02-17-2021 Final BPC PacketCITY OF CUPERTINO
BICYCLE PEDESTRIAN COMMISSION
AGENDA
This will be a teleconference meeting without a physical location
Wednesday, February 17, 2021
7:00 PM
Teleconference Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, February 17, 2021 to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair’s discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
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Bicycle Pedestrian Commission Agenda February 17, 2021
Online
Register in advance for this webinar:
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Dial 669 900 6833 and enter Webinar ID: 990 0470 0798
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Meeting ID: 990 0470 0798
SIP: 99004700798@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda
topic.
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Bicycle Pedestrian Commission Agenda February 17, 2021
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1.Subject: Oath of Office for newly-appointed Commission members; training on
Commissioner Handbook approved by City Council on January 19, 2021
Recommended Action: 1.) Conduct Oath of Office for newly-appointed commission
members; and 2.) conduct training on Commissioner Handbook
A - Commissioner Handbook (Jan. 2021)
APPROVAL OF MINUTES
2.Subject: January 20, 2021 minutes
Recommended Action: January 20, 2021 minutes
A - Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3.Subject: Future Agenda Items (Eschelbeck)
Recommended Action: Develop and Maintain List of Future Agenda Items for the
Bicycle Pedestrian Commission
NEW BUSINESS
4.Subject: Election of Bicycle Pedestrian Commission Chair and Vice Chair for 2021
(Stillman)
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Bicycle Pedestrian Commission Agenda February 17, 2021
Recommended Action: Elect Chair and Vice Chair for Bicycle Pedestrian Commission
for 2021 (Stillman)
5.Subject: Safe Routes to School Working Group Coordination (Eschelbeck)
Recommended Action: Discuss Coordination Efforts between Bicycle Pedestrian
Commission and Safe Routes to School Working Group (Eschelbeck)
STAFF AND COMMISSION REPORTS
6.Subject: Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
7.Subject: VTA BPAC Repot (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
8.Subject: Report on Subcommittee Assignments and General Comments
Recommended Action: Report on Subcommittee Assignments and General Comments
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
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Bicycle Pedestrian Commission Agenda February 17, 2021
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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COMMISSIONER’S
HANDBOOK
2021
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WELCOME AND ORIENTATION
Welcome and thank you for your willingness to serve as a member of a City of
Cupertino Commission. Advisory bodies play an important role in City governance by
assisting the City Council in addressing specific issues in detail and facilitating
community decision‐making.
The City of Cupertino has a number of advisory bodies, each with distinct
responsibilities. As a new advisory body member, you should familiarize yourself with
the documents governing your particular body including City ordinances, City Council
resolutions, relevant element(s) of the General Plan, and other documents, all available
from your staff liaison. Reviewing these documents will help you get a sense of your
responsibilities.
This Handbook is designed to serve as a reference for the basic protocols that apply
generally to all City advisory bodies. Orientation is necessarily an active process. As a new
member you may want to meet with the Chair of your advisory body to get a better sense
of your role and the business of the body, as well as with the staff liaison assigned to the
body. Along with familiarizing yourself with your advisory body’s foundational
documents, you may want to review agendas and minutes from recent meetings to see
what current issues have been under consideration, as well as the City Work Program to
familiarize yourself with current goals.
Learning your role and developing an effective voice takes time and familiarity.
We hope this Handbook will assist you towards a satisfying and productive experience.
Your participation is deeply appreciated by the City Council, by city staff, and by your
community. The vitality and strength of our community results from the willingness of
people like you to serve.
________
Darcy Paul, Mayor
City of Cupertino
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Table of Contents
WELCOME AND ORIENTATION ii
STRUCTURE OF GOVERNMENT 4
Form of Government 4
City Council 4
City Manager and Staff 4
Commissions 5
COMMISSION MEMBERSHIP 6
Quorum and Attendance 6
Vacancies 6
Resignations and Removals 6
MEETINGS 6
Regular Meetings 6
Adjourned Meetings 6
Special Meetings 7
Subcommittees 7
Agendas 7
Preparation for Meetings 7
Minutes 8
Procedure 8
Decorum at Meetings 8
Basis for your Decision 8
CITY WORK PROGRAM 9
COMMUNICATIONS 9
Staying Informed 9
Use of City Email 10
Resources 10
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THE STRUCTURE OF GOVERNMENT
A. FORM OF GOVERNMENT
The City of Cupertino operates as a general law city with a City Council‐City Manager
form of government where the City Council sets policy and the City Manager manages
the implementation and administration of those policies.
