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PC 5-25-21 Item No. 5 Written Communications_3 - Proposed FY21-22 CIP Projects_rev2105251. New Projects FY 2021-22 CIP Budget 1. New Projects 4 Attachment B Proposed FY 2021-2022 CIP Projects' Narratives May 4, 2021 City Council Study Session NOTES: Project information added at Council's request. Cost estimates are generally "Rough Order of Magnitude" (ROM). LEGEND • Revised 5/10/2021 • Health and Safety improvements $$$ Council Priority Projects in response to Community input and ongoing usage; projects on hold that need to be re-activated; or ongoing phases High priorities established through completed Master Plans or Condition Assessment Reports Projects that have secured external funding 3 May 25, 2021 Planning Commission Meeting Revised 5/25/2021 Carmen Road Bridge Right-of-Way Total Budget $ 75,000 City Funding $ 75,000 External Funding Origin of Request Public Works Project Type Transportation Location Carmen Road Project Description Initiate a search and process for acquiring property to facilitate the construction of a Bicycle/Pedestrian Bridge over Stevens Creek Boulevard, reconnecting Carmen Road. Project Justification Project has support from the Bicycle Pedestrian Commission and the school community. Project will fill a gap in the bicycle/pedestrian network resulting from the bisection of the neighborhood by Stevens Creek Blvd. Status and/or Projected Schedule TBD Operating Budget Impacts No impacts to operating budget is projected. Only Right-of-Way acquisition is being requested at this time. Budget Notes None Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 8Page 2 © google As a Tier 1 priority in the 2018 Pedestrian Transportation plan, and a Tier 2 priority in the 2016 Bicycle Transportation Plan, this project has support from the Bicycle Pedestrian Commission and the school community. Project will fill a gap in the bicycle/pedestrian network resulting from the bisection of the neighborhood by Stevens Creek Blvd. Status and/or Projected Schedule TBD Operating Budget Impacts No impacts to operating budget is projected. Only Right-of-Way acquisition is being requested at this time. Budget Notes None Initiate a process for acquiring property to facilitate the construction of a Bicycle/Pedestrian Bridge over Stevens Creek Boulevard, reconnecting Carmen Road. Property will be acquired this fiscal year, if Right-of-Way acquisition is amenable to the property owner. FY22-23 will focus on Design and Construction. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: Bridge has a $2,000,000 estimate from 2019 feasibility study 2019 Carmen Road Pedestrian/Bicycle Bridge Feasibility Study Report CEQA report required for Bridge project, right of way acquisition is exempt from CEQA (15061(b)(3)) Walk-Bike Cupertino, CUSD, SR25 working group, Bicycle Pedestrian Commission Conformance with the Goals of the General Plan: Community Vision 2040 Goal M-2,Goal M-3, Goal M-5, Policy M-10.1, Policy INF-2.2 Revised 5/25/2021 Stelling and Alves Crosswalk Installation Total Budget $ 80,000 City Funding $ 80,000 External Funding Origin of Request Public Works Project Type Transportation Location Stelling Road at Alves Drive Project Description Install a crosswalk and pedestrian-actuated RRFB across Stelling at the north leg of the intersection with Alves Drive. Evaluate removal of existing crosswalk at the south leg of the intersection. Project Justification This is one of the few remaining Tier 1 projects in the 2018 Cupertino Pedestrian Transportation Plan. This scope removes pedestrian-crossing conflicts with left-turning cars, and improves bicycle-crossings as well. Status and/or Projected Schedule This can be completed within the fiscal year, if approved. Operating Budget Impacts None Budget Notes None Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 18Page 3 © google Install a crosswalk and pedestrian-actuated RRFB (rectangular rapid-flashing beacon) across Stelling at the north leg of the intersection with Alves Drive. Evaluate removal of existing crosswalk at the south leg of the intersection. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included N.A. Exempt from CEQA - 15282(j), 15301(c), 15301(f), 15302(c), 15303(d), & 15304(f) Walk-Bike Cupertino, CUSD, SR25 working group, Bicycle Pedestrian Commission Conformance with the Goals of the General Plan: Community Vision 2040 Goal M-2,Goal M-3, Goal M-5, Policy M-10.1, Policy M-10.3, Policy INF-2.2 Revised 5/25/2021 Stevens Creek Boulevard Class IV Bikeway Phase 2 - Construction Total Budget $ 2,000,000 City Funding $ 2,000,000 External Funding Origin of Request Public Works Project Type Bike Location Stevens Creek Blvd. Project Description Construction of the separated bikeway along Stevens Creek Blvd from Wolfe Road to De Anza Blvd. Improvements include traffic signal modifications at Wolfe Road and De Anza Blvd to provide separate bicycle phasing. Project Justification The 2016 Bicycle Transportation Plan identifies improvement needed and priorities to enhance and promote safer bicycle transportation in the City. The number one priority of the Plan was to provide a separated Class IV bicycle lane on Stevens Creek Blvd. This project is the second phase to address that priority. Status and/or Projected Schedule Design for Wolfe Rd-to-SR 85 segment beginning Spring 2021. Project will be constructed in phases, with the Wolfe-to-De Anza segment being constructed first with the current ask. Operating Budget Impacts It is anticipated that separated bike lanes will require additional maintenance to sweep bike lanes clean of debris. This cost will be in addition to normal street sweeping operations and will be included in FY 2019-20 Operating budget. Budget