Agenda Packet CITY OF CUPERTINO
AGENDA
lop
CUPERTINO LIBRARY COMMISSION
This will be a Teleconference Meeting with no Physical Location
Wednesday, November 4, 2020
7:00 PM
TELECONFERENCE/PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, November 4th to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
Page 1
Library Commission Agenda November 4,2020
https:Hcityofcupertino.zoom.us/webinar/register/WN_A66O96uVRI-_w3QYij e-YQ
Phone
Dial 888 788 0099 and enter Webinar ID: 975 2161 0360
(Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 975 21610360
SIP: 97521610360@zoomcrc.com
After registering,you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called,please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance,by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Library Commission Agenda November 4,2020
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. Subject: Meeting Minutes for October 7, 2020.
Recommended Action: Review and approve the minutes for the October 7, 2020
Library Commission meeting.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
3. Subject: Update on Civic Center Parking.
Recommended Action: Receive an update on Civic Center parking.
NEW BUSINESS
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Library Expansion Working Group
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
Page 3
Library Commission Agenda November 4,2020
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 4
CITY OF CUPERTINO
CUPERTINO Legislation Text
File#: 20-8361, Version: 1
Subject: Meeting Minutes for October 7, 2020.
Review and approve the minutes for the October 7, 2020 Library Commission meeting.
CITY OF CUPERTINO Page 1 of 1 Printed on 11/4/2020
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CITY OF
12
DRAFT MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, October 7, 2020
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00p.m., Chair Wo called the meeting to order via remote teleconference.
ROLL CALL
Commissioners:Amanda Wo, Liana Crabtree,Qin Pan, Rahul Vasanth, Christie Wang
City/County Staff:Joanne Magrini, Whitney Zeller,Danny Mestizo, Clare Varesio,
Jennifer Weeks,Jing Jing Yang
Absent: None
CEREMONIAL MATTERS & PRESENTATIONS
1. Subject: Teen Programming Presentation.
Recommended Action: Receive a presentation on teen programming from the Teen Commission
and the Teen Advisory Board.
Cupertino Librarian Clare Varesio and Recreation Coordinator Daniel Mestizo provided an
overview of teen programming provided by the Parks and Recreation Department and the
Library.
APPROVAL OF MINUTES
2. Subject: Meeting of September 2, 2020.
Recommended Action: Review and approve the minutes for the September 2, 2020 Library
Commission meeting.
Commissioner Wang motioned to approve the minutes. Commissioner Vasanth seconded the
motion. Motion passed unanimously with five votes yes.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
Old BUSINESS
None
NEW BUSINESS
3. Subject: Addressing the Digital Divide
Recommended Action: Receive a presentation from the Cupertino Librarian and Santa Clara
County Librarian and discuss ways to address the digital divide.
Clare Varesio and Jennifer Weeks shared a presentation on efforts to address the digital divide.
Vice Chair Pan inquired about providing a way to help people charge their electronic devices.
Commissioner Crabtree agreed with Vice Chair Pan's comments and asked if there is an
opportunity to add outdoor outlets when the City installs the electrical unit for the bike racks.
Chair Wo commented that she had researched issues on the digital divide and found that
students age five and six have difficulty with early access to electronics, which is necessary to
prepare them for future use of electronics in education.
STAFF AND COMMISSION REPORTS
6. Receive Monthly Update Reports From:
Cupertino Community Librarian
Clare Varesio provided the Cupertino Librarian report
County Library District Report
Jennifer Weeks provided the County Library District report
Friends of the Library Report
Cupertino Library Foundation Report
Commissioner Reports
-Commissioner Vasanth attended the October Mayor's meeting and provided updates.
-Chair Wo attended the September Mayor's meeting and provided updates.
-Commissioner Crabtree provided an update on the Housing Authority and the 2021
Community Service Plan from VTA. VTA is voting on their final plan in December.
Poet Laureate Report
Jing Jing Yang provided the Poet Laureate report.
Staff Report
Library Expansion Workgroup
ADJOURNMENT:
Chair Wo adjourned the meeting at 9:14 p.m. to the November 4,2020 meeting at 7:00 p.m.
Respectfully Submitted by,
Whitney Zeller,Administrative Assistant
Minutes approved at the meeting.
CITY OF CUPERTINO
CUPERTINO Legislation Text
File M 20-8362, Version: 1
Subject: Update on the Library Expansion Project.
Receive an update on the Library Expansion Project.