B. CITY COUNCIL
The City Council is the governing legislative body of the City, consisting of five members
elected in odd numbered years to staggered four‐year terms. These councilmembers then
elect the mayor and vice mayor to one‐year terms. It sets goals and priorities and
establishes policies. The Mayor is the presiding officer of the Council, and the official
spokesperson and representative of the City.
C. CITY MANAGER AND STAFF
City Manager
The City Manager has complete responsibility and authority for the administration
of the City’s government. This individual is appointed by and serves at the
pleasure of the Council and is the appointing authority for the City, selecting the
department heads and other employees. The City Manager coordinates and directs
the services of the City staff, and commissioners should not attempt to direct or
prioritize work for departments or individual staff.
City Clerk
The City Clerk plays an important role for advisory bodies. The City Clerk accepts
and maintains applications, processes appointments, updates membership rosters,
bylaws, informational booklets, and yearly attendance records. The City Clerk is
the filing officer for Statements of Economic Interests, and any other required filing
as identified by the City Council and the State.
Staff
When assigned by the City Manager, staff assist and act in a technical advisory
capacity to the commissions. It is not expected that every staff recommendation
will be followed; however, because of the staff’s technical knowledge, full
consideration should be given to their recommendation. Staff are at liberty to make
their recommendation to the City Council through the City Manager, even though
the commission may have taken a different position. However, in these cases, the
commission recommendation will be made clear to the City Council.
Staff Liaison
A staff liaison is assigned to each commission. Their main duties include
facilitating meetings, preparing agendas, advising commissioners, and writing
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meeting minutes. Commissioners should reach out to their liaison if they have any
questions regarding matters of the commission or if they would like to contact
other staff regarding official business.
D. COMMISSIONS
The primary purpose of the City’s commissions is to serve as advisory bodies to Council
by weighing public input and rendering recommendations to the City Council. There are
times when the advisory body’s recommendation will not be sustained or will be modified
by the City Council. It is important to recognize this not as a rejection of the integrity of the
recommendation, but as an inevitable part of the process of community decision‐making.
The Council has appointed commissioners as advisors to them. This underlying
philosophy makes it improper for an individual commissioner, acting in their official
capacity, to try to persuade the Council into the acceptance of a recommendation other
than that voted by the majority of the commission. The role of a commission is to assist the
City Council in the formation of policy, having been created for the purpose of advising.
The scope of work, purpose, and other primary functions for each commission can be
found in the City Municipal Code Chapter 2.
Chair and Vice Chair
Each year, every commission will elect from its membership a Chairperson
(Chair) and a vice Chairperson (Vice Chair) who serve at the pleasure of the
commission for a one‐year term. The Vice Chair acts in this capacity when the
Chair is not available.
The Chair should:
Maintain order of the meeting, ensure respect for all opinions, protect
commissioners, staff, and the public from personal attacks.
Keep discussion focused on the issue at hand.
Solicit opinions from commissioners. Encourage evaluation of new, tentative,
or incomplete ideas. Discourage overly dominant commissioners from
having disproportionate control over the discussion.
Attempt to reach decisions expeditiously on action items. At those times
when action would be premature, guide discussion toward a timeline or
framework for responsible action.
Set meeting rules early and make sure everyone abides by them without
exception.
Set an acceptable time limit for public testimony (generally three minutes per
individual and 10 minutes per group) and stick to it. At the Chairʹs discretion,
the public can interact with the members of the commission beyond the
public‐comment time limit in order to facilitate better communication of the
agendized topic.
Provide periodic written updates, approved by the full body, to Council
regarding the status of their activities at least every six months.
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COMMISSION MEMBERSHIP
A. QUORUM AND ATTENDANCE
A quorum consists of a majority of the members of the commission. A quorum is required
to conduct business at any meeting whether it is a regular, adjourned, or special meeting.
While it is expected that members be present at all meetings, the Chair should be notified
if a member knows in advance that he/she will be absent. A member shall be considered
removed from an advisory body under the following conditions:
A member misses more than three consecutive meetings
A member misses more than 25% of the advisory body’s meetings in
a calendar year (Resolution 10‐048)
B. VACANCIES
Vacancies are filled by appointment by the Council. Appointments made in the middle of
a term are for the unexpired portion of that term. Council‐appointed Alternates will
automatically fill a vacancy.
C. RESIGNATIONS AND REMOVALS
If a member is unable to continue serving because of health, business requirements or
personal reasons, a letter of resignation should be submitted to the City Council.
The position of any member is automatically vacated when the member ceases to meet the
qualifications for office, when Council accepts the member’s resignation, or when the
Council so declares.
MEETINGS
A. REGULAR MEETINGS
Commissions are required to hold regular meetings open to the public as provided by the
enabling ordinance. The agenda for this meeting must be posted at least 72 hours prior to
the meeting.
