HC Packet 09-16-2020CITY OF CUPERTINO
HOUSING COMMISSION
AGENDA
This will be a teleconference meeting with no physical location .
Wednesday, September 16, 2020
9:00 AM
Special Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 4:00 p.m. on Tuesday, September 15th to the Commission at
housingcommission@cupertino .org. These e-mail comments will be received by the
Commission before the meeting and posted to the City ’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the Chair at
housingcommission@cupertino .org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s
discretion to shorten time for public comments). Members of the public that wish to share a
document must email housingcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page 1
Housing Commission Agenda September 16, 2020
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Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
Page 2
Housing Commission Agenda September 16, 2020
format.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE HOUSING COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Housing Commission is hereby
called for Wednesday, September 16, 2020, commencing at 9:00 am. In accordance with
Governor Newsom’s Executive Order No-29-20, this is a teleconference meeting without a
physical location. Said special meeting shall be for the purpose of conducting business on
the subject matters listed below under the heading “Special Meeting”.
SPECIAL MEETING
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Draft Minutes of August 13, 2020
Recommended Action: Approve or modify the Draft Minutes of August 13, 2020
Draft Minutes of August 13, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
2.Subject: FY 2019-20 Community Development Block Grant (CDBG) Consolidated
Annual Performance and Evaluation Report (CAPER).
Staff Report
A- Draft Resolution 20-03
OLD BUSINESS
NEW BUSINESS
STAFF AND COMMISSION REPORTS
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
Page 3
Housing Commission Agenda September 16, 2020
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
Page 4
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
ACTION MINUTES OF THE REGULAR MEETING OF
THE HOUSING COMMISSION HELD ON AUGUST 13, 2020
CALL TO ORDER
Chair Bose opened the meeting at 9:02am.
Commissioner Gandikota joined the meeting at 9:03am.
ROLL CALL
Commission Members present: Sue Bose, Chair
Connie Cunningham, Vice Chair
Siva Gandikota, Commissioner
Sanjiv Kapil, Commissioner
Tessa Parish, Commissioner
Commission Members absent: none
Staff present: Kerri Heusler, Housing Manager
Beth Ebben, Deputy Board Clerk
APPROVAL OF MINUTES
1. Minutes of the July 9, 2020 Housing Commission meeting were approved as written.
Cunningham moved and Parish seconded.
AYES: Bose, Cunningham, Gandikota, Kapil, Parish
NOES:
ABSTAIN:
ABSENT:
VOTE: 5-0-0-0
POSTPONEMENTS
2. Subject: City of Cupertino Assessment of Fair Housing (AFH)
Public hearing item postponed to a future date after it was noticed for hearing.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
PUBLIC HEARINGS
None
OLD BUSINESS
None
2
NEW BUSINESS
3. Subject: FY 2020-21 Housing Commission Work Program: Housing Survey. Form a two-member
subcommittee to work with the City Council subcommittee (Chao and Willey) to advise on the housing
survey options and question types.
Recommended Action: Recommend two Housing Commissioners to Serve on the Housing Survey
Subcommittee.
The Commission accepted a presentation from Staff member Heusler. Staff member Heusler answered
questions from Commissioners. Member of the public Jennifer Griffin spoke on this item.
Commissioners Kapil and Parish volunteered for the subcommittee.
Cunningham moved and Gandikota seconded.
AYES: Bose, Cunningham, Gandikota, Kapil, Parish
NOES:
ABSTAIN:
ABSENT:
VOTE: 5-0-0-0
STAFF AND COMMISSION REPORTS:
Staff member Heusler provided information about the following items:
City Council actions
Upcoming City Council meetings
Emergency Assistance Funds Program and Small Business Relief Grant Program
BMR Workshop- September 14, 2020
Commissioner Cunningham reported on attendance at the July Mayor’s meeting.
ADJOURNMENT:
The meeting was adjourned at 9:54am to the next regularly scheduled Housing Commission meeting.
Respectfully submitted:
/s/Kerri Heusler
Kerri Heusler
Housing Manager
1
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • www.cupertino.org
HOUSING COMMISSION STAFF REPORT
September 16, 2020
Subject
FY 2019-20 Community Development Block Grant (CDBG) Consolidated Annual
Performance and Evaluation Report (CAPER).
Recommended Action
Conduct Public Hearing; and
1. Adopt draft resolution 20-03 approving the FY 2019-20 CDBG CAPER.
Discussion
The United States Department of Housing and Urban Development (HUD) annually
allocates grants such as CDBG, Home Investment Partnerships Program (HOME),
Housing Opportunities for People with AIDS (HOPWA), and Emergency Shelter Grants
(ESG) to local jurisdictions for community development activities. Cupertino is one of
nine entitlement jurisdictions within Santa Clara County. Jurisdictions typically must
have a population of 50,000 or more to qualify as an entitlement jurisdiction that
receives grant funding directly from HUD. Entitlement grants are largely allocated on a
formula basis, based on several objective measures of community needs, including the
extent of poverty, populations, housing overcrowding, age of housing, and extent of
population growth lag in relationship to other metropolitan areas. As a requirement to
receive these entitlement grants, Title I of the National Affordable Housing Act
mandates that jurisdictions prepare a five-year Consolidated Plan, Annual Action Plan,
and a Consolidated Annual Performance Evaluation and Report (CAPER). The 2015-
2020 Consolidated Plan was adopted by City Council on April 7, 2015. The 2020-21
Annual Action Plan was adopted by City Council on June 2, 2020.
