BPC 8-19-20 Agenda PacketCITY OF CUPERTINO
BICYCLE PEDESTRIAN COMMISSION
AGENDA
This will be a teleconference meeting without a physical location
Wednesday, August 19, 2020
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, August 19 to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair’s discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
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Bicycle Pedestrian Commission Agenda August 19, 2020
Register in advance for this webinar:
https://cityofcupertino.zoom.us/webinar/register/WN_7PV9nfyWTBOzCizwHcfpRg
Phone
Dial 888 788 0099 and enter Webinar ID: 993 8787 5842 (Type *9 to raise hand to speak)
Unregistered participants will be called on by the last four digits of their phone number.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
213.19.144.110 (EMEA)
103.122.166.55 (Australia)
69.174.57.160 (Canada)
Meeting ID: 993 8787 5842
SIP: 99387875842@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
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Bicycle Pedestrian Commission Agenda August 19, 2020
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
ROLL CALL
APPROVAL OF MINUTES
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
1.Subject: Bollinger Road Safety Study (Stillman)
Recommended Action: Discuss Scope of Work for Bollinger Road Safety Study
(Stillman)
A - Scope of Services Bollinger Rd Corridor Study
NEW BUSINESS
2.Subject: Goals and Objectives of TICC Subcommittee (Ganga)
Recommended Action: Discuss Goals and Objectives of TICC Subcommittee (Ganga)
STAFF AND COMMISSION REPORTS
3.Subject: Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
4.Subject: VTA BPAC Report (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
5.Subject: Report on Subcommittee assignments and general comments
Recommended Action: Report on Subcommittee assignments and general comments
FUTURE AGENDA SETTING
ADJOURNMENT
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Bicycle Pedestrian Commission Agenda August 19, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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Bollinger Road Corridor Safety Study
SCOPE OF SERVICES
Consultant will provide traffic engineering services to the City of Cupertino for the Bollinger Road
Corridor Safety Study. The goal of the project is to develop and evaluate various improvements along
Bollinger Road between De Anza Boulevard and Lawrence Expressway to enhance pedestrian, bicycle
and motor vehicle operations and safety. A summary of the tasks involved in the project is as follows:
•Facilitate meetings with the City of Cupertino and the City of San Jose to identify project needs.
•Conduct operations and safety analysis of the corridor.
•Identify school routes and pedestrian/bicycle routes to develop and evaluate improvements
such as bicycle paths, crosswalks and pavement treatments.
•Identify proposed intersection improvements, including but not limited to intersection
geometry, lane additions/re-configurations, striping, crosswalk installations or enhancements,
and ADA pedestrian ramps.
•Provide AutoCAD drawings on aerial base maps displaying conceptual drawings for the
proposed improvements and provide approximate construction cost estimates.
•Prepare final report for proposed recommendations.
•Present results at community meetings.
The following scope of services has been prepared for the project.
Task 1 – Project Management and Meetings
This task includes project management, meeting coordination, preparation of invoices, budget
oversight, adherence to project scheduling, and general project coordination. Consultant will conduct
a kick-off meeting with the staff of City of Cupertino and the City of San Jose to confirm expectations
regarding project requirements, project schedule, and to collect available data for the Study. Data to be
provided to the consultant includes:
•Hard copies of the existing timing cards for the signalized intersections (City of San Jose)
•Existing signal timing network models (City of San Jose)
•Electronic base plans of the intersections in AutoCAD format (City of San Jose)
•Aerial photos of the project area (City of Cupertino / City of San Jose)
•Collision records (San Jose PD / SCC Sheriff)
•Traffic volume (as available) including 24-hour hose counts or vehicular, pedestrian, and
bicycle turning movement volumes (City of Cupertino / City of San Jose)
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Task 2 – Field Review and Data Collection
Consultant will conduct a field review of the project area during the AM and PM peak periods to review
corridor operations and to gather additional data for the analysis.
Field review for each intersection will include identifying school routes and pedestrian/bicycle patterns
and review of existing vehicular operations. For signalized intersections, field review will consist of
reviewing vehicular operations, pedestrian and bicycle operations, and other intersection-specific
issues during peak periods.
Task 3 – Analysis and Evaluation
Consultant will conduct a traffic analysis to evaluate proposed improvements on the corridor. Proposed
improvements may include such items as changes to intersection geometry, lane additions/re-
configurations, striping, crosswalk additions and enhancements, bicycle/vehicle loop detection, and
improved traffic/bicycle/pedestrian signal phasing/sequencing.
The traffic analysis will include signal operations, and pedestrian and bicycle circulation and will be
conducted for the AM and PM period traffic conditions.
Consultant will develop recommendations based on the traffic analysis and evaluation and will meet
with the City of Cupertino and City of San Jose to discuss the recommendations prior to inclusion in
the draft and final report.
Task 4 – Prepare Concept Plans
Consultant will prepare conceptual plans of the proposed improvements to include roadway, traffic
signal, and striping improvements. The conceptual plan will be provided in both electronic and hard
copy formats.
Task 5 – Neighborhood Meetings
Consultant will facilitate and present the project to the neighborhoods. Consultant will prepare
presentation materials such as traffic analysis data tables, figures, recommended improvements, and
PowerPoint summaries, etc.
Up to a total of five (5) meetings, including the kick-off meeting, two project meetings, and two
neighborhood meetings are included in the scope of services.
Task 6 – Prepare Draft and Final Reports
A draft report summarizing the analysis, evaluation, conceptual plans, and recommendations will be
prepared and submitted for review and comment. The report will include text, tables, and figures
describing the process, assumptions, and results.
Based on the comments received on the draft report, a final report will be prepared and submitted.
Consultant to provide all reports in electronic and hard copy formats.
PROFESSIONAL FEE
Consultant will provide the services outlined in the base scope of services (Task 1-6) for a Time and
Materials fee not to exceed $50,000. This fee includes labor cost and reimbursable expenses incurred
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in performing these services. Other reimbursable expenses, if any are necessary, will not be incurred
without City’s authorization.
Services other than those set forth in the Scope of Services shall constitute extra services. Extra
services, such as attendance at meetings other than those included in the Scope of Services and changes
in project location, shall be performed only with City’s authorization, and for additional fees to be
negotiated prior to authorization.
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