B. ADJOURNED MEETINGS
If the business to be considered at a regular meeting cannot be completed, the commission
then may designate a time and date for an adjourned meeting.
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C. SPECIAL MEETINGS
A special meeting may be called by the Chair or a majority of the members with
coordination with the staff liaison.
D. SUBCOMMITTEES
The Chair may appoint special subcommittees of less than a quorum of the commission
who then may meet at their convenience to carry out the purpose of the subcommittee. If
the subcommittee has a continuing subject matter or a regularly scheduled meeting time,
it may qualify as a Brown Act committee and public notice provisions will apply.
E. AGENDAS
Each commission has a staff liaison responsible for preparing agendas in consultation
with the Chair. If a commissioner or staff member intends to bring up an item for
discussion or action, the item must be included on the agenda in accordance with the
Brown Act. For each meeting, a date should be scheduled for the Chair and staff liaison to
set the agenda. Commissioners can propose agenda items within the purpose of the
commission to the staff liaison prior to the agenda setting date.
Future Agenda Setting
The staff liaison will maintain a list of future agenda items that the commission
plans to discuss. The Chair, the staff liaison, or any two commissioners can add an
agenda item within their purpose to the future agenda item list and it will be
scheduled at the discretion of the Chair and staff liaison. To provide
commissioners an opportunity to discuss whether to add an item to the future
agenda item list, each regularly‐scheduled agenda will include a “Future Agenda
Setting” item. Once an item is added to the future agenda item list, it cannot be
removed until it is discussed for removal at a regularly scheduled meeting during
the item for “Future Agenda Setting.” In addition, the item will not be removed if
the Chair or at least two commissioners wish for the item to remain on the future
agenda item list.
Staff Updates and Commissioner Activity Report
Each regularly scheduled agenda will also include a “Staff Updates and
Commissioner Activity Report” item for staff to report on updates and the
members to report any activities they have taken part in related to the commission
since the prior regularly scheduled meeting.
F. PREPARATION FOR MEETINGS
Thoroughly review the agenda packet, including agenda reports, and any other
materials before the meeting. Check if you may have a conflict of interest with any
of the items due to property or monetary interests. If it is unclear, the commissioner
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can explain the situation to the staff liaison who can seek legal counsel from the
City Attorney. For more information on conflicts of interest, please review the Fair
Political Practices Commission (FPPC) Conflicts of Interest Rules.
Understand what action you are being called upon to take for each particular agenda
item.
Contact the Chair or your staff liaison before the meeting to clarify questions about
the agenda or request further information.
Understand the responsibilities of your commission. As a member of an advisory
body you will be asked to provide recommendations to the City Council about
specific issues. Keep in mind that your appointment does not empower you to
supervise or direct City staff.
G. MINUTES
The approved minutes are placed on file by the City Clerk for public access. Commissions
should strive to keep summary minutes as opposed to action minutes. If automatic
transcription is made available to supplement official minutes, action minutes may be
sufficient.
H. PROCEDURE
Commissions follow the guidelines on parliamentary procedure contained in
Rosenberg’s Rules of Order (Rules). These Rules outline how motions are made and the
basic format for an agenda item discussion.
I. DECORUM AT MEETINGS
Discourage outward signs of agreement or disagreement from the audience such
as cheering or clapping. Such demonstrations can intimidate those wishing to
express alternate views and delay the meeting. Also see Conduct of Members in
the Cupertino Ethics Policy.
Limit your own comments to the issues before the commission. Avoid the
appearance of straying from the subject or ʺgrandstandingʺ.
J. BASIS FOR YOUR DECISION
Commission decisions should be based principally on the information presented to you
in the open public meeting process. If you collect pertinent information outside of the
public process through a meeting with stake holders or site visits, you should share
that information with your fellow commissioners in the public meeting. This sharing of
information will ensure that other commissioners and members of the public have a
better understanding of the rationale for your decision.
Commissioners are free to meet or refuse to meet with residents, resident groups,
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developers or prospective contractors or any persons outside of the public meeting
process concerning issues before the commission. If you meet with any individuals
outside of the public meeting you should disclose the content of that meeting in the
public meeting to again ensure that everybody is aware of the facts and have similar
information upon which to base their decision; this disclosure is required for quasi‐
judicial matters1.
All governmental procedures and process must follow due process and allow an
affected party a right to be heard, and to present controverting fact or testimony on the
question of right in the matter involved. Unfair determinations, such as bias,
predetermination, refusal to hear, etc., may invalidate actions.
