Agenda Packet CITY OF CUPERTINO
AGENDA
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CUPERTINO LIBRARY COMMISSION
This will be a teleconference meeting without a physical location
Wednesday,July 1, 2020
7:00 PM
TELECONFERENCE/PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom's Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday,July 1st to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City's website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair's discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during "oral communications" for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Page 1
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Library Commission Agenda July 1,2020
Online
Please click the link below to join the webinar:
https:Hcityofcupertino.zoom.us/webinar/register/WN_lYddFgCFTCaGSar-9iWaOQ
Phone
Dial 888 788 0099 and enter Webinar ID: 9811953 0753 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
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Meeting ID: 9811953 0753
SIP: 98119530753@zoomcrc.com
After registering,you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name,you may enter "Cupertino Resident" or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on "raise hand."
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance,by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
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Library Commission Agenda July 1,2020
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. Subject: Meeting of June 3, 2020.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Updates Related to COVID-19.
3. Subject: Library Commission FY 2020/21 Work Program.
Staff Report
A-Guidance on Commission Work Programs FY 2020/21
B-Library Commission Overview
C-Library Commission Proposed Work Program FY 2020/21
D-Library Commission Proposed Amended Work Program FY 2020/21
E-City Work Program FY 2020/21 Amended 6.2.20
NEW BUSINESS
4. Subject: Receive Information From Cupertino Poet Laureate on Proposed Program and
Review Poet Laureate Budget.
STAFF AND COMMISSION REPORTS
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Library Commission Agenda July 1,2020
5. Subject: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7792 Agenda Date: 7/1/2020
Agenda #: 1.
Subject: Meeting of June 3, 2020.
CITY OF CUPERTINO Page 1 of 1 Printed on 6/26/2020
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CITY OF
11
DRAFT MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, June 3, 2020
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:04p.m., Chair Wo called the meeting to order via remote teleconference.
ROLL CALL
Commissioners:Amanda Wo, Liana Crabtree,Qin Pan, Christie Wang,Rahul Vasanth
City/County Staff: Christine Hanel,Joanne Magrini,Dianne Thompson, Roger Lee,
Whitney Zeller, Clare Varesio, Chris Brown
Absent: None
APPROVAL OF MINUTES
1. Meetingof f May 6,2020.
Commissioner Crabtree motioned to approve the draft minutes with the amendment of
approval of minutes to 5 votes yes instead of 4 votes yes. Commissioner Pan seconded the
motion. Motion passed unanimously with 5 votes yes.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Written communication was received for item 5.
Old BUSINESS
Item 5 was discussed at this portion of the meeting.
5. Update From the Library Expansion Work Group.
Assistant City Manager Dianne Thompson and Public Works Director Roger Lee provided an
update on the library expansion project including a review of concept level drawings and a
virtual walkthrough.
Updates to the concept included:
- 1st floor Capacity: 170 max
- 2na floor Capacity: 155 max
- Expand sliding glass door on first floor to courtyard from 10ft to 20-25ft
- Construction project manager has been retained
- Bridging documents have been received
- June 1st-Received statement of qualifications from 7 design build entities for review
6
Next step is to shortlist the 7 design build firms to 4 by June 811,
City will issue Request for Proposals to the shortlisted firms due July 31St
Tentative date to Council is August 18th to potentially award contract
Construction to start February 2021
Project to be completed by end of 2021
Commissioner Crabtree inquired about funding for fixtures and furnishings which Dianne
informed have been identified in the Library's operational budget.
Chair Wo asked about fundraising.Vice Chair Pan shared that the Library Foundation will lead
the fundraising efforts and will include a Donor's wall within the expansion.
Vice Chair Pan suggested looking at other opportunities to showcase Donors and
recommended moving the pantry to allow for more storage.
Commissioner Crabtree inquired if parking would be included in this project or if it would be
separate to the expansion. Roger Lee responded that parking is a separate project and that
Council will be holding a study session on Civic Center parking alternatives on June 16t"at
5:30pm.
Community member Lisa spoke on the item and expressed concern with the extensive use of
glass in the expansion and impacts on night sky, glare and sun issues. Lisa also shared concern
with Library Field being impacted and encouraged for it to be recognized as a park.
Dianne shared that blackout window coverings will be included as well as bird safe glass and
that Library Field is not being recommended for parking.
2. Discuss Possible Coffee Talk Series with Library Commissioners to Meet Community
Members.
The Commissioners discussed the opportunity to host a coffee talk event and the benefits of
having an open forum to receive feedback from the community.
Chair Wo established that the next steps would be to create a subcommittee and ask the City
Manager's Office what resources the City could provide and what the Library Commission
would need to provide.
Christine Hanel reminded the Commission that they do have a budget they can use, and that
staff would need to get an estimate of the cost necessary to assist with this type of event. The
Commission would need to establish the following in order to estimate staff resources needed:
how often would the events occur,what time would they occur,what would the duration be.
Commissioner Wang offered to contribute a couple hours a month to this type of event and
suggested hosting it at a time that would be more accessible.
7
Chair Wo suggested hosting the events quarterly to start and see how they are received by the
public.
Commissioner Crabtree motioned to form a subcommittee of herself and Commissioner Wang
to research what opportunities are available to host a coffee talk series and to work with
Christine to review what resources are needed before bringing it back to the Commission for
review. Commissioner Wang seconded. Motion passed unanimously with 5 votes yes.
Commissioner Vasanth expressed interest in hosting a date in August or later and suggested
having someone from the Library Expansion workgroup attend the first event.
3. Santa Clara County Library Patron Survey Review.
Clare Varesio reviewed the item and suggested that the Commissioners revisit the item in the
future if necessary. Item was tabled for later discussion in August/September.
4. Update on COVID-19's Impacts on Library Services.
Vice Chair Pan shared that there is a gap in programming for teens and suggested offering
more for that age group and potentially working with the Teen Commission.
Chris Brown and Christine Hanel agreed to pass the information on to their staff.
Christine Hanel reported that the Golf Course and Tennis Courts have opened. Effective Friday,
dog parks will be open. Trails and parks have remained open. Staff are offering meal deliveries
for seniors as well as delivering meals to Cupertino school districts. #CupertinoCares initiative
has provided weekly programs for residents. Camps will be offered both virtually and in-
person.
STAFF AND COMMISSION REPORTS
7. Receive Monthly Update Reports From:
Cupertino Community Librarian
Clare Varesio reported as submitted
- E-Book circulation continues to grow
- 40 virtual programs were offered March—May
- Coming Soon:TEDx Teen, Summer Reading, Curbside Pickup
Chair Wo asked if there is a comparison of regular program attendance vs virtual
programming since impact of COVID.
Commissioner Crabtree suggested offering virtual programs once in-person
programming resumes if it is successful.
County Library District Report
Chris Brown reported as submitted
-Jennifer Weeks has been appointed as the County Librarian
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-Three new community librarians announced
-Curbside Service coming soon
-JPA Board meeting June 251h 12:OOpm
Friends of the Library Report
Cupertino Library Foundation Report
-Board is still meeting monthly
-Teen Advisory Council is hosting Summer Science Contest
Commissioner Reports
-Commissioner Crabtree attended the City Council's Plan Bay Area 2050 Study Session,
the Coffee Talk on May 22nd,May Bike Ped Commission meeting and mentioned Senate
Bill 1431 impacting property taxes.
Poet Laureate Report
Staff Report
Christine Hanel provided the staff report.
Parks and Recreation will become liaison for Fine Arts Commission
Annual budget will be provided to Council on June 16th
Commissioner Crabtree inquired about potential hiring opportunities for camps.
Christine responded that staffing needs have not been determined yet.
New Business Item 6 was discussed at this portion of the meeting
NEW BUSINESS
6. Discuss Schedule of Ly 1, 2020 Meeting
The Commissioners discussed the item and agreed to keep the scheduled meeting on July 1st.
ADJOURNMENT: The meeting adjourned at 9:30 p.m. to the July 1, 2020 meeting at 7:00 p.m.
Respectfully Submitted by,
Whitney Zeller, Administrative Assistant
Minutes approved at the meeting.
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7799 Agenda Date: 7/1/2020
Agenda M 2.
Subject: Updates Related to COVID-19.
CITY OF CUPERTINO Page 1 of 1 Printed on 6/26/2020
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12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7798 Agenda Date: 7/1/2020
Agenda M 3.
Subject: Library Commission FY 2020/21 Work Program.
CITY OF CUPERTINO Page 1 of 1 Printed on 6/26/2020
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Library Commission 7/1/2020
Item #3
Library Commission FY 2020/21 Work Program
Presentation
Library Commission 7/1/2020 Item #3
Library Commission • • • •
CUPERTINO
Overview of - Process
rsublmits
sion •Suggested items •City Council •Commissions
are evaluated by approves City review the
suggested Departments and Work Commission
items for City City Manager Program with Work
Work Program -Draft City Work any Council- Programs
Program directed based on City
presented to changes Work Program
Council
CUPERTINO
1
Library Commission 7/1/2020 Item #3
_ A. Consult on the functioning of the physical facilities of the
Cupertino Library and make recommendations from time to
_ time for improvements or modification thereof
B. Consult on the Cupertino Library programs and services to
the community and make recommendations from time to time
for improvements or modifications thereof
C. Act as liaison with private community groups supportive of
the library program
D. Consult with architect and Council in planning of any library
building facilities, including building locations, layout,
architecture, landscaping and furnishings.
