HC Packet 07-09-2020CITY OF CUPERTINO
HOUSING COMMISSION
AGENDA
This will be a teleconference meeting with no physical location .
Thursday, July 9, 2020
9:00 AM
Teleconference Meeting
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, July 8th to the Commission at
housingcommission@cupertino .org. These e-mail comments will be received by the
Commission before the meeting and posted to the City ’s website after the meeting.
2) E-mail comments during the times for public comment during the meeting to the Chair at
housingcommission@cupertino .org. The staff liaison will read the emails into the record,
and display any attachments on the screen, for up to 3 minutes (subject to the Chair’s
discretion to shorten time for public comments). Members of the public that wish to share a
document must email housingcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item .
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Page 1
Housing Commission Agenda July 9, 2020
Please click the link below to join the webinar :
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name, you may enter “Cupertino Resident” or similar designation.
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Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic .
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
Page 2
Housing Commission Agenda July 9, 2020
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Draft Minutes of May 14, 2020
Recommended Action: Approve or modify the Draft Minutes of May 14, 2020
Draft Minutes of May 14, 2020
POSTPONEMENTS
2.Subject: City of Cupertino Assessment of Fair Housing (AFH)
Recommended Action: Postpone to the August 13, 2020 meeting
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
3.Subject: City of Cupertino Assessment of Fair Housing (AFH) (postponed to the
August 13, 2020 meeting)
OLD BUSINESS
NEW BUSINESS
4.Subject: Receive Email Phishing Campaign presentation from Chief Technology
Officer, Bill Mitchell
Recommended Action: receive presentation and provide any input to Staff
5.Subject: FY 2020-21 Housing Commission Work Program
Recommended Action: Recommend that the City Council consider the FY 2020-21
Housing Commission Work Program
Staff Report
A - City Work Program FY 2020-21 Amended 6.2.20
B - Guidance on Commission Work Programs FY 2020-21
C - Draft Housing Commission Work Program FY 2020-21
D - City of Cupertino Municipal Code Chapter 2.86 Housing Commission
Page 3
Housing Commission Agenda July 9, 2020
STAFF AND COMMISSION REPORTS
FUTURE AGENDA SETTING
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
Page 4
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
ACTION MINUTES OF THE REGULAR MEETING OF
THE HOUSING COMMISSION HELD ON MAY 14, 2020
CALL TO ORDER
Vice Chair Bose opened the meeting at 9:01am.
ROLL CALL
Commission Members present: Sue Bose, Chair
Connie Cunningham, Vice Chair
Sanjiv Kapil, Commissioner
Tessa Parish, Commissioner
Commission Members absent: Siva Ganikota, Commissioner
Staff present: Kerri Heusler, Housing Manager
APPROVAL OF MINUTES
1. Minutes of the March 12, 2020 Housing Commission meeting were approved as written.
Cunningham moved and Parish seconded.
AYES: Bose, Cunningham, Kapil, Parish
NOES:
ABSTAIN:
ABSENT: Ganikota
VOTE: 4-0-0-1
CEREMONIAL MATTERS AND PRESENTATIONS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
2. 2020-25 CDBG Consolidated Plan and the FY 2020-21 CDBG Annual Action Plan (postponed from the
April 9, 2020 meeting)
The Commission accepted a presentation from Staff member Heusler and Patrice Clemons from Michael
Baker International. Staff member Heusler and Patrice Clemons answered questions from
Commissioners. Member of the public Jennifer Griffin spoke on this item.
2
Commissioners recommended the following:
Review the goals and expand upon the language.
Goal 3: Update goal description for “Frail elderly/elderly services” to include a variety of services
Goal 4: Change name from “Self-sufficiency services” to “Services for low-income families and homeless
population”
Cunningham moved and Parish seconded.
AYES: Bose, Cunningham, Kapil, Parish
NOES:
ABSTAIN:
ABSENT: Ganikota
VOTE: 4-0-0-1
STAFF AND COMMISSION REPORTS:
Staff member Heusler provided information about the following items:
City Council actions- funding allocations and emergency assistance funds
Upcoming City Council meetings- CDBG CARES funding
Bose reported attendance at the Mayor’s meeting.
ADJOURNMENT:
The meeting was adjourned at 10:57am to the next regularly scheduled Housing Commission meeting.
Respectfully submitted:
/s/Kerri Heusler
Kerri Heusler
Housing Manager
COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • www.cupertino.org
HOUSING COMMISSION STAFF REPORT
Meeting: July 9, 2020
Subject
FY 2020-21 Housing Commission Work Program
Recommended Action
Conduct Public Hearing; and
1. Recommend that the City Council consider the FY 2020-21 Housing Commission
Work Program.
Background
The City Council adopted the FY 2020-21 City Work Program (Amended 6.2.20) on June
2, 2020. Commissions have been directed to review the approved City Work Program
and create a FY 2020-21 Work Program with items from the City Work Program that the
Commission would like to weigh in on or review.
Discussion
The FY 2020-21 City Work Program indicates items pertaining to a particular
commission/committee. The following items have been identified for the FY 2020-21
Housing Commission Work Program.
1. Affordable Housing Strategies*
Explore the development of strategies that provides a variety of products across the
affordability levels including updates to the City's density bonus ordinance, housing
for the developmentally disabled, as well as those with moderate, low, very low,
and extremely low income. *Continued from FY 19-20 work program
2. Engage with Philanthropic Organizations to find a way to build moderate-income and ELI
housing units for Developmentally Disabled and Engage with Habitat for Humanity (or
other nonprofit) to build ownership housing*
1) Identify ways to build ELI housing units for developmentally disabled; and
2) Look at possibility of building 6-8 affordable ownership townhomes.
*Continued from FY 19-20 work program
3. Review the City’s Housing and Human Services Grant (HSG) Funds
1) Review existing grant funds to determine allowable uses for emergency financial
assistance programs.
2) Consider increasing BMR AHF public service and HSG funding allocations.
4. Housing Program for De Anza College Students
Explore solutions for homeless and housing insecure students. Assist in the
development of a housing program for homeless students. Investigate partnership
with De Anza on student housing and transportation solutions.
5. Homeless Services and Facilities
Partner with non-profits/social service providers to bring mobile hygiene services to
Cupertino and to accommodate the needs of homeless residents by evaluating the
potential of adding amenities to future City buildings.
6. Research Governor’s $1.4 billion pledge towards homelessness, work with local agencies and
service providers to connect with local funding.
Advocate for funding dedicated to Cupertino projects and programs.
7. Transportation to/from Service Providers
1) Research existing bus routes; and
2) Provide funding to non-profits/social service providers for bus passes.
Housing Commission Responsibilities
In addition to the Commission Work Program, the Housing Commission is responsible
for the following items on an annual basis.