2019-20 CDBG CAPER
The CAPER is an annual document that outlines the progress the jurisdiction has made
in carrying out its strategic plan and its Annual Action Plan. The CAPER is an
overview of major initiatives and highlights that were proposed and executed
throughout the program year. The CAPER consists of specific program narratives, an
assessment of annual performance, and an assessment of progress toward meeting
goals and objectives contained in the Consolidated Plan. The 2019-20 CAPER (Exhibit
1) covers the City’s CDBG accomplishments from July 1, 2019 to June 30, 2020 and
represents the fifth year of the 2015-2020 Consolidated Plan.
Per HUD regulations, the City is required to make the CAPER available for public
comments for fifteen days. The 2019-20 CAPER was made available to the public at
www.cupertino.org/housing from September 3, 2020 to September 25, 2020. No public
comments have been received.
2019-20 CDBG Funding
The 2019-20 CDBG funding allocations are noted in the table below.
Applicant Agency Budget
CDBG Public Services
Live Oak Adult Day Services – Senior Adult Day Care / Caregiver
Respite
$20,935.04
West Valley Community Services – Community Access to Resource and
Education
$35,646.16
Administration $75,441.60
CDBG Capital/Housing Projects
Maitri – Anjali Transitional House $120,000.00
Rebuilding Together Silicon Valley – Housing Repair and Rehabilitation
Program
$81,875.00
West Valley Community Services – Vista Village Renovation Project $43,310.20
GRAND TOTAL $377,208.00
2019-20 CDBG Grant Accomplishments
With its CDBG funds, the City was able to fund the rehabilitation of a domestic violence
safe house and an affordable rental unit. Additionally, with CDBG funds, eight low
income households received needed home repairs to address health and safety concerns
and preserve their housing. Seventeen (17) elderly seniors were provided adult care
and ninety (90) low-income households were provided case management services to
assist them in achieving self-sufficiency.
Process
This is the only public hearing required by HUD for the CAPER. All required HUD
notices are published in the Cupertino Courier newspaper in advance.
Next Steps
Upon adoption of the FY 2019-20 CAPER by the Housing Commission, it will be
submitted to HUD by the September 30, 2020 deadline.
Prepared by: Kerri Heusler, Housing Manager
Reviewed and Approved for Submission by: Benjamin Fu, Director of Community
Development
Attachments:
A - Draft Resolution 20-03
1
RESOLUTION NO. 20-03
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CUPERTINO
APPROVING THE FY 2019-20 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
PROGRAM CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION
REPORT (CAPER)
WHEREAS, the Housing and Community Development Act of 1974 provides that funds
be made available for the CDBG Program; and
WHEREAS, the City of Cupertino is required to submit a FY 2019-20 CAPER (Exhibit
1) to the United States Department of Housing and Urban Development (HUD) for review and
approval; and
WHEREAS, the City of Cupertino makes the certifications required by 24 CFR Sections
91.225 and 570.303 as contained in the FY 2019-20 CDBG Annual Action Plan; now, therefore:
BE IT FURTHER RESOLVED that the Housing Commission of the City of Cupertino
hereby approves the FY 2019-20 CAPER; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to submit the
FY 2019-20 CAPER approved by the Housing Commission of the City of Cupertino to HUD.
PASSED AND ADOPTED at a special meeting of the Housing Commission of the City of
Cupertino this 16th day of September 2020 by the following vote:
Vote Members of the Housing Commission
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST: APPROVED:
______________
Kerri Heusler Sue Bose
Housing Manager Chair, Housing Commission
2019-2020 CAPER 1
OMB Control No: 2506-0117 (exp. 06/30/2018)
City of Cupertino
Consolidated Annual Performance Evaluation Report (CAPER)
FY 2019-2020
September 16, 2020
Public Noticing of 2019-2020 CAPER
Newspaper Ad Published in Cupertino Courier on August 28,2020
Draft CAPER posted on the City’s website on September 4, 2020
Public Comment Period: September 4, 2020 to September 25, 2020
Virtual Housing Commission held on September 16, 2020 at 9:00am
Contact Information:
Kerri Heusler
Housing Manager
Housing Division
City of Cupertino
kerrih@cupertino.org
The City of Cupertino will provide alternative accessible formats of this document upon request.
If you need this document in an alternative format such as large print, Braille, audiotape, or
computer disc, please contact the City at the contact information listed above.
The CAPER can also be translated to other languages upon request, please use the contact
information listed above or call 408-777-3200.