E. Hold hearings,formulate policies and make rules and
procedures with respect to the foregoing for approval by the
City Council
F. Perform such other tasks as may be expressly requested of it
by the City Council
3
Library Commission Schedule
Required by Established Meeting
Municipal Code: Schedule:
Shall hold regular meetings at least First Wednesday of each month,
once every other month TOOpm
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2
Library Commission 7/1/2020 Item #3
FY 2020/21 Operational Items
• Poet Laureate Program
• Library Expansion Project
5
FY
1 1 /21 Budge
Materials $380.00
Contract Services (Poet Laureate) $2,000.00
Total $2,380.00
*FTE Allocation .10
(Staff Liaison and Administrative Assistant)
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3
Library Commission 7/1/2020 Item #3
Proposed Work Program: Item 1
ObjectiveDriven by City Work Program,
Project/Task Project
(if yes,please specify)
a)Support the efforts of Council to Solve Programming and Council confirmed its a)TBD
address space constraints affecting Library Space Issues, commitment to expand the
programming,meeting,and study Access to Study,Research, library to include programming
uses of the library. and Collaborative Space and community meeting space
in November 2019.
b)Work with Library District to Solve Programming and Council confirmed its b)TBD
designate quiet work spaces inside Library Space Issues, commitment to expand the
the library.Monitor implementation Access to Study,Research, library to include programming
and patron response. and Collaborative Space and community meeting space
in November 2019.
c)Work with Library District and Solve Programming and Council confirmed its c)Summary of
Education Districts to identify Library Space Issues, commitment to expand the Progress,December
locations for additional study, Access to Study,Research, library to include programming 2020.Future actions,if
research,and collaborative space and Collaborative Space and community meeting space any,TBD.
for community members. in November 2019.
7
Proposed Work Program: Item 2
ObjectiveDriven by City Work Program,
Project/Task Project
(if yes,please specify)
d)Work in cooperation with the City Improve Programming and Quality of life TBD
and Library District to recommend Services for Middle School
events,programs,and services to Students
benefit Middle School Students.
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4
Library Commission 7/1/2020 Item #3
Proposed Work Program: Item 3
ObjectiveDriven by City Work Program,
Project/Task Project
(if yes,please specify)
e)Recommend programs and events Support Data Collection, Public TBD
To assist the Library District in analysis of Results,and engagement/Transparency
engaging the community on topics Policy Recommendations
such as the Tri-annual Patron Survey, Associated with the Tri-
programs,and services. annual Library Patron
Survey.
9
Proposed Work Program
ObjectiveDriven by City Work Program,mandate,
Project/Task Project
(if yes,please specify)
a)Support The efforts of Council to address Solve Programming and Library Council confirmed its commitment to a)TBD
space constraints affecting programming, Space Issues,Access to Study, expand the library to include b)TBD
meeting,and study uses of The library. Research,and Collaborative programming and community meeting c)Summary of Progress,
b)Work with Library District to designate quiet Space space in November 2019. December 2020.Future
work spaces inside The library.Monitor actions,if any,TBD.
implementation and patron response.
c)Work with Library District and Education
Districts identify locations for additional
study,research,and collaborative space for
community members. =M&W
d)Work in cooperation with The City and Improve Programming and Quality of life TBD
Library District To recommend events, Services for Middle School
programs,and services To benefit Middle Students
School Students.
e)Recommend programs and events to assist Support Data Collection,analysis Public engagement/Transparency TBD
the Library District in engaging the community of Results,and Policy
on topics such as The Tri-annual Patron Survey, Recommendations Associated
programs,and services. with the Tri-annual Library Patron
Survey.
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5
Library Commission 7/1/2020 Item #3
Additional Information and Reminders
• Commission Chair and Staff Liaison meet two weeks
prior to meeting to discuss upcoming agenda
• Request for agenda items need to be
submitted to the Staff Liaison by this time
• Agendas are posted on the Friday before meeting
(72 hours)
• Staff Liaison should be your first point of contact for
information regarding City and staff resources
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6
CITY OF
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO CUPERTINO.ORG
LIBRARY COMMISSION STAFF REPORT
July 1,2020
Subject
Library Commission FY 2020/21 Work Program.
Recommended Action
Review and Provide Recommendation to Council on Library Commission FY 2020/21 Work
Program.
Discussion
Council approved this City Work Program shortly after a Local Emergency proclamation was
issued (along with State and Federal emergency proclamations)related to the COVID-19
pandemic. At that time,it was acknowledged that the Work Program presented on March 31
would need to be updated as circumstances evolved, and more information became available
on how the pandemic would impact the City.After further evaluation of administrative and
financial impacts, it has been determined that the City is likely to experience significant revenue
losses and a potential recession.Amendments occurred at the June 2 City Council meeting due
to revenue losses related to COVID-19, the FY 2020/21 City Work Program was reviewed to
identify items that could be scaled back or removed in order to maintain a balanced budget.
The final adopted version of the FY 2020/21 City Work Program (Attachment E)is attached.
A document entitled Guidance on Commission Work Programs FY 2020121 (Attachment A)is
attached as an additional resource and was instrumental in establishing the proposed work
program for your review. The Library Commission proposals that were decided upon at the
February 5, 2020 meeting(Attachment C)were not incorporated into the city work program and
have been reviewed and amended by staff. The municipal code, program budget and staff
allocations (Attachment B)were considered when staff amended the Library Commission's FY
2020/21 work program (Attachment D). Please note the ongoing operational items are not
included in the annual work program.
It is recommended that the Library Commission review and approve the proposed amended FY
2020/21 Library Commission Work Program. (Attachment D)
Sustainability Impact
There is no sustainability impact with reviewing and providing recommendation to Council on
Library Commission FY 2020/21 Work Program.
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Fiscal Impact
There is no additional fiscal impact with reviewing and providing recommendation to Council
on Library Commission FY 2020/21 Work Program.
Prepared by: Christine Hanel,Assistant Director of Parks and Recreation
Reviewed by:Joanne Magrini, Director of Parks and Recreation
Approved for Submission by:Joanne Magrini,Director of Parks and Recreation
Attachments:
A-Guidance on Commission Work Programs FY 2020/21
B-Library Commission Overview
C-Library Commission Proposed Work Program FY 2020/21
D-Library Commission Proposed Amended Work Program FY 2020/21
E-City Work Program FY 2020/21 Amended 6.2.20
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GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21
Role of Commissions
Commissions are established to advise City Council on policy decisions. Commissions carry out
this responsibility by by reviewing information,weighing public input, and examining issues in
depth in order to render a recommendation to the Council. Therefore, items that Council will be
considering may come before a commission to make a recommendation for Council.
Commissions provide insights for Council specific to their purview as outlined in the Municipal
Code, in addition to providing valuable insight as members of the community. The City Work
Program includes special items that commissions may be asked to advise on, in addition to the
commission's routine work.
Role of Commission Staff Liaison
The staff liaison is responsible for coordinating the work of the commission and ensuring that
the Brown Act and Municipal Code are followed. The staff liaison, as well as all other City staff
and Departments, are directed by the City Manager.
Overview of the Process
M
•Commission •Suggested items •City Council rreview
mmissionssubmits are evaluated byapproves City the
suggested Departments and Work I Commission
items for City City Manager Program with Work
Work Program •Draft City Work any Council- Programs
Program directed based on City
presented to changes Work Program
Council
In the December/January timeframe, Council requests that each Commission submit suggested
ideas for the City Work Program for the upcoming fiscal year. These suggestions are taken into
consideration by Departments and the City Manager in developing the proposed City Work
Program for Council consideration. When the proposed City Work Program is presented to
Council in March, suggested ideas submitted by Commissions are provided as attachments.
Commission suggestions that have been incorporated in the proposed City Work Program are
indicated. After the City Work Program is adopted by Council, Commissions review
Commission Work Programs based upon the items identified for their Commission in the
approved City Work Program. Final Commission Work Programs should typically be brought
for Council's approval as consent items before July. "However,given the June revisions to the
FY 2020-21 City Work Program due to COVID-19, it is reasonable that Commission Work
Programs will be brought for Council's approval later than June,but as early as feasible."
14
GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21
Guidance on Commission Work Programs
Commission Work Programs align with and support the City Work Program. Generally, work
programs govern agendas. Commissioners work together on the annual Commission Work
Programs and aim over the course of the year to address those items.
At an agendized meeting, commissions consider the Commission Work Program for the
upcoming year. The Liaison will prepare the Commission Work Program with items from the
approved City Work Program that were identified for the commission. Additional minor items
may be added to the Commission Work Program as resources allow. It is important that all
items are within the purview of the commission as defined in the Municipal Code. Once a final
draft is completed, the commission votes on a recommendation for Council to approve the
Commission Work Program.
15
Library Commission Overview
Municipal Code Description (2.68):
A. Consult on the functioning of the physical facilities of the Cupertino Library
and make recommendations from time to time for improvements or
modification thereof
B. Consult on the Cupertino Library programs and services to the community
and make recommendations from time to time for improvements or
modifications thereof
C. Act as liaison with private community groups supportive of the library
program
D. Consult with architect and Council in planning of any library building
facilities, including building locations, layout, architecture, landscaping
and furnishings.
E. Hold hearings, formulate policies and make rules and procedures with
respect to the foregoing for approval by the City Council
F. Perform such other tasks as may be expressly requested of it by the City
Council
Schedule Requirements:
Shall hold regular meetings at least once every other month.
Meeting Schedule:
First Wednesday of each month, 7:00pm in Library Think Tank Room.
FY20/21 Operational Items:
-Poet Laureate Program
-Library Expansion Project
16
Budget:
Item Amount
Materials $370.00
Contract Services Poet Laureate $2,000.00
Total $2,370.00
*FTE Allocation .10 (Staff Liaison and Administrative Assistant)
17
Library Commission Proposals for FY 2020-2021 City Work Program
Resources
Driven by Needed Estimated
Mandate, Law, or (e.g.funding and# Completion
Council of staff hours) Date
Priority/Mandate? Maybe updated by May be updated
(if yes, please Dept as by Dept as Measurement Criteria
Proposal/Task Project Objective specify.) appropriate. appropriate. (How will we know how we are doing?)