Keep an open mind. An objective, balanced, and receptive approach will help you
assess the facets of a given issue and evaluate new ideas. When receiving written and
oral public testimony it will be necessary to discern between fact and opinion, as well as
between those concerns which are relevant and those which are secondary to the issue
at hand. Keeping an open mind will make it easier for you to understand all sides of an
issue before you make a judgment or take a position.
CITY WORK PROGRAM
The City Council approves an annual City Work Program to guide the work of the City.
Prior to the first draft of the City Work Program each year, staff will reach out to the
commissions to ask for recommendations of items to add. These recommendations will be
provided to the City Council for consideration, but ultimately the City Council will
determine the final items on the City Work Program. Commissions support City Work
Program items within their scope by reviewing the items and making recommendations to
City Council. Since the City Council sets the City Work Program to guide the priority
efforts in the City, commission agendas should be aligned accordingly. By August 15, each
commission should provide an annual report of all of the topics the commission has
addressed in the prior year.
COMMUNICATIONS
A. STAYING INFORMED
Commissioners should sign up for City email notifications to stay informed of various
community events and public meetings. Council encourages commissioners to attend at
least two community meetings or meetings of other commissions each year.
The City uses social media outlets, surveys, email notifications, the Scene, and the City
website to perform outreach for City business. For appropriate conduct on social media,
1 More information on quasi‐judicial proceedings can be found in the Imposed Restraints document
in the Commission Resources folder.
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see the City’s Social Media Policy. For questions about City outreach, speak with your
staff liaison.
B. USE OF CITY EMAIL
All newly appointed City commissioners will be assigned a mandatory City email
address after reviewing and signing the Technology Use Policy.
As noted under the Brown Act, care should be taken with regard to emails. Never select
“Reply All” to an email to all commissioners or forward an email sent to you by one
commissioner to another commissioner since that would constitute a quorum. All
questions and concerns should be directed to the Chair and staff liaison.
All City emails are subject to the Public Records Act and you should use your City email
only to conduct City business as a commissioner. Please do not forward or reply to a City
email from your personal email address. Once your term on the commission is over, your
City email will be terminated.
RESOURCES
Commissioners should familiarize themselves with the following resources:
City policies relating to ethics, social media, commissions, diversity, and technology, as
well as the City organizational chart, a Rosenberg’s Rules of Order cheat sheet, and
guidance on imposed restraints, can be found online in the Commission Resources folder.
League of California Cities
Rosenberg’s Rules of Order, Brown Act, Public Records Act, and other resources
Institute for Local Government
Parliamentary Procedure Simplified
Ethics and Transparency
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DRAFT MINUTES
MINUTES OF THE REGULAR MEETING OF THE
BICYCLE PEDESTRIAN COMMISSION
January 20, 2021
Draft Minutes
The meeting was called to order at 7:00 p.m.
ROLL CALL:
Present: Gerhard Eschelbeck, Muni Madhdhipatla, Erik Lindskog, Ilango Ganga
Absent: None
Staff: David Stillman, Staff Liaison
Others Present: Marlon Aumentado, Assistant Engineer; Pranav Bollineni
APPROVAL OF MINUTES
1. December 16, 2020 Minutes
Commissioner Madhdhipatla motioned to approve, Commissioner Lindskog seconded
the motion. Motion passed 4-0.
POSTPONEMENTS
Chair Eschelbeck motioned to postpone Item #5, Election of Bicycle Pedestrian
Commission Chair and Vice Chair for 2021. Commissioner Madhdhipatla seconded the
motion. Motion passed 4-0.
ORAL COMMUNICATIONS
Byron Rovegno supports recommending funding for engineering design for the
Carmen Road Bridge in the next Capital Improvement Project (CIP) budget cycle.
WRITTEN COMMUNICATIONS
Byron Rovegno emailed the Commission regarding Item #3, (attachment included with
these minutes.)
OLD BUSINESS
2. Bollinger Road Corridor Safety Study Update (Aumentado)
Marlon Aumentado, Assistant Engineer provided an update on the study. The study is
a joint effort with the City of San Jose, involving Kimley-Horn as the consultant who is
assisting with the project. Mr. Aumentado informed the Commission that data
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collection efforts are underway. The next step is outreach, which will be electronic. Mr.
Aumentado displayed the draft website, which is to go live later this month or early
next month. The website will enable public participation through an interactive
feedback map, and a Corridor Safety Survey. The website will be advertised through
Nextdoor (a social media site), other social media sources, and newsletters. San Jose will
be doing similar outreach for their residents. Neighborhood meetings will happen
online in an open house format.
