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P&R 11-10-05 CUPEf~TINO PARKS AND RECREATION COMMISSION Regular Adjourned Meeting Thursday, November 10, 2005, 7 p.m. Community Hall Council Chambers 10350 Torre Avenue AGENDA 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. MINUTES OF PREVIOUS MEETING A. Regulaz meeting of October 6, 2005 5. ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most cases, state law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda. 6. UNFINISHED BUSINESS A. Receive community input on a Veterans Memorial 7. MISCELLANEOUS - NO ACTION REQUIRED ' A. Written communications B. Staff oral reports C. Commission Community Contacts 8. ADJOURNMENT In compliance wi[h the Americans with Disabilities Act (ADA), [he city of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the Parks and Recreation office at 777-3110 at least 48 hours in advance of the meeting. DRAFT PARKS AND RECREATION COMMISSION CITY OF CUPERTINO REGULAR MEETING THURSDAY, OCTOBER 6, 2005 1. CALL TO ORDER Chairman Jelinch called the meeting to order at 7 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: Jeanne Bradford, Roger Peng, Frank Jelinch, Cary Chien, Rod Brown Commissioners absent: None Staff present: Therese Ambrosi Smith, Director; Marie Miller, Administrative Assistant 4. MINUTES OF THE PREVIOUS MEETING A. Regular meeting of September 1, 2005 ACTION: A motion was made, seconded and unanimously moved to approve the meeting minutes of September 1, 2005. 5. ORAL COMMUNICATIONS Kim Yuan-Farrell, Santa Claza Valley Audubon Society, invited the Commission and the public to their 14`h Annual Wildlife Education Day, October 22, 2005, at McClellan Ranch Park. Chazlie Hanson, Elderwood Ct., believes that the Sports Center tennis court lighting is substandazd and should be improved. He stated that the Sports Center users aze eager for improved lighting and would like this topic re-addressed during the city's budget preparations. 6. NEW BUSINESS A. Receive Scenic Circle and surrounding neighborhood petition, and vote regazding whether or not to have another heazing on Stevens Creek Corridor access. Pazks and Recreation Commissions Meeting of October 6, 2005 Page 2 of 4 Public Comments The following Scenic Circle area residents spoke in favor of the Commission reconsidering their prior recommendation to City Council regazding a trail entry point on Scenic and that the Commission hold a reconsideration meeting to provide an opportunity for them to make their case: • Mvc Bokelman • Steve Moody • Don Bautista Commission Comments Commissioner Brown asked Director Smith for an update of the project's development. She reported that: decisions are being made on what materials to use, eight possible creek alignments aze being reviewed by the Water District, a project cost estimate is being developed, the project is expected to be built in 2007, review of project is expected December 2005/January 2006, and permitting will follow so as to be ready for 2007. Staff is waiting to heaz what the Cuper[ino Historical Society is planning for the Stocklmeir property; work on that end of the pazk may be delayed to accommodate the plans for the Center for Living History. Bids for the park construction could open in eazly 2007. Council approval is required before park project goes out to bid. Commissioner Chien commented that he is inclined to give the Scenic Circle group an opportunity for another hearing. Commissioner Peng stated that the city has put actions in place to address issues, but that it appeazs, by the petition's language, that the residents are not awaze that a plan to prevent congestion and pazking problems exists. He asked Director Smith to discuss what measures will be put into place to avoid traffic problems. Director Smith reported the Commission recommended in their July meeting that: - Staffing is seven days a week with a ranger position that affords both light maintenance work and enforcement capability; 84 hours a week on average - There will be back-up from the Sheriffls Office - Gates at both pedestrian accesses; open at 7 a.m., closed by 8 p.m. or dusk, whichever is earlier - Close operations in 2007; reopen in 2008 by reservation only on weekends with controlled parking - Shuttled parking during those times when we expect overflow parking problems - For the first two years of operation, reservations only - All customers will be notified of the change in pazk operation - Pazking spaces will be controlled - Mazketing of the facility will be an environmental center - Strictly non-motorized access at Scenic - Should summer weekends be a problem, the Scenic gate can be closed during that time Director Smith remarked that the Commission has put a great deal of thought into the recommendations to address the neighbors' concerns. If the Commission would like to rehear Pazks and Recreation Commissions