Item 1
(a) Support the efforts of Solve Council TBD (a) TBD (a) TBD
Council and community- Programming and confirmed its (b) TBD (b) "Quiet Study" signs posted in
based organizations to Library Space commitment to (c) Summary of designated adult workspace areas by
address space constraints Issues, Access to expand the Progress, January 2020. Monitor patron
affecting programming, Study, Research, library to include December response, ongoing.
meeting, and study uses of and Collaborative programming 2020. Future (c1) Complete audit of possible
the library. Space and community actions, if any, overflow study/collaborative spaces
(b) Work with Library meeting space in TBD by July 2020.
District to designate quiet November 2019. (c2) Investigate/Propose partnership
work spaces inside the opportunities with Education
library. Monitor Districts and/or other community-
implementation and based entities by Sept 2020.
patron response. (c3) Other actions as determined by
(c) Work with Library outcomes from (b1) and (b2) by TBD.
District, Education
Districts, and community-
based entities to identify
locations for additional
study, research, and
collaborative space for
community members.
DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program
1/4
18
Item 2
(d) Work in cooperation Solve TBD See (d1) Confirm commitment to
with the Bike Ped Programming and (c4) TBD; seek "Measurement cooperative effort with Bike Ped
Commission, Library Library Space partnerships with Criteria" Commission by February 2020
District, and community- Issues, Safe and community-based column for (d2) Complete casual audit of
and regional-based Sustainable Access entities and/or completion bicycle locking strategies at Civic
entities to promote to Civic Center allocate dates. Center Plaza by January 2020.
walking, bicycling, and Plaza Commission (d3) Support/Encourage the City's
public transit and budget to effort to bring secure bike lock
community shuttle use as purchase U locks installations to Civic Center Plaza,
preferred methods for for checkout at ongoing.
traveling to and from Civic the Library. (d4) Investigate/Propose
Center Plaza. partnership opportunities with the
(e) Work in cooperation Library District and/or other
with the City and CUSD to community-based entities to add U
consider satellite parking locks as an item available for library
opportunities at Eaton checkout by Sept 2020.
Elementary School for (d5) Where possible, work in
overflow parking for Civic cooperation with Bike Ped
Center Plaza venues Commission and/or other
(weekend and non-school community-based entities to
hours/days only). provide bike locking audits and
(f) Work in cooperation demonstrations at Civic Center
with the City to Plaza by December 2020.
promote/encourage (e, f1) Promote/Encourage ideas
improved access to Civic shared in the Library Commission's
Center Plaza. letter to Council "Suggestions for
Improving Access to Cupertino City
Center" dated 12/5/2019, ongoing.
(f2) Promote/Encourage ideas
shared in the Library Commission's
letter to Council "Suggestions to
Address Misuse of Time-limited
DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program
2/4
19
Parking Stalls in the Civic Center
Parking Lot" dated 1/10/2020,
ongoing.
Item 3
(g) Work in cooperation Improve TBD TBD (g1) Identify needs and partnership
with the City, Library Programming and opportunities by
District, community-based Services for (g2) Establish scope, goals, and
entities, and sibling Middle School timeframe by
commissions, where Students (g3) Approve plan and commit
possible, to host on-time dates, resources, budget, and
or ongoing events or resources by
services to benefit Middle (g4) Survey participants and publish
School Students results by
Item 4
(h) Work in cooperation Support the TBD TBD (h) Identify a Library Commission
with the Housing Housing representative or sub-committee to
Commission, Library Commission's connect with the Housing
District, and City, where Initiative to Offer Commission to determine an action
possible, to support Humanitarian plan, where the Housing
humanitarian assistance to Assistance to Commission leads and the Library
homeless individuals. Homeless Commission assists.
Individuals,
including Safe
Day-use Centers,
Mobile Showering
Facilities, and
Designated
Laundering
Services
DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program
3/4
20
Item 5
(i) Partner with Library Support Data TBD TBD (i1) Background: Survey was
District, community-based Collection, completed in 2019. Cupertino
entities, and/or City to Analysis of Library patrons completed the
host Library Commission Results, and Policy largest number of surveys of all
(maximum 2 Recommendations SCCLD locations. Survey services
commissioners) Coffee Associated with provider, Harder+Co, presented Tri-
Talk meetings with patrons the Tri-annual annual survey findings to the Library
to discuss results of Tri- Library Patron District JPA Board on 1/23/2020.
annual Patron Survey and Survey (i2) Set schedule, participants, and
gather input regarding venues at the discretion of the Chair
facility and services or sub-committee. All dates TBD.
concerns.
Item 6
(j) Sub-committee Collaborate with TBD TBD (j1) Continued participation and
organized in FY 2019-2020 the Parks & support of the selection of the new
led effort to form the Recreation Poet Laureate and recognition of
selection committee. City Department and the remarkable achievements of the
and the 2018-2019 Poet the Current Poet 2018-2019 Poet Laureate by March
Laureate promoted the Laureate to Select 2020.
recruitment effort. the 2020-2021 (j2) Meet with 2020-2021 Poet
Selection process is and Promote Poet Laureate periodically and at the
underway! Laureate Events discretion of the Chair or sub-
Throughout the committee to receive updates and
Year help or support, as needed.
DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program
4/4
21
CITY OF
Library Commission FY 2020-21 Work Program CUPERTINO
Project/Task Project Objective law,or Council priority/direction?
(if yes, plea -
a)Support the efforts of Solve Programming and Library Council confirmed its commitment to a)TBD
Council and community- Space Issues,Access to Study, expand the library to include b)TBD
based organizations to Research,and Collaborative programming and community meeting c)Summary of
address space constraints Space space in November 2019. Progress,December
affecting programming, 2020.Future actions,if
meeting,and study uses of any,TBD.
the library.
b)Work with Library District
to designate quiet work
spaces inside the library.
Monitor implementation
and patron response.
c)Work with Library
District, Education Districts,
and community-based
entities to identify
locations for additional
study,research,and
collaborative space for
community members.
22
Driven • • • ••
Project/TaskObjective
(if yes, please specify)
d)Work in cooperation Improve Programming and Quality of life TBD
with the City, Library Services for Middle School
District,community-based Students
entities,and sibling
commissions,where
possible,to host one-time
or ongoing events or
services to benefit Middle
School Students.
e)Partner with Library Support Data Collection, Public engagement/Transparency TBD
District,community-based analysis of Results,and Policy
entities,and/or City to host Recommendations Associated
Library Commission with the Tri-annual Library
(maximum 2 Patron Survey.
Commissioners)
community engagement
events to discuss results of
Tri-annual Patron Survey
and gather input
regarding facility and
services concerns.
23
FY 2020-21 City Work Program
Public Engagement and Transparency CUPERTINO
Creating and maintaining key conversations and interactions with the Cupertino Community.
j j - g p _W - �L.P.1t.-t'... .
Est.Total Budget Actual Expense 1 CCommitte(s)/
Pro ect Title Pro ecf Ob ective Pro ress to Dafe Nexf Ste s Performance Goal (not including staffBudget
time) to Date Size Staff Lead f Committees
1 Commissioner Handbook Revise and update the Proposed Work Program Item 1)Review current Commissioner 1)Fall 2020 Proposed Revised Commissioner Handbook. Winter 2020 N/A N/A Medium Kirsten Squarcia City Clerk's Office N/A
Update Commissioner Handbook to Handbook and identify areas for 2)Winter 2020 Katy Nomura City Manager's Office
include provisions adopted by improvement.
Council on January 21,2020 2)Revise Handbook for Council
and to make the document approval.
more user-friendly.
2 Two-Way Online Reach out to other cities to Preliminary discussions with OpenGov 1)Reach out to cities Spring 2020 Proposed Gather input from other cities and report findings Spring 2020 N/A N/A Small Bill Mitchell Innovation Technology N/A
Communication discuss their experiences with regarding capacity of the Open City 2)Complete report to Council. Brian Babcock City Manager's Office
an online two-way Hall platform. 3)Send report to Council
communication service
beyond traditional social
media platforms,review ability
to properly moderate,and
then report back findings to
Council.
3 Pilot Online Store for City- Explore the viability of Proposed Work Program Item Research online sales platforms, Fall 2020 Proposed Launch online merchandise store promote City- Winter 2020 $5,000 N/A Small Angela Tsui City Manager's Office N/A
Branded Items establishing and maintaining start-up costs,ongoing costs, branded items. for start-up costs Brian Babcock
an online store to sell City- and staffing
branded merchandise.
4 Roadmap Project To improve public Preliminary scope of work defined. 1)Inventory external processes 1)Summer 2020 Proposed Publish flow charts for public facing processes on Winter 2021 N/A N/A Medium Bill Mitchell Innovation Technology N/A
engagement,communicate Mockup of flow chart developed. 2)Prioritize 2)Summer 2020 City website. Dianne Thompson City Manager's Office
how external processes work for 3)Build/Publish Process Flow 3)Summer 2021
the public by publishing Charts
process flow charts.
5 Small Business Explore the viability of This is an action item in the Economic Identify City Hall conference Fall 2020 In Progress Find meeting space for SBDC counselors to hold Fall 2020 $5,000 N/A Small Angela Tsui City Manager's Office N/A
Development Center establishing on-site regular Development Strategic Plan as a rooms that have re-occurring on-site appointments with prospective business for anticipated office
(SBDC)Counseling Hours office hours for an SBDC resource to retain and grow small and availability,possibly Fridays. clients. equipment and
counselor. midsize businesses. Confirm SBDC counselor marketing efforts to
availability during those times. promote the new on-site
counseling program
6 Policies on Nonprofit Review and implement policies -June 2019 Updated Community 1)Review all policies regarding 1)Fall 2019 In Progress A standardized process for nonprofits to receive Fall 2020 $15,000 N/A Medium Krishna Alfaro Administrative Services N/A
Support on funding and support for Funding brought to Council for funding and support of 2)Spring 2020 funding and support from the City. Parks&Recreation Parks&Recreation
r nonprofit organizations, approval but was deferred nonprofits. 3)Spring 2020 Director
including meeting room space -January 2020 Updated Community 2)Research best practices in 4)Summer 2020
and office space. Funding Policy approved by Council. other cities. 5)Fall 2020
3)Conduct a Study Session for
Council regarding options and
recommendations.