CITY OF CUPERTINO Page 1 of 1 Printed on 11/4/2020
powered by LegistarTM
CITY OF CUPERTINO
CUPERTINO Legislation Text
File M 20-8363, Version: 1
Subject: Update on Civic Center Parking.
Receive an update on Civic Center parking.
CITY OF CUPERTINO Page 1 of 1 Printed on 11/4/2020
powered by LegistarTM
CITY OF CUPERTINO
CUPERTINO Legislation Text
File#: 20-8364, Version: 1
Subject: Monthly Update Reports.
Receive monthly update reports from:
- Cupertino Community Librarian
- County Librarian Monthly Update
- Library Expansion Working Group
- Friends of the Library
- Cupertino Library Foundation
- Commissioners
- Poet Laureate
- Staff
CITY OF CUPERTINO Page 1 of 1 Printed on 11/4/2020
powered by LegistarTM
•
h
Cupertino library
LIBRARY COMMISSION UPDATE - 11/4/2020
We have been excited to �+�
welcome our patrons '
back inside our library
with lobby service!Thank
you for staying safe as we
make this service shift.
1
- Clare Varesio,
Community Librarian
OCTOBER
HIGHLIGHT
LOBBY
SERVICE *�
OCTOBER - - - - - - -
HIGHLIGHT
F
LOBBY
SERVICE
Library Commission Meeting 11.4.20 Item #4
OCTOBER
HIGHLIGHT
• .
SERVICE
TOTAL SCCLD BORROWERS - OCTOBER 2020
CUPERTINO
LIBRARY
24%
• • . '
NUMBERS
BORROWERS OTHER SCCLD
LIBRARIES
76%
6
3
Library Commission Meeting 11.4.20 Item #4
TOTAL SCCLD CHECKOUTS-OCTOBER 2020
CUPERTINO
-7LIBRARY
28%
OCTOBE
■
NUMBERS
CHECKOUTS
OTHER SCCLD
LIBRARIES
72%
7
t
OCTOBE
a
■
HIGHLIGHT
POET
LAUREATE
PROGRAM
8
4
Library Commission Meeting 11.4.20 Item #4
NOVEMBER
N-1
LOOKING
AHEAD
------------
9
WELLNESS:Training for COVID
With Or.Ronesh Smha
•
B Register ai bit.ly/Wellness111620
LOOKING
\
AHEAD
,
10
5
Library Commission Meeting 11.4.20 Item #4
santa ClaraLEARN
county
i b ra rydistrict
cupertino library •
11
6
UPDATE - NOVEMBER 2020
CUPERTINO LIBRARY
LOBBY SERVICE
NOW AVAILABLE =13
Visit our Cupertino Library lobby = _
with your library card and face FIND THE LATEST IN
o u R NEWSROOM
covering, to pick up holds, use our
self checkout machines, and browse As our library service evolves with
popular items. changing health and safety
sccld.org/informed/ protocols, stay in the loop by
subscribing to our weekly newsletter
and learning about programs, online
resources and more.
BRAVO BORROWERS sccld.org/newsroom/
In the month of October, a
total of 8,929 borrowers
made use of Cupertino STAY IN WITH A GOOD
Library, giving us 24% of MOVIE
total borrowers for the Use your library card to enjoy
library district. Thank you Kanopy! Stream movies
for reading, watching and including the Criterion
learning! Collection, The Great Courses
series, independent cinema,
documentaries and more.
WELLNESS: TRAINING sccid.org/resource/kanopy/
FOR COVID
Patron favorite Dr. Ron Sinha returns
for this online event, presenting a CELEBRATING DIWALI
practical approach to optimizing Artist Pooja Virkar visited
fitness and resilience for COVID-19. Cupertino Library to create a
Join us November 16 at 6:00 pm; stunning Rangoli in our outdoor
register at bit.ly/Wellness111620. courtyard to celebrate Diwali. A
video and interview will be shown
November 10 on Facebook.
facebook.com/CupertinoLibrary_
santa Clara
county
!librarydstri�t
cupertino library
STAFF PICKS - NOVEMBER 2020
CUPERTINO LIBRARY
LIBRARIAN CINDY RECOMMENDS...
Megabat and Fancy Cat by Anna Humphrey - In the second book in this fun
series, Megabat doesn't feel like celebrating when his best (human) friend Daniel
gets a cat for Christmas. For early elementary readers.
https://sccl.bibliocommons.com/item/show/685782118
SUPERVISING LIBRARIAN ROSLYN RECOMMENDS...
