P&R 12-07-2020 (Special)
CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Teleconference Special Meeting
Monday, December 7, 2020
7:00 PM
MINUTES
CALL TO ORDER
Chair Kumarappan called the meeting to order at 7:02 p.m. via remote teleconference.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Gopal Kumarappan, Carol Stanek, Neesha Tambe,
Xiangchen Xu
Commissioners absent: Sashikala Begur
Staff present: Joanne Magrini, Whitney Zeller, Rachelle Sander, Jenny
Koverman, Kevin Khuu
Guest speakers: None
APPROVAL OF MINUTES
1. Subject: Meeting Minutes for the November 16, 2020 Special Meeting.
Recommended Action: Review and approve the minutes for the November 16, 2020
Parks and Recreation Commission special meeting.
Vice Chair Stanek motioned to approve the draft minutes for the November 16, 2020
Parks and Recreation Commission special meeting. Commissioner Tambe seconded
the motion. Motion carried with 4 votes yes and Commissioner Begur absent.
POSTPONEMENTS
2. Subject: Project Evaluation Criteria and Process.
Recommended Action: Discuss and adopt a process and criteria for project
evaluations.
Item was postponed to the next meeting.
3. Subject: Athletic Field Use Policy Youth Sports Organization Feedback and Next
Steps.
Recommended Action: Receive an update on the Athletic Field Use Policy youth
sports organization feedback and next steps.
Recreation Supervisor, Jenny Koverman, provided an update on the Athletic Field
Use Policy youth sports organization feedback and next steps.
Commissioner Xu commented that the outreach method be flexible so the
community can provide their input.
Commissioner Tambe recognized that there is limited field availability for some
sports versus others, such as cricket, and that we have not done anything to provide
these sports additional space. Commissioner Tambe added that given the
demographic of the City, we need to have spaces that people can go that will not be
crowded.
Commissioner Stanek commented that leaving some Sundays available for makeup
games would be good because it is disruptive to leagues when games are rained out.
ORAL COMMUNICATIONS
No Oral Communications were received
WRITTEN COMMUNICATIONS
No Written Communications were received
OLD BUSINESS
No Old business
NEW BUSINESS
4. Subject: Status of the Fiscal Year 2020-21 Work Program and First Quarter Budget.
Recommended Action: Receive a report on the status of the Fiscal Year 2020-21
Work Program and first quarter budget.
Director of Parks and Recreation, Joanne Magrini, provided a report on the Fiscal
Year 2020-21 Work Program and First Quarter Budget.
Commissioner Tambe suggested to add to the February agenda, best practices
regarding what the Commission would like to see incorporated in the Work
Program dashboard.
Chair Kumarappan added that it is good to have milestones set for each item and
would also like to discuss in February ideas for the Work Program dashboard.
5. Subject: Community Feedback Regarding Playground Equipment Replacement
Options for Creekside Park and Varian Park Tot Lots.
Recommended Action: Receive an update on community feedback regarding
playground equipment replacement options for Creekside Park and Varian Park tot
lots.
Recreation Supervisor, Rachelle Sander, provided an update on community
feedback regarding playground equipment replacement options for Creekside Park
and Varian Park tot lots.
Vice Chair Stanek shared that feedback in the Parks and Recreation System Master
Plan included more natural looking play structures and nature play and would like
to see this included.
Commissioner Tambe recommended including fitness equipment in the budget and
would like to make sure we are using all funds set for this fiscal year. Commissioner
Tambe agreed with Vice Chair Stanek’s comments on nature play and added that we
should connect with other commissions such as bike ped and fine arts to collaborate
with them.
Commissioner Xu recommended to consider facilities for older kids, since the parks
have larger spaces to accommodate these facilities.
STAFF AND COMMISSION REPORTS
6. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from the Director of Parks
and Recreation and commissioners.
Director Magrini provided a presentation on COVID updates, upcoming events, and
other department announcements.
Commissioner Tambe shared that she attended the meeting to discuss the
Commissioner Handbook. The discussion included subcommittees and updates on
work program items.
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
Commissioners discussed attendance at upcoming Mayor’s meetings as follows:
January – Chair Kumarappan
February – Commissioner Xu
March – Commissioner Tambe
FUTURE AGENDA SETTING
Commissioner Tambe requested the following agenda items:
- Formal update on the strategic plan
- Update on the inclusive playground
- Specific agenda item on Memorial Park and the ponds
Vice Chair Stanek requested the following:
- Proposed dates for the next year and interim steps for all Commission Work
Program items
Commissioner Xu added that she would like to discuss Memorial Park.
Chair Kumarappan requested to have a standard agenda item for the Work Program
that can be provided as an update quarterly.
ADJOURNMENT
Chair Kumarappan adjourned the meeting at 8:58 p.m. to the January 7, 2021 meeting at
7:00 p.m.
Respectfully submitted,
Whitney Zeller, Administrative Assistant
Parks & Recreation Department
Minutes approved at the January 7, 2021 regular meeting