Notes $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply local streets & roads funding as a congestion relief project. FY 2021-22 CIP Budget 1. New Projects 19Page 4 © google $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply $2M local streets & roads funding as a congestion relief project. $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting $2M from VTA Local Streets & Roads fund as a “congestion relief” project. $$$ Design for Stevens Creek Boulevard from Wolfe Rd to Foothill Blvd is currently funded in the FY21 capital improvement budget and is being phased. Design for Wolfe Rd to SR 85 segment begins Spring 2021 and SR85 to Foothill Boulevard by Spring 2022. Project will be constructed in phases, with the Wolfe Rd to De Anza Boulevard segment being requested first with this requested budget. Operating Budget Impacts It is anticipated that separated bike lanes will require additional maintenance to sweep bike lanes clean of debris. This cost will be in addition to normal street sweeping operations and will be included in FY 2019-20 Operating budget. Budget Notes $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply local streets & roads funding as a congestion relief project. $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply $2M local streets & roads funding as a congestion relief project. $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting $2M from VTA Local Streets & Roads fund as a “congestion relief” project. the Project Description Construction of the separated bikeway along Stevens Creek Blvd from Wolfe Road to De Anza Blvd. Improvements include traffic signal modifications at Wolfe Road and De Anza Blvd to provide separate bicycle phasing. Project Justification The 2016 Bicycle Transportation Plan identifies improvement needed and priorities to enhance and promote safer bicycle transportation in the City. The number one priority of the Plan was to provide a separated Class IV bicycle lane on Stevens Creek Blvd. This project is the second phase to address that priority. Status and/or Projected Schedule Design for Wolfe Rd-to-SR 85 segment beginning Spring 2021. Project will be constructed in phases, with the Wolfe-to-De Anza segment being constructed first with the current ask. Operating Budget Impacts It is anticipated that separated bike lanes will require additional maintenance to sweep bike lanes clean of debris. This cost will be in addition to normal street sweeping operations and will be included in FY 2019-20 Operating budget. Budget Notes $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply local streets & roads funding as a congestion relief project. $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply $2M local streets & roads funding as a congestion relief project. $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting $2M from VTA Local Streets & Roads fund as a “congestion relief” project. Design for Stevens Creek Boulevard from Wolfe Rd to Foothill Blvd is currently funded in the FY21 capital improvement budget and is being phased. Design for Wolfe Rd to SR 85 segment begins Spring 2021 and SR85 to Foothill Boulevard by Spring 2022. Project will be constructed in phases, with the Wolfe Rd to De Anza Boulevard segment being requested first with this requested budget. Operating Budget Impacts It is anticipated that separated bike lanes will require additional maintenance to sweep bike lanes clean of debris. This cost will be in addition to normal street sweeping operations and will be included in FY 2019-20 Operating budget. Budget Notes $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply local streets & roads funding as a congestion relief project. $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting VTA to apply $2M local streets & roads funding as a congestion relief project. $350,000 was previously allocated for design of the Wolfe-to-SR 85 segment. This proposal adds $2 million to initiate the construction of that design. Requesting $2M from VTA Local Streets & Roads fund as a “congestion relief” project. the Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: Construction costs for DeAnza to Foothill is TBD Phase 1 design and construction is complete, Phase 2 design is underway Exempt from CEQA - 15282(j), 15301(c), 15301(f), 15303(d), & 15304(h) Walk-Bike Cupertino, CUSD, FUHSD, Bicycle Pedestrian Commission Total Budget $ 2,000,000 City Funding $ 2,000,000 External Funding Origin of Request Public Works Project Type Bike Location Stevens Creek Blvd. Revised 5/25/2021 Conformance with the Goals of the General Plan: Community Vision 2040 Goal M-2,Goal M-3, Goal M-5, Policy M-10.1, Policy M-10.3, Policy INF-2.2 Traffic Garden - Feasibility Total Budget $ 75,000 City Funding $ 75,000 External Funding Origin of Request Public Works Project Type Transportation Location T.B.D. Project Description Conduct a feasibility study for the construction of a Traffic Garden, which is a miniature streetscape used for bicycle and pedestrian education. Project Justification Tool for pedestrian and bicycle education, in line with goals of the City's Safe Routes to School program. Traffic garden concept has the support of Cupertino's school community, as well as regional interest among neighboring jurisdictions. Status and/or Projected Schedule Feasibility study will be completed within the FY21/22 fiscal year. Operating Budget Impacts No impact to the Operating Budget is projected. Project is feasibility study only at this time. Budget Notes None Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 21Page 5 © google Conduct a feasibility study, including coordination with other neighboring cities, for the construction of a Traffic Garden, which is a miniature streetscape used for bicycle and pedestrian education. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: unknown until feasibility study is complete none CEQA report required for Traffic Garden project, not required for Feasibility Walk-Bike Cupertino, CUSD, SR25 working group, Bicycle Pedestrian Commission Tool for pedestrian and bicycle education for all ages and abilities, in line with goals of the City's Safe Routes to School program, 2016 Bicycle Transportation Plan, and the City’s General Plan. Traffic garden concept has the support of Cupertino's school community, as well as regional interest among neighboring jurisdictions. Status and/or Projected Schedule Feasibility study will be completed within the FY21/22 fiscal year. Operating Budget Impacts No impact to the Operating Budget is projected. Project is feasibility study only at this time. Budget Notes None Conformance with the Goals of the General Plan: Community Vision 2040 Goals M-2, M-3, M-5 Revised 5/25/2021 Homestead/DeAnza - Construction Total Budget $ 215,000 City Funding $ 215,000 External Funding $ - Origin of Request Public Works Project Type Transportation Location De Anza Blvd/Homestead Rd Project Description Modify traffic signal to relocate median-mounted mast arm poles to the corners. Project Justification Transportation received a Highway Safety Improvement Program Grant for this work. Project goal is to improve safety at the intersection by enhancing the visibility of the northbound and southbound signal indications. Status and/or Projected Schedule Design contract to be awarded Spring 2021. Operating Budget Impacts No impact to the Operating Budget are projected. Budget Notes HSIP Grants are secured for the project design ($213k) and this proposal will add $215k in City funds for this project. Budget Unit 420-99-856 Project Number ST 052 CIP Identifier 2021-001 FY 2021-22 CIP Budget 1. New Projects 13Page 16 © google$$$ Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included Design phase is underway Exempt from CEQA - 15301(c); NEPA clearance required (and obtained) PW, HSIP Page 6 Conformance with the Goals of the General Plan: Community Vision 2040 Goal M-2,Goal M-3, Goal M-5, Policy M-10.1, Policy M-10.3, Policy INF-2.2 Revised 5/25/2021 City Hall and Community Hall Improvements - Programming and Feasibility Total Budget $ 500,000 City Funding $ 500,000 External Funding Origin of Request Public Works Project Type Facility Location City Hall, Community Hall Project Description Programming, Feasibility and Community Outreach to form the basis of a renovation strategy for the buildings. Project Justification City Hall: The existing building does not meet current or projected needs for office space; structural, mechanical and other code-related modifications are needed to meet code standards. Community Hall: Use of the building could be maximized with the addition of conference space and remodeled kitchen space. Status and/or Projected Schedule In this fiscal year, the project goal is to complete programming, feasibility and cost studies, conceptual design. FY23 will focus on Design and Construction. Operating Budget Impacts There are no anticipated impacts to the Operating Budget. Budget Notes None Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 9Page 7 We recommend the establishment of a "Committed" reserve fund for the improvements required to these two facilities. Will be noted in the Proposed Operating Budget. Budget Notes None Budget Unit None Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: $40,000,000 projected for design and construction of renovated City Hall building; Community Hall TBD 2015 Civic Center Master Plan included cost estimates and multiple design options Exempt from CEQA - 15269(c), 15301(a), 15301(d), 15303(e), 15303(f), 15302(b), 15302(c), & 15311(b) City Council, Staff, numerous Community groups Page 7 Conformance with the Goals of the General Plan: Community Vision 2040 Strategy ES-2.1.3, Strategy ES-3.1.1, Strategy HS-2.2.1, Goal INF-1, Goal INF-1.1.2, Policy INF-1.3 Revised 5/25/2021 10455 Torre Avenue Improvements Total Budget $ 3,000,000 City Funding $ 3,000,000 External Funding Origin of Request Public Works Project Type Facility Location 10455 Torre Avenue Project Description Program and plan facility improvements required for interim facility to accommodate staff when City Hall is remodeled, as well as the long-term use of this facility. The scope of work will include programming, planning and construction. Minor alterations may be necessary to accommodate current building lessees. Project Justification The proximity of this property to the Civic Center, and its central location within the City, lends itself to numerous uses, including a satellite and/or interim City Hall facility. Status and/or Projected Schedule In this fiscal year, the project goal is to complete programming and conceptual design, and to implement strategic upgrades that do not adversely impact current lessees. Depending on the progress of the City Hall planning and the status of the current tenants, progress on design & construction is preferred. Operating Budget Impacts Minor impacts to the Operating Budget will occur for facility division staff to respond to lessee needs. Budget Notes None Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 5Page 6 Estimates for cost/SF design & construction are currently $500/SF. Include contingency, soft costs, and public outreach as part of programming and feasibility. Program, plan and build facility improvements required for interim facility to accommodate staff while City Hall is remodeled, as well as the long-term use of this facility. The scope of work will include programming, planning, design, and construction. Estimates for cost/SF design and construction are currently $500/SF. Includes contingency, soft costs, and public outreach as part of programming and feasibility. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included N.A. Exempt from CEQA - 15269(c), 15301(a), 15301(d), 15303(e), 15303(f), 15302(b), 15302(c), & 15311(b) City Council, Staff, TBD depending on projected final use Conformance with the Goals of the General Plan: Community Vision 2040 Strategy ES-2.1.3, Strategy ES-3.1.1, Goal INF-1, Goal INF-1.1.2, Policy INF-1.3. Page 8Revised 5/25/2021 Electric Vehicle Parking Expansion Total Budget $ 408,000 City Funding $ 200,000 External Funding $ 208,000 Origin of Request Public Works Project Type Facility Location Various Project Description Expansion of the existing level 2 charging ports at municipal properties from twelve (12) ports to thirty-two (32) ports. In addition, install five (5) level 3 (DC Fast Charging) ports. All charging ports would be available for public use. Project Justification This basis of design that would bring Cupertino in line with industry benchmarks for utilization (20 monthly sessions per port), assuming a steady utilization rate of 630 charging sessions each month. Growing the EV charging ports further, anticipating future demand increases, would require substantial electrical study and upgrades which are not proposed today. Status and/or Projected Schedule CALeVIP requires installation within 15 months of reserved funds. 1. Apply for CALeVIP grant (December 16, 2020) 2. Secure analysis by Silicon Valley Clean Energy consultants 3. Secure CIP approval at Council 4. Grant reservation confirmed 5. Issue design/build RFP 6. Permit, Install, Commissioning (15 months aOer grant reservation confirmation) Operating Budget Impacts Propose to enter into a maintenance agreement with the new vendor to reduce staff time associated with maintaining existing aging equipment. Budget Notes A BAAQMD grant has been secured by City staff, however an additional $720,000 in grant opportunities is being applied for, which would further reduce the net cost to Cupertino, possibly to zero. Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 11Page 8 CALeVIP requires installation within 15 months of reserved funds: (1) Apply for CALeVIP grant (December 16, 2020); (2) Secure analysis by Silicon Valley Clean Energy consultants; (3) Secure CIP approval at Council; (4) Grant reservation confirmed; (5) Issue design/build RFP; and (6) Permit, Install, Commissioning (15 months after grant reservation confirmation). $$$ Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included N.A. Exempt from CEQA - 15301(a), 15303(d), 15311 TBD Page 9Revised 5/25/2021 Conformance with the Goals of the General Plan: Community Vision 2040 Strategy ES-1.1.1, Strategy ES-2.1.3, Strategy ES-3.1.1, Strategy ES-4.2.4, Goal INF-1, Goal INF-1.1.2, Policy INF-1.3. City Lighting LED Transition Assessment Total Budget $ 50,000 City Funding $ 50,000 External Funding Origin of Request Public Works Project Type Transportation Location Various Project Description Assess the costs, benefits and opportunities and develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from incandescent to LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Project Justification In March 2021 the City ratified the "Dark Sky" night lighting footcandle limitations. This requires that we lower the FC/lighting output on our streetlights. Our system has over 2500 streetlights that will require modification. Status and/or Projected Schedule TBD Operating Budget Impacts No impacts to the Operating Budget are currently projected. Budget Notes $50,000 to prepare the report. If the report is accepted and a project is implemented to transition the streetlights, a CIP project would need to be initiated for FY22-23, and approximate costs would be $1,500,000. The report should discuss any ongoing costs or savings to the Operating Budget. Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 10Page 15 © google Develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from incandescent to LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Assess the costs, benefits and opportunities of the proposed improvements. $2,000,000. In March 2021 the City ratified the "Dark Sky" night lighting requirements for private development. As City street lighting and other facility lighting may create unintended light pollution, and in some cases is nearing the end of its useful life, this study will evaluate lighting needs and compliance with dark sky requirements for the City's over 2500 street lights, various path lighting and exterior facility lighting. Retain "Dark Sky" knowledgeable lighting consultant and complete report in this fiscal year. Implement recommendations in the following year. Develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from induction to LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Assess the costs, benefits and opportunities of the proposed improvements. Status and/or Projected Schedule TBD Operating Budget Impacts No impacts to the Operating Budget are currently projected. Budget Notes $50,000 to prepare the report. If the report is accepted and a project is implemented to transition the streetlights, a CIP project would need to be initiated for FY22-23, and approximate costs would be $1,500,000. The report should discuss any ongoing costs or savings to the Operating Budget. $2,000,000. Retain "Dark Sky" knowledgeable lighting consultant and complete report in this fiscal year. Implement recommendations in the following year. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: $2,000,000 N.A. Exempt from CEQA - 15282 & 15306 PW Page 10 Project Description Assess the costs, benefits and opportunities and develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from incandescent to LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Project Justification In March 2021 the City ratified the "Dark Sky" night lighting footcandle limitations. This requires that we lower the FC/lighting output on our streetlights. Our system has over 2500 streetlights that will require modification. Status and/or Projected Schedule TBD Operating Budget Impacts No impacts to the Operating Budget are currently projected. Budget Notes $50,000 to prepare the report. If the report is accepted and a project is implemented to transition the streetlights, a CIP project would need to be initiated for FY22-23, and approximate costs would be $1,500,000. The report should discuss any ongoing costs or savings to the Operating Budget. Develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from incandescent to LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Assess the costs, benefits and opportunities of the proposed improvements. $2,000,000. In March 2021 the City ratified the "Dark Sky" night lighting requirements for private development. As City street lighting and other facility lighting may create unintended light pollution, and in some cases is nearing the end of its useful life, this study will evaluate lighting needs and compliance with dark sky requirements for the City's over 2500 street lights, various path lighting and exterior facility lighting. Retain "Dark Sky" knowledgeable lighting consultant and complete report in this fiscal year. Implement recommendations in the following year. Develop a strategy to transition the City's streetlight infrastructure, and other City operated lights, from induction to LED fixtures to meet the “Dark Sky” requirements and reduce light pollution. Assess the costs, benefits and opportunities of the proposed improvements. Status and/or Projected Schedule TBD Operating Budget Impacts No impacts to the Operating Budget are currently projected. Budget Notes $50,000 to prepare the report. If the report is accepted and a project is implemented to transition the streetlights, a CIP project would need to be initiated for FY22-23, and approximate costs would be $1,500,000. The report should discuss any ongoing costs or savings to the Operating Budget. $2,000,000. Retain "Dark Sky" knowledgeable lighting consultant and complete report in this fiscal year. Implement recommendations in the following year. Conformance with the Goals of the General Plan: Community Vision 2040 Strategy ES-2.1.3, Strategy ES-3.1.1, Goal INF-1, Goal INF-1.1.2, Policy INF-1.3. Revised 5/25/2021 Pumpkin and Fiesta Storm Drain project, Phase 1 & 2 Total Budget $ 2,000,000 City Funding $ 2,000,000 External Funding Origin of Request Public Works Project Type Transportation Location Pumpkin Drive, Fiesta Lane, September Drive Project Description Design storm drainage improvements at Pumpkin Drive, Fiesta Lane, September Drive, and Festival Drive between Bubb Road and State Route 85. Construct storm drainage improvements at Fiesta Lane, September Drive and Festival Drive between UPRR tracks and State Route 85. Project Justification The 2018 Storm Drain Master evaluated the City's storm drainage system and identified areas subject to flooding during a 10 year storm. The plan also identified and prioritized projects to mitigate potential for flooding in areas of deficiency. The Pumpkin and Fiesta Phase 1 and 2 Projects received highest priority. Phase 1 will be constructed as part of this project. Phase 2 will require additional funding in the future. Status and/or Projected Schedule None Operating Budget Impacts None Budget Notes The estimates from the Storm Drain Master Plan were $476,250, adding $800,000 for the UPRR casing, thus totaling $1,276,250. Increase to cover soft costs and address escalation = ~$2.0M Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 17Page 17 © google Design and Construction to begin in fiscal year 2021 - 2022. Construction completion dependent upon UPRR casing permit. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included for Phase 1 N.A. Exempt from CEQA - 15301(b) & 15302(c) PW Page 11 Conformance with the Goals of the General Plan: Community Vision 2040 Strategy ES-3.1.1, Goal INF-1, Policy INF-1.1.2, Policy INF-1.3, Strategy INF-4.1.1. Revised 5/25/2021 Memorial Park – Pond Repurposing Total Budget $ 3,000,000 City Funding $ 2,000,000 External Funding $ 1,000,000 Origin of Request Parks and Recreation Project Type Park Location Memorial Park Project Description Design and construct Memorial Park improvements as indicated in the Parks and Recreation System Master Plan, specifically addressing the immediate state of the drained ponds. This scope would be phased, and includes approximately 61,000 sf of renovation. Project Justification The existing concrete liner is in poor condition with numerous cracks that resulted in significant water loss. Due to this condition and drought restrictions the City drained the ponds in 2013 and has not refilled them. Reconstruction of the ponds is not cost effective and empty ponds pose a potential safety hazard. This project would remove the ponds and prepare the site for future development as identified in the Parks and Recreation System Master Plan and the design studies completed in 2018 for Memorial Park. Status and/or Projected Schedule Strategy (including phasing), Design, and Documentation by Fall 2021. Phase One implementation projected to begin soon after. Construction planned for completion within FY 21-22. Operating Budget Impacts A slight impact to the Operating Budget is anticipated. The exact extent of the impact will depend on the nature and extent of the naturalization improvements installed. Budget Notes Designs completed in 2017 were estimated at $2.3 million. The proposed 2022 budget is pro-rated to be $3.4millio n, and then decreased to account for reduced scope, shiOing the majority of planned surface improvements/paths to the Specific Design project, in order to move this forward quickly. We are asking that Council approve the use of a portion of the Park/In-lieu fees for this project. Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 15Page 9 Estimates prepared to accompany the 2018 Designs were $2.3 million. The proposed 2022 budget is escalated to be $3.4million, and then decreased to account for reduced scope, shifting the majority of planned surface improvements/paths to the Specific Design project, in order to move this forward quickly. We are asking that Council approve use of Park Dedication funds/In-lieu fees for this project. Estimates prepared to accompany the 2018 Designs were $2.3 million. The proposed 2022 budget is escalated to be $3.4million, and then decreased to account for reduced scope, shifting the majority of planned surface improvements/paths to the Specific Design project, in order to move this forward quickly. We are asking that Council approve use of 41M of Park Dedication funds/In-lieu fees for this project.$1M $$$ Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included 2018 P&R master plan included Memorial Park design options & community input Exempt from CEQA - 15301(l), 15304(a), & 15304(c) Parks and Recreation Commission, refer to attachment M3 for Master Plan Stakeholders Page 12Revised 5/25/2021 Conformance with the Goals of the General Plan: Community Vision 2040 Goals RPC-1, Policy RPC-2.5, Policy RP-3.1, Policy RPC-7.3 Memorial Park – Amphitheater Improvements Total Budget $ 1,150,000 City Funding $ 1,150,000 External Funding Origin of Request Parks and Recreation Project Type Park Location Memorial Park Project Description Design and construct Memorial Park improvements as indicated in the Parks and Recreation System Master Plan, specifically addressing the needs of the Amphitheater. Scope will include shade structure for the stage, electrical and audio improvements to the infrastructure, moving the path and waterway out of the immediate stage area, and improvements to the adjacent restrooms to accommodate the assembly use. Project Justification The Parks and Recreation System Master Plan adopted by Council outlines immediate and short term goals for Memorial Park including renovating the amphitheater to enhance indoor and outdoor event space, community gathering space, active/healthy recreation uses and play opportunities. Status and/or Projected Schedule Goal: Construction complete by June 2023. Design during FY 2021-22 and construction in FY 2022-23 Operating Budget Impacts Impacts to the Operating Budget cannot be determined at this time, the impacts will be dependent on the facility installed. Budget Notes None Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 14Page 10 Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included 2018 P&R master plan included Memorial Park design options & community input CEQA report required Parks and Recreation Commission, refer to attachment M3 for Master Plan Stakeholders Page 13Revised 5/25/2021 Conformance with the Goals of the General Plan: Community Vision 2040 Goals RPC-1, Policy RPC-2.5, Strategy RPC-2.5.1, Policy RP-3.1, Policy RPC-4.1, Policy RPC-7.3 Memorial Park – Specific Plan Design Total Budget $ 500,000 City Funding $ 500,000 External Funding Origin of Request Parks and Recreation Project Type Park Location Memorial Park Project Description Design and construct Memorial Park improvements as indicated in the Parks and Recreation System Master Plan. Project Justification The Parks and Recreation System Master Plan outlines immediate and short term opportunities to be considered in a conceptual design, which include [repurposing the inactive pond, renovating the amphitheater,] adding walking path improvements, playable water feature, enhancing tree canopy, integrating natural features, and enhancing indoor and outdoor event and gathering space. The proposed project would include the development of a conceptual design for Phase One, incorporating findings from the master plan process and building upon the considerable input gained from the community. Status and/or Projected Schedule Build upon the recently completed Community input to move forward with the Design of Phase One in FY21-22. Operating Budget Impacts Impacts to the Operating Budget cannot be determined at this time, the impacts will be dependent on the facility installed. Budget Notes In 2018, proposed as $350,000 for Design; Construction as $2,500,000. Budget Unit 420-99-005 Project Number M P 001 CIP Identifier 2017-16 FY 2021-22 CIP Budget 1. New Projects 16Page 11 Following the findings of the Master Plan process, develop a conceptual design for Phase One features and amenities. In 2018, proposed as $350,000 for Design; Construction as $2,500,000. Project funding was defunded until after Parks and Recreation System Master Plan was approved. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: $3,500,000 for Phase 1 construction; overall Park: $30-40M ROM 2018 P&R master plan included Memorial Park design options & community input CEQA report not required for Planning and Feasibility (CEQA 15262) Parks and Recreation Commission, refer to attachment M3 for Master Plan Stakeholders Page 14Revised 5/25/2021 Conformance with the Goals of the General Plan: Community Vision 2040 Goals RPC-1, Policy RPC-2.5, Strategy RPC-2.5.1, Policy RP-3.1, Policy RPC-4.1, Policy RPC-7.3, Goal M-1.3 Blackberry Farm Pool Improvements Total Budget $ 750,000 City Funding $ 750,000 External Funding Origin of Request Facilities Project Type Facility Location Blackberry Farm Pools Project Description Make improvements to the pools and facility related to safety, accessibility, and maintenance. The scope includes replastering the recreation and the slide pools, redirection of the existing deck drains to sanitary sewer, and removing the remaining accessibility barriers as identified in the 2015 ADA Transition Plan and 2020 building permit application comments. Project Justification For multiple years, the two pools at Blackberry Farm have displayed all the signs that are indicative of the need to re-plaster a pool including mineral stains, peeling of the surface, and a rough surface area. The rough surface has been the cause of several injuries, including a worker's compensation claim. The replastering of pools at Blackberry Farm was last performed in 2009. This maintenance scope, as well as the sanitary and accessibility corrections required by the 2020 permit application process for this scope, are required to continue operations of the aquatic facilities beyond the 2021 aquatic season. Status and/or Projected Schedule Hire pool consultant in Spring 2021. Complete bid documents and issue for bidding late Summer 2021. Complete construction by Spring 2022. Operating Budget Impacts Maintenance efforts should be lessened by these improvements, and operating costs are projected to remain the same. Budget Notes In November 2020, an RFP process resulted in a bid received at $469,000 for the maintenance scope of work. At the time, this was double the projected costs. All investigations since then indicate that costs have continued to escalate. The reviews by agencies have added scope to what was previously bid. FY 2021-22 CIP Budget 1. New Projects 6Page 12 Project Description Make improvements to the pools and facility related to safety, accessibility, and maintenance. The scope includes replastering the recreation and the slide pools, redirection of the existing deck drains to sanitary sewer, and removing the remaining accessibility barriers as identified in the 2015 ADA Transition Plan and 2020 building permit application comments. Project Justification For multiple years, the two pools at Blackberry Farm have displayed all the signs that are indicative of the need to re-plaster a pool including mineral stains, peeling of the surface, and a rough surface area. The rough surface has been the cause of several injuries, including a worker's compensation claim. The replastering of pools at Blackberry Farm was last performed in 2009. This maintenance scope, as well as the sanitary and accessibility corrections required by the 2020 permit application process for this scope, are required to continue operations of the aquatic facilities beyond the 2021 aquatic season. Status and/or Projected Schedule Hire pool consultant in Spring 2021. Complete bid documents and issue for bidding late Summer 2021. Complete construction by Spring 2022. Operating Budget Impacts Maintenance efforts should be lessened by these improvements, and operating costs are projected to remain the same. Budget Notes In November 2020, an RFP process resulted in a bid received at $469,000 for the maintenance scope of work. At the time, this was double the projected costs. All investigations since then indicate that costs have continued to escalate. The reviews by agencies have added scope to what was previously bid. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included Design & Documentation, submitted for permit. Originally a Facilities maintenance project which has escalated to CIP status Exempt from CEQA - 15301(d) & 15302(b) PW/Public Safety Page 15 Hire pool consultant in Spring 2021. Complete bid documents and issue for bidding late Summer 2021. Complete construction by Spring 2022. Operating Budget Impacts Operating Budget Impacts Maintenance efforts should be lessened by these improvements, and operating costs are projected to remain the same. continue operations of the aquatic facilities beyond the 2021 aquatic season. Status and/or Projected Schedule Status and/or Projected Schedule Hire pool consultant in Spring 2021. Complete bid documents and issue for bidding late Summer 2021. Complete construction by Spring 2022. sewer, and removing the remaining accessibility barriers as identified in the 2015 ADA Transition Plan and 2020 building permit application comments. Project Justification For multiple years, the two pools at Blackberry Farm have displayed all the signs that are indicative of the need to re-plaster a pool including mineral stains, peeling of the surface, and a rough surface area. The rough surface has been the cause of several injuries, including a worker's compensation claim. The replastering of pools at Blackberry Farm was last performed in 2009. This maintenance scope, as well as the sanitary and Project Justification For multiple years, the two pools at Blackberry Farm have displayed all the signs that are indicative of the need to re-plaster a pool including mineral stains, peeling of the surface, and a rough surface area. The rough surface has been the cause of several injuries, including a worker's compensation claim. The replastering of pools at Blackberry Farm was last performed in 2009. This maintenance scope, as well as the sanitary and accessibility corrections required by the 2020 permit application process for this scope, are required to continue operations of the aquatic facilities beyond the 2021 aquatic season. Project Description Make improvements to the pools and facility related to safety, accessibility, and maintenance. The scope includes replastering the recreation and the slide pools, redirection of the existing deck drains to sanitary Project Description Make improvements to the pools and facility