2019-2020 CAPER 2
OMB Control No: 2506-0117 (exp. 06/30/2018)
Table of Contents
Introduction……………………………………………………………………………………………………… 4
CR-05 Goals and Outcomes ……………………………………………………………………………… 4
CR-10 Racial and Ethnic Composition of Families Assisted …………………………………7
CR-15 Resources and Investments 91.520(a)………………………………………………………8
CR-20 Affordable Housing 91.520(b)………………………………………………………………… 9
CR-25 Homeless and Other Special Needs 91.220(d,e); 91.320(d,e); 91,520(c)…12
CR-30 Public Housing 91.220(h); 91.320(j)…………………………………………………………15
CR-35 Other Actions 91.220(j)-(k); 91.320(i)-(j)………………………………………………….16
CR-40 Monitoring 91.220; 91.230………………………………………………………………………20
CR-45 CDBG 91.520(c)………………………………………………………………………………………..21
Exhibits
PR 03 CDBG Activity Summary Report
PR 06 Summary of Consolidated Plan Projects for Report 2019
PR 23 CDBG Summary of Accomplishments 2019
PR 26 CDBG Financial Summary Report 2019
PR 83 CDBG Performance Measures Report 2019
Attachments
Attachment A: Public Notice (to be attached once received from the newspaper)
Attachment B: Public Comments Received (to be completed after the completion
of the public comment period).
2019-2020 CAPER 3
OMB Control No: 2506-0117 (exp. 06/30/2018)
This page is intentionally blank.
2019-2020 CAPER 4
OMB Control No: 2506-0117 (exp. 06/30/2018)
Introduction
The City of Cupertino receives annual U.S. Department of Housing and Urban Development (HUD) funding for the Community Development
Block Grant (CDBG) program. Funding through the CDBG program is a key component to organizations serving households at or below 80% of
area median income (AMI) in the City. As demonstrated in this 2019-2020 Consolidated Annual Performance and Evaluation Report (CAPER), the
CDBG funds have been a critical funding source for the rehabilitation of affordable rental units, services of elderly and disabled seniors, case
management services for low-income households to prevent homelessness, and minor home repairs to address health and safety concerns for
low-income households.
The City’s CAPER serves as the report to HUD regarding the outcomes of the goals and objectives with resources made available through the
CDBG program during the 2019-2020 Annual Action Plan and the 2015-2020 Consolidated Plan for Housing and Community Development
(Consolidated Plan). This the fifth and final year that the City will be reporting on its progress in meeting the goals and objectives outlined in the
2015-2020 Consolidated Plan. As noted throughout the report, despite the recent challenges presented by the COVID-19 pandemic which has hit
the County of Santa Clara and State of California particularly hard, the City has made great progress towards achieving its goals.
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a)
Below is a description of the progress the City of Cupertino has made in achieving the goals outlined in its strategic plan and annual action plan.
In fiscal year (FY) 2019-20, the City achieved most of its annual goals and met the five (5) year goals outlined in the Consolidated Plan. It should
be noted that in FY 2016-17, the City decided to change the funding source of ECHO Housing, its fair housing non-profit service partner, to Below
Market Rate Affordable Housing Funds (BMR AHF). While the change has resulted in no CDBG funds being utilized for fair housing services, the
City continued to fund ECHO Housing to provide fair housing services through FY 2017-18. During the application process for FY 2018-19, the fair
housing services contract was awarded to Project Sentinel. Project Sentinel is based in Santa Clara and has provided the City with rental
mediation services for many years. The contract with Project Sentinel includes fair housing and rental mediation services. The contract is funded
with the City’s BMR AHF funds, which will be discussed later in the report. Project Sentinel has met or exceeded its annual goals for FY
2019/2020 but these goals and accomplishments are no longer reported in IDIS.
During the 2019-2020 program year the COVID-19 pandemic presented unforeseen challenges for a number of the City’s partner agencies. The
County of Santa Clara issued a Shelter in Place Order on March 16, 2020 and as of the date of this report, portions of the order still remain in
effect, leaving the City’s agencies and businesses closed for at least six months. As a result of the public health crisis, two of the City’s
subrecipients were unable to spend all of their annual allocations and two agencies were unable to meet their annual goals. The details of the
issues these programs faced will be discussed in more detail later in the report.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and
2019-2020 CAPER 5
OMB Control No: 2506-0117 (exp. 06/30/2018)
explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual
outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Affordable
Housing
Affordable
Housing
CDBG:
$120,000
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 0 14 100% 14 14 100%
Affordable
Housing
Affordable
Housing
CDBG:
$43,310.20
Rental units
rehabilitated
Household
Housing
Unit
12 39 325.00% 2 1 50%
Affordable
Housing
Affordable
Housing
CDBG:
$81,875.00
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
37 42 105% 7 8 114.29%
Fair Housing
Non-Housing
Community
Development
CDBG:
$0.00
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 45 10 22.22% 0 0 0%
Homelessness Homeless CDBG:
$35,646.16
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 500 507 101.4% 100 90 90%
2019-2020 CAPER 6
OMB Control No: 2506-0117 (exp. 06/30/2018)
Strengthen
Neighborhoods
Non-
Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$0.00
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 35 55 157.14% 0 0 0%
Strengthen
Neighborhoods
Non-
Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$20,935.04
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 95 201 221.6% 21 17 81%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving
special attention to the highest priority activities identified.
