BPC 9-16-20 Agenda PacketCITY OF CUPERTINO
BICYCLE PEDESTRIAN COMMISSION
AGENDA
Teleconference Meeting
Wednesday, September 16, 2020
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, September 16 to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair’s discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
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Bicycle Pedestrian Commission Agenda September 16, 2020
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instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
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Bicycle Pedestrian Commission Agenda September 16, 2020
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
APPROVAL OF MINUTES
1.Subject: July 15, 2020 Minutes
Recommended Action: Approve July 15, 2020 Minutes
A - Draft Minutes 7-15-20
2.Subject: August 19, 2020 minutes
Recommended Action: Approve August 19, 2020 minutes
A - Draft Minutes 8-19-20
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
3.Subject: Mary Ave Protected Bikeways Project (Aumentado)
Recommended Action: Receive Presentation on Final Plans for the Mary Ave Protected
Bikeways Project (Aumentado)
NEW BUSINESS
4.Subject: 2016 Bicycle Transportation Plan Update (Stillman)
Recommended Action: Provide Update on Progress of 2016 Bicycle Transportation
Plan Projects (Stillman)
STAFF AND COMMISSION REPORTS
5.Subject: Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
6.Subject: VTA BPAC Report (Lindskog)
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Bicycle Pedestrian Commission Agenda September 16, 2020
Recommended Action: Receive VTA BPAC Report (Lindskog)
7.Subject: Report on Subcommittee assignments and general comments
Recommended Action: Report on Subcommittee assignments and general comments
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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DRAFT MINUTES
MINUTES OF THE REGULAR MEETING OF THE
BICYCLE PEDESTRIAN COMMISSION
July 15th, 2020
The meeting was called to order at 7:03 pm by Chair Gerhard Eschelbeck.
ROLL CALL:
Present: Muni Madhdhipatla, Gerhard Eschelbeck, Ilango Ganga & Erik Lindskog
Staff: David Stillman City Transportation Manager.
Others Present: Bill Mitchell, Chief Technology Officer, City of Cupertino
APPROVAL OF MINUTES
1. June 17, 2020 minutes
The meeting minutes were approved with Gerhard, Muni, Erik and Ilango voting yes
(4-0-0). Before approval, one minor correction was introduced by Ilango in the draft
minutes with respect to Lozano and De Palma Ave.
POSTPONEMENTS
No postponements
ORAL COMMUNICATIONS
No oral communications from any residents present in the meeting.
WRITTEN COMMUNICATIONS
No written communications from any residents.
OLD BUSINESS
None
NEW BUSINESS
2. Email Phishing Campaign Presentation from Chief Technology Officer Bill
Mitchell
Chief Technology Officer Bill Mitchel presented about the Email Phishing campaigns
3. FY20/21 Bicycle Pedestrian Commission Work Program (Stillman)
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David Stillman presented on the work programs
a. Staff tasked with identifying programs that are relevant.
b. Ilango commented on items 4 & 5; he said that he and Gerhard are already
working with TICC commission on these items.
c. Erik asked if these will be brought back to commission; Ilango said yes and they
will be part of regular reporting.
d. Ilango asked about Item 6 that was missing in David’s presentation. David
agreed to look into it after the meeting.
e. Bollinger Road safety study is the single items from BPC to be completed by next
year; $50K is allocated for this study.
f. Gerhard suggested to put next year’s work program item in the next meeting’s
agenda to brainstorm about it.
g. David pulled up the 6th item that was missing; this was on the topic of improving
the traffic flow through H/W upgrade for signals.
h. Gerhard made motion for the city council to adopt Bollinger study as part of our
work program
i. Ilango seconded it
j. All 4 commissioners voted Yes
k. No public comments on this item
4. Bollinger Study Safety Study (Stillman)
a. Erik: We need to include in the study lack of buffer between parked cars and
bike lane. Also study lack of sufficient crosswalks on long stretches. Also, do
something similar to what we are doing on Mary Avenue on the bike line inside
closer to pedestrian.
b. Gerhard: Do you have data on accidents and fatalities and risk factors on that
road? David said they would look at last 5 years of data.
c. Muni: Could we survey the residents near the road to see what are their pain
points to address on this project. David said we could do a survey of the same.
d. Ilango: Since consultants would be hired for this, can we get scope of the work
for this consultancy to be reviewed and signed off by the commission? Bring
draft proposal for the commission to approve? David said yes, he could do that
for August meeting.
e. No voting on this item.
