LIB 12-01-2021 CITY OF
12
MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, December 1 , 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan, Rahul Vasanth, Sheela Sreekanth, Archana Panda, Liyan Zhao
City/County Staff: Joanne Magrini, Rachelle Sander, Molly James, Susan Michael, Kevin Khuu,
Clare Varesio,Jennifer Weeks
Presenters: None
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: Minutes for the November 3, 2021 Joint Special Meeting of the Library Commission
and Fine Arts Commission
Recommended Action: Review and approve the minutes for the November 3, 2021 joint special
meeting of the Library Commission and Fine Arts Commission.
Commissioner Sreekanth motioned to approve as submitted. Commissioner Panda seconded.
Motion passed unanimously.
2. Subject: Minutes for the November 3, 2021 Library Commission Meeting
Recommended Action: Review and approve the minutes for the November 3, 2021 Library
Commission meeting.
Commissioner Zhao motioned to approve as submitted. Commissioner Sreekanth seconded.
Motion passed unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
3. Subject:Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Program Manager,presented on the Library Expansion
Project. Provided an update on the construction progress,the design for the Art and Donor
Wall, announced a video of a recent tour of the site will be uploaded to the website soon,
highlighted several public outreach event dates,with the ribbon-cutting tentatively scheduled
at the end of February.
Vice Chair Vasanth asked attendees to share with their friends and family about the donation
wall and to ask them to donate to the library expansion project.
4. Subject:Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee
Commissioner Panda provided an update. The subcommittee will proceed with interviewing
the applicant,with the goal of completing the interview and evaluation before the end of
December.
5. Subject:Update on Addressing the Digital Divide
Recommended Action: Receive an update from the commission subcommittee on addressing
the digital divide.
This item was postponed to the next meeting agenda.
NEW BUSINESS
6. Subject: Commission Proposals for the Fiscal Year 2022-2023 City Work Program
Recommended Action:Provide a list of proposed items for the Fiscal Year 2022-2023 City Work
Program,identifying the top three proposals,limited to no more than five.
Joanne Magrini,Director of Parks and Recreation,presented on this item. Chair Pan suggested
postponing this item to next month and asked each Commissioner to provide their proposal
suggestions to staff and asked staff to consolidate and organize the ideas for the Commissioners
to vote on.
Liana Crabtree, Cupertino Resident, supported the proposed ideas of reviewing and updating
the Poet Laureate Handbook, finding ways to increase accessibility to the Library, such as
improving parking or public transportation, or hosting the disability film festival.
7. Subject: Consider Canceling the January 2022 Library Commission Meeting
Recommended Action:Discuss and cancel the January 2022 Library Commission meeting.
Chair Pan suggested hosting a special meeting in January instead of the regular meeting. Staff
will poll the Commissioners on their availability and will ask for individual input on possible
proposals. Staff will consolidate the proposals into one document to present at the next meeting.
Commissioner Panda asked to add an update from the Poet Laureate subcommittee to the
January special meeting.
Chair Pan motioned to cancel the January 2022 regular Library Commission and to host a
special meeting instead to continue this item.
Vice Chair Vasanth seconded. Motion passed unanimously.
STAFF AND COMMISSION REPORTS
8. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Jennifer Weeks reported as submitted.
- Friends of the Library
Had reopened the donation bins from Tuesday mornings to Thursday afternoon. Next
book sale is scheduled for February 2022.
- Cupertino Library Foundation
No update.
- Commissioners
No update.
- Poet Laureate
Planning an event in December.Will facilitate poetry posters for the Library windows
again and a series of poetry banners. Invited the Commissioners to participate.
- Staff
Joanne announced the new City Manager,Jim Throop, the extension of the Senior
Resource survey, and upcoming holiday events.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT:
Chair Pan adjourned the meeting 8:06 p.m.
Respectfully 2anagement
mitte by,
Kevin Khuu, Analyst