Agenda Packet CITY OF CUPERTINO
AGENDA
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CUPERTINO LIBRARY COMMISSION
This will be a Teleconference Meeting with no Physical Location
Wednesday, September 2, 2020
7:00 PM
TELECONFERENCE/PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September 2nd to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
Page 1
Library Commission Agenda September 2,2020
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
https:Hcityofcupertino.zoom.us/webinar/register/WN_pquLLShYQmOtFoVLNEP5HQ
Phone
Dial 888 788 0099 and enter Webinar ID: 99178314937 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
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Meeting ID: 991 78314937
SIP: 99178314937@zoomcrc.com
After registering,you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
Page 2
Library Commission Agenda September 2,2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request,in
advance,by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
CALL TO ORDER
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Senior Programming Presentation.
APPROVAL OF MINUTES
2. Subject: Meeting of August 5, 2020.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3. Subject: Receive an Update on the Library Expansion Project.
4. Subject: Community Engagement Events.
Staff Report
5. Subject: Update on COVID-19 - Impacts to Library Services.
NEW BUSINESS
Page 3
Library Commission Agenda September 2,2020
STAFF AND COMMISSION REPORTS
6. Subject: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 4
Library Commission 9/2/2020 Item #1
CUPERTINO LIBRARY
SENIOR PROGRAMMING
LIBRARY COMMISSION UPDATE
SEPTEMBER 2020
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SENIOR CENTER OUTREACH
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SENIOR FRIENDLY PROGRAMMING
Senior Programming
Library Commission
September 3, 2020
SAV,7;
55.l91s
CUPERTINO
Agenda
• Wellness and Social Efforts
• Remote Classes
• Resources and Activities
• Library Partnership
Wellness and Social Efforts
Weekly Groups
Performance Hula
• CSC Wednesday Jam
HarmoniKatz/Ukulele Kanikapila
Wellness and Social Efforts
Senior Care Cards
• Partnership with The
Harker School Key
Club
• Over 150 letters sent
Remote Classes
Free and Fee-Based Classes
Hosted on Zoom
Exercise Classes
Education Classes
Resources and Activities
The 50+ Scene T &ENE
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• Monthly publication °"` '°�°°"° ° `
• Includes resources and a
variety of activities
Resources and Activities
Facebook and Zoom Concerts
. Youth performances - : - --
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• Workshops
• Creativebug, MediciTV, New
York Times, Wall Street Journal,
OverDrive, Freegal, Flipster,
PressReader, and more
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Questions?
Kim Frey, Recreation Supervisor
Clare Varesio, Cupertino Librarian
55.l91s
CUPERTINO
CITY OF
11
DRAFT MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, August 5, 2020
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00p.m., Chair Wo called the meeting to order via remote teleconference.
ROLL CALL
Commissioners:Amanda Wo, Liana Crabtree,Qin Pan, Rahul Vasanth, Christie Wang
City/County Staff: Christine Hanel,Joanne Magrini,Dianne Thompson, Roger Lee,
Whitney Zeller, Clare Varesio, Chris Brown,Kiran Varshneya,Benny Hsieh
Absent: None
Chair Wo recommended to discuss item 4 as the first item.
Commissioner Crabtree motioned to move item 4 to the first item of discussion. Chair Wo
seconded. Motion passed with 4 votes yes and Commissioner Wang absent.
4. Receive an Update on the Library Expansion Project and the Civic Center Parking Study.
Assistant City Manager,Dianne Thompson, provided an update on the Library Expansion
Project. Public Works Director,Roger Lee, provided an update on the Civic Center Parking
Study.
Commissioner Wang joined the meeting at 7:10pm
Chair Wo suggested to keep the Library Commission informed when items regarding parking
at the Civic Center are brought to Council.
Commissioner Crabtree commented that although the Civic Center Parking Study may be
outside the purview of the Library Commission, the Commission may also take on direction
from the City Council and is often addressed by the public on topics such as traffic and bike
safety.
CEREMONIAL MATTERS & PRESENTATIONS
1. Receive Email Phishing Campaign Presentation from IT Manager,Benny Hsieh.
IT Manager,Benny Hsieh reviewed a presentation on cyber security.
Kiran Varshneya from the Library Foundation asked to work with the City on providing this
information to community members and higher risk populations, such as Seniors.
