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05-13-2021 Searchable PacketCITY OF CUPERTINO PUBLIC SAFETY COMMISSION AGENDA This will be a teleconference meeting without a physical location Thursday, May 13, 2021 6:00 PM TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 P.M. on Thursday, May 13 to the Commission at publicsafetycommission@cupertino.org. These e-mail comments will be received by the Commission members before the meeting and posted to the City’s website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at publicsafetycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s discretion to shorten time for public comments). Members of the public that wish to share a document must email publicsafetycommission@cupertino .org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item . To address the Commission, click on the link below to register in advance and access the meeting: Page 1 Public Safety Commission Agenda May 13, 2021 Online Please click the link below to join the webinar : https://cityofcupertino.zoom.us/webinar/register/WN_6kH1dom1R0ShNuPKZnLq0A Phone Dial: (669) 900 6833 and enter Webinar ID: 940 4240 7612 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number . Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) Meeting ID: 940 4240 7612 SIP: 94042407612@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer . 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic . ROLL CALL APPROVAL OF MINUTES 1.Subject: Minutes from March 11, 2021 Recommended Action: Approve minutes from March 11, 2021 A - Draft Minutes Page 2 Public Safety Commission Agenda May 13, 2021 POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.Subject: Public Safety Education and Outreach a.Public Safety Forum (Chao/Nellore) Recommended Action: Receive updated reports and discuss proposals for future forums/workshops 3.Subject: Domestic Violence Awareness (Chao) Recommended Action: Receive updated report on Domestic Violence Awareness project 4.Subject: Continuity of Operations Plan Recommended Action: Receive a report on the Continuity of Operations Plan and provide any input Staff Report A - Cupertino COOP Plan (Redacted) 5.Subject: Public Safety Commission Website Recommended Action: Discuss and recommend improvements to the Public Safety Commission website NEW BUSINESS 6.Subject: Wildfire Awareness Initiative (Wang) Recommended Action: Receive report on the Wildfire Awareness Initiative A - Wildfire Awareness Initiative presentation STAFF AND COMMISSION REPORTS 7.Subject: Report by the Santa Clara County Fire District Recommended Action: Receive report by the Santa Clara County Fire District liaison A - March 2021 Public Safety Report Page 3 Public Safety Commission Agenda May 13, 2021 8.Subject: Report by the Santa Clara County Sheriff's Office Recommended Action: Receive report by the Santa Clara County Sheriff's Office liaison 9.Subject: Report by the City of Cupertino Recommended Action: Receive report by the City of Cupertino staff liaison 10.Subject: Commissioners Reports Recommended Action: Receive Commissioners reports FUTURE AGENDA SETTING ADJOURNMENT NEXT MEETING The next Regular Meeting is scheduled for Thursday, July 8, 2021 at 6:00 p.m. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City . Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment . Page 4 CITY OF CUPERTINO Agenda Item 21-9250 Agenda Date: 5/13/2021 Agenda #: 1. Subject: Minutes from March 11, 2021 Approve minutes from March 11, 2021 CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ Public Safety Commission Minutes March 11, 2021 1 CUPERTINO PUBLIC SAFETY COMMISSION DRAFT MEETING MINUTES Thursday, March 11, 2021, 6:00 p.m. Teleconference meeting without a physical location CALL TO ORDER Commission Chair Chao called to order this meeting of the Cupertino Public Safety Commission at approximately 6:01 p.m. on Thursday, March 11, 2021 via teleconference. ROLL CALL Commissioners Present: Chair Hymanand Nellore Vice Chair Eric Shan Lakshminarasimha Ankireddipally Yvonne Chao Tiffany Wang Commissioner Absent: None Staff Present: Captain Rich Urena, Santa Clara County Sheriff’s Office Deputy Fire Chief Mark Shumate, Santa Clara County Fire Department Thomas Chin, Emergency Services Coordinator, City of Cupertino Kirsten Squarcia, City Clerk Brian Babcock, Communications Officer Cindy Stewart, COOP Contractor Others Present: Andy Huang APPROVAL OF MINUTES 1. Subject: Minutes from January 14, 2021 Recommended Action: Approve minutes from January 14, 2020 Commissioner Ankireddipally noted the May 13, 2021 meeting date was missing from the draft minutes and proposed schedule. Public Safety Commission Minutes March 11, 2021 2 Commissioner Ankireddipally motioned to approve the amended minutes for the March 11, 2021 meeting; Commissioner Shan seconded the motion; Ayes: Ankireddipally, Chao, Nellore, Shan, and Wang. Noes: None. Abstain: None. Absent: None. POSTPONEMENTS None ORAL COMMUNICATION None WRITTEN COMMUNICATION None OLD BUSINESS 2. Subject: Public Safety Education and Outreach a. Public Safety Forum (Chao/Nellore) Recommended Action: Receive updated reports and discuss proposals for future forums/workshops No report available. 