During the 2019-2020 program year, the City’s CDBG subrecipients continued to provided vital services to extremely low-, very low-, low- and
moderate-income households while addressing the priorities and needs of the community as explained in the City’s 2015-2020 Consolidated
Plan. The majority of the CDBG funded programs/activities meet their annual goals despite the COVID-19 pandemic and the County of Santa
Clara’s shelter in place order which has been in effect (and currently remains in effect) since March 16, 2020.
With its CDBG funds, the City was able to fund the rehabilitation of a domestic violence safe house and an affordable rental unit. Additionally,
with CDBG funds, eight low income households received needed home repairs to address health and safety concerns and preserve their housing.
Seventeen (17) elderly seniors were provided adult care and ninety (90) low-income households were provided case management services to
assist them in achieving self-sufficiency.
The City continued to fund a number of additional programs and services through its General Fund Human Services Grant (HSG) and BMR AHF
that supplemented the CDBG funded activities. The City funded Project Sentinel, who provided fair housing and tenant/landlord mediation
services to the City, through its BMR AHF funds. The City also funded Haven to Home through the General Fund HSG. The Haven to Home
program provides services to help homeless clients secure permanent housing, maintain employment, and enhance income opportunity. The
clients receive intensive case management designed to provide easy access to resources at one location. Additionally, through the General Fund
HSG, the City funded Catholic Charities (Long-term Care Ombudsman Program), Maitri (Direct Client Services to Domestic Violence Survivors),
and Senior Adults Legal Assistance (Legal Assistance to Cupertino Elders).
2019-2020 CAPER 7
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-10 - Racial and Ethnic composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 48
Black or African American 2
Asian 68
American Indian or American Native 1
Native Hawaiian or Other Pacific Islander 0
American Indian/Alaska Native and White 2
Asian and White 0
Black and White 0
American Indian/Alaskan Native/Black 0
Other 9
Total 130
Hispanic 5
Not Hispanic 125
Table 2 – Table of assistance to racial and ethnic populations by source of funds
Narrative
Table 2 generated in IDIS includes five (5) racial categories and does not reflect all of the racial
categories served by the City's CDBG funded agencies. The modified Table 2 (shown above) includes the
correct racial categories for individuals served in FY 2019-20.
In total, the City’s CDBG program served one hundred and thirty (130) individuals. Of those individuals,
approximately thirty-seven percent (37%) were White; two percent (2%) were African American; fifty-
two (52%) were Asian; two percent (2%) were either American Indian/American Native, American
Indian/Alaska Native/White; and seven percent (7%) were Other. Approximately, four percent (4%) were
Hispanic.
2019-2020 CAPER 8
OMB Control No: 2506-0117 (exp. 06/30/2018)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG Public - federal $377,208.00 $357,526.82
Table 3 - Resources Made Available
Narrative
During the 2019-20 program year, the City received an entitlement allocation of $369,264. In addition to
the entitlement amount, the City has $7,944 in program income. The City’s program income is tracked
by the City in a separate database and is no longer entered into IDIS. The City’s finance department
discussed this approach with its HUD representative and the HUD representative agreed. Combined, the
total funds available was $377,208.
Due to the COVID-19 pandemic and the County of Santa Clara’s Shelter in Place Order, two of the City’s
subrecipients, Live Oak Community Services and Maitri, were unable to utilize all of their grant funds.
Additionally, the bid costs related to the Maitri project were higher than initially anticipated which
hinders the organization’s ability to complete the entire rehabilitation. The remaining unused funds
from the two grants total $19,681.18. These funds will be added to the City’s unused funds from
previous years and will be allocated as part of the 2021-20 Notice of Availability of Funding in late
Fall/early Winter.
Identify the geographic distribution and location of investments
Target Area
Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
Citywide 100 100%
The City of Cupertino utilizes the HUD entitlement
CDBG allocation to provide services to extremely-,
very low-, low- and moderate-income households
throughout the City.
Table 4 – Identify the geographic distribution and location of investments
Narrative
The City has not established specific target areas to focus the investment of CDBG funds. The funds were
distributed Citywide.
2019-2020 CAPER 9
OMB Control No: 2506-0117 (exp. 06/30/2018)
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds),
including a description of how matching requirements were satisfied, as well as how any
publicly owned land or property located within the jurisdiction that were used to address the
needs identified in the plan.
In addition to the entitlement dollars listed above, the federal government has several other funding
programs for community development and affordable housing activities. These include: Section 8
Housing Choice Voucher Program, Section 202, Section 811, the Affordable Housing Program (AHP)
through the Federal Home Loan Bank, and others.