APPROVAL OF MINUTES
2. Meeting of June 3, 2020.
Commissioner Vasanth motioned to approve the minutes. Commissioner Wang seconded the
motion. Motion passed unanimously with 5 votes yes.
3. Meeting of July 1,2020.
Commissioner Vasanth motioned to approve the minutes. Commissioner Wang seconded the
motion. Motion passed unanimously with 5 votes yes.
Commissioner Vasanth left the meeting at 8:30pm
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
Old BUSINESS
5. Update on Proposal of Bike Lock Checkout System.
Christine Hanel provided an update on the proposed bike lock checkout system.
Commissioner Crabtree thanked Clare Varesio for her guidance on the item.
Clare Varesio commented that the timing of the project was not something staff could
accommodate,but that it may be addressed in the future.
6. Discuss Topics and Format to Facilitate Community Engagement Opportunities.
Christine Hanel provided a presentation on potential community engagement opportunities
and asked the Commission to consider the purpose,measurable outcomes and topics of these
opportunities.
Chair Wo suggested selecting a topic and exploring existing venues to facilitate community
engagement.
Clare Varesio shared that one of the most beneficial things the Commissioners can do is educate
library patrons and the community members about services and programs that are offered.
Commissioner Crabtree advised that engagement should include two-way communications and
suggested topics including a presentation and overview of the Library Expansion Project,
alternate travel to and from the library, and accessing and navigating online resources.
Vice Chair Pan agreed with Commissioner Crabtree's comments and incorporating the topic of
accessing and navigating online resources.
Chair Wo acknowledged that it is a challenge to establish topics and issues with the library
closed.
Kiran Varshneya commented that the Library Expansion Project could be a good opportunity
for community engagement and would like to work with the Commission.They shared that the
Library Foundation has experience with several formats bringing information to our
community through webinars,panel discussions,presentations and Q&As.
Joanne Magrini suggested working with Dianne Thompson and Roger Lee to provide the fly
through of the Library Expansion Project and suggested starting with one topic and having a
second topic planned so that it can be advertised at the first community engagement event.
Vice Chair Pan pointed out that the timeline on the Library Expansion Project website had not
been updated.
Commissioner Crabtree motioned for the Commission to move forward, at a time best suited
for the staff and Commission, and in a format to be determined, to host a community
engagement event at an existing Commission meeting,with the first topic of the Library
Expansion Project and a standby topic of accessing and navigating online resources.
Commissioner Wang seconded the motion. Motion passed with 4 votes yes and Commissioner
Vasanth absent.
7. Update on COVID-19—Impacts to Library Services.
Clare Varesio shared the Cupertino Community Library report.
Chris Brown shared the County Library District report.
NEW BUSINESS
None
STAFF AND COMMISSION REPORTS
5. Receive Monthly Update Reports From:
Cupertino Community Librarian
This report was provided earlier in the meeting
County Library District Report
This report was provided earlier in the meeting
Friends of the Library Report
Cupertino Library Foundation Report
Kiran Varshneya shared the Library Foundation report.
-Fundraising for the Library Expansion Project
-New programming for Seniors
Commissioner Reports
-Commissioner Crabtree attended the July mayor's meeting,will send a report via email
-Chair Wo shared that several Commissioners attended the July Council meeting regarding
the parking study. Chair Wo attended a training on Rosenburg's Rules of Order. Staff will
send out the training videos to all Commissioners.
-Commissioner Pan attended the July Council meeting.
Poet Laureate Report
Staff Report
Christine Hanel provided the staff report.
- Cupertino Poet Laureate,Jing Jing Yang,presented at the July 21st Council meeting.
- Poetry Windows program will be published by the end of August at the library.
Library Expansion Workgroup
ADJOURNMENT:
Chair Wo adjourned the meeting at 9:47 p.m. to the September 2,2020 meeting at 7:00 p.m.
Respectfully Submitted by,
Whitney Zeller,Administrative Assistant
Minutes approved at the meeting.
Library Commission Meeting 9/2/2020
Written Communications
Liana E. Crabtree • Cupertino, CA
September 2, 2020
Christine Hanel, Library Commission Staff Liaison
Quinlan Community Center
N Stelling Road
Cupertino, CA 95014
Dear Christine,
On the occasion of your retirement from the City of Cupertino, please accept this letter of
appreciation and best wishes for the excellent guidance and goodwill you shared with
residents regarding library matters.