In response to inquiries from Commissioner Madhdhipatla, Mr. Aumentado explained
that this project will be the first amongst city staff to use the Pinpoint website; anybody
who uses the corridor may provide comments, and the City of San Jose will be
responsible for outreach within their city.
Mr. Aumentado clarified that the study will consider five years of accident data.
Commissioner Ganga inquired about San Jose’s contribution to the study and future
improvements. Mr. Aumentado responded that he was unsure about future funding
contributions from San Jose, but the current effort is collaborative.
Larry Dean recommends that San Jose help survey residents of Campbell or the west
San Jose area since Bollinger has the potential to be a strong east-west bikeway for
commuters.
Commissioner Madhdhipatla suggested performing outreach early in the project.
Chair Eschelbeck inquired about the timeline for implementation. Mr. Stillman
responded that large improvements would need to be prioritized for inclusion in a
future Capital Improvement Project (CIP), and cost-sharing discussions would need to
occur with the City of San Jose. It is too early to determine when funding would need
to be requested because improvement projects have not yet been identified by the
study.
Commissioner Ganga confirmed the importance of community input, especially
residents that reside along the corridor, including regular users. Commissioner Ganga
suggested door hangars, mailers, and mailing lists be used for ongoing communication
with the community. Commissioner Ganga also suggested considering using
technology as means of achieving solutions.
No Commission action was requested or taken.
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3. Suggestions for FY 2021-2022 City Work Program Inclusion (Stillman)
David Stillman, Transportation Manager explained that staff is looking for up to five
suggested items for inclusion in the 2021-2022 Work Program. Items will be forwarded
to the Public Works Director in January 2021. Ultimately the Public Works Director will
decide which items are recommended to City Council for inclusion, although the City
Council will receive the entire list from the Commissions for their information.
Mr. Stillman explained that the Work Program is not the appropriate place with which
to propose Capital Improvement Program (CIP) projects. Individual Commissioners
may discuss their preferences for CIP projects directly with the Public Works Director
or City Council for consideration of inclusion in the CIP program.
Commissioner Ganga inquired as to how the Commission, as a whole, could show
support for CIP projects. Mr. Stillman responded that the Commission’s project
priorities should be reflected within master plans that are reviewed or developed by the
Commission; he would look further into the issue.
Larry Dean spoke to encourage the Commission to consider items from a list that Byron
Vorgeno provided in his written communication regarding the Work Plan.
Matt W suggested that the Commission consider identifying locations for pedestrian
cut-throughs at the ends of cul-de-sacs as an item to include in the Work Plan.
A discussion followed, focusing primarily on items provided in Mr. Voregno’s written
communication. Particular attention was placed on Vision Zero, implementation of a 15
Mile Per Hour (mph) speed limit around schools, and the need to collect data as
support for safety policy recommendations.
Mr. Stillman noted that Work Plan projects should have timelines such that they can be
completed within a certain Fiscal Year (FY).
Commissioner Ganga suggested that, with respect to Vision Zero, it is important to
develop a policy and action plan called Phase 1, and other projects would ultimately be
developed from that plan.
Mr. Stillman provided clarification that a Work Plan item to address safety around
schools should be distinguished from the City’s existing School Walk Audit program.
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Commissioner Ganga moved to include the following projects for inclusion in the
FY2021-22 Work Plan:
• Develop Vision Zero Policy and action plan;
• Study and propose policy to improve traffic safety around schools;
• Review building codes and propose changes to address bicycle-related matters;
• Recommend to proceed with the next phase of the Carmen Road Bridge; and
• Recommend to proceed with next phase of Stevens Creek Boulevard Class IV to
Foothill Boulevard project.
Commissioner Madhdhipatla seconded the motion. Motion carried 4-0.
4. Future Agenda Items (Eschelbeck)
Emails from Councilmember Chao dated January 20, 2021
Commission participation in Safe Routes to School Program
Carmen Road Bridge
Stevens Creek Blvd Class IV
NEW BUSINESS
5. Election of Bicycle Pedestrian Commission Chair and Vice Chair for 2021
(Stillman)
This item is postponed.
6. Cupertino Crash Data Analysis (Ganga)
Pranav Bollineni gave a presentation on Cupertino Traffic Collision Data Analysis. The
presentation is included in these minutes.
Commissioner Lindskog requested that the data be provided on, not only when
bicyclists and pedestrians are at fault, but also when the vehicles involved are at fault.
Commissioner Madhdhipatla observed that the data shows many accidents along De
Anza Boulevard, Stevens Creek Boulevard, Homestead Road, and Stelling Road, which
may not support the investment to improve other streets like McClellan Road.