4)Draft,revise,and implement
policies per Council direction.
5)Bring policies to Council. I
7 Leadership Program To provide education to the Proposed Work Program Item Research best practices in other Spring 2021 Proposed To provide education to the public about City Spring 2021 N/A N/A Medium Dianne Thompson City Manager's Office N/A
public about City government. cities and develop program. government. Brian Babcock
Adopted 3/31/20
Amended 6/2/20
Note:The numbers In the#column are just for reference to make if easier to navigate the document and are not an indication of priority
24
FY 2020-21 City Work Program
CITY OF
Transportation CUPERTINO
Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region.
# AI Project Ti:MIL Project Objectiv Progress to Date Next Steps ne Current Status PerformanceCompletion Est.Total Budget Actual Expense Commission s/
Performance Goal Date (not including staff time) to Date Siz Department Commiffee(s)
Shuffle Bus Pilot Program Community shuttle bus 18- Pilot program implemented,over 7,000 Continue to survey the 18-month pilot program In Progress Reduce traffic congestion by providing a April 2021 $1.75M-$0.423M AQMD $266,445 Large Chris Corrao Public Works N/A
Implementation month pilot program to trips in the first 3 months. community to ensure quality vzill finish in April 2021. community ride-share shuffle. grant funds(still pending)
increase connectivity service and community
throughout the City,nearby expectations are attained.
medical locations,and Caltrain Expand shuttle fleet and look for
in Sunnyvale.Explore opportunity to enhance service.
complimentary opportunities to Investigate/implement program
expand into other cities. elements to improve parking
issues at the Civic Center.
2 Regional Translormative Work to advance the following MTC has identified the top 100 -Continue to pursue local Long-term projects that In Progress To include projects serving Cupertino in 2050 Bay TBD TBD N/A Extra Roger Lee Public Works N/A
Transit Project Initiatives projects as submitted to the submittals and three Cupertino options transportation funding will be considered for Area plan. Large Chris Corrao
Metropolitan Transportation are included for further study.In mid- opportunities with Apple,Inc., inclusion in 2050 Bay
Commission(MTC)as 2018,staff began meeting with Apple to Measure B funds,and other Area plan,led by MTC.
Transformative Transportation discuss potential projects.An update of funding sources to advance
Projects: these meetings was provided to Council local projects identified in the
1.Stevens Creek Corridor High on April 2,2019. 2016 Bicycle Transportation Plan
Capacity Transit -Staff is participating with the VTA Policy and 2018 Pedestrian Plan.
2.Automated Fixed Guideway Advisory Board group to advocate for a-Work with neighboring cities,
to Mountain View physically separated high occupancy agencies,and organizations in
3.Cupertino Station at I- lane on Highway 85. the region to advance regional
280/Wolfe Road -On July 2019,Council adopted a transit projects that connect
4.Highway 85 Transit Guideway resolution to support transit on Stevens Cupertino to the growing
5.Silicon Valley High Capacity Creek Boulevard/Highway 280 Corridor. regional transportation network.
Transit Loop -Study a Stevens Creek Corridor
6.Transit Update&Funding High Capacity Transit project,an
Strategies automated fixed-guideway to
Mountain View,an SR85 Corridor
Project and Silicon Valley High
Capacity Transit Loop among
other ideas to address regional
mobility and congestion
management.
3 Bollinger Road Safety Conduct a safety and Proposed Work Program Item Develop scope of study. Enter Summer 2020 Reduce accidents along Bollinger Road. Summer 2021 $100,000 N/A Medium David Stillman Public Works Bicycle Pedestrian
Study operational study of the into agreement with consultant Commission
Bollinger Road corridor.Look at to lead study.
ways to improve vehicle,
bicycle,and pedestrian safety.
01
4 Pilot-Adaptive Traffic Utilize the City's Traffic Research,rough scope of work and 1. Refine scope of work and 1.Summer 2020 Proposed Determine impact of using adaptive traffic Spring 2021 $75,000 N/A Medium Bill Mitchell Innovation Technology TICC
Signaling Management System to test timeline developed. timeline 2.Summer/Fall 2020 signaling to improve traffic flow in heavy and for equipment,software David Stillman Public Works
impact of enhanced adaptive 2.Vendor selection&contract 3.Fall/Winter 2020 moderate traffic locations at different times of and consulting services
traffic signaling.This will be negotiation 4.Spring 2021 day.
done through software 3.Execute contract-achieve
modifications and/or the deliverables
addition of IOT devices such as 4.Analyze Impact
intelligent cameras and sensors.
5 Pilot-Multimodal Traffic Utilize the City's Traffic Research,rough scope of work,and 1. Refine scope of work and 1.Summer 2020 Proposed Produce verifiable results for the use of the Spring 2021 $45,000 N/A Medium Bill Mitchell Innovation Technology TICC
Count Management System and/or timeline developed. timeline 2.Summer/Fall 2020 existing traffic management system and IOT for equipment,software David Stillman Public Works
IOT equipment to provide the 2.Vendor selection&contract 3.Fall/Winter 2020 sensors to count multi modal traffic. and consulting services
number of vehicles,pedestrians negotiation 4.Spring 2021
and bike traffic that moved 3.Execute contract-achieve
through a given area,e.g., deliverables
intersection,roadway or trail. 4.Analyze Impact
Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 2
25
FY 2020-21 City Work Program
CITY OF
Transportation CUPERTINO
Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region.
Completion. Est.Total Budget Actual Expense Commission(s)/
# Project Title Project Objective Progress to Date "Steps MCunent Status Pedormance Goal S Department
Date (not including staff time) to Date Committees)
�� �-
6 Traffic Congestion Map Identify traffic congestion areas Approximately half of the City's traffic Create heat map,prioritize Heat map and In Progress Improved flow of traffic along corridors that Summer 2022 $685,000.00 $365,000 Large David Stillman Public Works N/A
and Identify Solutions in a heat map.Identify, signal controllers have been updated improvements,continue prioritization of experience the greatest amount of congestion.
implement and measure with new switches for ethernet upgrade of controllers/ethernet improvements-Sept.
effectiveness of data driven connectivity.Central traffic connectivity in most congested 2020;completion of
solutions to improve traffic flow management system has been intersections. controller upgrades
in most congested areas. upgraded.Ongoing function of traffic and connectivity-
operations. June 2022
Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 3
26
CITYOF
FY 2020-21 City Work Program 11-21 CUPERTINO
Housing
Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate-
income level housing) and addressing homelessness.
# Project Title Project Objective Progress to Date
ECIENCIEM P. ==MEEI1EEE1
Study session for the Review preliminary RHNA Planning Commission proposed Work 1)Council incorporation in WP Winter 2020-2021 Proposed Initial Report and complete study session Spring 2021 $5,000 N/A Small Ben Fu Community Development Planning Commission
impact and requirement numbers.Look at strategies for program item 2)Review preliminary RHNA
for the next RHNA cycle RHNA compliance including when available
evaluating sites for potential 3)Review strategies to consider
upzoning,and jobs-housing 4)Present to Planning
ratio and statistics. Commission
Affordable Housing Explore the development of -Priority system implemented in BMR (1)Housing Commission Study Fall 2020 In Progress Adopt effective strategies and tools for the Fall 2021 $50,000 $10,000 Medium Kerri Heusler Community Development Housing Commission
Strategies strategies that provides a program for school district employee Session development of affordable housing across all
variety of products across the housing. (2)Planning Commission Study income levels and abilities.
affordability levels including -Staff conducted a City Council Study Session
updates to the Citys density Session on BMR Housing on May 1,2018. (3)Bring item to City Council
bonus ordinance,housing for -BMR Linkage Fee Study(see Financial
the developmentally disabled, Sustainability)is underway as part of FY
as well as those with moderate, 2018-19 Work Program.
low,very low,and extremely -BMR Linkage Fee Study is in progress.
low income.*Continued from Item proposed to continue in FY 2020-
FY 19-20 work program 2021 Work Program.
-BMR Linkage Fee Study completed
with CC approval on May 19,2020.
3 Engage with Philanthropic 1)Identify ways to build ELI -BMR Linkage Fee Study(See Financial 1.Provide technical assistance Fall 2019/Spring 2020 In Progress 1.Assist developer/nonprofit with the creation of Summer 2021 $150,000 plus additional $2,450,000 for Medium Kern Heusler Community Development Housing Commission
Organizations to find a housing units for Sustainability)is underway as part of FY to developer/nonprofit,assist a housing project for ELI developmentally development costs to be acquisition of Gian Martire
way to build moderate- developmentally disabled. 2018-19 Work Program. with NOFA/RFP application. disabled,evaluate NOFA/RFP application for determined after property(for Chad Mosley
income and ELI housing 2)Look at possibility of building -Staff has met with both Housing 2.Study feasibility of access into potential award of City CDBG and/or BMR feasibility study. reference,not
units for Developmentally 6-8 affordable ownership Choices and Bay Area Housing Blackberry Farm and dedicate Affordable Housing Funds to assist project. necessarily part of
Disabled and Engage with townhomes.-Continued from Corporation to discuss potential necessary land for access. 2.Determine if project is feasible.Assist Habitat the budget for this
Habitat for Humanity(or FY 19-20 work program projects. 3.Study feasibility of for Humanity with the creation of a project, specific item)
other nonprofit)to build -Acquired property and have begun development on property. evaluate NOFA/RFP application for potential
ownership housing conceptual study to determine access 4.Negotiate with Habitat for award of City CDBG and/or BMR Affordable
needs into BBF.Staff led a tour of the Humanity,provide technical Housing Funds to assist project.