While my term as a library commissioner overlapped your work as staff liaison/principal
problem-solver for the commission, my term as chair coincided with Jeff Milkes and later
Kim Calame's assignments as staff liaisons. Though our interactions have been limited
mostly to discussions during public meetings, I have great respect for the perspectives and
history you have shared with community members affecting library facilities, public access
to Civic Center destinations, and parking.
Mostly, though, I appreciate and will miss the kindness, congeniality, and good humor you
shared with everyone attending library commission meetings.
I wish you a wonderful next chapter and a delightful retirement.
Sincerely,
Liana Crabtree
Cupertino resident
Library Commission Meeting 9/2/2020
Written Communications
Item #3
Update on the Library Expansion Project
From: Anne Ezzat
To: City of Cupertino Library Commission Grou
Subject: Libary Expansion
Date: Wednesday,September 2,2020 3:58:24 PM
CAUTION:This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Dear Commissioners,
Thank you for your time and effort on behalf of our community. While I applaud the idea of a
library expansion, I hope it will not come at the expense of the cricket field, trees or parking.
Park and recreation space is at a premium in Cupertino, and once it is gone, we will not be
able to get it back. In addition, it would seem that a city that prides itself on being "green"
should do whatever it takes to save vegetation in an era of global warming. And as for
parking, it is difficult enough to get a parking space near the library without a reservation.
Perhaps the commission could consider an annex in another part of the city?
Thank you for your time and consideration.
Best regards,
Brooke Ezzat
CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
LIBRARY COMMISSION STAFF REPORT
Meeting: September 2,2020
Subject
Update on Community Engagement Format
Recommended Action
Discuss Community Engagement Format
Discussion
At the August 5t''Library Commission meeting, two topics of interest were identified for
future community engagement opportunities. The Commission prioritized the Library
Expansion project and Accessing and Navigating Online Library Resources as two topics of
interest.
The Commission's Staff Liaison met with staff from the City's Video Department to
discuss available resources that could be used to facilitate community engagement.
It was determined a Zoom meeting would be possible with features allowing
introductory slides or splash screens and/or polls to be taken during the meeting. This
type of format would require approximately two to three staff to coordinate questions,
manage speakers and host the event. In this format, the Commission Chair would serve
as the meeting host. Due to limited staff resources,it is highly recommended that this
type of meeting would be coordinated and scheduled prior to an existing Commission
meeting. City staff would be able to promote this meeting through social media, the
City website, and through collaboration with the Library District staff.
The Commission determined the first community engagement event should be
scheduled at a time best suited for City staff and Commissioners. The first community
engagement event would be in the coming months,in alignment with progress of the
Library Expansion Project.
Sustainability Impact
No sustainability impact.
Fiscal Impact
No fiscal impact.
Prepared by: Christine Hanel,Assistant Director of Parks and Recreation
Reviewed bv:Joanne Magrini, Director of Parks and Recreation
Approved for Submission by:Joanne Magrini,Director of Parks and Recreation
Attachments:
None
•
cupertino library e
LIBRARY COMMISSION UPDATE - 9/2/2020 _
Whether in person or online, thank you
for visiting our library in August! We
look forward to continuing to safely T 4„
expand our collections, programs and p
services this fall.
- Clare Varesio, Community Librarian
Library Commission 9.2.20 Item #6
CUPERTINO LIBRARY - JULY 2020 TOTAL
CIRCULATION
•CHILDREN'S BOOKS •CHILDREN'S EBOOKS •ADULT BOOKS •ADULT EBOOKS •DVDS •OTHER
JULY ;
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TOTAL
CIRCULATION
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SCCLD - AUGUST 2020 OVERDRIVE EBOOK
CIRCULATION
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AUGUST
HIGHLIGHT
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AUGUST
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CURBSIDE
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EXPANSION - _ - -
Library Commission 9.2.20 Item #6
LEARNING & HOMEWORK HELP
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CURBSIDE SERVICE EVENING HOURS
- - - LEARN MORE AT
' " www.sccld .
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santa Clara
County
i b ra rydistrict
September 2020
Library Stakeholder Report
Jennifer Weeks, County Librarian
Santa Clara County Library District Going Above and Beyond Library
Services
We've said it before, "The Library is so much more than just books," and
with the many emergencies our County is facing with COVID, extreme heat,
power outages, fires, and poor air quality, you may be surprised to know the
many ways the Library District is supporting the most critical needs of
residents.
