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Presentations (Updated 04-14-2021)CLEAN CITY, GREEN CITY CLEANUP The volunteer event will be held throughout the entire month of April, so volunteer at your convenience! To volunteer, sign up at tiny.cc/cleancitygreencity Every Day in April Looking for a reason to get out of the house? Help us green our cities and keep waste off the streets! Sign up for our trash cleanup event! Staff Reports Zero Waste Living: Be Part of the Solution, Not the Pollution Join Clean City, Green City for a free webinar all about waste! When: April 1st from 5pm-6:30pm Where: register here tiny.cc/wastewebinar Let's Talk Trash Cristina Robinson Bernadet Garcia-Silva Andy Hattala Trash Talk Fighting Food Waste Sustainability Commission March 18, 2021 Commissioner’s Handbook Review Item #2 Commissioner’s Handbook ●Structure of Government ●Commission Purpose ●Attendance ●Public Meetings (Brown Act) ●Conflict of Interest (Political Reform Act) ●Parliamentary Procedure (Rosenberg’s Rules) ●Ethics ●City Work Program ●City Email Policy City Organization Council-Manager Structure of Government ●City Council sets policy and vision ●City Manager implements policy and directs day-to-day citywide administrative operations and staff ●City staff has two primary roles: 1.Develop policy alternatives/make professional recommendations 2.Implement Council direction Commission Purpose,CMC Ch. 2 Attendance •25% of regular meetings missed or three consecutive meetings missed in a calendar year results in removal •May request a waiver of this provision to Council The Brown Act “All meetings of the legislative body of a local agency shall be open and public, and all persons shall be permitted to attend any meeting . . . except as otherwise provided in this chapter.” Gov’t. Code Sec. 54953(a) 3 key requirements: (1) conduct business and make decisions only in open public meetings; (2) publish and follow meeting agendas; and (3) provide an opportunity for public participation before making decisions Brown Act –Meetings ●“ . . . any congregation of a majority of the members of a legislative body at the same time and location, . . . to hear, discuss, deliberate, or take action on any item that is within the subject matter jurisdiction of the legislative body.” ●Regular meetings ●Special meetings called by Chair or majority of commission Brown Act –Action Taken ●a collective decision made by a majority ●a collective commitment or promise by a majority to make a positive or a negative decision; or ●an actual vote by a majority when sitting as a body or entity, upon a motion, proposal, resolution, order or ordinance. Gov’t. Code Sec. 54952.6 Brown Act –Serial Meetings ●A majority of the members of a legislative body shall not, outside a meeting . . ., use a series of communications of any kind, directly or through intermediaries, to discuss, deliberate, or take action on any item of business that is within the subject matter jurisdiction of the legislative body. Gov’t. Code Sec. 54952.2(b)(1) Brown Act –Serial Meetings ●Daisy Chain: A to B, B to C, C to D ●Wagon Wheel: A to B, A to C, A to D ●Includes Email, Texting, Notes ●Do not “Reply All” in emails ●Limit risk by sending communications to commission liaison and not stating position outside of meetings Brown Act –Exceptions ●Individual Contacts and Staff Briefings –less than quorum ●Staff may have separate conversations or communications with members, outside of a meeting, in order to answer questions or provide information ●Staff may not communicate the comments or position of any other member of the legislative body. Gov’t. Code Sec. 54952.2(b)(2) Brown Act –Exceptions ●Purely Social and Ceremonial Gatherings & Seminars ●Open, Publicized Community Meetings ●Meetings of Another Agency ●Members should not discuss City business Brown Act -Agendas ●Post 72 hours before regular meeting and 24 hours before special meeting ●Scope of discussion and action is limited to agendized matters ●Brief general description of items to be discussed – to inform interested members of public of the subject matter ●May schedule future items, hear staff/commissioner announcements, have very brief clarifying questions/responses to public Brown Act –Public Participation ●Public right to speak on (1) any item within the subject matter jurisdiction of the commission and (2) the specific items of business before or during the commission’s consideration ●Comments may be anonymous ●May impose reasonable time limits on public comment ●Cannot prohibit public criticism of policies, procedures, programs, or services of the agency or the acts or omissions of the body itself ●Public right to review communications distributed to a majority of the commission Political Reform Act,Gov Code 81000 et seq. ●FPPC Statement of Economic Interests (Form 700) filing requirement ●Disclosure of personal financial