Byrne Avenue house with Bay Area assistance with the NOFA/RFP
Housing Corporation and Housing application process.Review
Choices in Fall 2019.Public Works Public Works feasibility study to
feasibility study underway,presenting to determine property line/
City Council in Spring 2020.Item acreage in order to determine
proposed to continue in FY 2020-2021 residential uses.
ark Program. JaOL MilL od0kool
4 Establish Preapproved ADU Establish procedures and Proposed Work Program item by City Evaluate industry standard and Summer 2020 Proposed An established procedure and process. Winter 2020- $10,000 N/A Small Gian Martire Community Development Planning Commission
Plans policies on streamlining the Council. regional streamlining methods. 2021
ADU review process.
5 Review the City's Housing 1.Review existing grant funds to Proposed Work Program item by Review FY 2020-21 City Housing Summer 2020 Proposed Provide Council with funding and shortfall(if Winter 2020- $500,000 N/A Small Kern Heusler Community Development Housing Commission
and Human Services Grant determine allowable uses for Housing Commission,January 21,2020. and Human Services Grant any)information as part of FY 2020-21 Housing 2021
(HSG)Funds emergency financial assistance City Council Study Session directive. funding allocations.Award and Human Service Grant funding allocations.
programs. funds and determine shortfall,if
2.Consider increasing BMR AHF any.
public service and HSG funding
allocations.
Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 4
27
CITYOF
FY 2020-21 City Work Program 11-21 CUPERTINO
Housing
Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate-
income level housing) and addressing homelessness.
# Project Title Project Objective Progress to Date rformance Goal Commission(s)/
�=E P- OMMEM= Committee(s)
6 Housing Program for De Explore solutions for homeless Proposed Housing Commission,January Explore Home Match Program Summer 2020 Proposed Prepare a report for City Council on status of Summer 2021 $50,000(seed money to N/A Small Kerri Heusler Community Development Housing Commission
Anza College Students and housing insecure students. 21,2020. model.Collaborate with De program. launch program)
Assist in the development of a City Council Study Session directive. Anza College,non-profits/social
housing program for homeless service providers,and the City
students.Investigate Senior Center.
partnership with De Anza on
student housing and
transportation solutions.
7 Homeless Services and Partner with non-profits/social Proposed Work Program item. 1)Collaborate with Project We Fall 2020 Proposed Prepare a report for City Council on status of Summer 2021 $100,000(seed money to N/A Small Kern Heusler Community Development Housing Commission
Facilities service providers to bring Hope(Dignity on Wheels),West program.Provide funding to non-profits/social launch program,Housing
mobile hygiene services to Valley Community Services,and service providers through the City's Housing and &Human Services Grant
Cupertino and to non-profits/social service Human Services Grants. Funds)
accommodate the needs of providers.
homeless residents by 2)Provide technical assistance
evaluating the potential of on the City's Housing and
adding amenities to future City Human Services Grant Funds.
buildings. 3)Work with Planning and
Environmental Services to create
a list of locations.
4)Collaborate with developer
community to determine
estimates of amenities.
8 Research Governor's$1.4 Advocate for funding January 21,2020 City Council Study Collaborate with Destination: Summer 2020 Proposed Prepare a report for City Council on status of Spring 2021 No funds are needed. N/A Small Kerri Heusler Community Development Housing Commission
billion pledge towards dedicated to Cupertino Session directive HOME,Santa Clara County funding. Staff Time Only.
homelessness,work with projects and programs. Office of Supportive Housing,
local agencies and Housing Trust Silicon Valley,and
service providers to other recipients of funds serving
connect with local Santa Clara County.Contact
funding. funders(Apple,Kaiser,etc.)to
learn more about funding
opportunities in Santa Clara
County.
9 Transportation to/from 1.Research existing bus routes, Proposed Work Program item by Provide technical assistance to Summer 2020 Proposed Provide funding to non-profits/social service Fall 2020 $25,000(Housing& N/A Small Kern Heusler Community Development Housing Commission
Service Providers 2.Provide funding to non- Housing Commission,January 21,2020. West Valley Community Services providers through the City's Housing and Human Human Services Grant
profits/social service providers City Council Study Session directive. and non-profits/social service Services Grants. Funds)
for bus passes. providers on the City's Housing
and Human Services Grant
Funds
Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 5
28
FY 2020-21 City Work Program
CITY
OF
and Fiscal Strategy
CUPERTINO
Continuing Cupertino's commitment to building a sustainable and resilient community for future generations.
# Project Title Project Objective Progress to Date (_tEst.Total Budget ME= e,.rl-en, C.mni
ncluding staff time) Committee(s)
Single-Use Plastics Take part in the County model Staff is participating in County model Review draft model ordinance Summer 2020-Spring Proposed New ordinance and municipal code update to Earth Day 2022 $40,000 for consultant services and outreach N/A Medium Ursula Syrova Public Works Sustainability,
Ordinance ordinance development ordinance development and regional and determine proposed reach, 2022 regulate non-reusable food service ware items in Andre Duurvoort City Manager's Office Commission
process for addressing non- Bay Area discussions about systemically phases,and timeline for Cupertino.
reusable food service ware enabling reusables. Cupertino
items.Develop stakeholder Begin stakeholder engagement-
engagement,public outreach, disabled community,food
code development,and service establishments,and the
determine need for CEQA general public.
analysis for adopting a non-
reusable food service ware
items ordinance in Cupertino.
2 Climate Action& Engage a consultant and Policy research started. Scope of work is to perform Sum
mer202O-Summer Proposed Complete technical analysis and public review Summer2021 Proposed phased approach N/A Large Andre Duurvoort City Manager's Office Sustainability,
Adaptation Plan Updates commit staff time to public outreach and 2021 draft of Climate Action 6 Adaptation and Zero Phase 1:Technical analyses:GHG updated Ursula Syrova Public Works Commission
developing CAP 2.0.California engagement,conduct Council Waste Plan with consultant in FY21.For Council inventory,forecasting,review of state laws, Community Development
State law requires addressing study session,review related review/adoption process in FY22. equity framework,Commission presentations,
climate adaptation,resiliency, regulations,coordinate with discussion draft for outreach.(FY21)
transportation greenhouse Community Development
gasses,and environmental Department(for any general Phase 2:Staff capacity building,community
justice in the next climate plan updates),perform technical education and engagement(FY21)
action plan.One major analysis,set new GHG targets,
objective is to identify the create an action plan for each FY21 budget estimate:$100,000
economic and community City department,and provide
opportunities for Cupertino as CEQA analysis as needed. Phase 3:CEQA Analysis if needed,alignment
California policy points towards with General Plan as needed,final
neutral emissions in 2045,and documentation,near-term/year 1 policy
net negative emissions in development(FY22)
subsequent years.
Phase 4:CAP measure costing and financial
planning,climate adaptation plan,
Commission and Council study sessions and
adoption.
FY22 ask:TBD based on technical analysis,
County contributions,and need for CEQA or
other recommended actions to comply with
State laws.
3 Pilot-Wafer Scheduling Utilize IOT sensor to measure Research,rough scope of work and 1.Refine scope of work and 1.Summer 2020 Proposed Determine benefits(less wafer consumption, Spring 2021 $10,000 for equipment,software and consulting N/A Small Bill Mitchell Innovation Technology TICC
Based on Moisture Content ground moisture content. Use timeline developed. timeline 2.Summer/Fall 2020 money saved,leak detection)of integrating services Chad Mosely Public Works
this information to better 2.Vendor selection&contract 3.Fall/Winter 2020 ground moisture sensors with the City's watering
manage water irrigation within negotiation 4.Spring 2021 system.
medians. Additionally,these 3.Execute contract-achieve
IOT sensors may better pinpoint deliverables
wafer leaks. 4.Analyze Impact
4 Review Property Tax Share Study and evaluate ways to Proposed Work Program Item 1)Research 1)Fall 2020 Proposed Increase City's share of property tax revenue Summer 2021 $50,000 N/A Medium Kristina Alfaro Administrative Services N/A
increase the City's Property Tax 2)Evaluate Options 2)Winter 2020 Toni Oasay-Anderson
share 3)Implement Option 3)Spnng 2021
Note:The numbers in the#column are just for reference to make if easier to navigate the document and are not an indication of priority 6
29
FY 2020-21 City Work Program
CITY
OF
and Fiscal Strategy
CUPERTINO
Continuing Cupertino's commitment to building a sustainable and resilient community for future generations.
# Project Title Project Objective Progress to Date
®® ® ncluding staff time) IMEM Committee s)
5 Investigate Alternatives to Look for alternatives to None Consider various options and Summer 2021 Proposed Establish valid alternative options Summer 2021 $25,000 N/A Large Deb Feng City Manager's Office N/A
City Hall constructing a new City Hall at provide City Council with list of Roger Lee Public Works
10300 Torre Ave options and financial impacts. Chad Mosley
6 Municipal Water System To analyze and recommend None Analyze advantages and January 2021 In Progress Provide options and recommendation in 44197 $50,000 N/A Medium Roger Lee Public Works N/A
options for the continued disadvantages to the options of advance of lease expiring so that adequate time JoAnne Johnson
operation of the system continued lease,sale or City is available to implement effective strategy.
currently and at the end of operation of the system.
lease with San Jose Water
Company in November 2022.
7 Public Infrastructure Present a study of financing -Infrastructure Needs list was developed -A follow up Council study June 2020 Identify In Progress Build-out long-term financial forecast and December2020$50,000 32500 Medium Kristina Alfaro Administrative Services Fiscal Strategic
Financing Strategy alternatives for several different identifying upcoming large expenses. session is scheduled for June 2 Strategy financial position analysis. Roger-Lee Public Works
categories of upcoming large -Council study session was held on 2020. December 2020 Evaluate fiscal sustainability,strategies.
expenses,such as New City Hall 4/2/19 and several potential fax,bond Implementation Plan Develop capital financial options,structures,
Tenant Improvements,other and other options were presented that and estimates for identified projects.
public building improvements had the potential to increase revenues
and modifications,multi-modal to the City."
transportation improvements, -April,2,2019 I1-3)Presented to City
Tenant Improvements,etc. Council built out long term financial
forecast and evaluated strategies
including local revenue measures.