Evacuation Resource Center at the Milpitas Library for fire evacuees
• 30% of staff serving as Disaster Service Workers and Contact Tracers SCC Ld
• Cooling Centers in June, July and August
• Clean Air Centers in August cares
Of course, Monday through Saturday, we continue to provide phone, chat and email support to patrons,
offer virtual programs, and curbside services. Due to the poor air quality as a result of the fires, we had
to pause our curbside services for several days in August and will continue to adjust as needed to
protect the health and safety of our staff and patrons.
We are making conscientious decisions to safely provide library services, based on the guidance of
health and safety officials in this rapidly changing environment. We ask for your patience as
we all navigate through the many new demands put upon us during this challenging time.
Our online library and virtual programs are available from the safety of home or anywhere with an
internet connection, which now includes the library parking lots! Keep reading for more information.
Please stay safe, healthy, and happy reading!
Expanded Wi-Fi now available throughout the Library District
We know that the COVID pandemic has not affected everyone equally. This has further called attention
to the digital divide in the Silicon Valley, as more people are reliant on the internet to apply for
unemployment, stimulus checks, business resources, or to support distance learning.
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
To help our patrons and residents get connected, the Library has extended free
FREEWi-Fi in the parking lots of the Campbell, Cupertino, Gilroy, Los Altos, Milpitas,
Morgan Hill and Saratoga Libraries. The Wi-Fi will be available from the parking
�E lots 24/7 for patrons to access from the safety of their cars and/or outdoors where
they are able to social distance. In addition, we have installed Wi-Fi on both
• Bookmobiles to provide Wi-Fi access to patrons when the Bookmobile is out in
W j•FI the community.
Wireless Free Wi-Fi signs will be installed in each library parking lot in September to
Internet designate the area Wi-Fi is available.
Day and Evening Curbside Services Starting after Labor Day
In order to provide more options for our patrons to pickup ir in
their holds and return library materials, starting Sep 8,
SCCLD will begin offering evening curbside services at all
Libraries. The schedule will be staggered to provide
regional flexibility for day and evening hours.
Monday Tuesday Wednesday Thursday Friday Saturday
Campbell 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm
Cupertino 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm
Gilroy 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm
Los Altos 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm
Milpitas 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm
Morgan Hill 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm
Saratoga 3-7pm 3-7pm 1-5pm 1-5pm 1-5pm 1-5pm
Woodland 1-5pm 1-5pm 3-7pm 3-7pm 1-5pm 1-5pm
NOW AVAILABLE: Career Online High
School (COHS) C49
CAREER
Career Online High School is an accredited online ONLINEhigh school diploma and career certification programH I G H SCHOOL
provided by Gale, a part of Cengage Learning, and in
partnership with the California State Library. SCCLD
will offer 10 scholarships to qualified applicants. All learning is completed online and is self-paced,
available 24 hours a day, 7 days a week. Academic Coaches are assigned to help students succeed.
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
This High School Diploma, not a GED, opens the door to opportunities for higher education, a better job
or promotion, increased self-confidence, and higher pay.
Starting at the end of August, SCCLD began accepting applications from interested participants, inviting
them to complete the required workshop as a part of their evaluation process. Candidates can apply at
any time. Once candidates successfully complete their application and workshop, they will be
scheduled for an interview. Final participants will be selected after the interview process.
For more information about the program, visit https://www.careeronlinehs.gale.com/ca/the-
program/fags/
August by the Numbers
The Library District continues to serve our patrons in many ways and the numbers show just how much
they are enjoying their local library:
7,253 curbside appointments: We have increased the drop-in walkup services that do not
require an appointment, which has decreased the curbside appointments by 25% from July.
• 231,522 physical items checked out and 207,674 items returned: Items checked out shows
a 62% increase from July while returned items increased by 50%.
• 59 Virtual Programs = 2,405 Live Views and over 1,881 Total Views: SCCLD offers virtual
programs for all ages Monday through Saturday, which patrons can enjoy from the safety and
convenience of home.
• 141,642 eBooks circulated: While holds on physical items are limited to 12, our patrons
continue to enjoy their eBooks as these can be borrowed and renewed online (if eligible), and
automatically returned when the due date arrives.