There are a variety of countywide and local resources that support housing and community
development programs. Some of these programs offer assistance to local affordable housing developers
and community organizations while others provide assistance directly to individuals.
The BMR AHF receives its revenue from the payment of housing mitigation fees from non-residential
and residential development. The non-residential housing mitigation fee jobs/housing nexus study
acknowledges housing needs created by the development of office, commercial, retail, hotel, R&D and
industrial development. A fee is applied to new square footage of non-residential development in the
City. The fees collected are deposited in the City's BMR AHF and are to be used for the provision of
affordable housing.
In FY 2019-20, the City allocated $200,000 in BMR AHF to local non-profit organizations that provide fair
housing services, BMR program administration, landlord/tenant rental mediation, and an affordable
rental housing renovation project.
In FY 2019-20, the City Council allocated $83,600 from the General Fund HSG to public and human
service agencies within the City. The monies were utilized to fund a long-term care ombudsman, client
services for victims of domestic violence, legal assistance to seniors, and housing placement and case
management services to homeless individuals and families.
The City joined the Santa Clara County HOME Consortium in 2015. As mentioned in previous CAPER
reports, the Veranda, which was developed by Charities Housing, applied for and received $500,000 in
HOME funds from the HOME Consortium. The property provided (nineteen) 19 units low-income senior
housing. The City provided a twenty-five percent (25%) match for the project.
It should be noted that the City owns one parcel that is suitable for development and is currently
undergoing a feasibility study for the development of affordable housing.
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the
number and types of families served, the number of extremely low-income, low-income,
2019-2020 CAPER 10
OMB Control No: 2506-0117 (exp. 06/30/2018)
moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of homeless households to be
provided affordable housing units
0 0
Number of non-homeless households
to be provided affordable housing
units
0 0
Number of special-needs households
to be provided affordable housing
units
0 0
Total 0 0
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported through
Rehab of Existing Units 9 9
Total 9 9
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these
goals.
In FY 2019-20, Rebuilding Together Silicon Valley (RTSV) exceed its annual goal to rehabilitated seven (7)
homes occupied by low-income households. RTSV provided health and safety repairs to eight (8) low-
income households. In FY 2019-20, West Valley Community Services (WVCS) planned to repair two (2)
affordable rental units. One (1) of the households refused the needed repairs so the agency was only
able to repair one (1) unit of rental affordable housing.
Discuss how these outcomes will impact future annual action plans.
As discussed above, RTSV exceeded its annual goal and WVCS was unable to meet its goal. Overall, the
CDBG funds were utilized to repair and address health and safety issues in nine (9) housing units. This is
the City’s last year reporting on the goals outlined in the 2015-2020 Consolidated Plan. However, the
City will continue to address the affordable housing needs of its community.
As mention previously, although fair housing activities are no longer funded with CDBG dollars, the City
continues to fund a fair housing service provider with its BMR AHF funds. The fair housing service
provider met it annual fair housing goals in FY 2019-20.
Include the number of extremely low-income, low-income, and moderate-income persons served by
each activity where information on income by family size is required to determine the eligibility of
the activity.
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 105 0
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Low-income 9 0
Moderate-income 11 0
Total 125 0
Table 7 – Number of Households Served
Narrative Information
In total, one hundred and thirty (130) persons were served through the City’s CDBG funded services. Of
the individuals/households served, one hundred and five (105) were extremely-low income, nine (9)
were low income and eleven (11) were moderate income. Five (5) were non-moderate (above 80%
AMI). It should be pointed out that the households that were above moderate were served at the Live
Oak Adult Day Care facility and were elderly and disabled residents who fall within HUD’s presumed
benefit category.
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CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending
homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their
individual needs.
Through the assistance of Santa Clara County Measure A funds, six (6) units are reserved at The Veranda
as permanent supportive housing units for homeless seniors, aged sixty-two (62) or older, with disabling
conditions. The Veranda is the first built development to take utilize Measure A funding.
In 2017, the City provided $3,672,000 in BMR AHF to The Veranda, a low-income senior development.
Of the nineteen (19) units at The Veranda (there is one manager’s unit at the property), six (6) have
been set aside as Measure A units designed to serve extremely low-income formerly homeless
individuals. Through the City’s participation in the Santa Clara County HOME Investment Partnerships
Program (HOME) Consortium, The Veranda secured $500,000 in HOME funds. The City also provided an
additional $1,000,000 in funds through the Housing Trust Silicon Valley for a total contribution of
$5,172,000.
Addressing the emergency shelter and transitional housing needs of homeless persons.
The City supports efforts to end homelessness. The City allows zoning for emergency shelters. Although
currently not in effect, this allowed the Faith in Action Silicon Valley Rotating Shelter Program to set-up
overnight shelter beds in churches throughout the City. As part of the 2014- 2022 Housing Element
update, the City updated its zoning code to comply with SB No. 2 regarding emergency shelters.