interests ●Serves as a reminder in potential conflict situations ●Filed when assuming office and annually thereafter Rosenberg’s Rules of Order ●Simple rules for parliamentary procedure ●How to establish order at meetings ●How motions are made ●How the chair runs the meeting Rosenberg’s Rules of Order Agenda format handled by the Chair: 1)Announces the agenda item 2)Invites the staff report 3)Asks members for clarifying questions 4)Invites public comments 5)Invites a motion 6)Invites a second to the motion 7)Ensures motion is understood 8)Invites discussion/deliberation 9)Takes a vote 10)Announces the vote result City Work Program ●Established by the City Council ●Guides the work of the City ●Commissions provide suggestions related to their purpose Nov/Dec Ethics ●Cupertino Ethics Policy ●Elected/appointed officials and staff receive regular training on ethics as required by state law (AB 1234) ●Options to satisfy the requirement: o Online self-study o Training led by City Attorney’s Office o Annual conference or seminar City Email Policy ●Commissioners assigned City email address ●Use your City email to conduct City business ●Follow “netiquette” guidance set forth in Technology Use Policy ●Do not use your personal email account for City business Questions? Contact the City Clerk’s Office: Email: cityclerk@cupertino.org Telephone: 408-777-3223 March 18, 2021 Single-Use Plastics Ordinance Update Sustainability Commission Item #4 Single-Use Plastics: food ware and accessories Single-Use Plastic containers: how recyclable? Fiber-based single-use food ware Recology’s compost processing facility considers “compostable” plastics a contaminant with the exception of compostable plastic bags to help collect food scraps. “Compostable” plastics are not a solution •Water pollution prevention: food ware ends up as litter, washes to creeks and bay •Plastic attracts pollutants •Intense use of resources for very short usage time •Impact of plastics production Purpose •Development of model ordinance started at County level in summer 2019 •Supported by Silicon Valley Youth Climate Action group •January 2020 Mayor Scharf: ordinance a “key goal” •Added to 2020 Work Plan •Delayed by COVID, still on Work Plan Background 7 •Affirmatively opt in for all accessories •Define allowable material types •Phase in: •Require charge for single-use cups •Require reusables for dine-in •Require dishwashing capacity •Require charge for single-use containers •Ultimately move to reusable systems for takeout and large events Model Ordinance Overview Dishwashing –on-site, off-site New food service Retroactive? Reusable To-Go Ware Business Models Pilots in San Francisco, Berkeley, Palo Alto •Food Vendors vs Food Providers? •Accessories –what’s included? •Compostable fiber-based food ware only? •Restrict local sale of non-compliant items as well? •Exemptions –allowed, temporary, permanent? Considerations Food vendors can realize $$ savings by providing reusables for on- site dining and by allowing customers to request utensils and other accessories to-go Economics Others have gone before •Restaurants & Cafeterias •Coffee and boba shops •Chamber of Commerce •Business Buzz Newsletter •Youth •Disabled community •Schools –CUSD, FUHSD, De Anza (State entities) Outreach & Engagement Plan •Survey of local stores regarding compliance with the single-use plastic grocery bag ordinance •Survey of single-use food service ware available for sale at local stores Related Fieldwork GROCERY STORE BAG SURVEY With additional information about food ware Stores Surveyed •99 Ranch Market (2 locations) •Marina Food •Marukai Market •Oakmont Market •Safeway Store •Sprouts Farmers Market •Target (2 locations) •Whole Foods Market Results The majority of grocery stores were providing plastic grocery bags as an option The larger chain grocery stores (Target, Safeway, Whole Foods) had thick plastic bags that appeared to be compliant with Cupertino's plastic bag ordinance The smaller local businesses had thinner plastic bags that may not be compliant with the plastic bag ordinance All stores charged $0.10 per bag Additional Findings Most grocery stores sold expanded polystyrene (EPS) foam food service ware products –EPS products include: o Plates, cups, and bowls Other materials found that food ware was made of –Fiber –Bioplastic –Paper –Plastic 4 out of 10 stores sold BPI certified food ware Next Steps 1919 •Spring: conduct outreach with stakeholders •Summer: bring a recommendation to the Sustainability Commission •Fall: Request a formal recommendation from the Sustainability Commission •Winter: Bring the ordinance to City Council Questions? 20 FUTURE AGENDA SETTING LIST •Sustainability Grants for Students / essay contest •Discuss hosting a public workshop on carbon reduction ideas •Discuss 2021 Earth & Arbor Day event ideas •Zero Emission Vehicles discussion •Building electrification discussion