Meeting of October 6, 2005 Page 3 of 4 the item, a letter could be sent imiting the petitioners to a meeting. The letter would list the Commission's recommendations, say that there is a concem that the recommendations made are not fully understood, and invite them to come if they have concerns. Commissioner Bradford commented that when significant input is received from direct neighbors, it is always important to stop and re-look at an issue. She stated that she is willing to listen to the neighbors one more time. She also stated that looking at the Commission's recommendation and the wording on the petition, she is not sure that everyone who signed the petition understood what the recommendations were. She was concerned with the petition's phrase "endless parade of cars" as it seemed inflammatory and biased. Commissioner Jelinch asked if the Commissiod s recommendation for a one-year trial period had started yet. Director Smith said this trial period would start with the reopening of the pazk's operation and when city staff aze on board seven days a week. Director Smith stated that if the Commission is going to go through the trouble of notifying the signers of the petition, that they review the Scenic Circle issue again at the same time the detail park design is reviewed. The detail pazk design could be ready in December if the Water District is ready; otherwise, it could be January 2006. Commissioner Jelinch said that if there is a reconsideration meeting, it should be clear to all the residents that in order to reconsider, the Scenic Circle residents needs to come up with new evidence that the gate is not a good idea - not a rehashing of old evidence. Commissioner Brown stated that questions, such as the gate, require the Commission to look at the detailed design. He does not see new data justifying a reconsideration of their recommendation. He fully agrees with Chairman Jelinch that there is a process that needs to be followed, and he does not want to go back and review things repeatedly because a group does not agree with a recommendation. He stated his preference was to not have a sepazate meeting to reconsider their recommendation. Commissioner Brown thanked Mr. Bokelman and Mr. Bautista for giving him a tour of the Scenic gate azea. ACTION: A motion was made, seconded, and moved 3 to 2 to include the issue of the Scenic gate as part of an overall design review and approval process for the Steveus Creek Corridor Park. B. November 2005 meeting - reschedule to November 10, 2005, for special veterans memorial hearing. ACTION: A motion was made, seconded, and unanimously moved to reschedule the regular November 3 meeting to November 10. 8. MISCELLANEOUS - NO ACTION REQUIRED A. Written Communications Commissioner Brown commented that they continue to get the Teen Commission agendas, but he is not seeing a lot of value in the agendas and requested getting a copy of the minutes of those meetings. Electronic copies of the minutes will be sent to the Commissioners. Parks and Recreation Commissions Meeting of October 6, 2005 Page 4 of 4 B. Staff Reports: a. Cupertino's 50~' Anniversary plans - Director Smith announced the City's Birthday BBQ and Circus on October 15 at Blackberry Farm. b. Community Congress - Director Smith announced that the October 27 evenYs focus will be Emergency Preparedness and how the city is prepared. Also, in honor of the City's 50`h birthday, a Cupertino trivia game has been developed for this event. Tom Walters will be facilitating the playing of "Cupertino PursuiY'. The categories of the game are: History, Rules & Regulations, Emergency Preparedness, Your Taac at Work, and People & Organizations. C. Community Contacts: a. Chairman Jelinch announced that through CAPRCBM, he was part of team that trained East Bay commissioners. The organization is prepazing to go to Washington D.C. for a national legislative effort. b. Commissioner Bradford said that she had received an email about McClellan Ranch's anniversary in January and that a community event is being planned. a Commissioner Peng announced an 18-student exchange event in Cupertino with Hsinchu City, Taiwan; a welcome dinner will take place on Wednesday, October 12. d. Commissioner Chien announced that this week is Fleet Week in San Francisco. 9. ADJOURNMENT The meeting was adjourned at 8:00 p.m. Respectfully submitted, Marie Miller, Administrative Assistant Minutes approved at the , 2005, meeting. 44 The Cupertino Parks and Recreation Commission I nvites you To contribute a message to inspire artwork for a Cupertino memorial honoring Veterans and public safety ~x~ ~c.~. personnel that have given ' ~ their lives in service Thursday November 10, 2005 7 p.m. Cupertino Community Hall 10350 Torre Avenue The Cupertino City Council is supporting a citizens' initiative to raise funds for a memorial to be placed in Memorial Park • , ~