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01-20-2021 Final BPC PacketCITY OF CUPERTINO BICYCLE PEDESTRIAN COMMISSION AGENDA This will be a teleconference meeting without a physical location. Wednesday, January 20, 2021 7:00 PM Teleconference Meeting TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE SPREAD OF COVID-19 In accordance with Governor Newsom’s Executive Order No-29-20, this will be a teleconference meeting without a physical location to help stop the spread of COVID-19. Members of the public wishing comment on an item on the agenda may do so in the following ways: 1) E-mail comments by 5:00 p.m. on Wednesday, January 20 to the Commission at bikepedcommission@cupertino.org. These e-mail comments will be received by the commission members before the meeting and posted to the City’s website after the meeting. 2) E-mail comments during the times for public comment during the meeting to the Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails into the record, and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s discretion to shorten time for public comments). Members of the public that wish to share a document must email bikepedcommission@cupertino.org prior to speaking. 3) Teleconferencing Instructions Members of the public may observe the teleconference meeting or provide oral public comments as follows: Oral public comments will be accepted during the teleconference meeting. Comments may be made during “oral communications” for matters not on the agenda, and during the public comment period for each agenda item. To address the Commission, click on the link below to register in advance and access the meeting: Page 1 1 Bicycle Pedestrian Commission Agenda January 20, 2021 Online Register in advance for this webinar: https://cityofcupertino.zoom.us/webinar/register/WN_jjeS3pAqTeONcDEX5gvZZg Phone Dial 669 900 6833 and enter Webinar ID: 977 9048 9196 (Type *9 to raise hand to speak) Unregistered participants will be called on by the last four digits of their phone number. Or an H.323/SIP room system: H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 69.174.57.160 (Canada) Meeting ID: 977 9048 9196 SIP: 97790489196@zoomcrc.com After registering, you will receive a confirmation email containing information about joining the webinar. Please read the following instructions carefully: 1. You can directly download the teleconference software or connect to the meeting in your internet browser. If you are using your browser, make sure you are using a current and up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain functionality may be disabled in older browsers, including Internet Explorer. 2. You will be asked to enter an email address and a name, followed by an email with instructions on how to connect to the meeting. Your email address will not be disclosed to the public. If you wish to make an oral public comment but do not wish to provide your name, you may enter “Cupertino Resident” or similar designation. 3. When the Chair calls for the item on which you wish to speak, click on “raise hand.” Speakers will be notified shortly before they are called to speak. 4. When called, please limit your remarks to the time allotted and the specific agenda topic. In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to Page 2 2 Bicycle Pedestrian Commission Agenda January 20, 2021 attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. ROLL CALL APPROVAL OF MINUTES 1.Subject: December 16, 2020 Minutes Recommended Action: Approve December 16, 2020 Minutes Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the Commission on any matter within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the Commission from making any decisions with respect to a matter not on the agenda. WRITTEN COMMUNICATIONS OLD BUSINESS 2.Subject: Bollinger Road Corridor Safety Study Update (Aumentado) Recommended Action: Receive Update on Bollinger Road Corridor Safety Study 3.Subject: Suggestions for FY 2021-2022 City Work Program Inclusion (Stillman) Recommended Action: Propose Suggestions for FY 2021-2022 City Work Program Inclusion (Action Item) 4.Subject: Future Agenda Items (Eschelbeck) Recommended Action: Develop and Maintain List of Future Agenda Items for the Bicycle Pedestrian Commission NEW BUSINESS 5.Subject: Election of Bicycle Pedestrian Commission Chair and Vice Chair for 2021 (Stillman) Recommended Action: Elect Chair and Vice Chair for Bicycle Pedestrian Commission for 2021 (Action Item) Page 3 3 Bicycle Pedestrian Commission Agenda January 20, 2021 6.Subject: Cupertino Crash Data Analysis (Ganga) Recommended Action: Receive Report on Analysis of Crash Data in Cupertino between 2014 and 2020 STAFF AND COMMISSION REPORTS 7.Subject: Staff Report (Stillman) Recommended Action: Receive Staff Report 8.Subject: VTA BPAC Report (Lindskog) Recommended Action: Receive VTA BPAC Report 9.Subject: Report on Subcommittee Assignments and General Comments Recommended Action: Report on Subcommittee Assignments and General Comments FUTURE AGENDA SETTING ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this teleconference meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City’s website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 