Included 3 funding options for identified
projects.
-June 18,2019 City received$9.7M in
grant funding for transportation funding;
grant provided termination option to
grantor if the City adopted new fees or
taxes that applied at different rates
and/or amounts depending on the
revenue or employee count of the
business or property owner or that would
have a disproportionate effect on
Grantor."
Note:The numbers in the#column are just for reference to make if easier to navigate the document and are not an indication of priority 7
30
FY 2020-21 City Work Program
Quality of Life CITY OF
Furthering the health and well-being of all Cupertino community members. F CUPERTINO
# Project Title Project Objective Progress to Date Current Status Performance Goal Completion Est.Total Budget Actual Expense Commission(s)/
Date (not including staff time) to Date Comni
Air Quality and Noise
Reducing Secondhand Revise and develop policies to In January 2020,applied for County 1)Determine results of grant 1)Spring 2020 Proposed Policies to reduce exposure to secondhand Summer 2021 $30,000 N/A Medium Katy Nomura City Manager's Office N/A
Smoke Exposure reduce exposure to grant to support the development of process 2)Summer/Fall 2020 smoke brought for Council's consideration. (Grant funding has been
secondhand smoke.Potential policies to reduce secondhand smoke. 2)Research and develop policy applied for to
options include smoke-free options supplement)
service a housing,smoke-free (Timeline may change with any
service areas,and smoke-free negotiated changes during the
public evens. A gran}process)
J
6dwa..Jl".
2 Pilot-Noise Measurement Utilize inexpensive IOT sensors to Research,rough scope of work and 1.Refine scope of work and 1.Summer 2020 Proposed Determine effectiveness of measuring noise Spring 2021 $35,000 for equipment, N/A Small Bill Mitchell Innovation Technology TICC
measure/categorize noise timeline developed. timeline 2.Summer/Fall 2020 utilizing IOT sensors software and consulting Chad Mosley Public Works
2.Vendor selection&contract 3.Fall/Winter 2020 services Dianne Thompson City Manager's Office
negotiation 4.Spring 2021
3.Execute contract-achieve
deliverables
4.Analyze Impact
3 Study session on potential Provide information and New Proposed Work Program Item per 1)Research o Summer 2020 Proposed Present report and receive City Council directive Fall 2020 $10,000 for potential N/A Community Development N/A
ordinance updates/clean materials to consider an City Council directive regional practices and gather noticing and outreach.
up on banning gas ordinance to ban gas powered examples of ordinances
powere of blowers f b Conduct lowers 2)Ct
3) onduc}study session _
EME
dwm=aAL=
mmmAW IW
4 Pilot-Pollution Monitoring Utilize IOT sensors to measure Research,rough scope of work and 1.Refine scope of work and 1.Summer 2020 Proposed Determine effectiveness of measuring particulate Spring 2021 $35,000 for equipment, N/A Small Bill Mitchell Innovation Technology TICC
particulate and pollution levels timeline developed. timeline 2.Summer/Fall 2020 and pollution levels software and consulting Chad Mosley Public Works
2.Vendor selection&contract 3.Fall/Winter 2020 services Dianne Thompson City Manager's Office
negotiation 4.Spring 2021
3.Execute contract-achieve
deliverables
4.Analyze Impact
5 Emergency Services Complete plan to resume -Emergency Operations Plan(EOP)is a 1)Complete EOP 1)June 2019 In Progress 1)Having a completed COOP. Spring 2021 $62,000,reduced amount N/A Medium Emergency Services City Manager's Office Disaster Council
Continuity of Operations operations of the City after a precursor to the COOP.As first step the 2)Review constraints that 2)Fall 2019 2)Appropriate staff trained on COOP. in contract negotiation Coordinator Public Safety Commission
Plan(COOP) major emergency. EOP is in the process of being updated. annexes may have on COOP 3)Fall 2019
-Quotes have been received for 3)Decide in-house versus 4)Winter 2019
potential COOP contract services costs. contracting COOP development 5)Winter 2020
-Consultant selected and contract 4)Begin the process 6)Spring 2021
process begun.There were some 5)Completion of COOP
extensions to the timeline as the 6)Staff COOP Training
schedule from the consultant was
longer than anticipated.In addition,
consultant selection was delayed due
to the departure of the Emergency
Services Coordinator.
0LLL__
J
6 Blackberry Farm Golf Determine short-term and long- A preliminary study of the golf course After course design and level of Winter 2020-21 Proposed Establish a plan to improve and fund the Spring 2021 $10,000 for consultant Funds were used Medium Parks&Recreation Parks&Recreation Parks&Recreation
Course term improvements to the golf was performed as part of the Stevens improvements to practice Blackberry Farm golf course and amenities.The services for the Stevens Director
course and amenities Creek Corridor Master Plan.City facilities and restaurant/banquet plan would include options for both short-term Creek Corridor
Council received information and areas are finalized,cost and long-term improvements. Master Plan.A
weighed in on this item in 2019. estimates and potential funding portion of those
source(s)need to be identified. were directed
towards for the
Golf Course.
Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 8
31
FY 2020-21 City Work Program
Quality of Life CITY OF
Furthering the health and well-being of all Cupertino community members. F CUPERTINO
# Project Title Project Objective Progress to Date
�MIMMPerformance Goal MMMEN1100110Commis ion(s)/
7 Dogs Off Leash Areas Identify additional areas Jollyman Park is being used as a test site Commissioners to evaluate Fall 2020 Proposed Assuming no significant issues at Jollyman Park's Spring 2021 No funds are needed to N/A Small Parks&Recreation Parks&Recreation Parks&Recreation
(DOLA) suitable for permitting dogs to until July 2020,with no issues to date. Jollyman Park's DOLA after July, DOLA,identify additional sites for identify potential Director
be off leash and establish one before considering additional appropriateness and establish at least one more locations.If another
such area,if the current trial sites in the community. DOLA. DOLA is established,less
period is successful. than$500 would be
required for signage and
K____dmw� Mao d16 ML public noticing. 0 MA"O
8 Rancho Rinconada(RR) Begin operation of aquatics LAFCO report will be presented to the Review by Parks&Recreation Winter 2020-2021 In Progress If RR is absorbed by the City,the Department will Spring 2021 No funds will be needed N/A Medium Parks&Recreation Parks&Recreation Parks&Recreation
programs and facility rentals,if City Council on February 18,2020. Commission;approval by City need to provide the same or better level of to absorb RR. Financial Director and Roger Lee Public Works
RR is absorbed by City Council,LAFCO and registered service as currently exists.Services include year- information(including
voters of the District. round private and group aquatics classes and property tax to the City,
facility rentals. program revenues,and
expenses will be defined
as the process continues.
9 Parks&Recreation Dept. Complete a strategic plan that The Master Plan is schedule to be on the Staff from the Parks&Recreation Spring-Summer 2020 In Progress Identify projects for inclusion in the City's capital Summer 2020 No budget is required to Aside from funds Small Roger Lee Parks&Recreation and Parks&Recreation
Strategic Plan addresses the immediate and February 18,2020 agenda for approval and Public Works Departments, improvement budget. developed for the plan, spent on the Parks&Recreation Public Works
short-term opportunities by the City Council. along with a Parks&Recreation but each project will Master Plan,no Directors
identified in the Master Plan. Commissioner will meet and have its own budget. expenses will be
identify potential projects for the needed for the
immediate future(1-2 years)and Specific Plan.
short term(3-7 years). Jim "h A dlllllllllllllllllli�
in
Access to Goods and Services
10 Targeted Marketing Develop and launch programs New Proposed Work Program Item 1)Reassess existing programs Fall 2020 Proposed Develop and launch programs Winter 2020 $30,000 for outreach and N/A Small Angela Tsui City Manager's Office N/A
Programs to Assist Small to assist marketing local small and focus on providing start-up costs for
Businesses businesses marketing resources programs
2)Outreach to businesses to
discuss needs
11 Consider Policies and Develop and adopt policies to City staff has been working with 1)ConlTue r earch on use Fgll 2020 Progress Adopt ordinances to regulate mobile services Winter 2020 $47,000 for consulting N/A City Manager's Office Planning Commission
Related Code regulate mobile services consultant on researching policies in types and incorporate language vendors,and implement an application process. services and outreach Community Development
Amendments to Regulate vendors to include a variety of other cities,drafting new language,and into policy draft meetings
Mobile Services Vendors use types,as well as cross referencing the City's existing 2)Propose amendments City's
incorporating SB 946. municipal code.The scope of work has existing municipal code related
been expanded to include a variety of 1 Solicitors and Peddlers
mobile services use types. �
i
12 Study Session on Identify ways to encourage Proposed Work Program item. Initiate research and data Fall 2020 Proposed Initial Report and complete study session. Spring 2021 $25,000 for consulting N/A Small Angela Tsui City Manager's Office Planning Commission
Regulating Diversified retail diversity and vital services.February 24,2020 City Council Study collection. services
Retail Use Find creative solutions to re- Session directive.
tenant vacant spaces and
attract independent operators.
Evaluate pros and cons of
Retail Formula Ordinances in
other cities.
Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 9
32
FY 2020-21 City Work Program
Quality of Life CITY OF
Furthering the health and well-being of all Cupertino community members. F CUPERTINO
# Project Title Project Objective Progress to Date
Performance Goal Commission(s)/
�=M mmmu=�
13 Development Analyze methods to limit the Proposed Work Program item. Conduct analysis and develop Summer 2020 Proposed An established procedure and conditions of Spring 2021 N/A N/A Small Ben Fu Community Development Planning Commission
Accounts implementation timeline for Initiated research and data collection. procedures. approval for developmental accountability.
entitled/future projects and Item proposed to continue in FY 2020-
encourage development. 2021 Work Program.