Additionally, in FY 2019-20, the City provide CDBG funds for the rehabilitation of a domestic violence
shelter in Cupertino. The funds addressed a major safety repair issue involving the roofs of the property.
In FY 2019-20, the City provided $25,000 to Maitri through the General Fund HSG Program. Maitri
provides transitional housing for adult women and children who are victims of domestic violence. The
majority of the household served by Maitri are homeless.
Helping low-income individuals and families avoid becoming homeless, especially extremely
low-income individuals and families and those who are: likely to become homeless after
being discharged from publicly funded institutions and systems of care (such as health care
facilities, mental health facilities, foster care and other youth facilities, and corrections
programs and institutions); and, receiving assistance from public or private agencies that
address housing, health, social services, employment, education, or youth needs
In FY 2019-20, the City provided $35,646 in CDBG funds to WVCS to administer its Community Access to
Resources and Education (CARE) program. The main focus of CARE is to bring services and resources
closer to at-risk populations, coordinate assistance internally and externally, and help navigate hospital,
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social services, and legal systems. It is designed to enable access to critical basic needs services and help
clients navigate the maze of benefits, from Medicare and Social Security to affordable housing options,
health care, and specialized care. The one stop benefit assistance service helps provide assistance with
applications to benefits including CalWORKs, CalFresh, Medi-Cal, Free/Reduced lunch, and Healthy Kids.
The supportive services also help clients build financial stability by proving monthly budget relief
through access to the food pantry, and discounts on their utility bill and emergency financial assistance
for unforeseen emergencies. This range of supportive services and case management helps at-risk
individuals and households maintain stability and prevents homelessness due to a financial crisis.
Additionally, in FY 2019-20, the City provided General Fund HSG and/or BMR AHF to the following
organizations:
• Senior Adult Legal (SALA) – Received $10,600 from the General Fund HSG. SALA provided free
legal services to fifty-one (51) Cupertino residents age sixty (60) or older. All clients were
presumed low/moderate income (51% to 80% AMI) by HUD because they are elderly (age 60 or
older).
• Maitri – Received $25,000 from the General Fund HSG. With the funds, Maitri provided case
management services to nine (9) Cupertino residents and provided housing search assistance to
eight (8) Cupertino residents.
• Catholic Charities - $10,600 from the General Fund HSG. Catholic Charities provided needed
advocacy of elders living in long-term care facilities. In total, two hundred and forty-four (244)
unduplicated residents were contacted.
Helping homeless persons (especially chronically homeless individuals and families, families
with children, veterans and their families, and unaccompanied youth) make the transition to
permanent housing and independent living, including shortening the period of time that
individuals and families experience homelessness, facilitating access for homeless individuals
and families to affordable housing units, and preventing individuals and families who were
recently homeless from becoming homeless again.
As mentioned above, the City provided $35,646 in CDBG funds to WVCS to administer its CARE program.
CARE provides case management and short-term rental assistance to support homeless families
transitioning to permanent housing. Additionally, the program allocates Red Cross emergency rental
grants and emergency utility payments to assist low-income individuals and families on the verge of
homeless maintain their housing.
In FY 2019-20, the City provided $40,000 in General Fund HSG to WVCS for the Haven to Home (HTH)
program. The goal of HTH is to help currently un-housed Cupertino individuals and families secure
permanent housing, maintain employment, enhance income opportunities and financial stability. The
supportive services critical to the success of this program are intensive case management, housing
search, landlord mediation, benefits clinic, and financial coaching. HTH aims to end homelessness and
prevent homelessness by coordinating multilevel services and leveraging further resources in the
community in order to build long-term stability and self-sufficiency for participants. Through this funding
in FY 2019-20, WVCS served forty (40) homeless individuals and families whose last address was in
Cupertino.
In total in FY 2019-20, the City allocated approximately $56,581 in CDBG and $83,600 in General Fund
HSG money to provide a variety of support services for low-income Cupertino households. Services
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provided include the provision of food, clothing, legal assistance, emergency rental assistance, and a
variety of other services.
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CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing.
Not applicable. The Housing Authority of the County of Santa Clara (HACSC) owns and manages four (4)
public housing units, which are all located in the City of Santa Clara. There is no public housing in
Cupertino.
Actions taken to encourage public housing residents to become more involved in
management and participate in homeownership.
While the majority of their units have been converted to affordable housing stock, HACSC is proactive in
incorporating resident input into the agency’s policy-making process. An equitable and transparent
policy-making process that includes the opinions of residents is achieved through the involvement of
two tenant commissioners, one being a senior citizen, on the HACSC board.
Actions taken to provide assistance to troubled PHAs.
Not applicable.