STAFF AND COMMISSION REPORTS
5. Staff Report (David Stillman)
a. Next week at council meeting, staff will be asking award of the contract on
McClellan project.
b. Ordinance to restrict parking on this segment for implementing the project.
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c. Junipero Serra project is going for approval to move to next stage.
d. Stevens Creek project estimate Ordinance to restrict parking on this segment for
implementing the project.
e. Bids are coming less than expected.
f. Muni: Asked if we fast track all the bike projects during COVID19? David said
that is one of the reasons why he bids are coming low. Apple funded projects are
being considered as well.
g. Muni: Are you expecting resident reactions regarding the Junipero Trail project?
David said, he is not expecting any major resistance like Regnart Creek trail.
Some residents near Blaney might have some concerns; nothing to the scale of
Regnart creek trail.
h. No public comments on this topic.
6. VTA BPAC (Lindskog)
a. None as the meeting was cancelled.
7. Report on Subcommittee assignments and general comments
a. Ilango: We had a joint meeting with TIC Traffic & Video committee and us. We
discussed some objectives for this joint subcommittees.
b. Muni: Asked for noticing requirement for the subcommittee items. David to
check with the clerk and get back.
Meeting with the Mayor
c. Planning commission: Some issues with ADUs and their voting on OAKS
project.
d. Audit Committee:
e. Team Comm: Working on annual hackathon. Also have been advising on school
reopening.
f. Parks & Rec: They delayed dog park decision for 1 year.
g. Sustainability: Building code is already green; keeping it as is.
h. Tech Comm: Census data to be used for traffic study, 5G rollout master plan.
i. Public Safety: Discussed about car catalytic converter stealing. Crime has gone
down a lot. Domestic violence has gone up.
j. Library Comm: Various services of library are slowly resuming.
k. Bike Comm: We reviewed McClellan phase 2 and Bollinger safety study.
FUTURE AGENDA SETTING
Ilango: Future agenda item, want to add staff taking notes from recordings to next
meeting.
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ADJOURNMENT
Commission Chair Gerhard Eschelbeck adjourned meeting at 08:26 PM.
SUBMITTED BY:
____________________________
David Stillman, Commissioner
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DRAFT MINUTES
MINUTES OF THE REGULAR MEETING OF THE
BICYCLE PEDESTRIAN COMMISSION
August 19, 2020
Draft Minutes
The meeting was called to order at 7:01 p.m.
ROLL CALL:
Present: Gerhard Eschelbeck, Muni Madhdhipatla, Erik Lindskog, Ilango Ganga
Absent: None
Staff: David Stillman, Staff Liaison
Others Present: Marlon Aumentado, Associate Engineer, Kitty Moore, Jennifer Griffin
APPROVAL OF MINUTES
None
POSTPONEMENTS
No postponements
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
1. Bollinger Road Safety Study
Associate Engineer Marlon Aumentado gave a presentation summarizing the highlights
of the draft Bollinger Road Safety Study scope of work that staff will be adverting soon
with an RFP.
Kitty Moore spoke, relaying concerns that her neighbors have regarding safety along
Bollinger Road, along with suggested measures to implement and not to implement.
Staff responded that this type of discussion is generally not included in a scope of work
but would be appropriate to highlight during public meetings that will be held once the
consultant is hired and the project is underway.
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Jennifer Griffin spoke regarding concerns related to development along the corridor
within San Jose and concerns about San Jose exercising too much control over the
consultant. Staff responded that Cupertino will be managing the consultant and San
Jose staff will be a partner for the project.