1. Community Development Block Grant (CDBG) Annual Action Plan
2. CDBG Consolidated Annual Performance and Evaluation Report (CAPER)
3. City Housing and Human Services Grant Funding Allocations
a. Below Market Rate Affordable Housing Fund (BMR AHF) Capital
Housing Projects
b. BMR Public Services
c. CDBG Capital Housing Projects
d. CDBG Public Services
e. General Fund Human Services Grant (HSG)
Additional Work Program Items
The Housing Commission put together a Draft Work Program on January 9, 2020.
Additional minor items may be added to the Commission Work Program as resources
allow. It is important that all items are within the purview of the Commission as
defined in the Municipal Code. It is also anticipated that there will be uncertainty and
fluctuation with the City’s workload this year due to COVID-19.
Next Steps
The FY 2020-21 Housing Commission Work Program will be brought for City Council
approval.
_____________________________________________________________________________
Prepared by: Kerri Heusler, Housing Manager
Reviewed and Approved for Submission by: Benjamin Fu, Director of Community
Development
Attachments:
A - FY 2020-21 City Work Program Amended 6.2.20
B - Guidance on FY 2020-21 Commission Work Programs
C - Draft FY 2020-21 Housing Commission Work Program
D - City of Cupertino Municipal Code Chapter 2.86 Housing Commission
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committees
1 Commissioner Handbook
Update
Revise and update the
Commissioner Handbook to
include provisions adopted by
Council on January 21, 2020
and to make the document
more user-friendly.
Proposed Work Program Item 1) Review current Commissioner
Handbook and identify areas for
improvement.
2) Revise Handbook for Council
approval.
1) Fall 2020
2) Winter 2020
Proposed Revised Commissioner Handbook.Winter 2020 N/A N/A Medium Kirsten Squarcia
Katy Nomura
City Clerk's Office
City Manager's Office
N/A
2 Two-Way Online
Communication
Reach out to other cities to
discuss their experiences with
an online two-way
communication service
beyond traditional social
media platforms, review ability
to properly moderate, and
then report back findings to
Council.
Preliminary discussions with OpenGov
regarding capacity of the Open City
Hall platform.
1) Reach out to cities
2) Complete report
3) Send report to Council
Spring 2020 Proposed Gather input from other cities and report findings
to Council.
Spring 2020 N/A N/A Small Bill Mitchell
Brian Babcock
Innovation Technology
City Manager's Office
N/A
3 Pilot Online Store for City-
Branded Items
Explore the viability of
establishing and maintaining
an online store to sell City-
branded merchandise.
Proposed Work Program Item Research online sales platforms,
start-up costs, ongoing costs,
and staffing
Fall 2020 Proposed Launch online merchandise store promote City-
branded items.
Winter 2020 $5,000
for start-up costs
N/A Small Angela Tsui
Brian Babcock
City Manager's Office N/A
4 Roadmap Project To improve public
engagement, communicate
how external processes work for
the public by publishing
process flow charts.
Preliminary scope of work defined.
Mockup of flow chart developed.
1) Inventory external processes
2) Prioritize
3) Build/Publish Process Flow
Charts
1) Summer 2020
2) Summer 2020
3) Summer 2021
Proposed Publish flow charts for public facing processes on
City website.
Winter 2021 N/A N/A Medium Bill Mitchell
Dianne Thompson
Innovation Technology
City Manager's Office
N/A
5 Small Business
Development Center
(SBDC) Counseling Hours
Explore the viability of
establishing on-site regular
office hours for an SBDC
counselor.
This is an action item in the Economic
Development Strategic Plan as a
resource to retain and grow small and
midsize businesses.
Identify City Hall conference
rooms that have re-occurring
availability, possibly Fridays.
Confirm SBDC counselor
availability during those times.
Fall 2020 In Progress Find meeting space for SBDC counselors to hold
on-site appointments with prospective business
clients.
Fall 2020 $5,000
for anticipated office
equipment and
marketing efforts to
promote the new on-site
counseling program
N/A Small Angela Tsui City Manager's Office N/A
6 Policies on Nonprofit
Support
Review and implement policies
on funding and support for
nonprofit organizations,
including meeting room space
and office space.
-June 2019 Updated Community
Funding brought to Council for
approval but was deferred
-January 2020 Updated Community
Funding Policy approved by Council.
1) Review all policies regarding
funding and support of
nonprofits.
2) Research best practices in
other cities.
3) Conduct a Study Session for
Council regarding options and
recommendations.
4) Draft, revise, and implement
policies per Council direction.
5) Bring policies to Council.
1) Fall 2019
2) Spring 2020
3) Spring 2020
4) Summer 2020
5) Fall 2020
In Progress A standardized process for nonprofits to receive
funding and support from the City.
Fall 2020 $15,000 N/A Medium Kristina Alfaro
Parks & Recreation
Director
Administrative Services
Parks & Recreation
N/A
7 Leadership Program To provide education to the
public about City government.
Proposed Work Program Item Research best practices in other
cities and develop program.
Spring 2021 Proposed To provide education to the public about City
government.
Spring 2021 N/A N/A Medium Dianne Thompson
Brian Babcock
City Manager's Office N/A
Adopted 3/31/20
Amended 6/2/20
FY 2020-21 City Work Program
Public Engagement and Transparency
Creating and maintaining key conversations and interactions with the Cupertino Community.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 1
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Shuttle Bus Pilot Program
Implementation
Community shuttle bus 18-
month pilot program to
increase connectivity
throughout the City, nearby
medical locations, and Caltrain
in Sunnyvale. Explore
complimentary opportunities to
expand into other cities.
Pilot program implemented, over 7,000
trips in the first 3 months.
Continue to survey the
community to ensure quality
service and community
expectations are attained.
Expand shuttle fleet and look for
opportunity to enhance service.
Investigate/implement program
elements to improve parking
issues at the Civic Center.
18-month pilot program
will finish in April 2021.
In Progress Reduce traffic congestion by providing a
community ride-share shuttle.
April 2021 $1.75M - $0.423M AQMD
grant funds (still pending)
$266,445 Large Chris Corrao Public Works N/A
2 Regional Transformative
Transit Project Initiatives
Work to advance the following
projects as submitted to the
Metropolitan Transportation
Commission (MTC) as
Transformative Transportation
Projects:
1. Stevens Creek Corridor High
Capacity Transit
2. Automated Fixed Guideway
to Mountain View
3. Cupertino Station at I-
280/Wolfe Road
4. Highway 85 Transit Guideway
5. Silicon Valley High Capacity
Transit Loop
6. Transit Update & Funding
Strategies
MTC has identified the top 100
submittals and three Cupertino options
are included for further study. In mid-
2018, staff began meeting with Apple to
discuss potential projects. An update of
these meetings was provided to Council
on April 2, 2019.
- Staff is participating with the VTA Policy
Advisory Board group to advocate for a
physically separated high occupancy
lane on Highway 85.