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CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as
barriers to affordable housing such as land use controls, tax policies affecting land, zoning
ordinances, building codes, fees and charges, growth limitations, and policies affecting the
return on residential investment. 91.220 (j); 91.320 (i)
As part of the City’s FY 2019-20 Work Program, on May 19, 2020, the City Council adopted an update to
the BMR Residential Housing and Commercial Linkage Fees. As part of this update, the City conducted
an economic feasibility analysis that reviewed fees associated with development and potential policy
updates to the BMR Program. The City took the following actions:
• Amended the BMR Housing Mitigation Program Procedural Manual (Housing Mitigation Manual)
to increase the affordable housing (BMR) requirement for ownership projects from 15% to 20%,
and to make other conforming changes consistent with State law,
• Amended the Housing Mitigation In-Lieu Fees to increase the fees for offices, research and
development, and industrial space to $30 per square foot and the fees for hotels to $15 per
square foot;
• Received a report on Housing Solutions, Including Opportunities to Increase Housing Supply for
Extremely Low-Income Households and Approaches to Encourage BMR Housing Production by
Non-Residential Land Uses.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j)
As mentioned in the Consolidated Plan, the City’s highest need is for affordable units for low-income
and special needs households. One of the primary impediments to creating the affordable units is the
high cost of land in Cupertino and rising construction costs. In order to fund 100% affordable
developments, the City adopted a housing mitigation program in 1993. Originally, the program required
all new residential developments to dedicate 10% of its housing as affordable.
In 2002, the City updated the Housing Element and raised the requirement to 15%. For smaller
developments with less than seven (7) units, developers can build one BMR unit or pay an in-lieu fee.
This in-lieu fee allows the City to accumulate funds to use for affordable developments. In the past ten
years, the City has accumulated over five million dollars in fees. These fees have been used to fund the
Stevens Creek Village 40-unit development for single-persons and small households; Vista Village, a 24-
unit development aimed at housing small and medium size families; and Senior Housing Solutions’
purchase of a home for use as senior congregate care.
To ensure that the mitigation fees continue to be adequate to mitigate the impacts of new development
on affordable housing needs, the City completed a nexus study update in 2015. The purpose of the
nexus study update was to allow the City to consider appropriate mitigation fee charges and possible
affordable percentage requirements. The City Council adopted the updated residential and non-
residential housing mitigation fees on May 5, 2015. The fees went into effect on July 6, 2015. The City’s
fee schedule is updated annually in July.
The City has increased its efforts to promote development of affordable housing throughout the City.
The City joined the Santa Clara County HOME Consortium in 2015. HOME funds can be used to fund
eligible affordable housing projects for acquisition, construction, and rehabilitation. Starting in FY 2015-
16, developers of affordable housing projects were eligible to competitively apply through an annual
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Request for Proposal (RFP) process. Applications are submitted to the County Office of Supportive
Housing (OSH) for the HOME funds to help subsidize affordable housing projects within the City.
The Veranda, which was developed by Charities Housing, applied for and received $500,000 in HOME
funds from the HOME Consortium for FY 2018-19. The property provided eighteen (18) units of low-
income senior housing and one property manager unit (for a total of 19 units). The property opened in
July 2019. The City provided a twenty-five percent (25%) match as part of total contribution of forty-
three percent 43% ($5,172,000.00) of the development costs for this project.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j)
The number of units with potential lead-based paint hazards in the City is likely less than 500. Lower
income households will occupy some percentage of these units, but how many is not known. In addition
to working with the County Health Department to identify and assist any children with elevated blood
lead levels, the City will, as part of its efforts to address the rehabilitation needs of its housing stock,
provide assistance to persons seeking to mitigate lead hazards in the home.
Currently, City staff has a policy to test any property being assisted with CDBG funds for the presence of
lead-based paint if the property was constructed prior to 1978. If the property tests positive for the
presence of lead-based paint, then the City assists with the abatement of the paint. In all cases, the
property owners and tenants are notified of the presence of the lead-based paint. The City also assists
the contractor with finding contractors trained on how to deal with lead-based paint or receiving
training themselves.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j)
As mentioned earlier, the City funds WVCS’s CARE program to provide those living below the poverty
level with food, clothing and emergency rental assistance. These are basic necessities that those living at
or below the poverty level cannot afford due to limited incomes. WVCS also provides job search
assistance and basic computer classes in an attempt to reduce the number of persons living below the
poverty level. Additionally, the City makes it a high priority to provide affordable rental units to
extremely-low income households.
Actions taken to develop institutional structure. 91.220(k); 91.320(j)
The City continues to participate with other local jurisdictions in sharing information and resources
regarding CDBG and other housing programs. Meetings take place on a quarterly basis. Additionally,
when projects are funded by multiple jurisdictions, the jurisdictions involved cooperate in an effort to
reduce duplication of work and reduce project monitoring costs.
City staff will continue the following collaborative efforts to improve institutional structure:
• Joint jurisdiction RFP and project review committees
• Coordination on project management for projects funded by multiple jurisdictions
• HOME Consortium between member jurisdictions for affordable housing projects
The City is also represented at the Santa Clara County Association of Planning Officers (SCCAPO) and
Silicon Valley Leadership Group’s Housing Action Coalition (HAC) meetings. These meetings are
especially important in fostering regional approaches to providing affordable housing.