All Commissioners agreed that, in addition to all traffic collisions, which include vehicle
to vehicle accidents, the study should focus on, and provide complete data on bicycle
and pedestrian collisions, as there is more interest in understanding bicycle and
pedestrian collisions.
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Chair Eschelbeck inquired if the high accident locations are were such because there
was more general activity, or if there was a condition at the location which lead to the
high number of accidents.
Commissioner Lindskog inquired if it was possible to collect data about the type of
vehicles involved in the bike and pedestrian collisions, to understand if larger vehicles
like Sport Utility Vehicles (SUV) were more likely to be involved in collisions.
Chair Eschelbeck asked if there was data on seasonality. The reason was to understand
if collisions were more likely during winter days, when daylight was poor, during busy
school sessions, or was it other seasonal conditions. Mr. Bollineni responded that there
is information on date and time of the accident.
Seema Lindskog shared a link and noted a study that found that only about 10% of
accidents are reported to the police.
STAFF AND COMMISSION REPORTS
7. Staff Report (Stillman)
David Stillman, Transportation Manager reported that Phase 1 of the Stevens Creek
Boulevard Class IV Bikeway project is substantially complete, with work remaining to
program the traffic signal controllers to accommodate the protected vehicle right turn
and bike phases. This work should be complete within the next couple weeks.
Mr. Stillman reported that the contract with Redwood Construction for the Regnart
Creek Trail is expected to be executed this week, and discussions are underway to
contract with a construction management firm and an environmental firm for project
support. Construction is expected to start within the next few weeks. Mr. Stillman
reported that no bids were received for the Fencing Project, so staff will be initiating
discussions with fencing contractors soon.
Mr. Stillman reported that the Commissioners Handbook was approved by City
Council the previous evening.
Commissioner Ganga inquired as to next steps for Regnart Creek Trail privacy fencing,
De Anza Boulevard/McClellan Road signal timing for bicyclists, and the status of the
Bike Boulevard Project. Mr. Stillman reported that because no bids were received for
the Fencing Project, staff has the ability to initiate discussions directly with fencing
contractors; this effort will proceed once construction begins on the trail. Mr. Stillman
also reported that he would look into the signal timing at De Anza
Boulevard/McClellan Road, and that work is proceeding on Phase 2 of the Bike
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Boulevard Project but Phase 3 has been on hold due to the COVID-19 pandemic. Mr.
Stillman anticipates that Phase 2 work will be complete within the next couple months,
and Phase 3 should resume by Summer 2021.
Commissioner Madhdhipatla inquired about the status of the bollard replacements at
the entrance to the Don Burnett Bridge. Mr. Stillman reported that the work should be
in progress, but he would check on the status.
8. VTA BPAC Report (Lindskog)
Commissioner Lindskog gave a presentation summarizing the most recent Valley
Transportation Authority (VTA) Bicycle Pedestrian Advisory Committee (BPAC)
meeting. The presentation is included in these minutes.
Commissioner Ganga commented that there was a statewide study that showed that
85% of people who commute by bike will do so if their commute is less than three miles,
and pedestrians will walk if their commute is less than one mile.
9. Report on Subcommittee Assignments and General Comments
Commissioner Madhdhipatla reported on the Mayor’s meeting.
Chair Gerhard noted that starting in February 2021, the Mayor’s meetings are moving
to the second Wednesday of each month at 5 p.m.
FUTURE AGENDA SETTING
None
ADJOURNMENT
Meeting adjourned at 10:02 p.m.
SUBMITTED BY:
____________________________
David Stillman, Staff Liaison
21
Proposed Items for FY 2021-2022
Work Plan
Walk Bike Cupertino
1.Start the community-led process to develop a new combined Bike
Ped Active Transportation P lan (ATP). Other cities and orgs that
combined Bike Ped planning into "Active Transportation" or
"Micro-mobility" plans include MTC, San Mateo County, Alameda
County, Caltrans, Sunnyvale, and Palo Alto.
2.Reduce car traffic speed to 15mph around schools. Several cities
in the Bay Area have already implemented a 15mph speed limit
within 500ft of schools like Los Altos , Mountain View, Sunnyvale,
SF, Sacramento, and more.
3.Review the building code to encourage businesses and
organizations to add more bike friendly amenities such as bike
racks close to main entrances and showers in office buildings.
4.Improve connections between neighborhoods so as to create a
more robust network and safer connection points for residents as
they bike from one neighborhood into another. Open streets up for
bike ped traffic that are currently blocked to through car
traffic and turn fenced, chained and gated access points into
pass-throughs that can accommodate bikes and pedestrians. This
will help reduce the number of pedestrians and cyclists on the
major through-ways and allow easier bike ped traffic between
neighborhoods.
