LIB 11-03-2021
MINUTES
LIBRARY COMMISSION
Wednesday, November 3, 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan, Rahul Vasanth, Sheela Sreekanth, Archana Panda, Liyan Zhao
City/County Staff: Joanne Magrini, Rachelle Sander, Molly James, Dianne Thompson, Susan
Michael, Roger Lee, Kevin Khuu, Clare Varesio, Jennifer Weeks
Presenters: None
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: Minutes for the October 6, 2021 Library Commission Meeting
Recommended Action: Review and approve the minutes for the October 6, 2021 Library
Commission meeting.
Vice Chair Vasanth motioned to approve the minutes as submitted. Commissioner Sreekanth
seconded. Motioned passed unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Program Manager, presented on the Library Expansion
Project. Provided an update on the construction progress, the designs for the Art and Donor
Wall, and highlighted several public outreach event dates, with the ribbon-cutting tentatively
scheduled at the end of February.
Dianne Thompson, Assistant City Manager, thanked the Commission for their fundraising
efforts and to Roger Lee, Public Works Director, for his work on this project, inviting him to
attend the ribbon-cutting event in February.
Chair Pan thanked Roger for his work and effort on this project and his service to the City. Vice
Chair Vasanth also thanked Roger for his work on the project and provided an update from the
Cupertino Library Foundation, highlighting that phase 1 of the Donor Wall is complete and
those blocks will be installed by the opening of the Library. Phase 2 of the Donor Wall will
continue until all blocks on that part of the wall are claimed. Susan will coordinate with the
Cupertino Library Foundation to update the outreach efforts for Phase 2.
3. Subject: Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee
Commissioner Panda provided an update.
Joanne Magrini, Director of Parks and Recreation, recommended the subcommittee move
forward with reviewing and interviewing the applicant received. If unsuccessful, then consider
extending the recruitment process.
Jing Jing Yang, Cupertino’s Poet Laureate, had spoken to several of the previous Poet Laureates,
and supported extending the recruitment deadline to try and gather several candidates.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Jennifer Weeks reported as submitted.
- Friends of the Library
Had hosted a book sale in mid-October. Will tentatively reopen their donation bins
possibly in a week or two.
- Cupertino Library Foundation
None
- Commissioners
Commissioner Sreekanth proposed adding an update from the Digital Divide
subcommittee to the next Library Commission meeting agenda.
- Poet Laureate
Jing Jing provided an update to the Commission. Had completed a program with the
City’s Bike Fest event. Tentatively scheduled an in-person workshop on November 20 at
the courtyard of the Cupertino Library. For December, will do holiday greeting banners.
Has planned for embroidered caps for the poet laureates.
- Staff
Joanne shared the 2021 Artist Awards from the Fine Arts Commission and the
availability of the Senior Survey.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Vice Chair Vasanth will attend the December Mayor’s Meeting and Chair Pan will attend the
January Mayor’s Meeting. Commissioner Zhao will attend the February Mayor’s Meeting.
FUTURE AGENDA SETTING
ADJOURNMENT:
Chair Pan adjourned the meeting 7:49 p.m.
Respectfully Submitted by,
Kevin Khuu, Management Analyst