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Actions taken to enhance coordination between public and private housing and social service
agencies. 91.220(k); 91.320(j)
The City benefits from a strong jurisdiction and region-wide network of housing and community
development partners, such as Regional Housing Working Group and the Continuum of Care (CoC). To
improve intergovernmental and private sector cooperation, the City participated with other local
jurisdictions and developers in sharing information and resources.
In addition to the actions listed above, City also leveraged its BMR AHF to assist nonprofit affordable
housing developers, including assisting Charities Housing with the financing of The Veranda, a 100%
affordable senior housing development, by providing a 25% match requirement to the County’s HOME
Consortium funds in FY 2018-19.
Identify actions taken to overcome the effects of any impediments identified in the
jurisdictions analysis of impediments to fair housing choice. 91.520(a)
On January 12, 2012, the City Council adopted a new Analysis of Impediments (AI) to Fair Housing
Choice and the recommended policies and actions to respond to the fair housing impediments identified
in the document. The document states that the primary impediments to fair housing choice are access
to affordable housing and knowledge of fair housing services. The City has implemented the following in
response to the impediments identified in the AI:
• Facilitate access to BMR units. The City will continue to assist affordable housing developers and
market rate developers in advertising the availability of BMR and affordable units via a link on
the City’s website (www.cupertino.org/housing) and the United Way’s 2-1-1 program, phone
referrals, and other media outlets. The City will also facilitate communications between special
needs service providers and affordable housing developers, to ensure that home seekers with
special needs have fair access to available units.
• City staff continues to contract with a fair housing provider to conduct outreach and education
regarding fair housing for home seekers, landlords, property manager, real estate agents, and
lenders.
• In addition to outreach, the fair housing provider will conduct fair housing testing in local
apartment complexes.
• The City will periodically review the Zoning Ordinance to ensure regulations are consistent with
fair housing laws and do not constrain housing production. If particular zoning requirements
impede fair housing or production, the City will amend the regulations.
• The City will continue to support the HACSC to ensure adequate outreach to minority, limited
English proficiency, and special needs populations regarding the availability of public housing
and Section 8 vouchers.
• The City will continue to plan for higher residential and employment densities where
appropriate to maximize linkages between employers and affordable housing.
• The City will continue to work with local transit agencies to facilitate safe and efficient routes for
the various forms of public transit.
In a joint effort with the County of Santa Clara and Cities, the City is currently updating the Analysis of
Impediments (AI) to Fair Housing Choice. The Cupertino AFH Plan Is expected to be completed in
Winter/Spring 2021.
Project Sentinel received $43,000 from the City’s BMR AHF for support of fair housing, tenant and
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landlord counseling, and dispute resolution services rental mediation activities. As noted earlier in the
report, the fair housing services activities were previously funded with CDBG funds. In FY 2018-19, the
City elected to fund the fair housing activities as part of its contract with Project Sentinel. To combat
illegal housing discrimination and ensure civil rights protection, Project Sentinel provides comprehensive
fair housing services of complaint investigation, consultation, information and referral, and community
outreach and education. Fair housing investigations that reveal evidence of illegal discrimination are
addressed through education, conciliation, and referral to HUD or DFEH filings, or litigation. Investigative
work efforts include paired testing, surveys, witness interviews, and document review. In FY 2019-2020,
the Fair Housing Center at Project Sentinel opened and investigated seven cases in Cupertino.
2019-2020 CAPER 20
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CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance
of the plan and used to ensure long-term compliance with requirements of the programs
involved, including minority business outreach and the comprehensive planning
requirements.
The City continues to actively monitor all subrecipients and projects ensuring compliance with program
and comprehensive planning requirements. Monitoring involves review of quarterly reports, invoices
with backup material, and review of agency audit reports. Annual on-site monitoring is carried out for all
CDBG subrecipients and consists of reviewing client files, financial records, policies, procedures and
compliance with federal requirements as detailed in the subrecipient.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to
comment on performance reports.
A draft CAPER was made available on the City website (www.cupertino.org/housing) and at City Hall for
the required 15-day public comment period (September 10– September 25, 2020). An advertisement
was placed in the Cupertino Courier, a newspaper of general circulation on August 28, 2020, advertising
the availability of the CAPER for public review and comment. The draft CAPER was posted on the City’s
website on September 10, 2020. Due to COVID-19, copies of the CAPER could be mailed or e-mailed to
citizens free of charge. The City also makes available a TDD phone number for the hearing impaired. The
City also conducted a virtual public hearing at the Cupertino Housing Commission meeting held on
September 16, 2020 allowing the public an opportunity to comment on the CAPER.
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CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives
and indications of how the jurisdiction would change its programs as a result of its
experiences.
Not applicable. The City does not plan to change the CDBG program objectives.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI)
grants?
No, there are no open Brownfields Economic Development Initiative (BEDI) grants.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
Not applicable.