The URL can be used to link to this page

Agenda Packet CITY OF CUPERTINO AGENDA lop CUPERTINO LIBRARY COMMISSION This will be a teleconference meeting without a physical location. Wednesday, March 3, 2021 7:00 PM TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom's Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, March 3rd to the Commission at librarycommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City's website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at librarycommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair's discretion to shorten time for public comments). Members of the public that wish to share a document must email librarycommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during "oral communications" for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page 1 Library Commission Agenda March 3,2021 Online Please click the link below to join the webinar: https:Hcityofcupertino.zoom.us/webinar/register/WN_GnHWidyIQZgdauuOMddRbg Phone Dial 669-900-6833 and enter Webinar ID: 965 0203 5584 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia Sydney) 103.122.167.55 (Australia Melbourne) 69.174.57.160 (Canada Toronto) 65.39.152.160 (Canada Vancouver) Meeting ID: 965 0203 5584 SIP: 96502035584@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name,you may enter "Cupertino Resident" or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on "raise hand." Speakers will be notified shortly before they are called to speak. Page 2 Library Commission Agenda March 3,2021 4. When called,please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Subject: Meeting Minutes for February 3, 2021. Recommended Action: Review and approve the minutes for the February 3, 2021 Library Commission meeting. A-Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2. Subject: Update on the Library Expansion Project. Recommended Action: Receive an update on the Library Expansion Project. 3. Subject: Quarterly Update on the Library Commission Ongoing Items. Recommended Action: Receive a quarterly update on the Library Commission ongoing items. Staff Report A—Library Commission Ongoing Items NEW BUSINESS Page 3 Library Commission Agenda March 3,2021 STAFF AND COMMISSION REPORTS 4. Subject: Monthly Update Reports. Recommended Action: Receive Monthly Update Reports From: - Cupertino Community Librarian - County Librarian Monthly Update - Library Expansion Working Group - Friends of the Library - Cupertino Library Foundation - Commissioners - Poet Laureate - Staff COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS FUTURE AGENDA SETTING 5. Subject: Schedule for Annual Items and Future Agenda Items. Recommended Action: Review and provide feedback on the schedule for annual items and future agenda items. A-Commission Annual Schedule B-Library Commission-Items TBD ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights Page 4 Library Commission Agenda March 3,2021 you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 5 CITY OF CUPERTINO CUPERTINO Legislation Text File#: 21-8843, Version: 1 Subject: Meeting Minutes for February 3, 2021. Review and approve the minutes for the February 3, 2021 Library Commission meeting. CITY OF CUPERTINO Page 1 of 1 Printed on 3/3/2021 powered by LegistarTM CITY OF 11 DRAFT MINUTES CUPERTINO LIBRARY COMMISSION Wednesday, February 3, 2021 LIBRARY COMMISSION MEETING CALL TO ORDER At 7 p.m., Vice Chair Pan called the meeting to order via remote teleconference. ROLL CALL Commissioners: Qin Pan,Rahul Vasanth, Archana Panda, Liyan Zhao, Sheela Sreekanth City/County Staff:Joanne Magrini, Dianne Thompson, Roger Lee, Susan Michael,Kirsten Squarcia,Whitney Zeller, Clare Varesio,Diane Roche Presenters:Jing Jing Yang, Gilbert Wong Absent: None CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Oath of Office for the Newly-Appointed Commission Members;Training on Commissioner Handbook Approved by City Council on January 19,2021. Recommended Action: 1.) Conduct Oath of Office for newly appointed Commission members; and 2.) Conduct training on Commissioner Handbook: a. Structure of Government b. Commission Purpose c. Attendance d. Ralph M.Brown Act e. Political Reform Act f. Rosenberg's Rule of Order g. Ethics Policy h. City Work Program i. Email Policy City Clerk Kirsten Squarcia conducted the swearing in ceremony for Commissioners Panda, Sreekanth, and Zhao. The Commission accepted a presentation from Clerk Squarcia. 2. Subject: Commissioner Introductions. Recommended Action: Conduct commissioner introductions. The Commissioners briefly provided introductions. Community member Liana Crabtree welcomed the new Commissioners Community member Amanda Wo welcomed the new Commissioners 3. Subject: Chair and Vice Chair Selection. Recommended Action: Conduct the selection of the Chair and Vice Chair. Commissioner Vasanth motioned to nominate Commissioner Pan as the new Commission Chair. Commissioner Zhao seconded the motion.Motion carried unanimously with five votes yes. Chair Pan motioned to nominate Commissioner Vasanth as the new Commission Vice Chair. Commissioner Panda seconded the motion. Motion carried unanimously with five votes yes. APPROVAL OF MINUTES 4. Subject: Meeting Minutes for the January 6,2021 Library Commission Meeting. Recommended Action: Review and approve the minutes for the January 6, 2021 Library Commission meeting. Chair Pan amended item two to note that the charging stations had been discussed previously and that Director Roger Lee mentioned that he would look into it. Vice Chair Vasanth motioned to approve the minutes as amended. Chair Pan seconded the motion. Motion carried unanimously with five votes yes. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None Old BUSINESS 5. Subject: Update on the Library Expansion Project. Recommended Action: Receive an update on the Library Expansion Project. Director of Public Works, Roger Lee,introduced the item. Public Works Project Manager, Susan Michael and Cupertino Librarian, Clare Varesio provided an update on the Library Expansion Project. They noted that the virtual groundbreaking ceremony for the project is scheduled for Friday,March 51h at 12 p.m. which will be pre-recorded and posted online. Staff are working on other community engagement opportunities and will update the Library Expansion Project webpage as more information is available. Vice Chair Vasanth volunteered to attend the Library Expansion stakeholder meetings in place of Commissioner Wo. Chair Pan recommended that the public outreach events be available after school hours so that students and families can attend. Community member Liana Crabtree commented that the Cupertino Scene had mentioned the bike storage and asked if there was any progress on it cooperating with Clipper cards. 6. Subject: Review the Library Patron Survey and Engaging the Community on Survey Feedback. Recommended Action: Review the Library Patron Survey and discuss ways to engage the community on survey feedback. Cupertino Librarian Clare Varesio provided a presentation reviewing the results of the Library Patron Survey. Chair Pan commented that some of the items from the survey have been addressed, such as additional seating, the addition of a quiet area, and addressing parking issues. Vice Chair Vasanth commented that he was looking forward to the expansion project and hopes to address parking in the future as well. Commissioner Panda commented that Eaton Elementary would be a great opportunity for additional parking. NEW BUSINESS STAFF AND COMMISSION REPORTS 7. Subject: Monthly Update Reports. Recommended Action: Receive monthly update reports from: - Cupertino Community Librarian Clare Varesio reported as submitted. - County Librarian Monthly Update Diane Roche reported as submitted. - Library Expansion Working Group - Friends of the Library - Cupertino Library Foundation Gilbert Wong provided an update from the Cupertino Library Foundation including an overview of what the Foundation does and fundraising goals for the Library Expansion Project. - Commissioners - Poet Laureate Jing Jing Yang provided an update on the Poet Laureate program, including upcoming events that are published on the City's Poet Laureate webpage. - Staff FUTURE AGENDA SETTING Chair Pan requested to switch attendance of the Mayor's meeting with Vice Chair Vasanth. Vice Chair Vasanth will attend the February Mayor's meeting and Chair Pan will attend the March Mayor's meeting. ADJOURNMENT: Chair Pan adjourned the meeting at 9:36 p.m. to the March 3,2021 meeting at 7:00 p.m. Respectfully Submitted by, Whitney Zeller,Administrative Assistant Minutes approved at the meeting. CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-8844, Version: 1 Subject: Update on the Library Expansion Project. Receive an update on the Library Expansion Project. CITY OF CUPERTINO Page 1 of 1 Printed on 3/3/2021 powered by LegistarTM Library Commission Progress Report March 2021 Iii CUPERTINO I 4M"—• ■■: — ICI ;T�a�.M :, �r• R� ICI .I �� IiO� ■e e �t0i ° r s L — � �luulJlJlJllu Construction Zones: Inside the Library o .......... = ' a --� LEVEL TWO LEVEL ONE - Project Schedule 77 Mobilization Ext. Temporary Partitions Int. Temporary Partitions Removal of Int. Finishes Exterior Envelope Removal Structure Removal Survey and Layout Foundations 1' :•=' I I WL OW gin NOVO '4h 1 _ i,- •^�. -,Opp, s ! Jor— j I Public Outreach Events • Virtual Ground-breaking ceremony will be Friday, March 5th • Website updated & Fact Sheet posted • Timelapse camera is in place & functional by 3/05 • Livestream camera is in place & functional by 3/05 • Public Events calendar is in development �St. ys� CUPERTINO It ' s a go . ity is cordially invited to the virtu aki r C tino Library Expansion project. a perti to oci �annel, or o m/ci n re rati p I nsi n - � Thank You CUPERTINO CITY OF CUPERTINO LIBRARY EXPANSION PROJECT CUPERTINO FACT SHEET 6 View of the southeast facade(ehdd) Project Description The City of Cupertino has had its eye on - expanding the Cupertino Library since 2012. - - That dream will finally be realized this year as _ _ _ • - the one-story, southern portion of the library • - • • - - • - • - - - is replaced with an approximately 5,600 sf _ two-story addition. The first and second floors of the expansion feature large multi-purpose rooms that will be used for library programs for all ages, spill-over study spaces, and other community uses. The much needed additional space will allow the library to fulfill its mission Funding of encouraging life-long learning and self- The Cupertino City Council unanimously improvement. A design-build approach is approved the project with $8 million in funding. being used to undertake this expansion. The facility will be owned and maintained by Design-build is a project delivery method that the City of Cupertino. The Cupertino Library is a allows for the overlapping of the design phase member of the Santa Clara County Library District, and construction phase. When done well, it with services provided by the Library District. minimizes legal risk, reduces costs, and shortens the delivery schedule of the project. CITY OF CUPERTINO Construction History Construction is slated to begin in February 2021. The The first Cupertino Library opened in the Cupertino construction process may present some impacts to Store in 1912 with