3. Subject: Domestic Violence Awareness (Chao) Recommended Action: Receive updated report on Domestic Violence Awareness Project Commissioner Chao provided an update on engagement with NextDoor Solutions regarding facilitating a banner sign at Memorial Park through the normal request process. NEW BUSINESS 4. Subject: Presentation and training on Commissioner Handbook approved by City Council on January 19, 2021 Recommended Action: Receive presentation and training on Commissioner Handbook approved by City Council on January 19, 2021 Kirsten Squarcia, City Clerk, provided a presentation and training on the Commissioner Handbook approved by City Council on January 19, 2021. The Commission Members Public Safety Commission Minutes March 11, 2021 3 asked clarifying questions. 5. Subject: Continuity of Operations Plan Recommended Action: Receive a report on the Continuity of Operations Plan Thomas Chin, Emergency Services Coordinator, provided a presentation on the status of the Continuity of Operations Plan. The Commission Members asked clarifying questions. 6. Subject: Public Safety Champion of the Year for the 2021 CREST Awards Recommended Action: Discuss and vote on the Public Safety Champion of the Year for the 2021 CREST Awards Brian Babcock, Communications Officer, presented the nominations for the Public Safety Champion of the Year for the 2021 CREST Awards. Commissioners considered two candidates, discussed the merits of each nomination, and voted on a champion. Leigh Stevens received three votes from Chair Nellore, Commissioner Ankireddipally, and Vice Chair Shan. Al Boleda received two votes from Commissioner Chao and Commissioner Wang. Leigh Stevens was selected as the Public Safety Champion of the Year for the 2021 CREST Awards by a vote of 3-2. 7. Subject: Public Safety Commission Website Recommended Action: Discuss and recommend improvements to the Public Safety Commission Website Chair Nellore opened the discussion with potential changes to the Public Safety Commission website. The Commission Members agreed to provide self-portraits and biographies for content. Thomas Chin agreed to make changes based on the comments from the Commission Members. STAFF AND COMMISSION REPORTS 8. Subject: Report by the Santa Clara County Fire Department Recommended Action: Receive report by the Santa Clara County Fire Department Deputy Fire Chief Shumate delivered the Santa Clara County Fire District January and February 2021 report. Deputy Fire Chief Shumate indicated one significant event in Public Safety Commission Minutes March 11, 2021 4 January and no significant events during the month of February. Call volumes continue to be low due to the COVID-19 pandemic and resulting restrictions. No injuries to first responders were reported. Deputy Chief Shumate also described the Wildfire Urban Interface and Fire Prevention Program. Deputy Chief Shumate answered clarifying questions from Commission Members. 9. Subject: Report by the Santa Clara County Sheriff’s Office Recommended Action: Receive report by the Santa Clara County Sheriff’s Office Captain Urena delivered the Santa Clara County Sheriff’s Office February 2021 report. Captain Urena reported all response times were met and remain low. Captain Urena provided a public safety report on select crimes including domestic violence and catalytic converter thefts. Captain Urena addressed questions from the Commission Members. 10. Subject: Report by the City of Cupertino Recommended Action: Receive Report by the City of Cupertino Liaison Thomas Chin, City of Cupertino Emergency Services Coordinator, delivered a report on the emergency response activities in January and February 2021. Responses include the County of Santa Clara moving into the Red Tier on the State’s Blueprint for a Safer Economy, COVID-19 test sites, and COVID-19 vaccines. Thomas Chin reported in Santa Clara County on January 14, 2021 (the last Public Safety Commission meeting) 88,379 cases, 1028 deaths, and 657 Cupertino cases. As of March 11, 2021 Santa Clara County has 112,325 total cases, 1836 deaths, and 819 Cupertino cases. 