1, Party of Two by Jasmine Guillory - The latest in the Wedding Date series. Olivia
Munroe, newly moved to Los Angeles to start her own law firm, embarks on a
secret romance but soon must face the spotlight of paparazzi.
https://sccl.bibliocommons.com/item/show/803499118
LIBRARIAN JENNY RECOMMENDS...
" News of the World by Paulette Jiles - A complex, engrossing tale of an aging
itinerant news reader, who agrees to transport a young captive of the Kiowa
back to her people in the aftermath of the Civil War. It's a story that explores
;'f_ the boundaries of family, responsibility, honor, and trust.
_ https://sccl.bibliocommons.com/item/show/494555118
I LIBRARY PAGE MARY RECOMMENDS...
GONNELLY The Narrows by Michael Connelly - A sequel to The Poet featuring characters
Harry Bosch and Rachel Walling, this book is another fast paced thriller. You do
not need to have read The Poet to enjoy The Narrows.
" 1 https://sccl.bibliocommons.com/item/show/139603118
Use your library card for access to our entire online library,
Santa Clara available 2417, including eBooks, audiobooks, downloadable
county
i bra rydistrkt movies, music, magazines, newspapers, international content,
online learning, research and more.
Boohm" Don't have a library card? Sign up for an eCard at
CupertinoCampbell Los Altos Saratoga
Milpitas Woodlandsccld.org/card-application/.
Santa Clara
county
librarydi5bict
cuperrino library
SCCLD County Librarian Report
srS
t
Lobby Services Available
hours vary by location and ditter trom curbs i dle houi
1
Library Commission Meeting 11.4.20 Item #4
Every Vote Counts
• — • I�V__O_TH
WEEEM//// ��
Key Services
a '
3
Offered by SCCLD
ReferenceJun-Aug Sep-Nov
and Account j
services via phone/chat/email
M-Sa
Virtual programs for all ages
M-Sa
Official cooling center Official cooling/clean air center
County Disaster Service
Workers/Contact Tracers '
Website redesign to make
digital centenUevents easily IC
accessible _
Deploy new phone system ..
and laptops for telework
Curbside service(drive up,walk Lobby service plus curbside
up,returns)M-Sa service M-Sa
Free public WiFi in parking lots
Career Online High School
Official cooling/clean air center
Emergency Evacuation
Resource Center
Computer access M-Sa
Homework help free tutoring
M-Th
Voter ballot drop off location/SSC
Voting center
4
2
October by the Numbers
ti
® 33 curbside appointmen
vi rt ive A s �t
5,106 eBooks circulated
Words of Appreciation
j% Pi a ank you for keeping our family sane with curbside pickup!We use Campbell most often and
getting new books every week have been a bright spot in our week...Our family is continuing to be very careful even
jthough things are opening up so I hope that curbside service will still be available for the duration of the pandemic.Again
hank ou you for all have done and are doing!You are heroes to us.
Y y 9
�����M�a sigh a Ifos I�ry wising It.I just picked or7e rnp for m4 kids,amd
je just love the surprise of a preselected bundle!I im not score if this always existed,but it's a great idea to cut down on the overwhelm I feel
s a parent trying to choose a few books for the kids,we love loeiny given a pre-chosen bundle!It smokes me.check out books that I wouldn't
Kudos.. Top marks.. Your website for dealing with book and CD-music pickups during this covid-19 lockdown
deserves top marks. Kudos to all responsible for setting this up. Very good job and thank you!!"
ljease tell all at SCCLD how much they are appreciated for ALL they do and are doing both"before"and during this ever changing COVID time.
rie"take away"of many that we all are learning is how much we love and appreciate our libraries.As a retired H.S.teacher and life-long lover of
ibraries it felt so sad to see all libraries shuttered for a time.Happily through careful,clever,dedicated staff they are reopening with adaptive,safe
methods to help their patrons utilize libraries as much as is safely possible again.Again many thanks for your responsive,enthusiastic,
knowledgeable and cheerful insights and service.,,
santa Clara
County
i b ra rydistrict
November 2020
Library Stakeholder Report
Jennifer Weeks, County Librarian
Lobby Self-Service Available at all Seven Community Libraries
SCCLD continues to offer safe and
� n
timely public services in accordance
o with Santa Clara County's
_ regulations and the state's Blueprint
_` le for a Safer Economy. Currently, all
I seven community libraries are
offering lobby self-service where
-=' patrons can enter into the lobby of
the library to pick up their holds,
browse a limited collection of new
books, movies and bestsellers, and
-� use the new self-check machines for
contactless service.
Another service that has been appreciated by our patrons is offering grade based and genre focused
book bundles. Parents and caregivers can easily pick up additional books for their young readers.