- On July 2019, Council adopted a
resolution to support transit on Stevens
Creek Boulevard/Highway 280 Corridor.
-Continue to pursue local
transportation funding
opportunities with Apple, Inc.,
Measure B funds, and other
funding sources to advance
local projects identified in the
2016 Bicycle Transportation Plan
and 2018 Pedestrian Plan.
-Work with neighboring cities,
agencies, and organizations in
the region to advance regional
transit projects that connect
Cupertino to the growing
regional transportation network.
-Study a Stevens Creek Corridor
High Capacity Transit project, an
automated fixed-guideway to
Mountain View, an SR85 Corridor
Project and Silicon Valley High
Capacity Transit Loop among
other ideas to address regional
mobility and congestion
management.
Long-term projects that
will be considered for
inclusion in 2050 Bay
Area plan, led by MTC.
In Progress To include projects serving Cupertino in 2050 Bay
Area plan.
TBD TBD N/A Extra
Large
Roger Lee
Chris Corrao
Public Works N/A
3 Bollinger Road Safety
Study
Conduct a safety and
operational study of the
Bollinger Road corridor. Look at
ways to improve vehicle,
bicycle, and pedestrian safety.
Proposed Work Program Item Develop scope of study. Enter
into agreement with consultant
to lead study.
Summer 2020 Proposed Reduce accidents along Bollinger Road.Summer 2021 $100,000 N/A Medium David Stillman Public Works Bicycle Pedestrian
Commission
4 Pilot - Adaptive Traffic
Signaling
Utilize the City's Traffic
Management System to test
impact of enhanced adaptive
traffic signaling. This will be
done through software
modifications and/or the
addition of IOT devices such as
intelligent cameras and sensors.
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine impact of using adaptive traffic
signaling to improve traffic flow in heavy and
moderate traffic locations at different times of
day.
Spring 2021 $75,000
for equipment, software
and consulting services
N/A Medium Bill Mitchell
David Stillman
Innovation Technology
Public Works
TICC
5 Pilot - Multimodal Traffic
Count
Utilize the City's Traffic
Management System and/or
IOT equipment to provide the
number of vehicles, pedestrians
and bike traffic that moved
through a given area, e.g.,
intersection, roadway or trail.
Research, rough scope of work, and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Produce verifiable results for the use of the
existing traffic management system and IOT
sensors to count multi modal traffic.
Spring 2021 $45,000
for equipment, software
and consulting services
N/A Medium Bill Mitchell
David Stillman
Innovation Technology
Public Works
TICC
FY 2020-21 City Work Program
Transportation
Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 2
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
FY 2020-21 City Work Program
Transportation
Providing access to an efficient, safe multi-modal transportation system for our community, and advocating for effective, equitable mass transit in the greater region.
6 Traffic Congestion Map
and Identify Solutions
Identify traffic congestion areas
in a heat map. Identify,
implement and measure
effectiveness of data driven
solutions to improve traffic flow
in most congested areas.
Approximately half of the City's traffic
signal controllers have been updated
with new switches for ethernet
connectivity. Central traffic
management system has been
upgraded. Ongoing function of traffic
operations.
Create heat map, prioritize
improvements, continue
upgrade of controllers / ethernet
connectivity in most congested
intersections .
Heat map and
prioritization of
improvements - Sept.
2020; completion of
controller upgrades
and connectivity -
June 2022
In Progress Improved flow of traffic along corridors that
experience the greatest amount of congestion.
Summer 2022 $685,000.00 $365,000 Large David Stillman Public Works N/A
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 3
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Study session for the
impact and requirement
for the next RHNA cycle
Review preliminary RHNA
numbers. Look at strategies for
RHNA compliance including
evaluating sites for potential
upzoning, and jobs-housing
ratio and statistics.
Planning Commission proposed Work
program item
1) Council incorporation in WP
2) Review preliminary RHNA
when available
3) Review strategies to consider
4) Present to Planning
Commission
Winter 2020-2021 Proposed Initial Report and complete study session Spring 2021 $5,000 N/A Small Ben Fu Community Development Planning Commission
2 Affordable Housing
Strategies
Explore the development of
strategies that provides a
variety of products across the
affordability levels including
updates to the City's density
bonus ordinance, housing for
the developmentally disabled,
as well as those with moderate,
low, very low, and extremely
low income. *Continued from
FY 19-20 work program
-Priority system implemented in BMR
program for school district employee
housing.
-Staff conducted a City Council Study
Session on BMR Housing on May 1, 2018.
-BMR Linkage Fee Study (see Financial
Sustainability) is underway as part of FY
2018-19 Work Program.
- BMR Linkage Fee Study is in progress.
Item proposed to continue in FY 2020-
2021 Work Program.
- BMR Linkage Fee Study completed
with CC approval on May 19, 2020.
(1) Housing Commission Study
Session
(2) Planning Commission Study
Session
(3) Bring item to City Council
Fall 2020 In Progress Adopt effective strategies and tools for the
development of affordable housing across all
income levels and abilities.
Fall 2021 $50,000 $10,000 Medium Kerri Heusler Community Development Housing Commission
3 Engage with Philanthropic
Organizations to find a
way to build moderate-
income and ELI housing
units for Developmentally
Disabled and Engage with
Habitat for Humanity (or
other nonprofit) to build
ownership housing
1) Identify ways to build ELI
housing units for
developmentally disabled.
2) Look at possibility of building
6-8 affordable ownership
townhomes. *Continued from
FY 19-20 work program
-BMR Linkage Fee Study (See Financial
Sustainability) is underway as part of FY
2018-19 Work Program.
-Staff has met with both Housing
Choices and Bay Area Housing
Corporation to discuss potential
projects.
-Acquired property and have begun
conceptual study to determine access
needs into BBF. Staff led a tour of the
Byrne Avenue house with Bay Area
Housing Corporation and Housing
Choices in Fall 2019. Public Works
feasibility study underway, presenting to
City Council in Spring 2020. Item
proposed to continue in FY 2020-2021
Work Program.
1. Provide technical assistance
to developer/nonprofit, assist
with NOFA/RFP application.
2. Study feasibility of access into
Blackberry Farm and dedicate
necessary land for access.
3. Study feasibility of
development on property.
4. Negotiate with Habitat for
Humanity, provide technical
assistance with the NOFA/RFP
application process. Review
Public Works feasibility study to
determine property line /
acreage in order to determine
residential uses.
Fall 2019/Spring 2020 In Progress 1. Assist developer/nonprofit with the creation of
a housing project for ELI developmentally
disabled, evaluate NOFA/RFP application for
potential award of City CDBG and/or BMR
Affordable Housing Funds to assist project.
2. Determine if project is feasible. Assist Habitat
for Humanity with the creation of a project,
evaluate NOFA/RFP application for potential
award of City CDBG and/or BMR Affordable
Housing Funds to assist project.
