P&R 02-06-2020 (Special)
CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
City Hall EOC
10300 Torre Ave, Cupertino, CA
Thursday, February 6, 2020
7:00 PM
SPECIAL MEETING
MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:00p.m. in the City Hall EOC, at 10300
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: Neesha Tambe, Gopal Kumarappan, Carol Stanek,
Sashikala Begur
Commissioners absent: Xiangchen Xu
Staff present: Randy Schwartz, Christine Hanel, Whitney Zeller, Jenny
Koverman, Mellownie Salvador
Guest speakers: None
CEREMONIAL MATTERS AND PRESENTATIONS
1. Introduction of New Commissioner.
Chair Tambe introduced new Commissioner, Sashi Begur. Commissioner Begur
shared a brief overview of her background.
2. Chair/Vice Chair Selection.
Chair Tambe tabled the item to the March 5th meeting.
APPROVAL OF MINUTES
3. Special Meeting of January 9, 2020
Commissioner Stanek motioned to approve, Vice Chair Kumarappan seconded.
Motion passed with three votes yes, one abstention from Commissioner Begur
and Commissioner Xu absent.
POSTPONEMENTS
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
New Business item 7 was discussed at this portion of the meeting.
7. Blackberry Farm Entrance Road Improvements – Feasibility Study Public
Meeting.
Public Work Project Manager, Mellownie Salvador presented on the upcoming
public meeting that will be held on Wednesday, February 12, 2020 at the EEC to
discuss the Blackberry Farm Entrance Feasibility Study. A formal presentation
including the feedback from the meeting will be made at the March 5th Parks and
Recreation Commission meeting. The feasibility study and report will be
presented to council in April.
The Commissioners requested to see the proposals in advance and that it be
made available to the public if possible.
Chair Tambe suggested posting a version of the flyer on the gate at the scenic
circle entrance to BBF.
Commissioner Stanek suggested sharing the information with Monta Vista High
School and Kennedy Middle School.
OLD BUSINESS
4. Satellite Community Garden - Update
Recreation Supervisor Jenny Koverman presented an update on potential
satellite community gardens. Council had directed staff to use 300k of the
community garden funding to create satellite community gardens in Cupertino.
The Commissioners were asked to propose at least 2 satellite garden locations
and send to Whitney by February 24th. Commissioners will later use the
evaluation form to rate and evaluate each proposed garden location. At a future
meeting the top locations will be identified for master gardeners to review.
Vice Chair Kumarappan suggested adding a minimum of 25 plots to be
accommodated for each satellite garden site. Vice Chair Kumarappan also
requested data on how many people are on the waitlist for the Community
Garden.
Chair Tambe requested a list of where the current and waitlisted residents are
located to be able to target areas for potential satellite gardens. Chair Tambe also
suggested the list be expanded to include parklet opportunities as well.
Commissioner Stanek requested a list of City owned undeveloped and
underutilized properties.
5. Review and Finalize Commission Proposals for the 2020/2021 City Work
Program.
Interim Director Randy Schwartz reviewed the items on the Commission
Proposals for the 2020/2021 City Work Program, drafted at the January 9th
meeting by the Commission. The Commissioners changed item three from
Summer Events to Annual Events and completed a Project Objective for each
item.
6. Parks and Recreation Master Plan Update
Interim Director Randy Schwartz presented an update on the Parks and
Recreation Master Plan. The Master Plan Will be going to Council at the
February 18th Council meeting. Chair Tambe will attend in support of its
adoption. Cindy Mendoza will be making the presentation with the assistance of
Gail Seeds. We will be requesting approval of the document from Council. Chair
Tambe will select two Commissioners to act as a committee to assist City Staff
with the strategic plan for the Master Plan.
Chair Tambe requested a joint meeting with Council to review the strategic plan
when appropriate.
NEW BUSINESS
8. Schedule Commissioner’s Attendance of Mayor’s Monthly Meetings.
Commissioners discussed their attendance at the upcoming Mayor’s meeting.
March 4 – Neesha Tambe
April 1 – Carol Stanek
May 6 – Gopal Kumarappan
June 3 – Sashi Begur
Remaining meeting attendance will be scheduled via email.
STAFF AND COMMISSION REPORTS
9. Receive Monthly Update Reports from:
- Director
Interim Director Randy Schwartz provided the Director’s Report.
- Rancho Rinconada Update, currently scheduled to be on the March
Commission meeting agenda.
- Cultures of the World Event - February 13
- Winter Ball - February 28
- Big Bunny 5k - April 11
- The City is accepting applications for Summer jobs
- February 12th - BBF Entrance meeting
- Director Search was conducted in December. Did not choose a
candidate from the initial candidate pool, will continue a more
concentrated recruitment process starting next week.
- Commissioners
Chair Tambe
- Spoke at the last Council meeting on the Community Funding Policy
item which passed. Applications will be reviewed at a future meeting.
ADJOURNMENT – Chair Tambe adjourned the meeting at 8:52p.m. to the March 5, 2020
meeting.
Respectfully submitted,
Whitney Zeller, Administrative Assistant
Parks & Recreation Department
Minutes approved at the May 14, 2020 special meeting