5.Identify and limit through-traffic on certain residential streets and
allow them to be used as a shared space for people traveling by
foot and by bicycle (like the corner of Randy Lane and Forest Ave).
1/20/21, 11:19 AMPage 1 of 2 1/20/21 - Item #3
22
See for example the Slow Streets initiative in SF which has 78%
approval rating from local residents.
6. Create an outreach program to encourage residents to walk and
bike for improved health and recreation - monthly commissioner-
led walks and bike rides around town, maps of routes to common
destinations, and adult biking classes. Specific focus on:
1. families with young kids
2. Teens
3. seniors
7. Work with the Planning Commission and Parks & Rec Commission
to identify locations around town in which the city could add
amenities to encourage walking and biking such as pocket parks,
parklets, coffee kiosks, median islands, shade structures, water
dispensers, and benches.
Feedback on Ideas Currently Proposed by BPC
1. Define and propose a Vision Zero program - While this feels like a
valuable initiative, the actual positive impact may be minimal.
There is significant data available showing that most accidents and
near-accidents are never reported so using accident reports as
the primary criteria for bike improvements is flawed and
insufficient.
2. Review building code as it pertains to bicycles - We support this
item’s inclusion on the Work Plan.
1/20/21, 11:19 AMPage 2 of 2
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Cupertino Traffic Collision Data Analysis
Pranav Bollineni
Oct 2020 - Jan 2021
Junior @ Cupertino High School
1/20/2021 - Item #6
24
Background
●The Smart City pilot project’s aims to make the city
safer with new technology.
●The Commision wants data on which streets are more
susceptible to accidents and what vehicles were
involved.
●This data should be easily understandable through
visualization.
25
The Project Goals
●The Commission requires Collision data
from the past 5 years.
●This data must be in the form of a map
and display the collision type.
●The types of collisions are: motorcycles,
vehicles, bicycles, and pedestrians.
26
Methodology
Data Retrieval
Using the Santa Clara
County SWITRS
website, the raw data is
retrieved as CSV file
along with meta
information about data.
Data Processing
Using Java and Python
programming,
unnecessary data was
cleaned up to make the
map visuals relevant.
Data Visualization
Using Google maps, the
data was applied in the
map format for easier
human interpretation.
Data Analysis
From the maps, data
was interpreted and
some conclusions were
derived (in the following
slides).
27
Pedestrian Collisions Map
2015-2020
28
Bicycle Collisions Map
2015-2020
29
All Collisions by Year and Type
30
All Collisions by Type
Total: 1161
31
All Collisions Severity by Year
32
Cupertino Pedestrian Collisions by Street
Street Name Crashes
Stevens Creek Boulevard 14
De Anza Boulevard 13
Stelling Road 6
Homestead Road 5
Finch Avenue 3
McClellan Road 3
Bollinger Road 2
Table 6. Most frequent pedestrian collisions by Primary Street
33
Cupertino Bicycle Collisions by Street
●Most crashes occur on major streets
Street Name Crashes
Stevens Creek Boulevard 37
De Anza Boulevard 24
Homestead Road 19
Stelling Road 10
McClellan Road 10
Tantau Avenue 8
34
Bicycle Collision Data
Year Total
Bicycle
Collisions
1 Injury per
incident
2 Injuries per
incident
2015 11 11 0
2016 15 15 0
2017 15 15 0
2018 17 15 2
2019 8 8 0
2020 4 4 0
Total 70 68 2
*No Fatalities Recorded in Data.
35
Pedestrian Collision Data
Year Total
Pedestrian
Incidents
1 Injury per
incident
2 Injuries per
incident
2015 13 2 11
2016 18 0 18
2017 23 2 21
2018 11 0 11
2019 9 2 7
2020 2 0 2
Total 76 6 70
*2 Fatalities
36
Bicycle Collision Data: Percentages
Type Of Collision Number of
Collisions
Percentage of Total
Collisions
Head-On 1 3.23%
Sideswipe 2 1.82%
Rear End 3 0.59%
Broadside 10 5.62%
Hit Object 5 4.59%
Overturned 6 17.14%
Vehicle/Pedestrian 2 2.30%
Other*40 39.60%
* Type not listed
37
Pedestrian Collisions Data: Percentages
Type Of Incident Number of
Incidents
Percentage of Total
Incidents
Head-On 0 0%
Sideswipe 0 0%
Rear End 0 0%
Broadside 0 0%
Hit Object 0 0%
Overturned 0 0%
Vehicle/Pedestrian 20 95.24
Other*1 4.76%
* Type not listed
38
Highest Collisions By Location
●Intersections
○Stevens Creek(63)
○De Anza(45)
○Homestead(19)
○Wolfe(16)
○Bollinger(12)
●Streets
○Stevens Creek(142)
○De Anza(111),
○Homestead(55),
○Stelling(40),
○Wolfe(38),
○Bollinger(27)
●Highways
○I280S/B(126)
○I280N/B(98)39
Conclusions
●The three corridors with the highest number of reported
collisions(Bicycles and Pedestrian) were
○Stevens Creek Boulevard (51)
○De Anza Boulevard(37)
○Homestead Road (24).