Summer 2021 $150,000 plus additional
development costs to be
determined after
feasibility study.
$2,450,000 for
acquisition of
property (for
reference, not
necessarily part of
the budget for this
specific item)
Medium Kerri Heusler
Gian Martire
Chad Mosley
Community Development Housing Commission
4 Establish Preapproved ADU
Plans
Establish procedures and
policies on streamlining the
ADU review process.
Proposed Work Program item by City
Council.
Evaluate industry standard and
regional streamlining methods.
Summer 2020 Proposed An established procedure and process. Winter 2020-
2021
$10,000 N/A Small Gian Martire Community Development Planning Commission
5 Review the City’s Housing
and Human Services Grant
(HSG) Funds
1. Review existing grant funds to
determine allowable uses for
emergency financial assistance
programs.
2. Consider increasing BMR AHF
public service and HSG funding
allocations.
Proposed Work Program item by
Housing Commission, January 21, 2020.
City Council Study Session directive.
Review FY 2020-21 City Housing
and Human Services Grant
funding allocations. Award
funds and determine shortfall, if
any.
Summer 2020 Proposed Provide Council with funding and shortfall (if
any) information as part of FY 2020-21 Housing
and Human Service Grant funding allocations.
Winter 2020-
2021
$500,000 N/A Small Kerri Heusler Community Development Housing Commission
Homelessness
FY 2020-21 City Work Program
Housing
Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate-
income level housing) and addressing homelessness.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 4
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
FY 2020-21 City Work Program
Housing
Contributing meaningfully and in a balanced manner to the housing inventory in support of our community needs, including affordable housing (from extremely low-income to moderate-
income level housing) and addressing homelessness.
6 Housing Program for De
Anza College Students
Explore solutions for homeless
and housing insecure students.
Assist in the development of a
housing program for homeless
students. Investigate
partnership with De Anza on
student housing and
transportation solutions.
Proposed Housing Commission, January
21, 2020.
City Council Study Session directive.
Explore Home Match Program
model. Collaborate with De
Anza College, non-profits/social
service providers, and the City
Senior Center.
Summer 2020 Proposed Prepare a report for City Council on status of
program.
Summer 2021 $50,000 (seed money to
launch program)
N/A Small Kerri Heusler Community Development Housing Commission
7 Homeless Services and
Facilities
Partner with non-profits/social
service providers to bring
mobile hygiene services to
Cupertino and to
accommodate the needs of
homeless residents by
evaluating the potential of
adding amenities to future City
buildings.
Proposed Work Program item.1) Collaborate with Project We
Hope (Dignity on Wheels), West
Valley Community Services, and
non-profits/social service
providers.
2)Provide technical assistance
on the City's Housing and
Human Services Grant Funds.
3)Work with Planning and
Environmental Services to create
a list of locations.
4)Collaborate with developer
community to determine
estimates of amenities.
Fall 2020 Proposed Prepare a report for City Council on status of
program. Provide funding to non-profits/social
service providers through the City's Housing and
Human Services Grants.
Summer 2021 $100,000 (seed money to
launch program, Housing
& Human Services Grant
Funds)
N/A Small Kerri Heusler Community Development Housing Commission
8 Research Governor’s $1.4
billion pledge towards
homelessness, work with
local agencies and
service providers to
connect with local
funding.
Advocate for funding
dedicated to Cupertino
projects and programs.
January 21, 2020 City Council Study
Session directive
Collaborate with Destination:
HOME, Santa Clara County
Office of Supportive Housing,
Housing Trust Silicon Valley, and
other recipients of funds serving
Santa Clara County. Contact
funders (Apple, Kaiser, etc.) to
learn more about funding
opportunities in Santa Clara
County.
Summer 2020 Proposed Prepare a report for City Council on status of
funding.
Spring 2021 No funds are needed.
Staff Time Only.
N/A Small Kerri Heusler Community Development Housing Commission
9 Transportation to/from
Service Providers
1. Research existing bus routes,
2. Provide funding to non-
profits/social service providers
for bus passes.
Proposed Work Program item by
Housing Commission, January 21, 2020.
City Council Study Session directive.
Provide technical assistance to
West Valley Community Services
and non-profits/social service
providers on the City's Housing
and Human Services Grant
Funds
Summer 2020 Proposed Provide funding to non-profits/social service
providers through the City's Housing and Human
Services Grants.
Fall 2020 $25,000 (Housing &
Human Services Grant
Funds)
N/A Small Kerri Heusler Community Development Housing Commission
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 5
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Single-Use Plastics
Ordinance
Take part in the County model
ordinance development
process for addressing non-
reusable food service ware
items . Develop stakeholder
engagement, public outreach,
code development, and
determine need for CEQA
analysis for adopting a non-
reusable food service ware
items ordinance in Cupertino.
Staff is participating in County model
ordinance development and regional
Bay Area discussions about systemically
enabling reusables.
Review draft model ordinance
and determine proposed reach,
phases, and timeline for
Cupertino
Begin stakeholder engagement -
disabled community, food
service establishments, and the
general public.
Summer 2020 - Spring
2022
Proposed New ordinance and municipal code update to
regulate non-reusable food service ware items in
Cupertino.
Earth Day 2022 $40,000 for consultant services and outreach N/A Medium Ursula Syrova
Andre Duurvoort
Public Works
City Manager's Office
Sustainability
Commission
2 Climate Action &
Adaptation Plan Updates
Engage a consultant and
commit staff time to
developing CAP 2.0. California
State law requires addressing
climate adaptation, resiliency,
transportation greenhouse
gasses, and environmental
justice in the next climate
action plan. One major
objective is to identify the
economic and community
opportunities for Cupertino as
California policy points towards
neutral emissions in 2045, and
net negative emissions in
subsequent years.
Policy research started. Scope of work is to perform
public outreach and
engagement, conduct Council
study session, review related
regulations, coordinate with
Community Development
Department (for any general
plan updates), perform technical
analysis, set new GHG targets,
create an action plan for each
City department, and provide
CEQA analysis as needed.
Summer 2020 - Summer
2021
Proposed Complete technical analysis and public review
draft of Climate Action & Adaptation and Zero
Waste Plan with consultant in FY21. For Council
review / adoption process in FY22.
Summer 2021 Proposed phased approach.
Phase 1: Technical analyses: GHG updated
inventory, forecasting, review of state laws,
equity framework, Commission presentations,
discussion draft for outreach. (FY21)
Phase 2: Staff capacity building, community
education and engagement (FY21)
FY21 budget estimate: $100,000
Phase 3: CEQA Analysis if needed, alignment
with General Plan as needed, final
documentation, near-term / year 1 policy
development (FY22)
Phase 4: CAP measure costing and financial
planning, climate adaptation plan,
Commission and Council study sessions and
adoption.
FY22 ask: TBD based on technical analysis,
County contributions, and need for CEQA or
other recommended actions to comply with
State laws.