11. Subject: Commissioner Reports Recommended Action: Receive Commissioners’ Reports Chair Nellore provided an update on a meeting with Vice Mayor Chao and her considerations for each Commission. Chair Nellore provided a report on a meeting with Technology, Information, and Communication Commission. Chair Nellore and Vice Chair Shan agreed to attend the TICC meetings as necessary. Public Safety Commission Minutes March 11, 2021 5 Chair Nellore agreed to attend the April 2021 Mayor’s meeting. Vice Chair Shan agreed to attend the May 2021 Mayor’s meeting. FUTURE AGENDA SETTING None ADJOURNMENT Chair Nellore adjourned the meeting at 7:55 p.m. NEXT MEETING The next Regular Meeting is scheduled for Thursday, May 13, 2021 at 6:00 p.m. SUBMITTED BY: Thomas Chin Staff Liaison to the Public Safety Commission Emergency Services Coordinator City of Cupertino May 6, 2021 APPROVED BY: Hymanand Nellore, Chair Date CITY OF CUPERTINO Agenda Item 21-9253 Agenda Date: 5/13/2021 Agenda #: 2. Subject: Public Safety Education and Outreach a.Public Safety Forum (Chao/Nellore) Receive updated reports and discuss proposals for future forums/workshops CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ CITY OF CUPERTINO Agenda Item 21-9261 Agenda Date: 5/13/2021 Agenda #: 3. Subject: Domestic Violence Awareness (Chao) Receive updated report on Domestic Violence Awareness project CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ CITY OF CUPERTINO Agenda Item 21-9262 Agenda Date: 5/13/2021 Agenda #: 4. Subject: Continuity of Operations Plan Receive a report on the Continuity of Operations Plan and provide any input CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ PUBLIC SAFETY COMMISSION STAFF REPORT Meeting: May 13, 2021 Subject Continuity of Operations Plan Recommended Action Receive a report on the Continuity of Operations Plan and provide any input Discussion As part of the City Work Program, the City of Cupertino (City) has developed a Continuity of Operations Plan (COOP) to support the City’s continual delivery of essential services during any hazard. The COOP addresses an all-hazards approach to maintaining or reconstituting (if needed) essential services to the community in the event of an emergency. This plan provides the framework for the implementation and recovery actions necessary to continue essential functions during any emergency or situation until restoration of normal operations. The Continuity of Operations Plan includes elements such as: 1. Essential Functions 2. Delegations of Authority and Orders of Succession 3. Human Capital Management At a minimum, the COOP will be reviewed annually for consistency and revised as needed. Interim revisions can be made if information changes significantly, between scheduled revisions. Sustainability Impact None anticipated. Fiscal Impact The Continuity of Operations Plan (COOP) was developed with the support of a contract for $61,650. _____________________________________ Prepared by: Thomas Chin, Emergency Services Coordinator Approved for Submission by: Katy Nomura, Assistant to the City Manager Attachments: A – Cupertino COOP Plan REDACTED CITY OF CUPERTINO Agenda Item 21-9263 Agenda Date: 5/13/2021 Agenda #: 5. Subject: Public Safety Commission Website Discuss and recommend improvements to the Public Safety Commission website CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ CITY OF CUPERTINO Agenda Item 21-9264 Agenda Date: 5/13/2021 Agenda #: 6. Subject: Wildfire Awareness Initiative (Wang) Receive report on the Wildfire Awareness Initiative CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ WAI Wildfire Awareness Initiative Mission WAI stands for Wildfire Awareness Initiative. We are a youth organization with a goal of spreading awareness on wildfire/disaster preparedness, causes, and effects to the youth. The problem 01 Lack of preparedness Who we are02Our mission, teams, and members What we do03Preparing the youth for disasters through posts and events Collaborations04Webinars and contests MEETING agenda The problem 01 Lack of preparedness Youth preparedness Youth aren’t aware of the possibility of disasters Youth are somewhat aware of possible disasters and how to prepare 20%80% 4,177,856 Acres burned in 2020 Who we are 02 Our mission, teams, and members OUR TEAM Founder Co-founder Niranjana Lauren OUR presenters Event Leader AArna Outreach Leader Zehra Research Leader Madeleine 1,624 Number of followers since January 20th What we do 03 Preparing the youth for disasters through posts and events How to prepare for wildfires This is our second post about how to prepare for wildfires. Instagram posts Wildfire Data This is our first post ton wildfires statistics. Causes of wildfires This is our third post about the causes of wildfires. Effects of wildfiresThis is our fourth post about the effects of wildfires. Collaborations 04 Webinars and Contests WEbinars Informing people how wildfires are caused so they can prevent them. Preventing wildfires Guest Speakers Work with larger organizations for more resources and info. The Problem Many wildfires are caused by people and affect the environment. Disaster Preparedness Help inform people about wildfire precautions such as safety routes. Local organizations Host webinars with speakers knowledgeable on the topic. Making donations Donate to places affected by disasters. Contests Contestants would present a prepared route, backpack, and plan for a disaster Disaster preparedness raffle Contestants would post about wildfire awareness on their social media Art Contestants would create an art piece