Monitor implementation of
development agreements and
conditions of approval.Review
and establish accountability in
the project
approval process. AM=
14 Review and Update Evaluate the General Plan and City Attorney's Office has identified Phase I:Evaluate existing Phase I:Summer 2019 In Progress Amend General Plan and Municipal Code to Phase I: $1,000,000 based on N/A Large Flu Ghosh Community Development Planning Commission
General Plan(GP)and Municipal Code per industry priority areas to address. General Plan and Municipal Phase II:Spring 2020 have better defined objective standards. Completed limited scope of
Municipal Code standards for areas where Objective standards reviewed by Code and recommend areas to Phase II:Fall reviewing objective
objective standards and Planning Commission and City Council. provide standards.Identify 2020 standards and minimal
zoning/design guidelines can Objective standards for Vallco site,P priority amendments to happen GP and zoning code
be provided and/or revised. Zones,and parkland adopted. first. clean-ups.
Amend General Plan and Phase II:General Plan and
Municipal Code and zoning Municipal Code public
code to provide objective outreach and update for priority
standards. amendments.
Re-evaluate the Heart of the Planning Commission identified
City Specific Plan for sections of other potential updates during
the plan that could be clarified 2020 general plan annual
and updated easily with review.City Manager identifying
objective standards. Phase II updates to implement.
15 General Plan Authorization Evaluate the existing City Proposed Work Program item. City Council study session; Spring 2020 In Progress Present report on current process and Fall 2020 $10,000 for outreach and N/A Small Ben Fu Community Development Planning Commission
Process Council authorization process Prepare City Council study session in depending on City Council feedback, citywide noticing
for General Plan Amendment Spring. potentially a modified new process.
projects
16 Sign Ordinance Update Update existing provisions, New Proposed Work Program Item Identify areas that would benefit Summer 2020 Proposed Revised ordinance and Municipal Code update Summer 2020 $25,000 for noticing and N/A Small Ben Fu Community Development Planning Commission
particularly in the temporary from updates and/or outreach
sign regulations. modifications.
17 Review Environmental Review the scope of the ERC. New Proposed Work Program Item 1)Research best practices in 1)Fall 2020 Proposed Review ERC scope and provide Spring 2021 N/A Small Katy Nomura City Manager's Office Environmental Review
Review Committee(ERC) other cities. 2)Spring 2021 recommendation. Dianne Thompson Committee
2)Develop options and
recommendation. A IL
18 Residential and Mixed-Use Create objective design New Proposed Work Program Item 1)Council incorporation in WP Summer 2021 Proposed Adoption of design standards Winter 2021 $200,000 for consultant, N/A Medium Ben Fu Community Development Planning Commission
Residential Design standards for residential and 2)Initiate contracts and project. environmental review,
Standards mixed-use residential projects, 3)Public engagement and outreach
including ensuring adequate 4)Environmental review
buffers from neighboring low- 5)Adopt new design standards
density residential
development.
Note:The numbers in the#column are just for reference to make it easier to navigate the document and are not an indication of priority 10
33
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7800 Agenda Date: 7/1/2020
Agenda M 4.
Subject: Receive Information From Cupertino Poet Laureate on Proposed Program and Review Poet
Laureate Budget.
CITY OF CUPERTINO Page 1 of 1 Printed on 6/26/2020
powered by LegistarTM 34
12 CITY OF CUPERTINO
CUPERTINO Agenda Item
20-7801 Agenda Date: 7/1/2020
Agenda #: 5.
Subject: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
CITY OF CUPERTINO Page 1 of 1 Printed on 6/26/2020
powered by LegistarTM 35
Library Commission 7/1/2020
Item #5
Receive Monthly Update Report from Cupertino
Community Librarian
Presentation
U PD
CUPERTINO LIBRARY
�y y�
41E
CURBSIDE SERVIC
NOW HERE! II�1
Place holds on materials, and then
pick them up at the library either by FALL DONE? RETURN IT!
walking up with no appointment, or Yes, we are ready for you to return
by car with an appointment. I your library materials! Bring items
Available Monday - Saturday, 1:00 - back during curbside service,
5:00 pm. sccld.org/curbside Monday to Saturday, 1:00 - 5:00 pm.
All materials will be quarantined for
72 hours after return.
ASK A D�iI�ETIIT.(I�AzN� - sccld.org/curbside
p �p� P'I'. J�Q I''J 1Y�1
—� W1,
Ap �k -
Learn about the principles of DIG DEEPER!
� reducing carbohydrate
intake, and ask questions of It's not too late to sign up for
the dietician. Register at ' Summer Reading! Let's all
read together this summer.
bit.ly/SCCLDonlineevents Visit us online to register and
check out our event offerings.
sccld.org/summer202O/
HISTORICAL FICTION
BOOKSHARE
If you like historical fiction,join us
(virtually) to find out what other EBOOK CIRCULATION
readers recommend in this popular SOARS
genre! Register at Overdrive eBook circulation for
bit.ly/SCCLDonlineevents Cupertino Library has increased
over 112% since March, and is 48%
higher than any other SCCLD library.
sccld.org/online-libraryl
e�W o
santa clara
n couty
o libra ydi,vi.
cupertino library
STAFF PICKS - J U LY 2020
CUPERTINO LIBRARY
SENIOR LIBRARY CLERK PAT RECOMMENDS...
The Three by Sarah Lotz - Three harrowing plane crashes take place in different
parts of the world with one survivor in each crash. Written like a gripping news
story, follow the perspectives of the three survivors in this very suspenseful,
hard to put down read. https://sccl.bibliocommons.com/item/show/416609118
LIBRARY PAGE KYLA RECOMMENDS...
NEVER Never Split the Difference: Negotiating Like Your Life Depended On It by Chris
SPLIT THE Voss - Voss, an FBI negotiator, has helped people all over the world et out of
UIFFERENCF g p g
hostage situations. In this book, he explains the talking points of negotiation.
https://sccl.bibliocommons.com/item/show/497697118
IN I ALL LIBRARIAN KYLA RECOMMENDS...
The Ascent of Money:A Financial History of the World by Niall Ferguson - A
fascinating look at how money has evolved from Mesoptamian clay tablets to
THE ASCENT the CDOs that helped lead to the Great Recession of 2007.
CIF MONEY https://sccl.bibliocommons.com/item/show/243665118
LIBRARY CLERK LAUREN RECOMMENDS...
I�� t The Bookwanderers by Anna James - Tilly discovers that she has the ability to
"bookwander" or travel into the pages of her favorite books in the first book in
p' the new children's series Pages and Co.
https://sccl.bibliocommons.com/item/show/750747118
Use your library card for access to our entire online library,
santa Clara available 2417, including eBooks, audiobooks, downloadable
county
librarydistrict movies, music, magazines, newspapers, international content,
online learning, research and more.
Boohmobile Gilroy Morgan Hill Don't have a library card? Sign up for an eCard at
Campbell Los Altos Saratoga
Cupertino Milpitas Woodland sccld.org/card-application/.
Santa Clara
county
i b ra ryclistrlct
cupertino library
cupertino library
LIBRARY COMMISSION UPDATE - 7/1/2020
We are happy to welcome you back ;
to Cupertino Library for curbside
service, and look forward to
continuing to serve you online with ours ,
virtual programs and services.
- Clare Varesio, Community Librarian
Library Commission 7/1/2020 Item #5
Cupertino Library-Total Overdrive eBook
Circulation, March-June 2020
70000
60000
• NLINE 50000
URVICES 40000
30000
20000
10000
0
March April May June
Mditation
Cupertino Library
Beginner ClassS J-12«2MO
N NDFU
- L1
-_—
2
r ice' y
i
CURBSIDE
SERVICES
CURBSIDE -
ARY RR7URN5 �
SERVICES
Library Commission 7/1/2020 Item #5
Cupertino Library Curbside Service-Checkouts
1600
1400
1200
1000
CURBSIDE
ERV . 800
600
400
200
0
23-Jun 24-Jun 25-Jun 26-Jun 27-Jun 28-Jun 29-Jun 30-Jun
- Disaster Service Workers
STAFF & - Friends of the Cupertino Library
SUPPORTERS - Cupertino Library Foundation
- Cupertino Poet Laureate
4
Library Commission 7/1/2020 Item #5
- Phased restart to service based
on County of Santa Clara
guidelines
.MOVING
FORWARD - Focus on safety for staff and
patrons
- Continued virtual offerings
Santa Clara VISIT US ONLINE
county AT
• • •
i b ra rydistrict
cupertino library TO
LEARN
MORE
10
5
Library Commission 7/1/2020
Item #5
Receive Monthly Update Report from County Librarian
Presentation
santa Clara
County
i b ra rydistrict
July 2020
Library Stakeholder Report
Jennifer Weeks, County Librarian
CURBSIDE SERVICES AVAILABLE
Curbside holds pickup and library returns are now available
' Monday-Saturday, 1 pm-5pm at all eight SCCLD libraries.
CURBSIDE Launching on June 15, after a successful first couple of weeks in
PICKUP June, we served 6,459 appointments, received over 61,000 items
in library returns and checked out over 30,000 items to patrons!
`T 6115-20 6/22-27*
Check out 11,351 17,497
Check in 20,518 40,308
*Doesn't include Jun 29-30 or the items in quarantine from June 25-30.
Due to the popularity of this service and the high number of holds
that patrons have requested, we've changed our model so the
Walkup Holds Pickup no longer requires an appointment. Once
patrons receive confirmation their holds are available, they have the choice of scheduling an
appointment to use our contactless curbside pickup service or the walkup service. Watch this short
video to learn how to pick up your holds using curbside service.
Summer Reading Program June 1- July 31 ® 0>
SCCLD's Summer Reading Program Dig Deeper. Read,
Investigate, Discover!, is in full swing! The program
encourages readers of all ages to dig below the surface and
discover everything from the science of everyday things, to the envisioning of the future, discovering other cultures, peering into
nature and the environment, delving into the unknown and
exploring a treasury of knowledge.
Earn badges throughout the summer in Beanstack by logging
your reading and activities. You can even earn a prize*for
reading 5 books and completing some fun discovery and
investigation activities this summer! sccld.orq/summer2020
*Completion prizes will be available in August.
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy Los Altos Los Altos Hills Milpitas Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
How to Join
It's easy to get started. Sign up (or log in) online on Beanstack, or print a reading log. You can also
download the Beanstack app for your mobile device.
Highlights-Summer Reading Events for All Ages:
Children:
• Sterling the Bubblemaker: July 8, Jul 11
• Your Library Art Club: Every Tue from 3pm-4pm
• Book Clubs (check schedule for the different age groups): Every Mon 3pm-4pm
Teens:
• Online Teen Book Club: Jul 21
• Point Lobos State National Reserve : Jul 29
Adults:
• Film Discussions: Every Thur and Sat
• Edible Terrariums: Jul 15
• The Geology of Henry Coe State Park: Jul 25
Lunch at the Library
SCCLD continues to offer Lunch at the Library at the Gilroy and Morgan Hill Libraries. Prepackaged
grab and go meals (2 per person) are available for children and their caregivers at the following
locations:
Gilroy Library: Mon, Wed, Fri from 12-1 pm
Morgan Hill Library: Mon, Wed, Fri from 11 am-1 pm
Joint Powers Authority Board Meeting Update
The JPA Board meeting took place on June 25. We are happy to report SCCLD received a clean audit
from the independent auditor for the year ending June 30, 2019. In addition, the board adopted the
FY2020-2021 SCCLD fiscal budget. Finally, the board ratified the appointment of the nominating
committee including Chair, Mike Wasserman, Vice Chair, Lynette Lee Eng, with Darcy Paul and
Courtenay Corrigan volunteering to join the nominating committee.
For more information, please visit sccld.org/jpa
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
Library Trends
In June 2020, the Institute of Museum and Library Services (IMLS) published the first stage of their
findings as part of the REALM Project to mitigate exposure to the virus. Based on this and other official
information from the CDC and World Health Organization, we will monitor and utilize within our planning
for Library services.
INSTITUTE of
•: Muse=.Aibrary
.•� SERVICES
Research Shows Virus Undetectable on Five Highly Circulated Library Materials
After Three Days
Findings are Part of REALM Project to Produce Science-Based Information
to Help Mitigate Exposure to Virus
Washington, DC—In the first phase of a project
to disseminate and develop science-based
information about how materials can be handled to
mitigate exposure to staff and visitors, scientists
/.
have found that the virus SARS-CoV-2 that
causes COVID-19 is not detectable on five
common library materials after three days.
The findings are part of the Reopening Archives,
Libraries, and Museums
(REALM) Protect designed to generate scientific information to support the handling of core
museum, library, and archival materials as these institutions begin to resume operations and
reopen to the public. The first phase of the research is focusing on commonly found and
frequently handled materials, especially in U.S. public libraries.
Over the past few weeks, scientists at Battelle tested the virus on a variety of surfaces, in
environments with standard temperature and relative humidity conditions typically found in air-
conditioned office space. Materials tested in phase one included the cover of hardcover books
(buckram cloth), the cover of softback books, plain paper pages inside a closed book, mylar
protective book cover jackets, and plastic DVD cases. Battelle tests found the virus undetectable
after one day on the covers of hardback and softback books as well as the DVD case. The virus
was undetectable on the paper inside of a book and mylar book jackets after three days. "It's
below the limit of detection on our viability assay," said Battelle Principal Research Scientist Will
Richter.
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
Lab testing of physical items followed literature reviews conducted by Battelle to help define the
scope of the project's research and the information needs of libraries, archives, and museums.
Last week, the REALM Project released "Systematic Literature Review of SARS-CoV-2: Spread,
Environmental Attenuation, Prevention, and Decontamination," prepared by Battelle. This is an
in-depth review of published literature on virus transmission, attenuation, and decontamination
methods that can inform discussion and decisions about operations in archives, libraries, and
museums.
"Scientific research is essential to answer questions about the spread of the coronavirus on
materials that are ever-present in our nation's libraries, archives, and museums," said IMLS
Director Crosby Kemper. "We recognized the need to test specific items and surfaces as these
organizations are now reopening, asking: How can we mitigate risk to staff? How should patrons
and visitors handle books, touchable exhibits, or DVD cases? Our aim was to equip America's
libraries, archives, and museums with information to help them do what they do best: continue
serving their communities. I am so pleased and hopeful that this critical work will be reaching the
people who need it."
"Results from this ongoing research project will help libraries, archives and museums plan with
greater confidence at a difficult time," said Skip Prichard, OCLC President and CEO. "Although
there are various sources of general information about handling materials in the time of COVID-
19, this project is designed specifically to test materials and provide useful science-based
information to these institutions. Equipped with this critical information, they will be better able to
determine measures they can take to mitigate exposure to staff and the communities they
serve."
"Any library worker would agree that people make good decisions when their decisions are based
on facts and evidence," said Nate Hill, Executive Director, Metropolitan New York Library Council
and member of the REALM Project Steering Committee. "The output of the REALM Project, both
the systematic literature review and the lab test results, give library workers the information they
need to make practical, informed decisions as they reopen their spaces and resume their
services."
Battelle will be initiating lab testing on an additional five materials this month, with results
expected by the end of July. Examples of public library reopening plans are being collected,
curated, and shared to the website this week. The research reports will inform development of
toolkit resources, content, and programming that will help translate the findings for real-world
applications in museums, libraries, and archives.
"As museums across the country draft their reopening plans, we know that our exhibitions and
galleries contain a vast variety of materials that are not addressed in state and federal public
health guidelines," said Carole Charnow, President and Chief Executive Officer, Boston
Children's Museum and member of the REALM Operations Working Group. "Therefore, we need
up to date, science-based information specific to museums. For those of us that are hands-on,
interactive institutions, this is especially critical. The REALM Project is providing the invaluable
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
santa Clara
County
i b ra rydistrict
evidence-based information museum professionals need in order to ensure the highest possible
standards of safety for our staff and visitors."
The REALM Project is supported by the Institute of Museum and Library Services (IMLS), the
primary source of federal funding for museums and libraries; and OCLC, a nonprofit library
technology and research organization; in partnership with Battelle, a not-for-profit global scientific
research and development organization.
Project updates are posted at oc.lc/realm-project as they become available.
Those interested can also sign up through the project website to receive timely email
updates when new information is released.
Click here to view this email online.
'•:;�� INSTI7=, VATMIW0C •.•••: MuSeumandL RVICES
• SERVICES
About Battelle
Every day, the people of Battelle apply science and technology to solving what matters most. At
major technology centers and national laboratories around the world, Battelle conducts research
and development, designs and manufactures products, and delivers critical services for
government and commercial customers. Headquartered in Columbus, Ohio since its founding in
1929, Battelle serves the national security, health and life sciences, and energy and
environmental industries. For more information, visit www.battelle.org.
About OCLC
OCLC is a nonprofit global library cooperative providing shared technology services, original
research and community programs so that libraries can better fuel learning, research and
innovation. Through OCLC, member libraries cooperatively produce and maintain WorldCat, a
comprehensive global network of data about library collections and services. Libraries gain
efficiencies through OCLC's WorldShare, a complete set of library management applications and
services built on an open, cloud-based platform. It is through collaboration and sharing of the
world's collected knowledge that libraries can help people find answers they need to solve
problems. Together as OCLC, member libraries, staff and partners make breakthroughs possible.
Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno
Morgan Hill I Saratoga
Library commission 1/1/20E0 Item us
SCCLD County Librarian Report
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wiA6'y
Library commission 1/1/20E0 Item us
Summer Reading June 1 - July 31
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Lunch at the Library
LUNCH
UNC
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Library Commission 7/1/2020 Item #5
JointPowers • i • . • Meeting
: - ...
REALM Project
Science-Based Information to Help Mitigate Exposure to Vir
5
j OCLC :_;.,Museum.aubrary BArMLLE
SERVICES
6
3
Library Commission 7/1/2020
Item #5
Receive Monthly Update Report from Cupertino Poet
Laureate
Presentation
Q3 2020 Cupertino Poet Laureate Update
1 . 5/9/20 Saturday Poetry Pen-Pals #2 "Mother's Day" Workshop
was held online within the Cupertino Library Zoom-Domain with
assistance of Clare - it created a trend of Memory of Beloved Mother
poetry creation around the community.
2. The end of May, I worked as a head judge along with Jeff Moe,
Kaecey McComick and Ann Muto. We've gone through 124 poems
from local Middle and High schools and hand-picked the 14 finalists
(see below) — I co-hosted the Award Ceremony at Zoom on 6/10/20.
https://portal.clubrunner.ca/3794/Stories/poetry-contest-winners-1
3. 6/12/20 1 met with Clare at the library and we started to work together
to create a "Poetry Window" around 2 dozens of Library Windows — to
exhibit 14 winning poems about "Pandemic" from the students.
4. 6/17/20 Meeting with Clare, Christine and Whitney, to discuss using
the CPL budget for "Poetry Window" project.
5. 6/27/20 Saturday Poetry Pen-Pals #3 "DIVERSITY" Workshop
was held online within the Cupertino Library Zoom-Domain with
assistance of Clare and Kyla, an big success — poets wanted it more,
it has inspired some brilliant writing about race and social justice.
6. The inspired "Diversity" poems from the latest CPL workshop could
be added to the "Poetry Window" Project — not only to increase poetry
visibility but to spiritually uplift at this tumultuous time.
Jing Jing Yang 1
Cupertino Poet Laureate
0710112020