N/A Large Andre Duurvoort
Ursula Syrova
City Manager's Office
Public Works
Community Development
Sustainability
Commission
3 Pilot - Water Scheduling
Based on Moisture Content
Utilize IOT sensor to measure
ground moisture content. Use
this information to better
manage water irrigation within
medians. Additionally, these
IOT sensors may better pinpoint
water leaks.
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine benefits (less water consumption,
money saved, leak detection) of integrating
ground moisture sensors with the City's watering
system.
Spring 2021 $10,000 for equipment, software and consulting
services
N/A Small Bill Mitchell
Chad Mosely
Innovation Technology
Public Works
TICC
4 Review Property Tax Share Study and evaluate ways to
increase the City's Property Tax
share
Proposed Work Program Item 1) Research
2) Evaluate Options
3) Implement Option
1) Fall 2020
2) Winter 2020
3)Spring 2021
Proposed Increase City's share of property tax revenue Summer 2021 $50,000 N/A Medium Kristina Alfaro
Toni Oasay-Anderson
Administrative Services N/A
Sustainability and Fiscal Strategy
Continuing Cupertino’s commitment to building a sustainable and resilient community for future generations.
FY 2020-21 City Work Program
Sustainability
Fiscal
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 6
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
Sustainability and Fiscal Strategy
Continuing Cupertino’s commitment to building a sustainable and resilient community for future generations.
FY 2020-21 City Work Program
5 Investigate Alternatives to
City Hall
Look for alternatives to
constructing a new City Hall at
10300 Torre Ave
None Consider various options and
provide City Council with list of
options and financial impacts.
Summer 2021 Proposed Establish valid alternative options Summer 2021 $25,000 N/A Large Deb Feng
Roger Lee
Chad Mosley
City Manager's Office
Public Works
N/A
6 Municipal Water System To analyze and recommend
options for the continued
operation of the system
currently and at the end of
lease with San Jose Water
Company in November 2022.
None Analyze advantages and
disadvantages to the options of
continued lease, sale or City
operation of the system.
January 2021 In Progress Provide options and recommendation in
advance of lease expiring so that adequate time
is available to implement effective strategy.
44197 $50,000 N/A Medium Roger Lee
JoAnne Johnson
Public Works N/A
7 Public Infrastructure
Financing Strategy
Present a study of financing
alternatives for several different
categories of upcoming large
expenses, such as New City Hall
Tenant Improvements, other
public building improvements
and modifications, multi-modal
transportation improvements,
Tenant Improvements, etc.
-Infrastructure Needs list was developed
identifying upcoming large expenses.
-Council study session was held on
4/2/19 and several potential tax, bond
and other options were presented that
had the potential to increase revenues
to the City."
-April, 2, 2019 (1-3) Presented to City
Council built out long term financial
forecast and evaluated strategies
including local revenue measures.
Included 3 funding options for identified
projects.
-June 18, 2019 City received $9.7M in
grant funding for transportation funding;
grant provided termination option to
grantor if the City adopted new fees or
taxes that applied at different rates
and/or amounts depending on the
revenue or employee count of the
business or property owner or that would
have a disproportionate effect on
Grantor."
-A follow up Council study
session is scheduled for June 2
2020.
June 2020 Identify
Strategy
December 2020
Implementation Plan
In Progress Build-out long-term financial forecast and
financial position analysis.
Evaluate fiscal sustainability strategies.
Develop capital financial options, structures,
and estimates for identified projects.
December 2020 $50,000 32500 Medium Kristina Alfaro
Roger Lee
Administrative Services
Public Works
Fiscal Strategic
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 7
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
1 Reducing Secondhand
Smoke Exposure
Revise and develop policies to
reduce exposure to
secondhand smoke. Potential
options include smoke-free
multi-unit housing, smoke-free
service areas, and smoke-free
public events.
In January 2020, applied for County
grant to support the development of
policies to reduce secondhand smoke.
1) Determine results of grant
process
2) Research and develop policy
options
(Timeline may change with any
negotiated changes during the
grant process)
1) Spring 2020
2) Summer/Fall 2020
Proposed Policies to reduce exposure to secondhand
smoke brought for Council's consideration.
Summer 2021 $30,000
(Grant funding has been
applied for to
supplement)
N/A Medium Katy Nomura City Manager's Office N/A
2 Pilot - Noise Measurement Utilize inexpensive IOT sensors to
measure/categorize noise
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine effectiveness of measuring noise
utilizing IOT sensors
Spring 2021 $35,000 for equipment,
software and consulting
services
N/A Small Bill Mitchell
Chad Mosley
Dianne Thompson
Innovation Technology
Public Works
City Manager's Office
TICC
3 Study session on potential
ordinance updates/clean
up on banning gas
powered leaf blowers
Provide information and
materials to consider an
ordinance to ban gas powered
leaf blowers
New Proposed Work Program Item per
City Council directive
1) Research on local and
regional practices and gather
examples of ordinances
2) Prepare report
3) Conduct study session
Summer 2020 Proposed Present report and receive City Council directive Fall 2020 $10,000 for potential
noticing and outreach.
N/A Small Ben Fu Community Development N/A
4 Pilot - Pollution Monitoring Utilize IOT sensors to measure
particulate and pollution levels
Research, rough scope of work and
timeline developed.
1. Refine scope of work and
timeline
2. Vendor selection & contract
negotiation
3. Execute contract - achieve
deliverables
4. Analyze Impact
1. Summer 2020
2. Summer/Fall 2020
3. Fall/Winter 2020
4. Spring 2021
Proposed Determine effectiveness of measuring particulate
and pollution levels
Spring 2021 $35,000 for equipment,
software and consulting
services
N/A Small Bill Mitchell
Chad Mosley
Dianne Thompson
Innovation Technology
Public Works
City Manager's Office
TICC
5 Emergency Services
Continuity of Operations
Plan (COOP)
Complete plan to resume
operations of the City after a
major emergency.
-Emergency Operations Plan (EOP) is a
precursor to the COOP. As first step the
EOP is in the process of being updated.
-Quotes have been received for
potential COOP contract services costs.
-Consultant selected and contract
process begun. There were some
extensions to the timeline as the
schedule from the consultant was
longer than anticipated. In addition,
consultant selection was delayed due
to the departure of the Emergency
Services Coordinator.
1) Complete EOP
2) Review constraints that
annexes may have on COOP
3) Decide in-house versus
contracting COOP development
4) Begin the process
5) Completion of COOP
6) Staff COOP Training
1) June 2019
2) Fall 2019
3) Fall 2019
4) Winter 2019
5) Winter 2020
6) Spring 2021
In Progress 1) Having a completed COOP.
2) Appropriate staff trained on COOP.