Library Trends
In response to the COVID-19 pandemic, the Institute of Museum and Library Services (IMLS) and
OCLC are working in partnership with Battelle to distribute science-based information designed to help
reduce the risk of transmission of COVID-19 to staff and visitors who are engaging in the delivery or
use of archive, library, and museum services. This REopening Archives, Libraries, and Museums
(REALM) project is studying how long the SARS CoV-2 virus (the virus that causes COVID-19) survives
on common materials and methods to mitigate exposure. These studies continue to help advise the
very safest way to circulate library materials. Currently, SCCLD is quarantining all materials for
4 days and rigid case audio materials one extra day in accordance with the most recent data
further described below.
Test 3: Natural attenuation as a decontamination approach for SARS-CoV-2 on five
plastic-based materials
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
As part of the project's Phase 1 research, Battelle has conducted three natural attenuation studies to
provide information on how long some commonly handled library materials would need to be
considered for quarantine prior to being put back into use. The results of Test 1 and Test 2 were
released on June 22 and July 20, 2020, respectively; Test 3 began on July 10, 2020. The studies were
conducted by applying the virulent SARS-CoV-2 virus on five materials held at standard room
temperature (680F to 75°F) and relative humidity conditions (30 to 50 percent). The materials in Test 3
included the five items listed in Table 1.
Table 1. Test 3 items examined.
Talking book, USB cassette* Ac.rylanitrile butadiene styrene Cartridges are used in talking Doak
(ABS),specific blend readers available through the
National Library Services for the
Blind and Disabled
DVD"* Pofyrcarbonate Digital data storage (also includes
C Ds). Note:A polypropylene DVD
case was tested in Test 1_
Storage bag (flexible plastic)*" Low-derrsityr polyethylene (LOPE). Storage, library and museum kits,
recycling V gift shop packaging
Storage container(rigid High-density polyethylene CHDPE), Transporting and storage of items
plastid" recycling
Plexi g las s**' Acrylic Display cases, partitions
Items were provided by the National Library Service for the Blind and Print Disabled, Library of
Congress*; Columbus Metropolitan Library**; and the National Archives and Records
Administration***. Samples from each item were inoculated and placed on top of a stainless steel rack.
In contrast to Test 2, these items were not tested in a nested (or stacked) configuration to mimic
common operating procedures.
Results show that after five days of quarantine in an unstacked configuration, the SARS-CoV-2 virus
was not detected on the storage bag (flexible plastic) or the DVD. The storage container (rigid plastic),
plexiglass, and the USB cassette all showed detectable virus at five days. Day five was the final
timepoint tested.
Compared to the results of Test 1 and 2, this data suggests that a slightly longer quarantine time for
these types of plastic-based materials may be required to render SARS-CoV-2 undetectable through
natural attenuation alone. Alternatively, based on the materials' nonporous nature, suitable liquid
disinfection methods may promote a more rapid decontamination than the quarantine method.
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Test Methods
The items studied in Test 3 were not sterilized before testing. Battelle propagated the clinical isolate of
the SARS-CoV-2 virus in-house, followed by characterization and testing to establish a certified titer.
All testing was conducted within a biosafety level (BSL)-3 laboratory.
Test coupons (N=5) and blank (N=1), per timepoint, were excised from each of the five library
materials in 1.9 cm x 7.6 cm—sized coupons. Stock SARS-CoV-2 was applied as 10 10-pL droplets
(100 pL total) on each coupon and allowed to dry at ambient laboratory conditions in a Class II
biosafety cabinet
(BSCII), as shown in Figure 1. Once dry, a set of test coupons were collected and processed (TO
samples), and the remainder of test coupons were moved to a Class III biosafety cabinet to maintain
the desired ambient environmental conditions of 22 ± 20C and relative humidity (RH) of 40 ± 10%.
Actual conditions achieved were 21.9 ± 0.61°C and 37.4 ± 0.92% RH. All material coupons, after
inoculation and subsequent drying, were placed on top of a stainless steel rack and into the
environmentally controlled chamber for testing.
'ij
Figure 1. Inoculation of BARS-CoV-2 onto Test 3 materials (left)- After Inoculation, the extracted
test coupons were placed inside the exposure charnber to control Temp and RFC (right)_
At the specified time points, the test coupons were removed from the environmental chamber and
placed in 50-mL conical tubes (Fisher Scientific Cat. No. 14-959-49A, Waltham, MA, USA) and
extracted with 10-mL complete cell culture media (Dulbecco's Modified Eagle Medium, Corning Cat.