a modest collection of 50-75 books traffic circulation and access to the facility. The City on 4 shelves in the store. This branch of the Santa will make a concerted effort to keep noise and other Clara County Free Library continued in various forms construction impacts to a minimum and will keep until a new 2,500 sf facility in the Allario Shopping the community informed on the process. Check the Center opened in 1960. The popularity of the website for updates on access, as well as updates Cupertino Library was then immediately apparent from the team working on the project, and special with a large collection and booming numbers of events like a Virtual Site Tour and a Q&A session. visitors. Facilities erected welcomed ever-increasing • February 2021 -Construction Begins numbers of patrons, such that a 24,000 sf facility built • December 2021 -Construction Complete in 1971 was expanded to 37,000 sf in 1988, and that was replaced by a new 54,000 sf building in 2004, housing more than 200,000 volumes in its collection and more than 1 million items in circulation. Today Thank ' Cupertino! the Cupertino Library has more than 330,000 Stay connected to learn more about volumes in its collection, circulates more than 2.5 the construction process, impacts, and million items annually, and receives 900,000 visitors scheach year. -• - • - • cupertino.org/libraryexpansion Please visit the sccld.org website for more history, photos, and information about the Cupertino Library. 1 b. n � (d11 r Ir¢ - N I ►rrrrrrl� View of the courtyard facade (ehdd) CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-8845, Version: 1 Subject: Quarterly Update on the Library Commission Ongoing Items. Receive a quarterly update on the Library Commission ongoing items. CITY OF CUPERTINO Page 1 of 1 Printed on 3/3/2021 powered by LegistarTM CITY OF PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO CUPERTINO.ORG LIBRARY COMMISSION STAFF REPORT Meeting: March 3, 2021 Subject Quarterly Update on the Library Commission Ongoing Items. Recommended Action Receive a quarterly update on the Library Commission ongoing items. Discussion An update will be provided to the Library Commission on the status of their ongoing items (Attachment A), including addressing programming and library space issues, improving programming and services for students and senior citizens, engaging the community on topics such as the Tri-annual Patron Survey,and the Cupertino Poet Laureate Program.The update will include an overview of the ongoing items, objectives, and the status to date. The Commissioners will then have the opportunity to discuss next steps. Sustainability Impact No sustainability impact. Fiscal Impact No fiscal impact. Prepared by: Whitney Zeller,Administrative Assistant Reviewed by.Joanne Magrini, Director of Parks and Recreation Approved for Submission by:Joanne Magrini,Director of Parks and Recreation Attachments: A-Library Commission Ongoing Items Objective • • - a) Support the efforts of Council to address space constraints Solve Programming and 1) March 4, discussed touring DeAnza College library for additional affecting programming, meeting, and study uses of the Library Space Issues, Access space for library patrons. library. to Study, Research, and 2) Designated and implemented signage for a quite space in the b) Work with Library District to designate quiet work spaces Collaborative Space library. Monitoring for success was limited due to COVID SIP order. inside the library. Monitor implementation and patron 3) May 6, received an update on the Library Expansion Project. Judy response. Miner and Lorrie Ranck of DeAnza College provided ideas for c) Work with Library District and Education Districts to identify providing more space and resources for Cupertino Library patrons at locations for additional study, research, and collaborative the College. space for community members. 4) June 3, received an update on the Library Expansion Project. 5) July 1, Henry Sang of the Library Foundation provided a presentation, which included information on the Library Expansion Project. 6) August 5, received an update on the Library Expansion Project. 7) September 2, received an update on the Library Expansion project. 8) November 4, received an update on the Library Expansion Project. 9) January 6, 2021, received an update on the Library Expansion Project. d) Work in cooperation with the City and Library District to Improve Programming and 1) July 1, Henry Sang of the Library Foundation provided a presentation recommend events, programs, and services to benefit Services for students and which included impacts of the digital divide. Students, Senior Citizens and address the digital divide. Senior Citizens. 2) September 2, received a presentation on senior programming. The Cupertino Librarian noted that Wi-Fi service had been expanded to the Library parking lot. 3) October 7, received a presentation on teen programming and a presentation on addressing the digital divide. Discussion ideas included opportunities to add outdoor outlets to allow people charge their devices. It was noted that the Library offers laptops for checkout within the library. 4) January 6, 2021, Public Works Director, Roger Lee, acknowledged that staff are looking at the feasability of implementing outdoor charging stations. e) Recommend programs and events to assist the Library Support Data Collection, 1) May 6, discussed potential community engagement opportunities. District in engaging the community on topics such as the Tri- analysis of Results, and 2) August 5, discussed topics and format for a community annual Patron Survey, programs, and services. Policy Recommendations engagement opportunity. The Commission voted on, and approved to Associated with the Tri- move forward, at a time best suited for the staff and Commission, and annual Library Patron in a format to be determined, to host a community engagement Survey. event at an existing Commission meeting, with the first topic of the Library Expansion Project and a standby topic of accessing and navigating online resources. 