●Stevens Creek and De Anza Boulevard both have higher
volumes of auto traffic and vehicle speeds since they are
larger main roads.
●Stelling Road is also a major corridor through Cupertino
and prone to higher incidents(16).
High Risk Corridors from the
Previous Master Plan
Conclusions from This Analysis
40
Next Steps
●Add other vehicle types
●Sort by demographic
●Further clarification on accident severity
●Collision Cause(DUI, Reckless Driving, etc.)
41
References
●Santa Clara County Police Dept.
●SWITRS Website
●2016 Bike Transportation Plan
●2018 Pedestrian Transportation Plan
42
VTA BPAC ReportFor Jan 13, 2021 meetingErik Lindskog1/20/2021 - Item #843
VTA Staff Report•Darcy Paul is now on the VTA board representing the West Valley Cities•Caltrans Pedestrian Plan for the Bay Area (District 4)•Main link: https://www.catplan.org/d4‐draftPlan•District‐4 link: https://www.catplan.org/district‐4•Open for public review until Feb 5, 2021.•Caltrans Bicycle Highway Study•Purpose is to understand where bike highways can be installed along state highways •Survey link open for 6‐8 weeks: https://sta.ca.gov/bike‐highway‐study‐website‐survey‐launch/44
VTA Board Governance Process Assessment•‘RSM’ (A consulting firm maybe?) recommendations included deleting the VTA BPAC•However, the Board Enhancement Committee did not forward this recommendation to the Governance & Audit Committee (G&A).•Next step is for G&A to forward recommendations to the VTA board.•Still to be evaluated:•Consolidation of standing committees•Process is expected to continue until mid 2021.45
Election of VTA BPAC Chair and Vice Chair •Elected•Chair: Robert Neff (Palo Alto)•Vice chair: Stacy Banerjee (Los Altos Hills) 46
2016 Measure B Bicycle & Pedestrian Education & Encouragement FY2021 ProgramUpdate on the 2016 Measure B Bicycle & Pedestrian Education &Encouragement (E&E) programProjects:47
2016 Measure B Bicycle & Pedestrian Education & Encouragement ProgramMetrics:48
Surveying Silicon Valley on Cycling, Travel Behavior, and Travel Attitudes 1(2)Some highlights of the content:49
Surveying Silicon Valley on Cycling, Travel Behavior, and Travel Attitudes 2(2)Some highlights of the content:50
Sustainability: Gary Latshaw.
1. Workplan submitted for next year.
2. Some discussion around Cupertino consuming more propane gas than before; potentially Apple
being that entity. Gary was asking if City can provide that information.
Audit Committee: Angela
1.Nothing new to report.
2.Every quarter they review quarterly spend.
TICC: Raj Soundararajan
1.Focused on traffic and transportation Issues.
2.Reviewing vendor proposals to see how they align with what we are trying to do.
3.Verizon presented on Traffic and Transportation data gathering. We could build applications on
top of their data. They collect lots of metrics on modes of transport given their sensors.
4.Air quality monitors and indicators around the city.
5.Irrigation sensors for water conservation and emergency measures.
6.We are trying to bring some neutral party on 5G education. So far, no luck in finding an academic
expert that is not influenced by the industry.
Parks: Gopal Kumarappan.
1. Mostly thanking the Parks & Rec staff for excellent job they are doing during pandemic to keep
our parks open to public.
Teen: Rushil Jayant
1. No meeting last month.
2. They reviewed the Traffic Parks idea with safe routes to school leader.
Bike & Ped: Muni Madhdhipatla
1.Updated completion of McClellan Road project.
2.Talked about the Bollinger Road study in partnership with San Jose.
3.Talked about Stevens Creek bike lane project in progress.
4.Talked about Traffic Parks idea presentation from Safe Routes to School coordinator.
5.Mayor did ask if there is one project I would like to see done, I talked about Carmen Road Bridge
project as it creates safe route to kids of Stevens Creek Elementary, Kennedy Middle and Monta Vista
High.
1/20/2021 Item #9
MAYOR'S MINUTES
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