for a prompt and the top three would win a prize infographic Contestants would create infographics for a prompt and the top three would win a prize Social media Winners would receive a free disaster backpack Raising money Contestants would raise money for disasters and win prizes for raising the most money @waiforchange waiforchange@gmail.com CITY OF CUPERTINO Agenda Item 21-9265 Agenda Date: 5/13/2021 Agenda #: 7. Subject: Report by the Santa Clara County Fire District Receive report by the Santa Clara County Fire District liaison CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ Serving Santa Clara County and the communities of Campbell, Cupertino, Los Altos, Los Altos Hills, Los Gatos, Monte Sereno, and Saratoga. April 8, 2021 Cupertino Public Safety Commission 10300 Torre Avenue Cupertino, CA 95014 Subject: Fire Report for March 2021 To Whom It May Concern: The March 2021 fire reports for the City of Cupertino are enclosed. Significant Events (Last Month): No significant events occurred and, consequently, there was no significant fire loss. 1. Incident Counts by Year (YTD): This bar graph represents the total incident count for YTD and for the past five years. 2. Incident Counts by Month: This bar graphs represents the incident count by month. 3. Incident and Response Counts by Hour of Day: This bar graph represents both unique incidents and unit responses by hour of day for the previous 12 months. 4. Average Response Times Analysis (by Unit ID): This table shows the average response times and count by urbanization code for units responding into the jurisdictional boundary. 5. Incident Counts by Type: This table provides the volume and percentage of code two and code three calls by incident category. 6. Incident Types: This pie chart provides a breakdown of the number of calls by incident category. 7. Dollar Loss by Month: This field shows the total dollar loss and incident count for the month. 8. Community Education and Risk Reduction Activities: This table shows the total number of attendees, programs, and staff hours at educational events for the month. Please let me know if you have any questions about the data contained in this report. Sincerely, Mark Shumate Deputy Chief Enclosures Cc: Tony Bowden, Fire Chief MS:kp March March 2021 - Incident Snapshot 2016 2017 2018 2019 2020 2021 1,096 1,012 883 930 874 826 Incident Counts by Year (YTD) 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 0 50 100 150 200 250 ValueIncident and Response Count by Hour of Day Orange = Incidents | Blue = Responses Urban Densities Avg. Code 3 Resp. Time Responses Rural Densities Avg. Code 3 Resp. Time Responses E71 E72 E76 E77 H72 T71 Grand Total 154 11 3 35 2 23 80 00:04:23 00:03:49 00:04:56 00:03:45 00:06:10 00:04:56 00:04:31 20 20 00:05:39 00:05:39 Average Response Times Analysis (by Unit ID, Code 3) Apr-2020 May-2020 Jun-2020 Jul-2020 Aug-2020 Sep-2020 Oct-2020 Nov-2020 Dec-2020 Jan-2021 Feb-2021 Mar-2021 195 235 248 273 300 256 286 272 281 302 262 262 Incident Counts by Month (Last 12 Months) Incidents % of Total EMS SERVICE OTHER FIRE ALARM FIRE RESCUE HAZ. COND. Grand Total 100.00% 0.38% 1.53% 1.53% 8.02% 9.92% 22.52% 56.11% 262 1 4 4 21 26 59 147 Incident Counts by Type 23% 56% 10% 2% 8% 2% OTHER EMS FIRE FIRE ALARM HAZ. COND. RESCUE SERVICE Dollar Loss (March) $23,000.00 Incident Count 1 Attendees Programs Staff hours 13:00:001093 Community Education and Risk Reduction Activities City of Cupertino Eastbro ok AveMor a D rRanchoSan AntonioCounty Park St evensCa ny onRd StevensCreek CountyPark Picchetti Ranch OpenSpace 280 NTantauAveSTantauAveBitternDrLewistonDrCr est onDrRainbowDr TheDallesAve WunderlichDrBubbRdBellevilleWayNBlaneyAveInvernessWayFallenLeafLn SBlaneyAveEEstatesDrSBernardoAveHomesteadRd SStellingRdNStellingRdBollingerRd SDeAnzaBlvdFoot hill ExpyLawrenceExpyJuniperoSerraFwyNorman YMi net aHwyRancho Rinconada MontaVista Cupertino C alabazasCreekSe a gull Way ProspectRd QuitoRdS a ra to g a A v eNormanY Mi net aHwyFremontOlder OpenSpace BlueHills Champagne Fountain PomeroyAveBorinaDr Vanderbilt Dr McCoyAve ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! !71 72 77 79 Jurisdiction Cupertino Fire Stations !Incidents (Mar 2021) !EMS !Fire !Fire Alarm !Haz. Cond. !Other !Rescue !Service I01½ Miles C: CITY OF CUPERTINO Agenda Item 21-9266 Agenda Date: 5/13/2021 Agenda #: 8. Subject: Report by the Santa Clara County Sheriff's Office Receive report by the Santa Clara County Sheriff's Office liaison CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ CITY OF CUPERTINO Agenda Item 21-9267 Agenda Date: 5/13/2021 Agenda #: 9. Subject: Report by the City of Cupertino Receive report by the City of Cupertino staff liaison CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™ CITY OF CUPERTINO Agenda Item 21-9268 Agenda Date: 10/6/2021 Agenda #: 9. Subject: Commissioners Reports Receive Commissioners reports CITY OF CUPERTINO Printed on 2/3/2022Page 1 of 1 powered by Legistar™