3) February 3, 2021, Clare Varesio provided a review of the Library Patron Survey results. f) Cupertino Poet Laureate Program Provide the residents of 1) February 5, the Commission approved to recommend Jing Jing Cupertino with programs, Yang as the 2020-21 Cupertino Poet Laureate. workshops, and events 2) February 18, City Council adopted a resolution approving Jing Jing which introduce and Yang as the 2020-21 Cupertino Poet Laureate. reinforce poetry as an 3) February 26, the Parks and Recreation Department and the Library enriching cultural art-form Commission hosted the Poet Laureate Celebration event to thank the open and accessible to all. outgoing Poet Laureate and welcome the incoming Poet Laureate. 4) May 6, received an update on the Poet Laureate Program. Bi-annualy conduct the 5) July 1, received an update on the Poet Laureate Program. application and selection Established that expendatures for the program do not need to be process for the Cupertino approved by the Commission as long as they are within the Poet Laureate established budget. 6) December 6, received an update on the Poet Laureate Program. Provide support to the 7) February 3, 2021, received an update on the Poet Laureate program through funding, Program. receiving occasional ror�nr+c r4nr4 r%rr%xiirJinry Library Commission Meeting 3.3.21 Item 3 Quarterly Update on the Library Commission Ongoing Items March 3, 2021 CITY OF CUPERTINO 1 Agenda • Overview • Programming and Library Space • Addressing the Digital Divide • Community Engagement • Cupertino Poet Laureate Program • Next Steps 2 1 Library Commission Meeting 3.3.21 Item 3 Overview • Quarterly Update • Status of ongoing items • Overview • Objectives • Status to date 3 Programming and Library Space a)Support the efforts of Council to Solve Programming and Library Space Issues, 1)March 4,discussed touring DeAnza College library address space constraints affecting Access to Study,Research,and Collaborative for additional space for library patrons. programming,meeting,and study Space 2)Designated and implemented signage for a quite uses of the library. space in the library.Monitoring for success was limited b)Work with Library District to due to COVID SIP order. designate quiet workspaces inside 3)May 6,received an update on the Library Expansion the library.Monitor implementation Project.Judy Miner and Lorrie Ranck of DeAnza and patron response. College provided ideas for providing more space and c)Work with Library District and resources for Cupertino Library patrons at the College. Education Districts to identify 4)June 3,received an update on the Library locations for additional study, Expansion Project. research,and collaborative space 5)July 1,Henry Sang of the Library Foundation for community members. provided a presentation,which included information on the Library Expansion Project. 6)August 5,received an update on the Library Expansion Project. 7)September 2,received an update on the Library Expansion project. 8)November 4,received an update on the Library Expansion Project. 9)January 6,2021,received an update on the Library Expansion Project. 10)February 3,received an update on the Library Expansion Project. 4 2 Library Commission Meeting 3.3.21 Item 3 Received an update on the Library Expansion Project. Judy Miner and Item I - Status Designated and College discussed implemented signage ideas for providing Library Foundation for a quite space in more space and provided a the library.Monitoring resources for presentation,which for :.. . . .. o . . Library . Library . LibrarySIP order. College. Expansion Project. Expansion project. Expansion Project. Discussed - . . .. ... .. ... .. ... .. update DeAnza . Library . Library . Library . Library space for library patrons library for additional Expansion Project. Expansion Project. Expansion Project. Expansion Project. Addressing the Digital Divide 7 Objective d)Work in cooperation with the Improve Programming and Services for 1)July 1,Henry Sang of the Library Foundation provided City and Library District to students and Senior Citizens. a presentation which included impacts of the digital recommend events,programs, divide. and services to benefit Students, 2)September 2,received a presentation on senior Senior Citizens and address the programming.The Cupertino Librarian noted that Wi-Fi digital divide. service had been expanded to the Library parking lot. 3)October 7,received a presentation on teen programming and a presentation on addressing the digital divide.Discussion ideas included opportunities to add outdoor outlets to allow people charge their devices.It was noted that the Library offers laptops for checkout within the library. 4)January 6,2021,Public Works Director,Roger Lee, acknowledged that staff are looking at the feasibility of implementing outdoor charging stations. 6 3 Library Commission Meeting 3.3.21 Item 3 Item 2 - Status Received a presentation on teen programming and a presentation on addressing divide.Discussion .-. .-. opportunities to add outdoor Henry Sang of the Library outlets to allow people charge Foundation provided a their devices.It was noted that the presentation which included Library offers laptops for checkout impacts of the digital divide. within the library. Received a presentation on senior Public Works Director,Roger Lee, programming.The Cupertino acknowledged that staff are Librarian noted that Wi-Fi service looking at the feasibility of had been expanded to the Library implementing outdoor charging parking lo . . 7 Community Engagement Objective e)Recommend programs and Support Data Collection,analysis of Results, 1)May b,discussed potential community events to assist the Library District and Policy Recommendations Associated engagement opportunities. in engaging the community on with the Tri-annual Library Patron Survey. 2)August 5,discussed topics and format for a topics such as the Tri-annual community engagement opportunity.The Patron Survey,programs,and Commission voted on,and approved to move services. forward,at a time best suited for the staff and Commission,and in a format to be determined,to host a community engagement event at an existing Commission meeting,with the first topic of the Library Expansion Project and a standby topic of accessing and navigating online resources. 3)February 3,2021,Clare Varesio provided a review of the Library Patron Survey results. g 4 Library Commission Meeting 3.3.21 Item 3 DiscussedItem 3 - Status potential c. engagement Cle . . o provided.review of the Library opportunities. - results. Discussed topics and format for. community engagement oppo -Commission voted on,and approved to move forward,at.time best suited . the staff. . Commission,. .in a format -. to host. community . .- . - - event existingan meeting, with -first topicthe Library Expansionand a standby topicof accessing. .navigating online resources. 9 Cupertino Poet Laureate Program J Objective W f)Cupertino Poet Laureate Provide the residents of Cupertino with 1)February 5,the Commission approved to Program programs,workshops,and events which recommend Jing Jing Yang as the 2020-21 Cupertino introduce and reinforce poetry as an Poet Laureate. enriching cultural art-form open and 2)February 18,City Council adopted a resolution accessible to all. approving Jing Jing Yang as the 2020-21 Cupertino Poet Laureate. Biannually conduct the application and 3)February 26,the Parks and Recreation Department selection process for the Cupertino Poet and the Library Commission hosted the Poet Laureate Laureate Celebration event to thank the outgoing Poet Laureate and welcome the incoming Poet Provide support to the program through Laureate. funding,receiving occasional reports,and 4)May 6,received an update on the Poet Laureate providing community awareness. Program. 5)July 1,received an update on the Poet Laureate Program.Established that expenditures for the program do not need to be approved by the Commission as long as they are within the established budget. 6)December 6,received an update on the Poet Laureate Program. 7)February 3,2021,received an update on the Poet Laureate Program. 10 5 Item 4 - Status The Parks and Recreation Department and the Received an update Library Commission on the Poet Laureate hosted the Poet Program.Established Laureate Celebration that expenditures for The Commission event to thank the the program do not approved to outgoing Poet need to be approved recommend Ing Jing Laureate and by the Commission as Yang as the 2020-21 welcome the long as they are within Received an update Cupertino Poet incoming Poet the established on the Poet Laureate Laureate Laureate budget Program f City Council adopted Received an update Received an update a resolution approving on the Poet Laureate on the Poet Laureate Jing Jing Yang as the Program Program 2020-21 Cupertino Poet Laureate CITY OF CUPERTINO CUPERTINO Legislation Text File#: 21-8846, Version: 1 Subject: Monthly Update Reports. Receive Monthly Update Reports From: - Cupertino Community Librarian - County Librarian Monthly Update - Library Expansion Working Group - Friends of the Library - Cupertino Library Foundation - Commissioners - Poet Laureate - Staff CITY OF CUPERTINO Page 1 of 1 Printed on 3/3/2021 powered by LegistarTM cupertino library LIBRARY COMMISSION UPDATE -3/3/2021 ' Last March, we closed our library "VA building to the public. One year later, we are hopeful that our patrons will soon be back! We have much to look forward to, including the start of ill " gay construction on our library expansion project. Stay tuned as our library has an eventful 2021 ! - Clare Varesio, Community Librarian � y 1 7 Library Commission Meeting 3.3.21 Item 4 jqLI li!! FEBRUARY HIGHLIGHT ■ . . Dear �bYo.Iuns, MR ■ uJe 00( alwnys VON=" gffvecrotted you all G�aNu'15 �'-mdl •f+a'nt s ber F i .d ._. .=a" _SERVICE I I det4-h`�Q 9u4hr'ng {�n� Ica+� kr 6a r��•.+o„r o/ a�1�Fpp Annie, niH�•� rf .,s_A:�n Anne,af3tr,. try �va ot fy LOW0 MOM 3 �' i.�. ■ RUARY HIGHLIGHT ROOM • • UPDATE 4 2 FEBRUARY HIGHLIGHT LIBRARY - ' EXPANSION ' PROJECT FEBRUARY HIGHLIGHT je LIBRARY EXPANSION PROJECT r • Library Commission Meeting 3.3.21 Item 4 BORROWERS BY MONTH NOVEMBER 2020-FEBRUARY 2021 FEBRUARY —h k —ra —cu —g i —hq —la —m h —m i NUMBERS 10,000 8,000 BORROWERS 4,000 2000 --- 0 — 11/2020 12/2020 1/2021 2/2021 7 CHECKOUTS BY MONTH NOVEMBER 2020-FEBRUARY 2021 FEBRUARY —hk —ra —cu —gi —hq —la —mh —mi NUMBERS �• CHECK • 40,000 20,000 0 11/2020 12/2020 1/2021 2/2021 8 4 MARCH 'w LOOKING AHEADThe community is cordially invited to the virtual groundbreaking ceremony for the Cupertino Library Expansion project. Friday,March 5 at Noon Watch at cuperfino.org,youtube.com/cuperHnocitychannel, or facebook.com/cifyofcuperfino For more information,visit cupertino.org/libraryexpansion _ I - - - LEARN MORE AT ' " www.sccld . orc� U PD MARCH 2O21 CUPERTINO LIBRARY 104, 1/ WHAT'S � HAPPENING? Keep