related to safety, accessibility, and maintenance. The scope includes replastering the recreation and the slide pools, redirection of the existing deck drains to sanitary sewer, and removing the remaining accessibility barriers as identified in the 2015 ADA Transition Plan and 2020 building permit application comments. Revised 5/25/2021 Conformance with the Goals of the General Plan: Community Vision 2040 Goals RPC-1, Policy RPC-2.5, Strategy RPC-2.5.1, Policy RPC-4.1, Policy RPC-7.3 Full-sized Outdoor Basketball Court Total Budget $ 350,000 City Funding $ 172,048 External Funding $ 177,952 Origin of Request Parks & Rec Project Type Park Location TBD Project Description Install a full-size basketball court at a park, following the Parks and Recreation System Master Plan. Project Justification There is no full-size basketball court owned by the City. The Parks and Recreation System Master Plan recommends developing one or two basketball courts as a short-term goal, full-size being the priority. In a community-wide survey for the Master Plan, basketball was the top recreation activity for teen respondents +18 years, and was in the top 3 for respondents younger than 30 (excluding walking). Status and/or Projected Schedule Goal: Construction complete by December 2023 or earlier. Steps required by grant funding: June 2021- identify project and pass resolution accepting funds; December 2021 – submit application; June 2022 – contract must be full encumbered and signed; December 2023 – project must be complete; March 2024 – project completion package submitted. Operating Budget Impacts Operations will require added budget to serve this facility. Budget Notes *There are per capita grant funds available to the City in the amount of $177,952. Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 12Page 13 © google There are per capita grant funds available to the City in the amount of $177,952. $$$ Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included 2018 P&R Master Plan identified potential locations CEQA report required Parks and Recreation Commission, refer to attachment M3 for Master Plan Stakeholders Page 16 Conformance with the Goals of the General Plan: Community Vision 2040 Goals RPC-1, Policy RPC-2.5, Policy RPC-2.5.1, Policy RP-3.1, Policy RPC-4.1, Policy RPC-7.3 Revised 5/25/2021 Tree Inventory – Stevens Creek Corridor Total Budget $ 65,000 City Funding $ 65,000 External Funding Origin of Request Parks and Recreation Project Type Park Location Stevens Creek Corridor Project Description To inventory and map City-owned trees (above a threshold size) that are within the Stevens Creek Corridor, including the BBF golf course. Project Justification A tree inventory has not been done for some portions of the Stevens Creek Corridor since 1995, and other portions have never been inventoried. Some of the largest and oldest trees in the City are along Stevens Creek. The majority of the trees along the creek banks, including large numbers of very large native trees, have not been systematically mapped, identified, nor logged in the GIS system. The trees form the backbone of the riparian greenbelt, whose health is integral to the well-being of the creek ecosystem, including state- and federally-protected wildlife species which live there. To support environmental stewardship and appropriate management, the trees in the Stevens Creek corridor should be inventoried and mapped. Status and/or Projected Schedule Upon approval, develop and publish an RFP for SOW similar to previous projects. Work can commence immediately. Operating Budget Impacts The staff time is included in the operating budget. Budget Notes None Budget Unit None Project Number None CIP Identifier None FY 2021-22 CIP Budget 1. New Projects 22Page 14 Inventory and map City-owned trees (above a threshold size) that are within the Stevens Creek Corridor, including the BBF golf course. Upon approval, develop and publish an RFP for scope of work similar to previous projects. Work can commence immediately. Cost Estimate up to Project Completion: Work completed to date: Environmental Review required: Key Stakeholders: included N.A. Exempt from CEQA - 15306 PW/GIS divisions Page 17 Conformance with the Goals of the General Plan: Community Vision 2040 Goals RPC-1, Policy RPC-3.1, Policy RPC-4.1, Policy RPC-7.3, Goal M-1.3 Project Description To inventory and map City-owned trees (above a threshold size) that are within the Stevens Creek Corridor, including the BBF golf course. Project Justification A tree inventory has not been done for some portions of the Stevens Creek Corridor since 1995, and other portions have never been inventoried. Some of the largest and oldest trees in the City are along Stevens Creek. The majority of the trees along the creek banks, including large numbers of very large native trees, have not been systematically mapped, identified, nor logged in the GIS system. The trees form the backbone of the riparian greenbelt, whose health is integral to the well-being of the creek ecosystem, including state- and federally-protected wildlife species which live there. To support environmental stewardship and appropriate management, the trees in the Stevens Creek corridor should be inventoried and mapped. Status and/or Projected Schedule Upon approval, develop and publish an RFP for SOW similar to previous projects. Work can commence immediately. Operating Budget Impacts The staff time is included in the operating budget. Budget Notes None Inventory and map City-owned trees (above a threshold size) that are within the Stevens Creek Corridor, including the BBF golf course. Upon approval, develop and publish an RFP for scope of work similar to previous projects. Work can commence immediately. Revised 5/25/2021