4 4 DRAFT MINUTES MINUTES OF THE REGULAR MEETING OF THE BICYCLE PEDESTRIAN COMMISSION December 16, 2020 Draft Minutes The meeting was called to order at 7:01 p.m. ROLL CALL: Present: Gerhard Eschelbeck, Muni Madhdhipatla, Erik Lindskog, Ilango Ganga Absent: None Staff: David Stillman, Staff Liaison Others Present: Cherie Walkowiak, City Safe Routes to School Coordinator APPROVAL OF MINUTES 1. November 18, 2020 Minutes Commissioner Lindskog motioned to approve with amendment below, Commissioner Madhdhipatla seconded the motion. Motion passed 4-0. Amendment to Minutes: Written Communication from John Cordes needs to be included. POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None OLD BUSINESS None NEW BUSINESS 2. Suggestions for 2021-2022 City Work Program Inclusions (Stillman) 5 Mr. Stillman explained that staff is looking for up to five suggested items for inclusion in the 2021-2022 Work Program. The Commission can decide at this meeting, or the January meeting. Items will be forwarded to the Public Works Director in January 2021. Ultimately the Public Works Director will decide which items are recommended to City Council for inclusion, although the City Council will receive the entire list from the commissions for their information. Chair Gerhard reminded the commissioners that last year, three items were submitted, and one, the Bollinger Road Corridor Safety Study was selected for inclusion in the Work Plan. Commissioner Ganga suggested Vision Zero. He suggested d eveloping a policy first, then an action plan. Those would both be a part of the Work Program. Commissioner Lindskog suggested traffic calming. Mr. Stillman noted that the Traffic Calming Program is currently an ongoing project in Public Works and not necessary to include as a Work Plan item. Commissioner L indskog suggest ed the Carmen Road Bridge. Mr. Stillman also noted that the Carmen Road Bridge is a capital project and not appropriate as a Work Plan item. Chair Gerhard inquired how the commission can show support for Carmen Bridge. Mr. Stillman suggested that the commissioners inform the City Council of their support. Ultimat ely the City Council determines funding priorities for capital projects. Chair Gerhard noted that including the Carmen Road Brid ge as a Work Plan item would send a signal to the Council that the project is a commission priority. Commissioner Lindskog suggested review of building codes be provided to ensure convenient parking for bikes with new developments. Mr. Stillman responded that he will send the current Bike Parking Codes to the commissioners for further consideration of this item in January 2021. Chair Eschelbeck suggested including the Stevens Creek Blvd Class IV Bikeway Project. Mr. Stillman replied that, similar to Carmen Road Bridge, this is a capital project and it is not appropriate for inclusion. Mr. Stillman added that he will look further into how the commission can show support for capital projects. He will report back in January 2021. 6 Commissioner Ganga inquired whether comm issions typically weigh in on which projects are includ ed in the Capital Improvement Program. Mr. Stillman responded that has not been standard practice. Chair Gerhard motioned to tentatively include Vision Zero, Carmen Road Bridge, Stevens Creek Blvd Class IV to Foothill, and review of building codes for bicycle- related matters for inclusion in the FY 2021-2022 Work Plan. Commissioner Lindskog seconded the motion. Motion carried 4-0. 3. Traffic Gardens (Walkowiak) Ms. Walkowiak gave a presentation on traffic gardens. The presentation is included in these minutes. Commissioner Madhdhipatla inquired as to other locations where traffic gardens have been recently built. Ms. Walkowiak replied that New York has one. Oral Communication: Brigit Roberts called, Chair of Parents of Safe Routes. Ms. Roberts supports the idea. Commissioner Ganga inquired whether other neighboring Bay Area cities have traffic gardens, how much area is required, and the cost. Ms. Walkowiak replied that she is not aware of similar projects in the region. There is the possibility to partner with other cities. At least an acre would be required. No cost estimates have been prepared. Alternate means of education include bike rodeos, but these are not as realistic. Commissioner Ganga supports partnering with other agencies. Commissioner Lindskog inquired as to the target age. Ms. Walkowiak responded education could start as early as elementary school, but anything is possible. Commissioner Lindskog supports starting in early middle school or before middle school. Chair Eschelbeck supports the idea and inquired whether a mobile setup is possible. Ms. Walkowiak responded that she had been pursuing holding bike rodeos during school hours before COVID-19. Bike rodeos, however, are not as realistic, and it may be impractical to have a mobile traffic garden. Chair Eschelbeck concurred. 7 Chair Eschelbeck inquired whether the New York traffic garden is operational. Ms. Walkowiak responded that it is and presented a video: https://youtu.be/yNp3UewiTcg Commissioner Ganga stated that the traffic garden could combine fun and educat ion, and it could be an opportunity for a private/public partnership. 