Spring 2021 $62,000, reduced amount
in contract negotiation
N/A Medium Emergency Services
Coordinator
City Manager's Office Disaster Council
Public Safety Commission
6 Blackberry Farm Golf
Course
Determine short-term and long-
term improvements to the golf
course and amenities
A preliminary study of the golf course
was performed as part of the Stevens
Creek Corridor Master Plan. City
Council received information and
weighed in on this item in 2019.
After course design and level of
improvements to practice
facilities and restaurant/banquet
areas are finalized, cost
estimates and potential funding
source(s) need to be identified.
Winter 2020-21 Proposed Establish a plan to improve and fund the
Blackberry Farm golf course and amenities. The
plan would include options for both short-term
and long-term improvements.
Spring 2021 $10,000 for consultant
services
Funds were used
for the Stevens
Creek Corridor
Master Plan. A
portion of those
were directed
towards for the
Golf Course.
Medium Parks & Recreation
Director
Parks & Recreation Parks & Recreation
FY 2020-21 City Work Program
Air Quality and Noise
Public Safety
Recreation
Quality of Life
Furthering the health and well-being of all Cupertino community members.
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 8
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
FY 2020-21 City Work Program
Quality of Life
Furthering the health and well-being of all Cupertino community members.
7 Dogs Off Leash Areas
(DOLA)
Identify additional areas
suitable for permitting dogs to
be off leash and establish one
such area, if the current trial
period is successful.
Jollyman Park is being used as a test site
until July 2020, with no issues to date.
Commissioners to evaluate
Jollyman Park's DOLA after July,
before considering additional
sites in the community.
Fall 2020 Proposed Assuming no significant issues at Jollyman Park's
DOLA, identify additional sites for
appropriateness and establish at least one more
DOLA.
Spring 2021 No funds are needed to
identify potential
locations. If another
DOLA is established, less
than $500 would be
required for signage and
public noticing.
N/A Small Parks & Recreation
Director
Parks & Recreation Parks & Recreation
8 Rancho Rinconada (RR)Begin operation of aquatics
programs and facility rentals, if
RR is absorbed by City
LAFCO report will be presented to the
City Council on February 18, 2020.
Review by Parks & Recreation
Commission; approval by City
Council, LAFCO and registered
voters of the District.
Winter 2020-2021 In Progress If RR is absorbed by the City, the Department will
need to provide the same or better level of
service as currently exists. Services include year-
round private and group aquatics classes and
facility rentals.
Spring 2021 No funds will be needed
to absorb RR. Financial
information (including
property tax to the City,
program revenues, and
expenses will be defined
as the process continues.
N/A Medium Parks & Recreation
Director and Roger Lee
Parks & Recreation
Public Works
Parks & Recreation
9 Parks & Recreation Dept.
Strategic Plan
Complete a strategic plan that
addresses the immediate and
short-term opportunities
identified in the Master Plan.
The Master Plan is schedule to be on the
February 18, 2020 agenda for approval
by the City Council.
Staff from the Parks & Recreation
and Public Works Departments,
along with a Parks & Recreation
Commissioner will meet and
identify potential projects for the
immediate future (1-2 years) and
short term (3-7 years).
Spring-Summer 2020 In Progress Identify projects for inclusion in the City's capital
improvement budget.
Summer 2020 No budget is required to
developed for the plan,
but each project will
have its own budget.
Aside from funds
spent on the
Master Plan, no
expenses will be
needed for the
Specific Plan.
Small Roger Lee
Parks & Recreation
Directors
Parks & Recreation and
Public Works
Parks & Recreation
10 Targeted Marketing
Programs to Assist Small
Businesses
Develop and launch programs
to assist marketing local small
businesses
New Proposed Work Program Item 1) Reassess existing programs
and focus on providing
marketing resources
2) Outreach to businesses to
discuss needs
Fall 2020 Proposed Develop and launch programs Winter 2020 $30,000 for outreach and
start-up costs for
programs
N/A Small Angela Tsui City Manager's Office N/A
11 Consider Policies and
Related Code
Amendments to Regulate
Mobile Services Vendors
Develop and adopt policies to
regulate mobile services
vendors to include a variety of
use types, as well as
incorporating SB 946.
City staff has been working with
consultant on researching policies in
other cities, drafting new language, and
cross referencing the City's existing
municipal code. The scope of work has
been expanded to include a variety of
mobile services use types.
1) Continue research on use
types and incorporate language
into policy draft
2) Propose amendments City's
existing municipal code related
to Solicitors and Peddlers
Fall 2020 In Progress Adopt ordinances to regulate mobile services
vendors, and implement an application process.
Winter 2020 $47,000 for consulting
services and outreach
meetings
N/A Medium Angela Tsui City Manager's Office
Community Development
Planning Commission
12 Study Session on
Regulating Diversified
Retail Use
Identify ways to encourage
retail diversity and vital services.
Find creative solutions to re-
tenant vacant spaces and
attract independent operators.
Evaluate pros and cons of
Retail Formula Ordinances in
other cities.
Proposed Work Program item.
February 24, 2020 City Council Study
Session directive.
Initiate research and data
collection.
Fall 2020 Proposed Initial Report and complete study session.Spring 2021 $25,000 for consulting
services
N/A Small Angela Tsui City Manager's Office Planning Commission
Other
Access to Goods and Services
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 9
#Project Title Project Objective Progress to Date Next Steps Timeline Current Status Performance Goal Completion
Date
Est. Total Budget
(not including staff time)
Actual Expense
to Date Size Staff Lead Department Commission(s)/
Committee(s)
FY 2020-21 City Work Program
Quality of Life
Furthering the health and well-being of all Cupertino community members.
13 Development
Accountability
Analyze methods to limit the
implementation timeline for
entitled/future projects and
encourage development.
Monitor implementation of
development agreements and
conditions of approval. Review
and establish accountability in
the project approval process.
Proposed Work Program item.
Initiated research and data collection.
Item proposed to continue in FY 2020-
2021 Work Program.
Conduct analysis and develop
procedures.
Summer 2020 Proposed An established procedure and conditions of
approval for developmental accountability.
Spring 2021 N/A N/A Small Ben Fu Community Development Planning Commission
14 Review and Update
General Plan (GP) and
Municipal Code
Evaluate the General Plan and
Municipal Code per industry
standards for areas where
objective standards and
zoning/design guidelines can
be provided and/or revised.
Amend General Plan and
Municipal Code and zoning
code to provide objective
standards.
Re-evaluate the Heart of the
City Specific Plan for sections of
the plan that could be clarified
and updated easily with
objective standards.
City Attorney's Office has identified
priority areas to address.
Objective standards reviewed by
Planning Commission and City Council.
Objective standards for Vallco site, P
Zones, and parkland adopted.
Phase I: Evaluate existing
General Plan and Municipal
Code and recommend areas to
provide standards. Identify
priority amendments to happen
first.
Phase II: General Plan and
Municipal Code public
outreach and update for priority
amendments.