Commissioner Madhdhipatla expressed support for engaging residents early in the
process
Chair Eschelbeck inquired as to whether staff from City of San Jose was involved, and
the timeframe for the project. Staff responded that San Jose staff will be involved once
the project is underway, as it will be important to ensure their support for any proposed
improvements. Staff also responded that the project will be completed before the end of
the 20/21 fiscal year, and perhaps sooner. Chair Eschelbeck expressed support for
engaging residents early in the process.
Commissioner Ganga suggested that San Jose staff be engaged early in the process so
that they will feel ownership and so they may be encouraged to help fund
improvements. Commissioner Ganga also suggested including the use of technology
for improvements, especially for continuous monitoring and feedback with respect to
traffic signals. He asked that residents be engaged early, that notices be sent to San Jose
residents in addition to Cupertino residents, and that input be solicited from residents,
not just provide information to them.
Commissioner Lindskog stated that more crosswalks are needed and requested that
staff coordinate with San Jose.
Commissioner Ganga inquired whether the BPC would be involved in the consultant
selection process. Staff explained that the selection process would be handled by staff,
but that staff would inform the BPC of the selection along with the reasons the
consultant was selected. Staff also informed the BPC that the scope of work would not
be brought back to the BPC for further consideration prior to issuing the RFP, but that
commissioner’s comments would be addressed within the scope as appropriate.
No action was taken.
NEW BUSINESS
2. Goals and Objectives of TICC Subcommittee
Commissioner Ganga presented a document outlining the goals and objectives of the
TICC Traffic & Video + BPC Tech Use for Traffic Safety subcommittees.
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Commissioner Madhdhipatla inquired about existing cameras not being used to their
full potential. Commissioner Ganga described how bikes and cars could be
distinguished and identified, and data collected in real time. He also described how
adaptive signalization could be implemented.
Staff described some of the costs, limi tations, and benefits of adaptive signalization.
Kitty Moore inquired about how all of the data that is collected and will be evaluated.
Commissioner Ganga responded that there are cloud-based modules available from a
variety of sources that perform data analytics. Staff described how the existing traffic
signal management systems also can perform data analytics and display information in
a dashboard.
Chair Eschelbeck made a motion to approve the Goals and Objectives of the TICC
Traffic & Video + BPC Tech Use for Traffic Safety subcommittees. Commissioner
Madhdhipatla seconded the motion. The motion passed 4-0-0.
STAFF AND COMMISSION REPORTS
3. Staff Report (Stillman)
David Stillman reported that at the August 18, 2020 City Council meeting, the council
conducted the second reading of the ordinance to prohibit parking along McClellan
Road and Pacifica Drive between Stelling Rd and Torre Ave. Construction for the Phase
2 of the McClellan Separated Bike Lane project is scheduled to begin imminently.
At the Council meeting, council also approved execution of the construction contract for
Phase 1 of the Stevens Creek Blvd Class IV bikeway project, between Wolfe Rd and
Tantau Ave.
Mr. Stillman also updated the commission on the Regnart Creek Trail project, and the
neighborhood meeting that was held on August 3 with residents abutting the creek to
address question and concerns related to their privacy fencing options.
Kitty Moore asked for clarification on the City’s offer to provide privacy fencing. Staff
described briefly the requirements and offered to email Kitty more detailed
information.
4: VTA BPAC Report (Lindskog)
Commissioner Lindskog gave a presentation summarizing the most recent VTA BPAC
meeting.
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5: Report on Subcommittee Assignments and General Comments
No report on subcommittee assignments.
Kitty Moore reported that she has suggested to City Council to rename the Junipero
Serra Trail. Staff reported that the Commission could consider this item if directed by
Council.
Kitty Moore inquired about the East Channel Trail shown on VTA’s Bike Superhighway
Map. Staff responded that it appears to be aligned with Blaney Ave but is checking
with VTA for further information.
FUTURE AGENDA SETTING
ADJOURNMENT
Meeting adjourned at 8:44 p.m.
SUBMITTED BY:
____________________________
David Stillman, Staff Liaison
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