No. 10-010-CV, Corning, NY, USA) supplemented with 2% fetal bovine serum (Gibco Cat. No.
10082147, Carlsbad, CA, USA) and penicillin-streptomycin (Gibco Cat. No. 15140122) agitated on a
platform shaker at 200 rotations per minute for 15 minutes.
During the extraction process, there was a potential for chemicals from the test materials or adhesives
contained within those materials, to leach into the extracted liquid. Those chemicals could have had a
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deleterious cytopathic effects (CPE) on the cell culture monolayer. Since cell culture monolayers are
needed for the median tissue culture infectious dose [TCID50] assay to quantitatively determine
infectious virus, it is important that the extractant does not have components other than the SARS-
CoV-2 that will cause CPE, since this will result in false positives (i.e., presence of infectious virus).
To mitigate the potential for chemically induced CPE, the extracts were transferred to a concentrator
(Spin-X OF Concentrator, Corning Cat. No. CLS431491) and centrifuged until the -10-ml- starting
volume was concentrated to - 0.5 mL. Approximately 10 mL of fresh complete cell culture media was
added to the concentrated sample (i.e., extracts)for the purpose of washing and removing any
residual chemicals. The concentrator was centrifuged again and concentrated to - 0.5 mL. Media was
added to equilibrate all washed extracts to approximately 2 mL.
The limit of quantitation (LOQ) of this assay is 13.1 TCID50 units. Once below this threshold, the
assay can no longer assign a quantitative value output; however, a qualitative assessment of the
presence of infection can be observed through manual microscopic examination. Therefore, any
values below LOQ, but positive for presence of virus, are assigned a value of 10 (indicating positive) to
allow it to be resolved from 0 (indicating negative) presence of viral infection in the Vero cells.
The test sample extracts were assayed in Vero E6 cells (ATCC CRL-1586, Manassas, VA, USA), and
after a 72-hour incubation at 370C with 5% CO2, the TCID50 assay plates were observed for CPE.
The test matrix covered five time points (T, or day): TO, T2, T3, T4, and T5. As shown in Table 2 and
Figure 3, at TO, a 1.2 to 1.5 log reduction (LR)was observed on all materials. Once dry, the rate of
attenuation slowed and by day 5, two materials (the storage bag and DVD) had attenuated below the
level of detection for the assay, meaning no CPE was observable in the undiluted extract placed onto
the Vero cells. Recoverable SARS-CoV-2 were still observable on the USB cassette, the storage
container, and the plexiglass through day 5, although all were below the LOQ.
Table 2. T" 3 total log ID SARS-CaV-2 reoovered at days 6, 2, 3, 4, and 5.
DW 2 Day 3 Day 4 Day 5 Day
Talking book, USB cassette 4.70 3.24 1.45 1.12 0.54 026
DVD 4.70 3_24 1.28 1_55 1.39 < LOD
Storage bag (flexible plastic) 4.70 147 1.76 1.77 0.52 < LOD
Storage container(rigid pla8tic) 4.70 116 1_26 0_85 0.78 1J04
Plexiglass 4.70 124 1.41 1.61 0.52 0M
1 Tvial number(logs)of virus applied to each material
2 Tolal number(logs)of virus recovered after"1hr dry period
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Test 3 SARS-CoV-2 Natural Attenuation
-Talking Book USE]Cassette DVD -Storage Bag • %Drage cm"iner -Plexiglas -DC
S.UD i;OU0,000
5.00 100,000
U
5 4.011 10.0aO #
3.m irk
x
A
2.DD iO
to
Q.DD D
Inoculum D Day 2 Day 3 Day 4Dak 5 Days
Figure 3. Test 3 attenuation of SARS-CoV-2 at days 0, 2, 3, 4, and 5, with ± 95% confidence intervals
indicated by the black vertical bars for each test date and item.
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Library Commission 9/2/20 Item #6
Staff Report
September 2, 2020
CITY OF
CUPERTINO
1
Agenda
• Poetry Windows
• Staff Update
2
1
Library Commission 9/2/20 Item #6
Poetry Windows
3
Congratulations to
Christine Hanel!
e
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2