentication and Office 365.
Recommended Action: Receive a presentation on Duo multi-factor authentication for Office 365
and enroll commissioners in the Duo multi-factor authentication system.
Innovation Technology Technician, Iqraam Nabi,provided a presentation on Duo multi-factor
authentication and Office 365.
APPROVAL OF MINUTES
2. Subject: Minutes for the May 12,2021 Library Commission Special Meeting.
Recommended Action: Review and approve the minutes for the May 12,2021 Library
Commission special meeting.
Commissioner Vasanth motioned to approve the minutes. Chair Pan seconded the motion.
Motion carried unanimously with five votes yes.
3. Subject: Minutes for the May 24, 2021 Joint Fine Arts Commission and Library Commission
Special Meeting.
Recommended Action: Review and approve the minutes for the May 24,2021 joint Fine Arts
Commission and Library Commission special meeting.
Chair Pan motioned to approve the minutes. Commissioner Zhao seconded the motion.Motion
carried with three votes yes and commissioners Panda and Sreekanth abstaining.
POSTPONEMENTS
None
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ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
Old BUSINESS
4. Subject: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
Public Works Project Manager, Susan Michael, provided an update on the Library Expansion
Project as submitted.
Orrin Mahoney of the Cupertino Library Foundation provided an update on the project
donation page.
Vice Chair Vasant shared the donation flyer and requested that the Commissioners help with
outreach.
Commissioner Panda recommended including a fact sheet on the page and providing a sample
of what the donation block would look like.
Susan recommended adding a disclaimer on the website that the Library Foundation reserves
the right to edit or modify content on the donation blocks.
Community member Liana Crabtree provided public comment and asked for clarification on
what the purpose of the fundraising is and what the money would go towards.
5. Subject: Update on the Library Commission Budget.
Recommended Action: Receive an update on the Library Commission budget.
Management Analyst, Kevin Khuu, provided an update on the Library Commission budget.
Community member Liana Crabtree provided public comment and noted that commissioners
frequently attend community events and asked for clarification on whether more than two
commissioners are able to attend the same conference.
NEW BUSINESS
None
Commissioner Panda left the meeting at 6:35 p.m.
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STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Steve Fitzgerald reported as submitted.
- Friends of the Library
Clare Varesio updated that Friends of the Library continue to have their lobby book sale
and are accepting donations.
- Cupertino Library Foundation
Updated provided earlier in the meeting.
- Commissioners
Commissioner Sreekanth provided an overview of the items discussed at the Mayor's
meeting.
- Poet Laureate
Cupertino Poet Laureate,Jing Jing Yang provided on recent and upcoming programs.
- Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
7. Subject:July and August Meeting.
Recommended Action: Consider cancellation of the regular July or August Library Commission
meeting.
Vice Chair Vasanth motioned to cancel the July Library Commission meeting. Commissioner
Sreekanth seconded the motion.Motion carried with four votes yes and Commissioner Panda
absent.
ADJOURNMENT:
Chair Pan adjourned the meeting 6:53 p.m.
Respectfully Submitted by,
Whitney Zeller,Administrative Assistant
Minutes approved at the meeting.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9699 Agenda Date: 8/4/2021
Agenda M 3.
Subject: Update on the Library Expansion Project.
Receive an update on the Library Expansion Project.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9700 Agenda Date: 8/4/2021
Agenda M 4.
Subject: Update on Addressing the Digital Divide.
Receive an update from the commission subcommittee on addressing the digital divide.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9701 Agenda Date: 8/4/2021
Agenda M 5.
Subject: Update on the 2021-23 Cupertino Poet Laureate Selection Process.
Receive an update from the commission subcommittee on the 2021-23 Cupertino Poet Laureate
selection process.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
21-9702 Agenda Date: 8/4/2021
Agenda #: 6.
Subject: Monthly Update Reports.
Receive Monthly Update Reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
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