4.Future Agenda Items (Eschelbeck) Bollinger Road Corridor Safety Study Update Suggestions for FY 2021-2022 Work Program Inclusion Carmen Road Bridge Stevens Creek Blvd Class IV STAFF AND COMMISSION REPORTS 5.Staff Report (Stillman) Mr. Stillman reported that the Regnart Creek Trail and Privacy Fence Projects have been advertised for bidding. Bid opening will be January 5, 2021. Mr. Stillman reported that Phase 2 of the McClellan Road Class IV Bikeway Project is substantially complete. A Request for Proposals (RFP) has been issued for the VERBS- funded De Anza/McClellan intersection design work. Proposals will be accepted until January 5, 2021. Mr. Stillman reported that most civil work for Phase 1 of the Stevens Creek Blvd Class IV Bikeway Project is complete, and electrical work, striping and concrete island installation is underway. The project is anticipated to be completed in January 2021. Mr. Stillman reported that the contract has been awarded for the Linda Vista Trail Project, and work is expected to begin before the end of the year. The deadline for completion is May 1, 2021. Mr. Stillman reported that all Tier 1 work orders for the School Walk Audit Project have been issued to City maintenance workers. Mr. Stillman reported that last night, the City Council approved a funding agreement for $460,000 with Valley Transportation Authority (VTA) for Measure B funding for the Junipero Serra Trail, Central Segment Project. Design work is continuing for central and eastern segments. 8 Mr. Stillman reported that the Bubb Road Class IV Bikeway Project will be advertised for bidding soon. Bid opening is anticipated to be January 12, 2021, with the Council award of the construction contract expected in February 2021. Mr. Stillman reported that the kickoff meeting with the consultant and City of San Jose was held for the Bollinger Road Corridor Safety Study Project. Data collection efforts are underway. Commissioner Ganga mentioned an email from Jeffrey Meng, who expressed concern that one segment of McClellan Road did not have a concrete island. The missing segment was not identified. Commissioner Madhdhipatla suggested using Mr. Meng as a conduit to reach the student community, since he expressed a desire to help. Chair Gerhard noted he may reach out to Mr. Meng again to invite him to a commission meeting. Commissioner Ganga noted that the green time for a bike to clear the intersection going eastbound on McClellan Road at De Anza Blvd is not long enough. Mr. Stillman said he would look into the issue. Commissioner Madhdhipatla brought up the concrete islands in front of the driveways along the McClellan Road Phase 2 Corridor. He noted the completed work is not smooth and he would have preferred that solutions be brought to the commission for discussion prior to implementation. 6.VTA BPAC Report (Lindskog) Commissioner L indskog gave a presentation summarizing the most recent Valley Transportation Authority (VTA) Bicycle Pedestrian Advisory Committee (BPAC) meeting. The presentation is included in these minutes. Discussion on bike superhighways followed, with commissioners expressing curiosity on why Homestead, Stevens Creek Blvd, De Anza Blvd, Stelling and Stevens Canyon Road were not included. 7.Report on Subcommittee Assignments and General Comments Commissioner Lindskog reported on the Mayor’s meeting. Commissioner Ganga discussed the Bicycle and Pedestrian Commission (BPC) and the Technology Information & Communications Commission (TICC) joint subcommittee meeting. A student has been working on collecting crash data and mapping using 9 Google maps. The City of San Jose has crash data published on Global Information Systems (GIS) as part of their Vision Zero Program, and Commissioner Ganga would like something similar for Cupertino. Verizon reported at the TICC commission that they are looking at near misses as part of a Vision Zero Pilot for San Jose. FUTURE AGENDA SETTING None ADJOURNMENT Meeting adjourned at 8:56 p.m. SUBMITTED BY: ____________________________ David Stillman, Staff Liaison 10 Public Works Safe Routes to School Traffic Gardens 12/20/20 Item #3 11 What is a Traffic Garden? A mini streetscape where cyclists and pedestrians can learn the rules of the road in a safe, fun environment https://vimeo.com/31545084 12 Who Could It Serve? ●Students in the region ●New Cyclists ●Special Groups and Clubs 13 What Could It Include? ●Streetscape ●Classroom ●Bike Shed ●Bus/Vehicle Parking 14 Benefits of Traffic Garden ●Realistic Education ●Standardized Education ●Bike/Ped Ed Helps Meet Goals 15 VTA BPAC Report For Dec 9, 2020 meeting 12/20/20 Item #6 16 Page Mill Expressway at the intersections of El Camino Real and Hanover-Hanson •County Roads and Airports project •ADA -compliant curb ramps •Pork -chop island ‘removed’ •Slots some bike lane improvements 17 Central Bikeway Study’s vision, goals, and community outreach 18 Central Bikeway Study’s vision, goals, and community outreach Commented on missing goal of ‘Time-of-travel’19 Bicycle superhighway corridors –Discussion Start 20 Bicycle superhighway corridors - Cupertino Starting point of discussion and some additional exit/entry points 21