LIB 05-12-2021 (Special)
MINUTES
LIBRARY COMMISSION
Wednesday, May 12, 2021
LIBRARY COMMISSION SPECIAL MEETING
CALL TO ORDER
At 7:03 p.m., Chair Pan called the meeting to order via remote teleconference.
ROLL CALL
Commissioners: Qin Pan, Rahul Vasanth, Archana Panda, Liyan Zhao, Sheela Sreekanth
City/County Staff: Joanne Magrini, Dianne Thompson, Roger Lee, Susan Michael, Kevin Khuu,
Whitney Zeller, Clare Varesio, Jennifer Weeks
Presenters: None
Absent: None
CEREMONIAL MATTERS AND PRESENTATIONS
None
APPROVAL OF MINUTES
1. Subject: Meeting Minutes for the April 7, 2021.
Recommended Action: Review and approve the minutes for the April 7, 2021 Library
Commission meeting.
Chair Pan recommended to amend the minutes to reflect Commissioners Sreekanth and Zhao
on the subcommittee for the digital divide.
Chair Pan motioned to approve the minutes with the amendment. Commissioner Zhao
seconded the motion. Motion carried unanimously with five votes yes.
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Old BUSINESS
2. Subject: Update on the Library Expansion Project.
Recommended Action: Receive an update on the Library Expansion Project.
Public Works Project Manager, Susan Michael, provided an update on the Library Expansion
Project as submitted.
Orin Mahoney provided an update at this time on fundraising efforts from the Library
Foundation. He shared the donation webpage, hosted at thecupertinolibraryexpansion.com.
3. Subject: Overview of Conducting Commission Meetings and Review of Subcommittees.
Recommended Action: Receive an overview of conducting Commission meetings and a review
of subcommittees.
Administrative Assistant, Whitney Zeller, provided an overview on conducting Commission
meetings and reviewed information on subcommittees.
3. Subject: Superfest Disability Film Festival.
Recommended Action: Discuss the status of the proposed Superfest Disability Film Festival.
Cupertino Librarian, Clare Varesio, provided an update on the item and recommended that
staff bring the item back to the Commission when more information has been gathered.
NEW BUSINESS
4. Subject: Update on the Library Commission Budget.
Recommended Action: Receive an update on the Library Commission budget.
Management Analyst, Kevin Khuu, provided an update on the Library Commission’s budget.
Cupertino Poet Laureate Jing Jing Yang inquired about simplifying the process or finding
alternative options for paying guest speakers for the Poet Laureate Program.
Chair Pan and Vice Chair Vasanth commented that they recollected the budget including funds
for Commissioners to attend conferences.
Staff noted they would look at past budgets and minutes for any reference of funding for
conferences.
STAFF AND COMMISSION REPORTS
4. Subject: Monthly Update Reports.
Recommended Action: Receive monthly update reports from:
- Cupertino Community Librarian
Clare Varesio reported as submitted.
- County Librarian Monthly Update
Jennifer Weeks reported as submitted.
- Library Expansion Working Group
- Friends of the Library
Clare Varesio updated that Friends of the Library has reopened their lobby book sale
area and donation bins will be received Tuesday, Wednesdays, and Thursdays at the
usual donation slot.
- Cupertino Library Foundation
- Commissioners
Commissioner Zhao provided an overview of the items discussed at the Mayor’s
meeting.
- Poet Laureate
Cupertino Poet Laureate, Jing Jing Yang provided on recent and upcoming programs.
- Staff
COMMISSIONER ATTENDANCE AT UPCOMING MEETINGS AND EVENTS
FUTURE AGENDA SETTING
ADJOURNMENT:
Chair Pan adjourned the meeting 8:43 p.m.
Respectfully Submitted by,
Whitney Zeller, Administrative Assistant
Minutes approved at the June 17, 2021 meeting.