Planning Commission identified
other potential updates during
2020 general plan annual
review. City Manager identifying
Phase II updates to implement.
Phase I: Summer 2019
Phase II: Spring 2020
In Progress Amend General Plan and Municipal Code to
have better defined objective standards.
Phase I:
Completed
Phase II: Fall
2020
$1,000,000 based on
limited scope of
reviewing objective
standards and minimal
GP and zoning code
clean-ups.
N/A Large Piu Ghosh Community Development Planning Commission
15 General Plan Authorization
Process
Evaluate the existing City
Council authorization process
for General Plan Amendment
projects
Proposed Work Program item.
Prepare City Council study session in
Spring.
City Council study session;Spring 2020 In Progress Present report on current process and
depending on City Council feedback,
potentially a modified new process.
Fall 2020 $10,000 for outreach and
citywide noticing
N/A Small Ben Fu Community Development Planning Commission
16 Sign Ordinance Update Update existing provisions,
particularly in the temporary
sign regulations.
New Proposed Work Program Item Identify areas that would benefit
from updates and/or
modifications.
Summer 2020 Proposed Revised ordinance and Municipal Code update Summer 2020 $25,000 for noticing and
outreach
N/A Small Ben Fu Community Development Planning Commission
17 Review Environmental
Review Committee (ERC)
Review the scope of the ERC.New Proposed Work Program Item 1) Research best practices in
other cities.
2) Develop options and
recommendation.
1) Fall 2020
2) Spring 2021
Proposed Review ERC scope and provide
recommendation.
Spring 2021 N/A N/A Small Katy Nomura
Dianne Thompson
City Manager's Office Environmental Review
Committee
18 Residential and Mixed-Use
Residential Design
Standards
Create objective design
standards for residential and
mixed-use residential projects,
including ensuring adequate
buffers from neighboring low-
density residential
development.
New Proposed Work Program Item 1) Council incorporation in WP
2) Initiate contracts and project.
3) Public engagement
4) Environmental review
5) Adopt new design standards
Summer 2021 Proposed Adoption of design standards Winter 2021 $200,000 for consultant,
environmental review,
and outreach
N/A Medium Ben Fu Community Development Planning Commission
Note: The numbers in the # column are just for reference to make it easier to navigate the document and are not an indication of priority 10
GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21
Dec/Ja
n
• Commission
submits
suggested
items for City
Work Program
Feb
• Suggested items
are evaluated by
Departments and
City Manager
• Draft City Work
Program
presented to
Council
March June
• City Council
approves City
Work
Program with
any Council-
directed
changes
April July
• Commissions
review the
Commission
Work
Programs
based on City
Work Program
Role of Commissions
Commissions are established to advise City Council on policy decisions. Commissions carry out
this responsibility by by reviewing information, weighing public input, and examining issues in
depth in order to render a recommendation to the Council. Therefore, items that Council will be
considering may come before a commission to make a recommendation for Council.
Commissions provide insights for Council specific to their purview as outlined in the Municipal
Code, in addition to providing valuable insight as members of the community. The City Work
Program includes special items that commissions may be asked to advise on, in addition to the
commission’s routine work.
Role of Commission Staff Liaison
The staff liaison is responsible for coordinating the work of the commission and ensuring that
the Brown Act and Municipal Code are followed. The staff liaison, as well as all other City staff
and Departments, are directed by the City Manager.
Overview of the Process
In the December/January timeframe, Council requests that each Commission submit suggested
ideas for the City Work Program for the upcoming fiscal year. These suggestions are taken into
consideration by Departments and the City Manager in developing the proposed City Work
Program for Council consideration. When the proposed City Work Program is presented to
Council in March, suggested ideas submitted by Commissions are provided as attachments.
Commission suggestions that have been incorporated in the proposed City Work Program are
indicated. After the City Work Program is adopted by Council, Commissions review
Commission Work Programs based upon the items identified for their Commission in the
approved City Work Program. Final Commission Work Programs should typically be brought
for Council’s approval as consent items before July. **However, given the June revisions to the
FY 2020-21 City Work Program due to COVID-19, it is reasonable that Commission Work
Programs will be brought for Council’s approval later than June, but as early as feasible.**
GUIDANCE ON COMMISSION WORK PROGRAMS FY 2020-21
Guidance on Commission Work Programs
Commission Work Programs align with and support the City Work Program. Generally, work
programs govern agendas. Commissioners work together on the annual Commission Work
Programs and aim over the course of the year to address those items.
At an agendized meeting, commissions consider the Commission Work Program for the
upcoming year. The Liaison will prepare the Commission Work Program with items from the
approved City Work Program that were identified for the commission. Additional minor items
may be added to the Commission Work Program as resources allow. It is important that all
items are within the purview of the commission as defined in the Municipal Code. Once a final
draft is completed, the commission votes on a recommendation for Council to approve the
Commission Work Program.
Project/Task Project Objective
Driven by City Work Program, mandate,
law, or Council priority/direction?
(If yes, please specify)
Estimated Completion
Date
Affordable Housing Strategies*Explore the development of strategies that
provides a variety of products across the
affordability levels including updates to the City's
density bonus ordinance, housing for the
developmentally disabled, as well as those with
moderate, low, very low, and extremely low
income. *Continued from FY 19-20 work program
City Work Program Fall 2021
Engage with Philanthropic Organizations
to find a way to build moderate-income
and ELI housing units for Developmentally
Disabled and Engage with Habitat for
Humanity (or other nonprofit) to build
ownership housing*
1) Identify ways to build ELI housing units for
developmentally disabled; and 2) Look at
possibility of building 6-8 affordable ownership
townhomes. *Continued from FY 19-20 work
program
City Work Program Summer 2021
Review the City’s Housing and Human
Services Grant (HSG) Funds
1) Review existing grant funds to determine
allowable uses for emergency financial assistance
programs. 2) Consider increasing BMR AHF public
service and HSG funding allocations.
City Work Program Winter 2020-21
Housing Commission FY 2020-21 Work Program
Project/Task Project Objective
Driven by City Work Program, mandate,
law, or Council priority/direction?
(If yes, please specify)
Estimated Completion
Date
Housing Program for De Anza College
Students
Explore solutions for homeless and housing
insecure students. Assist in the development of a
housing program for homeless students.
Investigate partnership with De Anza on student
housing and transportation solutions.
City Work Program Summer 2021
Homeless Services and Facilities Partner with non-profits/social service providers to
bring mobile hygiene services to Cupertino and to
accommodate the needs of homeless residents by
evaluating the potential of adding amenities to
future City buildings.
City Work Program Summer 2021
Research Governor’s $1.4 billion pledge
towards homelessness, work with local
agencies and service providers to
connect with local funding.
Advocate for funding dedicated to Cupertino
projects and programs.
City Work Program Spring 2021
Transportation to/from Service Providers 1) Research existing bus routes; and 2) Provide
funding to non-profits/social service providers for
bus passes.
