FAC 07-26-2021 CITY OF
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MINUTES
CUPERTINO FINE ARTS COMMISSION
Monday, July 26, 2021
FINE ARTS COMMISSION REGULAR MEETING
CALL TO ORDER
At 6:35 p.m., Chair Kasamsetty called the meeting to order via virtual teleconference.
ROLL CALL
Commissioners Present: Sudha Kasamsetty, Diana Matley,Janki Chokshi, Esha Rao,
Satish Tare
Commissioners Absent: None
Presenters: Archana Panda, Library Commission Chair
Staff Present: Joanne Magrini, Kelsey Christian
APPROVAL OF MINUTES
1. Subject: Approve the May 24 Fine Arts Commission Minutes
Recommended Action: Approve the May 24 Fine Arts Commission minutes
Commissioner Matley motioned to approve the minutes. Commissioner Chokshi seconded the
motion. Motion passed unanimously.
2. Subject: Approve the May 24 Fine Arts Commission and Library Commission Special Meeting
Minutes
Recommended Action: Approve the May 24 Fine Arts Commission and Library Commission
special meeting minutes
Commissioner Matley requested to amend the minutes to clarify her statement that the art wall
and donor wall should reflect one another and look cohesive in the provided space, and that she
is happy to have the opportunity to bring art to the community and the library.
Commissioner Chokshi motioned to approve the minutes as amended. Commissioner Rao
seconded the motion. Motion passed unanimously.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
Chair Kasamsetty moved New Business Item 6 to the beginning of the agenda.
NEW BUSINESS
6. Subject: Poet Laureate Selection Process and Selection Committee
Recommended Action: Receive an update from the Library Commission Poet Laureate
Subcommittee regarding the Poet Laureate selection process and select two members to join
the selection committee.
Chair Panda from the Library Commission reported that the Library Commission is seeking
two members from the Fine Arts Commission to join the Poet Laureate selection committee.
Commissioner Matley motioned that Chair Kasamsetty and Commissioner Chokshi be selected
as the representatives for the Poet Laureate selection committee. Commissioner Tare seconded
the motion. Motion passed unanimously.
OLD BUSINESS
3. Subject: Timeline and Marketing Plan for Proposed Community Art Talks
Recommended Action: Review and discuss proposed community Art Talks, including timeline
and marketing plan.
Staff gave report on the timeline and marketing plan for the Art Talks. The first Art Talk will be
held at Blackberry Farm on Thursday,August 19 at 6 p.m. featuring mural artist Sarabjit Singh.
Chair Kasamsetty made a motion to accept the timeline and marketing plan. Commissioner
Tare seconded the motion. Motion passed unanimously.
4. Subject:2021 Artist Award Program Timeline,Application Criteria,Award Description, and
Evaluation Forms
Recommended Action: Review and finalize the 2021 Artist Award Program, including timeline,
application criteria, award description, and evaluation forms.
Staff gave report on the 2021 Artist Award Program timeline, application criteria, award
description and evaluation forms.
Commissioner Choksi motioned to accept and finalize the 2021 Artist Award Program,
including the timeline, application criteria, award description, and evaluation form.
Commissioner Rao seconded the motion. Motion passed unanimously.
NEW BUSINESS
5. Subject:Marking Plan for the 2021 Artist Award Programs and Theme for the 2021 Young
Artist Award Program
Recommended Action:Discuss the marketing plan for the 2021 Artist Award Programs and
finalize the theme for the 2021 Young Artist Award program.
Commission discussed the award program marketing plan of publicizing the program on the
City's website, and on the City's social media channels. Each commissioner will also distribute
the program flyer to appropriate art groups or organizations.
Commissioner Chokshi motioned to approve the award program marketing plan. Commissioner
Matley seconded the motion. Motion passed unanimously.
Commission discussed themes for the Young Artist Award Program.
Chair Kasamsetty made a motion for the 2021 Young Artist Award Program theme to be "Your
Dreams for the Future". Commission Matley seconded the motion. Motion passed unanimously.
7. Subject: Future Partnership Opportunities with Community Events and Festivals
Recommended Action:Discuss future partnership opportunities with community events and
festivals.
Staff gave a report on community events and festivals with recommendations of what events
and festivals would be appropriate for the Commission to attend and host a vendor booth.
Commissioner Chokshi let the Commission know that she is part of the Steering Committee for
the Cupertino Rotary Family Fall Festival. She had reserved a booth for the Fine Arts
Commission in anticipation that the commission would want to be present at the festival.
The Commissioners discussed:
-flyers that will market the Art Talks and the Artist Award Programs
-being able to secure a five minute spot on the entertainment stage to promote the
commission.
-creating QR codes for the flyers to encourage people to the commission's webpage
-decorate the booth with artwork from previous artist award winners
Commissioner Chokshi made a motion for the Fine Arts Commission to accept a booth at the
Family Fall Festival on September 11. Chair Kasamsetty seconded the motion. Motion passed
unanimously.
STAFF AND COMMISSION REPORTS
8. Subject: Monthly Update Reports
Recommended Action: Receive an update report from the Fine Arts Commission staff liaison
and commissioners.
Chair Kasamsetty attended the July Mayor's meeting and reported that the Mayor will be
giving each commission$100. Commissions are to come up with ideas of how they would like
to spend the money. She also shared that she and Commissioner Chokshi visited the library and
discussed with the community librarian how the commission could secure a wall in the library
to showcase artwork.
Commissioner Chokshi discussed that she met with the community librarian about securing a
wall in the library to showcase artwork. They discussed what type of hangers would be needed.
Commissioner Rao reported that she attended the June 9 Mayor's meeting. They Mayor's
meeting was dedicated to voting on the CREST award winners.
Commissioner Matley reported that she attended the May Mayor's meeting.
COMMISSION ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners discussed attendance for the upcoming Mayor's meetings. Attendance will be
as follows:
August 11-Commissioner Chokshi/Commissioner Tare (will attend to shadow Commissioner
Chokshi)
September 8-Commissioner Matley
October 13-Commissioner Tare
FUTURE AGENDA SETTING
The staff liaison reviewed the tentative agenda for the September 27 meeting.
Chair Kasamsetty made a motion to add the following items to the list of future agenda items:
-Discussion on how to spend$100 from the Mayor's Fund
-Sponsoring an art wall at the library
Commissioner Rao seconded the motion.
ADJOURNMENT
Chair Kasamsetty adjourned the meeting at 8:07 p.m. to the September 27,2021 meeting at 6:30
p.m.
Respectfully Submitted By,
Kelsey Christian, Recreation Coordinator
Parks&Recreation Department
Minutes approved at the September 27, 2021 regular meeting