LIB 10-06-2021
MINUTES
LIBRARY COMMISSION
Wednesday, October 6, 2021
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan, Rahul Vasanth, Sheela Sreekanth, Archana Panda, Liyan Zhao
City/County Staff: Joanne Magrini, Rachelle Sander, Dianne Thompson, Susan Michael, Roger
Lee , Iqraam Nabi, Kevin Khuu, Clare Varesio, Jennifer Weeks
Presenters: None
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: KnowBe4 Training
Recommended Action: Discuss mandatory KnowBe4 training with the City’s Infrastructure
division.
Iqraam Nabi, IT Technician, presented on this item. Resent the training email and reminder out
to the Commissioners.
2. Subject: Senior Strategy Survey
Recommended Action: Receive a presentation on encouraging community input in a survey
assessing resource awareness and need among seniors for the Senior Strategy City Work
Program item.
Joanne Magrini, Director of Parks and Recreation, presented on this item. The survey will be
distributed mid-October, with hard copies available at the Quinlan Community Center,
Cupertino Senior Center, and the Cupertino Library.
APPROVAL OF MINUTES
3. Subject: Minutes for the September 1, 2021 Library Commission Meeting
Recommended Action: Review and approve the minutes for the September 1, 2021 Library
Commission meeting.
Vice Chair Vasanth motioned to approve the minutes. Commissioner Sreekanth seconded.
Motion passed unanimously.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Liana Crabtree, Cupertino Resident, shared with the Commission information about the 2021
Superfest Film Festival and shared a slide. Event will run from October 15 to October 17. Liana
invited the Commissioners to attend the virtual event. The film will be “Crip Camp: A
Disability Revolution”.
WRITTEN COMMUNICATIONS
The Commission had received a few emails in the past month and will be posted on the City’s
website for the record.
OLD BUSINESS
4. Subject: Update on the Library Expansion Project
Recommended Action: Receive an update on the Library Expansion Project.
Susan Michael, Capital Improvement Programs Manager, presented an update on the Library
Expansion Project. Highlighted several upcoming events, including a site tour at the end of
November.
Vice Chair Vasanth provided an update on the donations. The deadline for the first phase of
donations is set for next week. The phase one bricks will be installed in January. Asked the
Commissioners, attendees, and viewers to spread the word about the donation due date. Also,
thanked the Commissioners for coming out to the booth to engage library attendees in front of
the Library.
Commissioner Panda and Commissioner Zhao shared their public engagement experiences in
front of the Library with the Commission. Commissioners Panda and Zhao thanked Chair Pan
for her work on the project.
Dianne Thompson, Assistant City Manager, thanked the Commissioners on behalf of the City
for their work and contribution to the Library Expansion Project.
5. Subject: Update from the Poet Laureate Subcommittee
Recommended Action: Receive an update from the Poet Laureate Subcommittee
Commissioner Panda shared an update from the Poet Laureate Subcommittee. Requested help
from the Commissioners to spread the word of the recruitment and asked staff to send the
marketing materials to the other Commissioners. Applications will be received in October and
the selection process will occur in November.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
7. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Jennifer Weeks reported as submitted.
- Friends of the Library
Will have a book sale on Saturday, October 16. Book donations will hopefully open
soon.
- Cupertino Library Foundation
None
- Commissioners
Commissioner Zhao provided a follow up on the bike locker program at the Library.
Patrons can also use a transportation card for the lockers, in addition to their phones.
Commissioner Zhao will be traveling next week. Commissioner Panda will attend the
October Mayor’s Meeting instead.
- Poet Laureate
Clare provided an update on the poetry posters posted at the Library, the past event at
the City’s Bike Fest, and the upcoming Poet Laureate event later this month.
- Staff
Joanne Magrini shared about the current Shakespeare in the Park event at Memorial
Park, Bobateeno Event, and Monster Mash Event.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioner Sreekanth will attend the November Mayor’s Meeting and Vice Chair Vasanth
will attend the December Mayor’s Meeting.
FUTURE AGENDA SETTING
ADJOURNMENT:
Chair Pan adjourned the meeting 8:05 p.m.
Respectfully Submitted by,
Kevin Khuu, Management Analyst