up with the latest in everything BREAKING GROUND library by visiting our website at https://sccld.org/informed/ and Join us online Friday, March 5 at subscribing to our newsletter. Stay 12:00 pm as we celebrate the start tuned as we look forward to safely of our library expansion project with expanding our library service! a virtual groundbreaking ceremony! Watch online on the city of Cupertino's website, where you can BOOKS, BOOKS AND also keep up with project progress. MORE BOOKS I fir! Cupertino Library patrons •„• checked out 55,398 items BRAND NEW IN CHINES E in the month of February, Find new library books in Chinese showing us their library love (and over a dozen other languages!) and accounting for 32 /o of at sccld.org/collections-by_ total SCCLD checkouts! languages/, and check out Traditional Chinese eBooks and magazines on our website at STEAM CLUB SCIENCE sccld.org/resource/hyread-chinese/. Engineer your own toy race car with a balloon and other household items, and learn what principles of physics BE WATER WISE are at work! No registration required; Spring and summer are coming! join us Tuesday, March 23 at Learn techniques to lower your 4:00 pm on Facebook Live - water bill and cool down your yard www.facebook.com/SCCLD/. with the Master Gardeners. Register online for the next program in this popular series, held on Tuesday, March 16 at 7:00 pm. santa Clara county libraryd strut cupertino library STAFF PICKS - MARCH 2O21 CUPERTINO LIBRARY 4 LIBRARIAN MAGGIE RECOMMENDS... .:.4.. Snapdragon by Kat Leyh - Filled with gender fluid and diverse characters,this heartwarming graphic novel about a young girl and her newly befriended witchy neighbor will have you guessing until the end. This one is highly recommended for middle grade readers and older. https://sccl.bibliocommons.com/item/show/783799118 1; 1 LIBRARY PAGE MARY RECOMMENDS... E ilil"fJJ Conspiracy Club by Jonathan Kellerman - Another great mystery from this popular author, which hearkens back to the mysteries and supernatural + stories of the Sir Arthur Conan Doyle period. An excellent book! https://sccl.bibliocommons.com/item/show/133014118 ] LIBRARY PAGE KYLA RECOMMENDS... The Hound of the Baskervilles by Sir Arthur Conan Doyle - Sherlock Holmes is called upon to discover who is threatening the life of the heir to the Baskerville estate and who killed the previous owner. https://sccl.bibliocommons.com/item/show/187905118 LIBRARIAN KYLA RECOMMENDS... And Then There Were None by Agatha Christie - A story to keep you on the edge of your seat as a group of ten strangers are collected together on a strange, remote island. Suspicions are high as the guests are slowly killed by one of them. But who?! https://sccl.bibliocommons.com/item/show/21772118 Use your library card for access to our entire online library, santa Clara available 2417, including eBooks, audiobooks, downloadable county librarydistrict movies, music, magazines, newspapers, international content, online learning, research and more. Boohmobile Gilroy Morgan Hill Don't have a library card? Sign up for an eCard at Campbell Los Altos Saratoga Cupertino Milpitas Woodland sccld.org/card-application/. Santa Clara county i b ra ryclistrlct cupertino library 4 � SCCLD County Librarian ReportSilicon Valley Reads 2021 Silicon valley Reads 2021 SCCLD Tax Assistance y , I A Library Expansion Updates 4 WaY ' xw�"dd •. Library Commission Meeting 3.3.21 Item 4 —0:LO]T Ai 1.1.1 M4 wL% Printing Service . . , BEFORE YOU PRINT 1.Mok:movceimnwr[saN.wplmservelwom dre wolWp mniae snPm and qd:up ywr Fles Fan Gilmy,Im AM1o;Mlplrn;w mnpn ubmn. 2 Before—w lbe Ubrary,upload de filelsf de mme day you ram �� 3 b�pbod your file;pom Imoe//xldnro/.ananers/rirelesrorxkoJoomoa/ord carder NOW 10 USE THIS SERVICE,tallow Ibe H.1,Fom E4,I f C yw y rd number rnd PIN/ - CIA WH in. ,i }jj' i>liSri>5'r `5 VPbodrce file m[o nme wlib rAe Sekao file IuPI-d hrmon,*en dA Upload. • Swsesslullyupluoded dowmemawill shoe in Me Iobk hebn and Hill be smed k Xienstem until xdrIpM • Tie pmtmTvID NOI pdx mme Mn}S papesmlel. 2 PRINTING USING AT THE PRINT STATION: THE PRINT STATION I.sek.,Pmxr Nr poI-EN1 r• On Me some day Tau udooded Tar 2 liner yaw liken mrd number oM PIN and rash lop In .`i,�f.'%A.✓,,. r. .LS:' files,xsryrAe hurry PEM STATION ;Sekd Me wix ioh(sl yoo nvnl fa wix by lovprx rhemm dm roam,I-mP PEINT W 16P se our filxufran GNay,lm Ahos,.Valpum,or Sororopo - ` r pu aN.id FINISH and yw p ee: Ukory.• Sodd durmdne iidWim weorixo P, Oax[.o.ed pow r P pop.)) lore wsxdrq oM moxddrg6 •xBlod/YIMe'SO.15 cervme a "" w' edw SO ZN per pope so mrerdm Ubron m e a pequiremems if you bore emvNeoppuinnonr Wkdoxs or Ayple lopmv,Mdrdd or iOE mobile device re derewux sk Pdm pro-�redlhe bran p�bir ompmm:fwaore rlor �a1O1e eureka word y. • You mua hoc your III cord and • Mimemmmnaiion �E Se3lUvle]Y:; PIN m Pnm hem dm Pxa Srodon -�11 Cunenr llbmry mrd aM PN b181}roi:tnn 5 for - - 6 3 Save the Date Nq County risk I ev, f Yi ter ! �Y', fd E •l Aci �� „{iR, 1^ ry 'il 'li Blueprint for a Safer Economy santa Clara County i b ra rydistrict March 2021 Library Stakeholder Report Jennifer Weeks, County Librarian Connect with SVR Authors Silicon Valley Reads 2021 For many, the best part of Silicon Valley Reads is to hear directly ■ from the featured authors. March offers opportunities for all ages to listen to the SVR authors and have an opportunity to ask questions. Or, you can join in a book discussion about your favorite SVR titles. March 2 CcD_ 6:30 pm Carol Novello, author of Mutual Rescue will be interviewed by 1 Kurt Kruckenberg, President of Humane Society Silicon Valley. They will discuss how rescuing animals