Lobby visits are limited to 10 minutes and do not require an appointment. Visitors are required to follow
social distancing guidelines including maintaining 6 ft distance from others, wearing a face covering,
and using hand sanitizer made available by the Library District. Lobby hours vary by location and differ
from curbside hours. For a complete list, visit sccld.org/curbside.
Every Vote Counts
Did you know, SCCLD libraries work closely with the AAV
County Registrar of Voters (ROV) as official ballot drop off ..
locations? ROV recognizes that libraries are community
hubs and trusted sources of information. In addition, the -
Milpitas Library and our Service and Support Center
located in Campbell provided additional community
services as an official voting center from Saturday-Tue, Oct
31-Nov 2.
Just another way our County Libraries continue to go above
and beyond.
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino Gilroy Los Altos Los Altos Hills Milpitas Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
Snapshot of Key Services Provided by SCCLD
Since Santa Clara County implemented
Shelter-in-Place in March, SCCLD has
quickly shifted gears to deliver creative,
highly-valued services to our communities in
safe, and thoughtful ways. Below are some
of the highlights of the various public services
we have implemented starting in the
timeframe shown below.
Mar-May Jun-Au Sep-Nov
Reference and Account
services via phone/chat/email
M-Sa
Virtual programs for all ages
M-Sa
Official cooling center Official cooling/clean air center
County Disaster Service
Workers/ Contact Tracers
Website redesign to make
digital content/events easily
accessible
Deploy new phone system
and laptops for telework
Curbside service (drive up, walk Lobby service plus curbside
up, returns) M-Sa service M-Sa
Free public WiFi in parking lots
Career Online High School
Official cooling/clean air center
Emergency Evacuation
Resource Center _IMW
Computer access M-Sa
Homework help free tutoring
05- M-Th �
Voter ballot drop off location/SSC
Voting center
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Serene
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
October by the Numbers
The Library District continues to serve our patrons in many ways and the numbers show just how much
they are enjoying their local library:
• 3,733 curbside appointments: Our curbside appointments have decreased significantly as our
walkup service transitioned into lobby service where no appointments are necessary.
• 286,903 physical items checked out and 286,680 items returned: We experienced a double-
digit increase in items checked out (18%) and returned (19%)
• 73 Virtual Programs = 2,166 Live Views and over 3,749 Total Views: Our total number of
programs increased by 9% in October with an increase of 16% in total views.
• 125,106 eBooks circulated: Our ebooks continue to be extremely popular as they will
disappear automatically from your device on the due date. No trips to the library needed and
you can renew online if the item is eligible for renewal.
Words of Appreciation
In a year that has been wrought with many challenges, in addition to the pandemic, its important to take
a moment to listen to words of appreciation from library patrons. Here are a few of our favorites:
"First off just a huge, huge thank you for keeping our family sane with curbside pickup! We use
Campbell most often and getting new books every week have been a bright spot in our week...Our
family is continuing to be very careful even though things are opening up so I hope that curbside
service will still be available for the duration of the pandemic. Again thank you for all you have done
and are doing! You are heroes to us."
"I hwc viever cx�,crwviced the "book lomoollc" idc&i beforc, avid s&iw &i sioii �it Los -Altos libr,'ir4
"dvcrtisivio it, I YAst picked o0e MP for m4 kids, ivid we 3t4st love the smrprisc of a preselected
lomvidlc! 16im viot slnrc if this alwa4s existed, brut it's a ore6it idea to cmt dowo ovi the ovcrwhclvn I
feel as a parevit trtiivio to choose a few books for the kids, we love bcivio 0wo a ire-chosevl bmldlc!
It makcs me, check olnt books that I wotdolvi't have covisidercd. -Plcise keep these ooivio, post-covid
too! -Mavik 4oln!"
"Kudos!! Top marks!! Your website for dealing with book and CD-music pickups during this covid-lq
lockdown deserves top marks. Kudos to all responsible for setting this up. Very good job and thank
you!!"
"...Please tell all at SCCLD how much they are appreciated for ALL they do and are doing
both "before" and during this ever changing COVID time. One "take away" of many that we all
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
are learning is how much we love and appreciate our libraries. As a retired H.S. teacher and
life-long lover of libraries it felt so sad to see all libraries shuttered for a time. Happily through
careful, clever, dedicated staff they are reopening with adaptive, safe methods to help their
patrons utilize libraries as much as is safely possible again. Again many thanks for your
responsive, enthusiastic, knowledgeable and cheerful insights and service."
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga