Agenda PacketCITY OF CUPERTINO
LIBRARY COMMISSION
AGENDA
This will be a teleconference meeting without a physical location
Wednesday, June 3, 2020
7:00 PM
Teleconference Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, June 3rd to the Commission at
librarycommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at librarycommission@cupertino.org. The staff liaison will read the emails into
the record, and display any attachments on the screen, for up to 3 minutes (subject to the
Chair’s discretion to shorten time for public comments). Members of the public that wish to
share a document must email librarycommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting . Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Commission, click on the link below to register in advance and access the
meeting:
Page 1
Library Commission Agenda June 3, 2020
Online
Please click the link below to join the webinar :
https://cityofcupertino.zoom.us/webinar/register/WN_pH6fU8HsSLy1GktCyb9lpA
Phone
Dial 888 788 0099 and enter Webinar ID: 942 1344 9351 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number .
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
Meeting ID: 942 1344 9351
SIP: 94213449351@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer .
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting . Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Library Commission Agenda June 3, 2020
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Meeting of May 6, 2020.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.Subject: Discuss Possible Coffee Talk Series with Library Commissioners to Meet
Community Members.
3.Subject: Santa Clara County Library Patron Survey Review.
4.Subject: Update on COVID-19's Impacts on Library Services.
5.Subject: Update From the Library Expansion Work Group .
NEW BUSINESS
6.Subject: Discuss Schedule of July 1, 2020 Meeting.
STAFF AND COMMISSION REPORTS
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Library Commission Agenda June 3, 2020
7.Subject: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment portion of the
meeting. Please limit your comments to three (3) minutes or less.
Page 4
DRAFT MINUTES
LIBRARY COMMISSION
Wednesday, May 6, 2020
LIBRARY COMMISSION MEETING
CALL TO ORDER
At 7:00p.m., Chair Wo called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Amanda Wo, Liana Crabtree, Qin Pan, Christie Wang, Rahul Vasanth
City/County Staff: Christine Hanel, Randy Schwartz, Dianne Thompson, Roger Lee, Michael
Zimmerman, Whitney Zeller, Clare Varesio, Diane Roche
Absent: None
APPROVAL OF MINUTES
1. Meeting of March 4, 2020.
Commissioner Crabtree motioned to approve the draft minutes. Commissioner Wang seconded.
Motion passed unanimously with 4 votes yes.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Written communications received for items
Old BUSINESS
2. Update From Public Works on the Library Expansion Project.
Director Roger Lee, Assistant City Manager Dianne Thompson and Project Manager Michael
Zimmerman provided an update on the Library Expansion Project, including an overview of
the team involved, budget, timeline, concept level drawings and a virtual walkthrough.
The current schedule for the project was reported as follows:
-Week of May 12 – Request for Qualifications to DBE firm
-Beginning of June – Bridging Documents to guide DBE firms complete
-Beginning of June – Parking & Environmental Analysis complete
-End of June – Engaging a DBE team
-June 16th – Presentation to City Council with update of project and parking/environmental
analysis
-Beginning of September 2020 – Award of Design Build Contract
-Early 2021 – Construction Begins
-End of 2021 – Construction Ends
Commissioner Crabtree suggested researching alternatives to glass for the removable room
dividers in order to provide better soundproofing for programming and expressed concern
with the circulation of air and types of HVAC systems that might be used to mitigate the spread
of germs. Commissioner Crabtree also questioned the size of the ingress and egress area outside
of the programming spaces and its ability to accommodate crowds before and after programs.
Community Member Peggy Griffin commented on the item and suggested using cameras for
visibility in programming rooms rather than the glass dividers and asked if the fish tank would
be impacted by the new build.
New Business Item 7 was discussed at this portion of the meeting.
7. Update on the Regnart Creek Trail Project.
Director Lee provided an update on the Regnart Creek Trail Project, referred the Commission
and the public to the City’s website for ongoing updates and encouraged the Commissioners to
provide any individual feedback on the topic by attending City Council meetings.
Commissioner Crabtree noted that her concerns have been expressed in the written
communications and include impacts of the proposed trail on Library Field.
Interim Director Schwartz reminded that this topic is not in the purview of the Library
Commission and that all conversation should be limited to direct impacts on the Library and
items within the Library Commission and that the appropriate venue to discuss this topic
would be at the City Council meetings as individuals.
Community Member Peggy Griffin spoke on the item and expressed concern with the trail
project encroaching on library field. She asked that the Library Commission reiterate their stand
that Library Field be designated as a park space in a letter to Council. She also requested that
the letter reference the opening in the trail across from the book deposit area which opens the
trail to the Library and that the strip on the south side is unnecessary and unsafe.
Commissioner Vasanth reiterated the importance of discussing Library Field as a future agenda
item.
Chair Wo encouraged Commissioners to attend Parks and Recreation Commission and City
Council meetings to receive more information on the topic to bring up concerns and if needed,
agendize any items related to the Commission’s purview.
Director Lee suggested the Commission make sure the discussion of Library Field is also within
the purview of their responsibilities.
3. Discuss Poet Laureate Program.
Jing Jing Yang provided an update on the Poet Laureate program, including the first Saturday
Poetry Pen Pals workshop for Ballad of Mulan, the upcoming Saturday Poetry Penpals event on
May 9th for Mother’s Day, the #CupertinoCares Initiative Poetry Slam, and an upcoming
collaboration with a filmmaker for Asian American Heritage Month. Jing Jing also shared other
opportunities she has or will be participating in, including the “Poetry During Crisis
Symposium” and the Cupertino Rotary Student Poetry Contest.
Chair Wo recommended removing this item as an ongoing agenda item and adding it as
needed when the Poet Laureate has a request from Staff or the Commission. Poet Laureate
Program updates can continue to be provided in the reports section of the agenda.
4. Update on Collaboration Opportunities and Tour of De Anza Community College Library.
Include Discussion of the Community’s Need for Study, Meeting and Programming Space, and
Any Opportunities to Open up Facilities at De Anza Community College and Other Cupertino
Locations, If Any, For Community Use.
Judy Miner and Lorrie Ranck of DeAnza College provided an update on the collaboration
opportunities with the Cupertino Library. Ideas include having GoGo Biblio attend campus
events, sharing Cupertino Library’s language resources, sharing De Anza’s breakout and
community spaces, and having shared events. The College has been in contact with Clare and
have been identifying how each organization can potentially support each other. Judy Miner
welcomed any input on the conceptual design for De Anza’s new event center.
Commissioner Crabtree shared that all Santa Clara County residents can get an e-card and
access resources on the Library District’s website.
5. Discuss Possible Coffee Talk Series With Library Commissioners to Meet With Community
Members and Listen to Concerns.
Vice Chair Pan shared information on how the Mayor has taken his coffee talk series to a virtual
platform and suggested that we might do the same for the Library Commission.
Randy Schwartz suggested combining the resources of the Library and the Parks and
Recreation Department to host a virtual Q&A with community members; one or two
Commissioners can attend once it has been scheduled.
Commissioner Wang agreed Staff should discuss details for the virtual event and then the
Commission can assign who will attend and review discussion topics once it has been
scheduled.
Commissioner Crabtree shared that more City Coffee Talks will be scheduled, and
Commissioners can attend those as well.
Chair Wo specified that Commissioners will attend City Coffee Talk series to gather more
information on interests of community members and staff from Parks and Recreation and the
Library will work together to schedule a virtual Q&A event in June/July. Any ideas or feedback
on the topic can be sent to Whitney.
6. Santa Clara County Library Patron Survey Review.
This item was tabled to the June 3rd meeting. Any questions regarding the topic should be sent
to Clare prior to the meeting to allow her to prepare her answers.
NEW BUSINESS
8. Outreach to the Public and Mechanisms for the Public to Contact Staff.
Christine Hanel shared how the City has been providing updates to the public through the
County’s shelter in place order and mechanisms for the public to contact City Staff. The City has
been providing daily updates on the City website and via email, they are providing virtual
recreation classes and implementing the #CupertinoCares initiative. Through the month of May,
all in-person programs have been cancelled and all City facilities will remain closed. The 4th of
July Celebration and events with over 100 participants have been cancelled for the Summer.
City Staff continue to meet weekly to discuss the response to COVID-19.
Community Member Peggy Griffin commented on the item and suggested that the Library
provide short tutorials and clear navigation tools for the website to make it easier to access
resources and encouraged that disseminating this information would help more users to go
online and could ease traffic and congestion at Civic Center.
Clare shared that library staff are available from 10am – 6pm by phone or chat if patrons need
help with recommendations or navigation.
Diane Roche shared that there are video tutorials on the Library homepage that can help
specifically to download items from different providers.
Vice Chair Pan suggested putting these resources on the home page to help patrons find them.
STAFF AND COMMISSION REPORTS
10. Receive Monthly Update Reports From:
Cupertino Community Librarian
Clare Varesio reported as submitted
- Phone and chat service available daily 10am – 6pm.
- Online Collection has had increased use.
- Many programs have been moved online
- Free online tutoring and homework help available on the library website
County Library District Report
Diane Roche reported as submitted
- Call in book clubs
-Weekly email communications to patrons
- Increase in eCards
- New online programming
Friends of the Library Report
-Book sale was cancelled
Cupertino Library Foundation Report
Commissioner Reports
Commissioner Vasanth – Attended the Mayor’s meeting. Informed everyone of the
upcoming Poet Laureate event and the availability of the Library staff. Ideas for opening the
Library lobby for book pickup or providing curbside pickup were mentioned.
Poet Laureate Report
Staff Report
Christine Hanel provided the staff report.
- Most City staff are telecommuting and are focusing on essential duties.
- Tennis courts opened on Monday, golf course and tennis courts at the Sports Center
will open on the 11th. Guidelines will be posted at the sites.
- Staff is checking the phones at Quinlan and the Senior Center daily.
- Staff have been conducting wellness calls to members of the Senior Center and
providing food deliveries to Seniors and school districts.
ADJOURNMENT: The meeting adjourned at 9:46 p.m. to June 3, 2020 at 7:00 p.m.
Respectfully Submitted by,
Whitney Zeller, Administrative Assistant
Minutes approved at the _________ meeting.
From:julia miyakawa
To:City of Cupertino Library Commission Group
Subject:Library Field
Date:Wednesday, June 3, 2020 2:51:51 PM
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you
recognize the sender and know the content is safe.
Dear Commissioners,
I remember about 20 years ago when the library was being renovated, I attended a planning
commission meeting to determine is a street from Pacifica could be built next to the cyclone
fence to the east of the library. Luckily there was a member of our neighborhood on the the
commission and she spoke up in support of us not to build a road from Pacifica because of the
amount of foot traffic on Pacifica next to Regnart Creek. Hopefully the field can be designated
a park so that a trail is not paved to the trailhead of Regnart Creek Trail. The roots of the trees
are so close to the surface and the sidewalk, disturbing them might mean the slow death of
the tree as our family has experienced in doing work in our backyard. The trees are so
important in providing shade and and the enjoyment of the field.
Thank you for letting me express my feelings on this subject matter.
Julia Miyakawa
Cupertino
CUPERTINO LIBRARY
bit.ly/SCCLDonlineevents
T E D X Y O U T H @ T O R R E A V E
Dig deeper this summer with
summer reading! Sign up online and
earn a prize for reading and logging
5 books and activities.
sccld.org/summer2020/
S U M M E R R E A D I N G
Over the months of March,
April and May, Cupertino
Library staff have presented
40 virtual programs with
2,171 views!
V I R T U A L E V E N T S W I T H
C U P E R T I N O L I B R A R Y
S T A F F
U P D A T E - J U N E 2 0 2 0
C U R B S I D E S E R V I C E
C O M I N G S O O N !
Offered for free with you library
card, Headspace is designed to
help you stress less, move more,
and sleep soundly. Enroll on our
website today!
sccld.org/about-headspace/
M I N D F U L N E S S F O R Y O U R
E V E R Y D A Y L I F E
Join in on the summer fun! SCCLD
will be offering virtual programs for
kids, teens, and adults this summer,
including fun performers, book
clubs, and local presenters.
S U M M E R P R O G R A M M I N G
Watch this special event
presented by Cupertino
teens online with us on
Sunday, June 7 @ 2:00 pm.
bit.ly/tedxyouthtorreave
Watch our website for more details
as we look towards restarting
service at our library in June with
curbside returns and holds pick up!
sccld.org/newsroom/
CUPERTINO LIBRARY
S T A F F P I C K S - J U N E 2 0 2 0
The Undocumented Americans by Karla Cornejo Villavicenco - A memoir by
one of the first undocumented immigrants to graduate from Harvard. eBook
and eAudiobook at https://sccl.bibliocommons.com/item/show/806654118
L I B R A R I A N E L I Z A B E T H R E C O M M E N D S ...
The Cruelest Month by Louise Penny - In a small, quaint town in Quebec, a
woman is frightened to death at a seance in an old abandoned house. Chief
Inspector Gamache is called to investigate the case. eBook and eAudiobook
available at https://sccl.bibliocommons.com/item/show/225494118
L I B R A R I A N J E N N Y R E C O M M E N D S ...
10% Happier: How I Tamed the Voice in My Head, Reduced Stress Without
Losing My Edge, and Found Self-help That Actually Works by Dan Harris - A
book that will teach every reader the power of meditation. eBook and
eAudiobook at https://sccl.bibliocommons.com/item/show/740468118
L I B R A R I A N J U D Y R E C O M M E N D S ...
Need to learn a new skill? Got some time on your hands? Lynda.com is here to
help! This online learning tool offers courses in business, software, photography,
video and web design. sccld.org/resource/lynda/
L I B R A R I A N R O S L Y N R E C O M M E N D S ...
Use your library card for access to our entire online library,
available 24/7, including eBooks, audiobooks, downloadable
movies, music, magazines, newspapers, international content,
online learning, research and more.
Don't have a library card? Sign up for an eCard at
sccld.org/card-application/.
2020 Santa Clara County Library District's
Virtual Summer Reading Program Guide
C u p e r t i n o L i b r a r y
1 0 8 0 0 T o r r e A v e
C u p e r t i n o , C A 9 5 0 1 4
www.sccld.org/summer2020
June 1st - July 31st
Join in on Summer Fun!
Dig Deeper: Read, Investigate, Discover
June 1- July 31st
Register and log your books online to win a prize!
www.sccld.org/summer2020
Join us for virtual programs including performers, book clubs, STEAM, and art clubs.
Follow us on Facebook, bookmark our website, and turn the page for a full list of
online activities.
www.sccld.org/summer2020
www.facebook.com/sccld
Wednesdays at 3pm in June and July
June 3rd, Puppet Art Theatre
June 10th, Happy Birds*
June 17th, NorCal Bats
June 24th, Python Ron
July 1st, Timothy James Magic Show
July 8th, Sterling the Bubblesmith*
July 15th, Science Tellers
July 22nd, Coventry and Kaluza
July 29th, Dinosaurs Rock*
*Special Bonus Shows*
Happy Birds
Sat. July 20th at 11am
Thurs. June 25th at 12:30pm
Sterling the Bubblesmith
Wed. July 8th at 7pm
Sat. July 11th at 3pm
Dinosaurs Rock!
Sat. August 1st at 3pm
Storytime Online for All Ages on
Facebook Live
www.facebook.com/sccld
Monday - Saturday at 11am
Online Baby Storytime via Zoom
Registration Required.
Fridays in June at 11:30am
Virtual Concerts for Little Ones
Saturdays in July on Facebook Live or
register to join us on Zoom!
Dance and sing along to your favorite
tunes.
Sean's Music Factory
Sat. July 11th at 11am
Andy Z
Sat. July 18th at 12:30pm
123 Andres
Sat. July 11th at 11am
Great Performances Online STEAM, ART, and LEGO CLUBS
Join us weekly on Facebook Live or Zoom to participate in STEAM, Art, Book Clubs,
and LEGO activities for school age children. For events requiring registration visit:
www.sccld.org/summer2020
WEEKLY LEGO CHALLENGE
Fridays at 3pm in June and July
Calling all LEGO Masters, join us for a
weekly LEGO Challenge. Each Friday
at 3pm, a challenge will be posted on
Facebook. Participate by watching the
video, then submit a picture of your
LEGO creation to our online gallery.
June 5. 12, 19, 26
July 10, 17, 24, and 31
ART CLUB FOR KIDS
Tuesdays at 3pm in June and July
Foil Sculptures
Zentangling
Woven Baskets
Leaf Painting
Multimedia Floral Landscape
Suncatchers
Make a Silly Monster
Tin Foil Art
Soap Sculptures
June 2nd
June 9th
June 16
June 23
June 30th
July 7th
July 14th
July 21st
July 28th
Early Learning Online Fun
Fun and free performances the whole
family can enjoy. Best suited for families
with children ages 5 and up. Join us on
Facebook Live or Zoom!STEAM CLUB FOR KIDS
featuring the Tech Interactive*
Thursdays at 3pm in June and July
Paper Airplanes*
Earthquake-Safe Structures*
Cardboard Structures*
Ziplines*
4th of July STEAM Project
All About Plants and Gardening!
Stop Motion Fun
Chemistry in the Kitchen
Water Experiments
June 4th
June 11th
June 18th
June 25th
July 2nd
July 9th
July 16th
July 23rd
July 30th
These programs are suited for children
ages 0-5 years old. For events requiring
registration visit:
www.sccld.org/summer2020
Library Commission Meeting 6/3/2020 6/3/2020
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SCCLD County Librarian Report
June 2020
County Librarian Appointment Announced
•Jennifer Weeks, becomes the eighth County Librarian for the Santa
Clara County Library District (SCCLD) in its over 100-year history,
following Nancy Howe, who retired in March.
•Job History with SCCLD:
•Deputy County Librarian for Organizational Development
•Children’s Library Services Manager
•Built up the Library District’s Summer Reading Program
•Launched Lunch at the Library
•Worked with all 13 public K-12 school districts to provide 90,000 student eAccounts
•17-year career as a professional librarian
“Jennifer has extensive experience developing
impactful public programs and services as an
executive leader, setting priorities and strategies to
make the library successful and relevant in our
county,” said County Executive Jeffrey V. Smith,
M.D., J.D. “We are confident that she will maintain
engagement in Library programs, which will have
to be reinvented during the Coronavirus
pandemic.”
Dr. Jeff Smith- County Executive
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Library Commission Meeting 6/3/2020 6/3/2020
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New Community Librarians Announced
•Rose Baiza, Community Librarian for the Los Altos and Woodland Libraries
•Rose served as the Acting County Librarian for the Los Altos and Woodland Libraries in 2020, and at the Saratoga Library in
2016-17. Previously, Rose was a Supervising Librarian in Los Altos since 2014. During this time, Rose led the Library District
in developing inclusive early literacy services in partnership with the education and parent communities, as a part of her
State Library Eureka! Fellowship grant.
•Kelly McKean, Community Librarian for the Milpitas Library
•Kelly has developed innovative programming as the Teen Services Librarian in Gilroy, planning high-profile, grant-funded
technology programming, including the first-ever Gilroy Mini Maker Faire. She is also leading the effort to create a
permanent maker space at the Gilroy Library. Prior to Gilroy, Kelly was a librarian at the Morgan Hill and Saratoga
libraries.
•Annapurna Dandu, Community Librarian for the Saratoga Library
•Annapurna has worked for SCCLD for over 15 years, most recently as the Acting Community Librarian at the Saratoga
Library. Prior to this, she was a Supervising Adult Librarian at the Saratoga Library where she led an astounding 85%
increase in adult programming, including coordinating with the City of Saratoga on their task team to support senior
residents--responding to the need for increased recreation options.
Curbside Services Coming Soon
SCCLD will offer library book return and curbside holds pickup services starting mid-June.
•Curbside Service at all SCCLD Libraries
•Quarantine of all returned materials for 72 hours
•Library buildings will remain closed to the public
•Phased service will adhere to all safety protocols for patrons and staff
Details and updates will be provided on sccld.org and on social media @SCCLD
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Library Commission Meeting 6/3/2020 6/3/2020
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Summer Reading Has Arrived
Dig Deeper: Read, Investigate, Discover!
Encourage readers of all ages to dig below the surface and discover
Summer Reading 2020 - All Online June 1 - July 31
•Virtual programs for all ages including fun performers, book clubs, and local presenters
•Badges to earn in Beanstack by logging your reading and activities
•Prize * for reading 5 books and completing some fun discovery and investigation activities
*Completion prizes will be available in August.
How to Join
Sign up at sccld.org/summer2020, or log in online on Beanstack, or print a
reading log.
You can also download the Beanstack app for your mobile device.
Joint Powers Authority Board Meeting
SAVE THE DATE:
Thursday, June 25, 2020
12:00pm
Agenda and Zoom information will be available at sccld.org/jpa
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