City Work Program Fall 2020
CHAPTER 2.86: HOUSING COMMISSION*
Section
2.86.010 Established–Composition.
2.86.020 Members–Residency–Selection.
2.86.030 Terms of Office.
2.86.040 Members–Vacancy prior to expiration of a term.
2.86.050 Chairperson.
2.86.060 Meetings.
2.86.070 Compensation–Expenses.
2.86.080 Majority vote required.
2.86.090 Records.
2.86.100 Duties–Powers–Responsibilities.
2.86.110 City staff assistance.
2.86.120 Procedural rules.
2.86.130 Effect.
* Editor’s note: The title of this chapter was amended from Housing Committee by Ord. 1892, and from Affordable Housing
Committee by Ord. 1722.
2.86.010 Established–Composition.
A. The Housing Commission of the City is established. The Housing Commission shall consist of five members as
follows:
1. Representative from a Cupertino business,
2. Four community members,
B. The representatives from a Cupertino business and the community members shall not be officials or employees of the
City, nor cohabit with, as defined by law, nor be related by blood or marriage, to any member of the Commission, the City
Manager or the staff person(s) assigned to this Commission.
C. The Director of Community Development, or his or her designee, shall provide technical assistance to the
Commission.
(Ord. 2185, (part), 2019; Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1722, (part), 1996; Ord. 1641, § 1 (part),
1994; Ord. 1576, § 1 (part), 1992)
2.86.020 Members–Residency–Selection.
A. The Housing Commission member that is the representative of a business is not required to be a Cupertino resident,
but the business represented must be located in Cupertino. The four community members must be residents of Cupertino.
B. In selection of community members, the City Council may give priority to:
1. Applicants who represent the Community Development Block Grant (CDBG) target areas as described in the city's
Consolidated Plan.
2. Applicants who are familiar with the operation of affordable housing;
3. Applicants who represent non-profit community organizations; and
4. Applicants who are knowledgeable about the housing needs of groups targeted for affordable housing development
which include, but are not limited to, the following:
1. Seniors,
2. Single parent families,
3. Homeless persons,
4. Families of low income,
5. Disabled persons,
6. Renters,
7. First time homebuyers.
(Ord. 2185, (part), 2019; Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1722, (part), 1996; Ord. 1641, § 1 (part),
1994; Ord. 1576, § 1 (part), 1992)
2.86.030 Terms of Office.
A. Housing commissioners serve at the pleasure of the City Council. The term of office of the members of the Housing
Commission shall be for four years commencing on the date of their respective appointments to the Housing Commission or
its predecessor Commission and shall end on January 30th of the year their terms are due to expire. No member shall serve
more than two consecutive terms except that a member may serve more than two consecutive terms if he or she has been
appointed to the Commission to fill an unexpired term of less than two years.
B. The appointment, reappointment and rules governing incumbent members of the Commission are governed by the
Resolution of the Cupertino City Council which governs advisory bodies.
(Ord. 18-2180, § 9 (part), 2018; Ord. 2062, (part), 2010; Ord. 1974, § 3, 2006; Ord. 1892, (part), 2002; Ord. 1722, (part),
1996; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part), 1992)
2.86.040 Members–Vacancy Prior to Expiration of a Term.
If a vacancy occurs other than by expiration of a term, it shall be filled by the City Council’s appointment for the unexpired
portion of the term.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part), 1992)
2.86.050 Chairperson.
The Chairperson and Vice Chairperson shall be elected from among Commission members. Terms shall be for one year.
(Ord. 2062, (part), 2010; Ord. 2015, § 4, 2008; Ord. 1892, (part), 2002; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part),
1992)
2.86.060 Meetings.
A. The Housing Commission shall establish a regular time and place of meeting and rules of conduct thereof and shall
hold at least one regular meeting each quarter.
B. A majority of the Housing Commission shall constitute a quorum for the purpose of transacting the business of the
Commission.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1722, (part), 1996; Ord. 1697, (part), 1995; Ord. 1641, § 1 (part),
1994; Ord. 1576, § 1 (part), 1992)
2.86.070 Compensation–Expenses.
Members shall serve on the Housing Commission without compensation.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1722, (part), 1996; Ord. 1697, (part), 1995; Ord. 1641, § 1 (part),
1994; Ord. 1576, § 1 (part), 1992)
2.86.080 Majority Vote Required.
A majority vote of the quorum is required to approve a recommendation on any matter that is presented to the
Commission which requires a vote.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part), 1992)
2.86.090 Records.
The Commission shall keep an accurate record of its proceedings and transactions and shall render such reports to the
City Council and Planning Commission as may be required. These records shall be filed with the City Clerk.
(Ord. 18-2180, § 9 (part), 2018; Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1
(part), 1992)
2.86.100 Duties–Powers–Responsibilities.
The powers and functions of the Housing Commission shall be as follows:
A. To assist the Planning Commission and the City Council in developing housing policies and strategies for
implementation of general plan housing element goals;
B. To recommend policies for implementation and monitoring of affordable housing projects;
C. To facilitate innovative approaches to affordable housing development and to generate ideas and interest in pursuing
a variety of housing options;
D. When requested by the Director of Community Development or the City Council, to make recommendations to the
Planning Commission and the City Council regarding affordable housing proposals in connection with applications for
development including, but not limited to, recommendations for possible fee waivers, other incentives, the number and type
of affordable units and the target groups to be served. Any referral to the Housing Commission shall be limited to
consideration of affordable housing proposals which exceed normal housing requirements under the applicable provisions of
the City’s general plan or ordinances related thereto;
E. To make recommendations regarding requests for money from the CDBG and Affordable Housing Funds;
F. To provide information about affordable housing;
G. To meet with neighborhood, community, regional and business groups as necessary to receive input and assist in
generating affordable housing;
H. To help identify sources of funds to develop and build affordable housing;
I. To perform any other advisory functions authorized by the City Council.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1722, (part), 1996; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part),
1992)
2.86.110 City Staff Assistance.
The Housing Commission shall have available to it such assistance of City staff as may be required to perform its
functions, the staff assignments and administrative procedures to be under the general direction and supervision of the
Director of Community Development.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1722, (part), 1996; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part),
1992)
2.86.120 Procedural Rules.
The Housing Commission may adopt from time to time such rules of procedure as it may deem necessary to properly
exercise its powers and duties. Such rules shall be kept on file with the chairperson of the Housing Commission, the Mayor,
and the City Clerk, and a copy thereof shall be furnished to any person upon request.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1722, (part), 1996; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part),
1992)
2.86.130 Effect.
Nothing in this chapter shall be construed as restricting or curtailing any powers of the City Council, Planning Commission
or City officers.
(Ord. 2062, (part), 2010; Ord. 1892, (part), 2002; Ord. 1641, § 1 (part), 1994; Ord. 1576, § 1 (part), 1992)