can save you, too. This event is brought to you in partnership with the Los Altos Library Endowment (LALE). March 3 (,5_ 4:00 pm Carol Novello will be back for a children's program with animals from Humane Society Silicon Valley, and one of the children she features in her story. Kids will love learning how animals can bring happiness to everyone! March 6 (c_ 11:00 am Rachel Joyce, author of The Music Shop will be with us to talk about her book. We will also enjoy music from The Music Shop performed by the San Jose Library band, The Dewey Decibels. March 11 Ca_ 6:00 pm Commonwealth Club of Silicon Valley will join us to present Fanny Singer, author of Always Home, along with her famous chef mother, Alice Waters. You won't want to miss this conversation hosted by food-blogger Carolyn Jung! March 13 (aD_ 3:00 pm Nikki Grimes, award-winning author of Garvey's Choice, will visit us and answer your questions about her book. Ms. Grimes will be joined by Manasi Garg, a local student poet award-winner. For a full list of SVR events including weekly UNAFF in Libraries award-winning films and documentaries, visit siliconvallevreads.org/events. Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga santa Mara county i b ra rydistrict SCCLD Provides Tax Assistance April 15, 2021 is Tax day. To help our patrons prepare, SCCLD has compiled a comprehensive list of available services to assist you. SCCLD is providing the following services: • Pick up common tax forms and their instructions at our libraries during walk-up service hours • Reserve a 50-minute computer appointment at the Gilroy, Los Altos, Milpitas or Saratoga Library to fill out online forms and/or print up to 25 pages for free (sccld.org/reserve) • Speak with a librarian Monday-Saturday, 10am-6pm at (408) 540- 3947. Printed Federal and State Tax Forms Printable federal forms, publications, and instructions are available on the IRS website. For printable state tax forms and publications, go to the State of California Franchise Tax Board. File Electronically If you are among the 90% of people who prefer filing online, visit the IRS's FILE page to get started. If you are filing as an individual or business, you will find filing tools and answers to common questions, or you can select from a list of IRS partner sites and tools for Free File Online Options based on your adjusted gross income (AGI) and other criteria. Free Online Tax Preparation Assistance If you earned less than $57,000 in 2020, the IRS's Volunteer Income Tax Assistance, the United Way, and CalWorks have partnered to provide you with secure and safe e-filing by trained volunteers via GetYourRefund.org. This service is also available in Spanish. Free In-Person Tax Preparation Assistance If you want in-person assistance, or need tax assistance in languages other than English or Spanish, you can use the IRS's Find a Location tool to locate free tax assistance from community organizations. Anyone over 50 with a low to moderate income can use AARP's Foundation Tax Aide Service for in- person or online tax assistance from trained IRS certified volunteers. Coronavirus Tax Relief and Economic Impact Payments If you never received the full Economic Impact Payment, you may be able to claim the Recovery Rebate Credit. Or visit the IRS's Coronavirus Tax Relief page for updates and more information. For more information, visit our website. (https://sccld.org/blogs/post/its-income-tax-time-are-you-ready/) Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga santa Mara county i b ra rydistrict Library Expansion Updates SCCLD is proud to announce the Morgan Hill Library CHx Expansion is complete with a beautiful new Children's LDRENS'4C1'IVITy Activity Room and Community Room. This new space is ROpM already being put to good use preparing Supper at the Library meals, and will be a welcome addition to the library to offer homework help, children's programs, community events, and much more in the near future. SCCLD has created a brief video to introduce this bright, happy new space, as well as thank our supporters of the Supper at the Library program. 3� CUPERTINO It ' s a go . or facebookcom/cityotcuperfino For more informaticn,visit cuperlino.orq/librcrVepcnsion ceremony forthe Cupertino Library ExparsLon project. t The official ground-breaking for the Cupertino Library Expansion is set for March 5 at noon. Please join us for this virtual event as Cupertino Mayor Paul, as well as others from the City of Cupertino and the Santa Clara County Library District say a few words to kick off this exciting and much anticipated project. Printing Service Available at the Library Have a current library card and PIN and need to print? SCCLD is offering wireless printing for our patrons at the Gilroy, Los Altos, Milpitas and Saratoga Libraries. Patrons can use our free wireless printing service to upload their documents online and pick up their printouts the same day during walkup service using the Print Station. No appointment is necessary if you have a current library card, PIN and have used our public computers for more than catalog search in the past. To get started, we have included a set of instructions. As we enter into tax season, offering public access to computers and printing is another important way the Library is providing valuable services to our community. Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga santa Mara county i b ra rydistrict HOW TO USE WIRELESS PRINTING BEFORE YOU PRINT It 1. Make an aplpoinrment(sc€ld.orglresenre)or use the walkup service to print and pick up yaur files from Gilroy, Los Altos,Milpitas,or FW Saratoga Library- 2. Before visiting the Library,upload the file(s)the same day you want to print- 3. To upload your files,ga to: hfts://smld_ori4,'computers/wireless-printinst4optops,f and under a # It d1b.. aw_ HOWTO USE THIS SERVICE,follow the link from Step 1- 4. Enter your library card number and PIN.Click Log irI, 5. Upload one file at a time with the Select a file to upload button,then dick Upload. ■ Successfully uploaded documents will show in the table below and will be saved in the system until midnight ■ Print up to 25 total pages for free- The Printer will NOT print more than 25 pages total. l PRINTING USING AT THE PRINT STATION: THE PRINT STATION 1. Select PRINT MY DOCUMENT On the some day you uploaded your 2 Enter your library cord number and PIN and touch In In files,visit the library PRINT STATION 3. Selectihe prird job(s)you want to prird by tapping them on doing your appointment time or using the screen,then tap PRINT. Walkup serrioe to print your files from Olroyr Las Altos,Mipitas,or Saratoga 4. Pick up your printouts and click I°INISH to close your print ses- Library_ sion ■ Social distanring including wearing a Prirdiri$Cast(waivedtenrporarily for up to 25 pages) face covering and maintaining$ . Ncick f White:$0-15 per page foot diston€e from others is required {=olor- WN per page to enter the Library- Re«uireirrerds ■ Let staff know at the walkup service if you have a computer appointment ■ Windows or Apple laptop,Android or iOS mobile device or you are there to use the Print ` Prior use of the Library public computers for more than Station. catalog search ■ You must have your library Card and . An internetcorrnection PIN to print from the Print Station �� 'Vora caunt�,r ■ Current library€arc and PN III]rarydistnct Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga santa Mara county i b ra rydistrict SED Talk for Teens For teens interested in entrepreneurship, SCCLD has a virtual program on Saturday, March 20, 4:00-5:30pm titled SED Talk for Teens: Overcoming Obstacles in Entrepreneurship. In this class, they will learn what it takes to ' start and successfully run your own company. • This is a three-part TED-style talk with Q&A for teens on the topic of entrepreneurship: • Manny Cappello - Associate Vice Chancellor and founder of the Entrepreneurship Center at West Valley College • Jacob Choi - COO at Going Merry, a startup company founded by Carnegie Mellon and Stanford graduates • Kaushik Narayan - CTO and Head of the Cloud BU at McAfee. Founder of the startup Skyhigh Networks Advanced registration is required. JPA- Save the Date The next Library Joint Powers Authority Board meeting will be Thursday, April 29 @ 12:OOpm Blueprint for a Safer Economy Santa Clara County is anticipating moving to the Red Tier as of Wednesday, March 3. SCCLD is finalizing our plans to reintroduce Lobby Service to replace Walkup Service at the Cupertino, Gilroy, Los Altos, Milpitas, Morgan Hill, and Saratoga Libraries in early to mid-March. Curbside holds pickup will also be available. The Campbell Library will maintain Walkup Service and Curbside Service. We will share more information as it becomes available. For the latest information on Library Services, please visit our website at sccld.org/informed. Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga CITY OF CUPERTINO CUPERTINO Legislation Text File M 21-8847, Version: 1 Subject: Schedule for Annual Items and Future Agenda Items. Review and provide feedback on the schedule for annual items and future agenda items. CITY OF CUPERTINO Page 1 of 1 Printed on 3/3/2021 powered by LegistarTM COMMISSION ANNUAL SCHEDULE 2021 - 2022 ......................................... .......................................... .......................................... ......................................... ANNUAL ITEMS/EVENTS This is a comprised list of items and events that the Library Commission address within an approximate schedule every LIBRARY COMMISSION year. ITEM/EVENT START DUE NOTES December February Mayor's meetings are held the second Wednesday of MAYOR'S MEETING each month at 5 p.m.via Zoom ATTENDANCE CITY WORK October/ January City Manager's Office will coordinate. Commissions will PROGRAM November decide on proposals by their January meeting. SUGGESTIONS COMMISSIONER January February Eligible Commissioners can reapply,new Commissioners TERMS END/CHAIR may be appointed and begin at the February meeting. SELECTION Commissioners will select a new Chair and Vice Chair. POET LAUREATE September February Every two years,the Library Commission will establish a RECRUITMENT (bi-annually) (bi-annually) committee to recruit candidates to be the next Cupertino AND SELECTION Poet Laureate.The committee will provide a PROCESS recommendation to the Library Commission.The Library Commission's candidate recommendation will be brought to City Council for approval and recognition. POET LAUREATE February February City staff will coordinate a recognition event to welcome CELEBRATION (bi-annually) (bi-annually) the new Cupertino Poet Laureate and celebrate the outgoing Cupertino Poet Laureate.Library Commissioners to participate in the event. COMMISSION March Ongoing Commission will establish their work program off of the WORK PROGRAM City's Work program,which should be available by March.Quarterly updates will be provided to the Commission on the work program status. RECEIVE Ongoing Ongoing Quarterly updates from each division should be QUARTERLY presented to the Commission every 4 months or as UPDATES needed. CITY OF CUPERTINO Upcoming Draft Agenda Items CUPERTINO Library Commission Date to be Determined Requested/Motioned By (Date of Meeting) Commissioner 1 Subject: Commissioner 2 (Date)