BPC 04-15-20 PacketCITY OF CUPERTINO
BICYCLE PEDESTRIAN COMMISSION
AGENDA
This will be a teleconference meeting without a physical location
Wednesday, April 15, 2020
7:00 PM
TELECONFERENCE / PUBLIC PARTICIPATION INFORMATION TO HELP STOP THE
SPREAD OF COVID-19
In accordance with Governor Newsom’s Executive Order No-29-20, this will be a
teleconference meeting without a physical location to help stop the spread of COVID-19.
Members of the public wishing comment on an item on the agenda may do so in the
following ways:
1) E-mail comments by 5:00 p.m. on Wednesday, April 15 to the Commission at
bikepedcommission@cupertino.org. These e-mail comments will be received by the
commission members before the meeting and posted to the City’s website after the
meeting.
2) E-mail comments during the times for public comment during the meeting to the
Commission at bikepedcommission@cupertino.org. The staff liaison will read the emails
into the record, and display any attachments on the screen, for up to 3 minutes (subject to
the Chair’s discretion to shorten time for public comments). Members of the public that
wish to share a document must email bikepedcommission@cupertino.org prior to speaking.
3) Teleconferencing Instructions
Members of the public may observe the teleconference meeting or provide oral public
comments as follows:
Oral public comments will be accepted during the teleconference meeting. Comments may
be made during “oral communications” for matters not on the agenda, and during the
public comment period for each agenda item.
To address the Commission, click on the link below to register in advance and access the
meeting:
Online
Please click the link below to join the webinar:
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Bicycle Pedestrian Commission Agenda April 15, 2020
https://cityofcupertino.zoom.us/j/394165499
Phone
Dial 888 788 0099 and enter Webinar ID: 394 165 499 (Type *9 to raise hand to speak)
The last four digits of your phone number will be called when it is your turn to speak.
Or an H.323/SIP room system:
H.323:
162.255.37.11 (US West)
162.255.36.11 (US East)
Meeting ID: 394 165 499
SIP: 394165499@zoomcrc.com
After registering, you will receive a confirmation email containing information about
joining the webinar.
Please read the following instructions carefully:
1. You can directly download the teleconference software or connect to the meeting in your
internet browser. If you are using your browser, make sure you are using a current and
up-to-date browser: Chrome 30+, Firefox 27+, Microsoft Edge 12+, Safari 7+. Certain
functionality may be disabled in older browsers, including Internet Explorer.
2. You will be asked to enter an email address and a name, followed by an email with
instructions on how to connect to the meeting. Your email address will not be disclosed to
the public. If you wish to make an oral public comment but do not wish to provide your
name, you may enter “Cupertino Resident” or similar designation.
3. When the Chair calls for the item on which you wish to speak, click on “raise hand.”
Speakers will be notified shortly before they are called to speak.
4. When called, please limit your remarks to the time allotted and the specific agenda topic.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to
attend this teleconference meeting who is visually or hearing impaired or has any disability
that needs special assistance should call the City Clerk's Office at 408-777-3223, at least 48
hours in advance of the meeting to arrange for assistance. In addition, upon request, in
advance, by a person with a disability, meeting agendas and writings distributed for the
meeting that are public records will be made available in the appropriate alternative
format.
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Bicycle Pedestrian Commission Agenda April 15, 2020
ROLL CALL
APPROVAL OF MINUTES
1.Subject: February 19, 2020 minutes
Recommended Action: Approve February 19, 2020 minutes
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission on any matter
within the jurisdiction of the Commission and not on the agenda. Speakers are limited to three (3)
minutes. In most cases, State law will prohibit the Commission from making any decisions with respect
to a matter not on the agenda.
WRITTEN COMMUNICATIONS
OLD BUSINESS
NEW BUSINESS
2.Subject: 2016 Measure B Bicycle & Pedestrian Education and Encouragement Program
Funding (Walkowiak)
Recommended Action: Receive Update and Discuss City Program Funding
Recommendations for Cupertino's Allocation of the 2016 Measure B Bicycle &
Pedestrian Education and Encouragement Program Funding (Walkowiak)
A - Work Plan for BP EE DRAFT
B - FY18 FY19 EE Allocation Adopted
3.Subject: Mary Avenue Separated Bike Lane Design (Aumentado)
Recommended Action: Receive Presentation and Make Recommendations Regarding
Mary Avenue Separated Bike Lane Conceptual Design (Aumentado)
A - Mary Ave Protected Bikeway Striping Plan
4.Subject: Bicycle Pedestrian Commission Liaison for Silicon Valley Bicycle Coalition
(Eschelbeck)
Recommended Action: Make Recommendation to Appoint a Bicycle Pedestrian
Commission Liaison for the Silicon Valley Bicycle Coalition (Eschelbeck)
5.Subject: Bicycle Pedestrian Commission Subcommittees (Ganga)
Recommended Action: Discuss and Make Recommendations for Bicycle Pedestrian
Commission Subcommittees (Ganga)
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Bicycle Pedestrian Commission Agenda April 15, 2020
STAFF AND COMMISSION REPORTS
6.Subject: Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
7.Subject: VTA BPAC Report (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
8.Subject: Public Relations Subcommittee Report (TBD)
Recommended Action: Receive Public Relations Subcommittee Report (TBD)
9.Subject: Report on Committee assignments and general comments
Recommended Action: Report on Committee assignments and general comments
FUTURE AGENDA SETTING
ADJOURNMENT
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend this
teleconference meeting who is visually or hearing impaired or has any disability that needs special
assistance should call the City Clerk's Office at 408-777-3223, at least 48 hours in advance of the
meeting to arrange for assistance. In addition, upon request, in advance, by a person with a disability,
meeting agendas and writings distributed for the meeting that are public records will be made available
in the appropriate alternative format.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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DRAFT MINUTES
MINUTES OF THE REGULAR MEETING OF THE
BICYCLE PEDESTRIAN COMMISSION
February 19, 2020
The meeting was called to order at 7:05 p.m.
ROLL CALL:
• Present: Muni Madhdhipatla, Gerhard Eschelbeck, Ilango Ganga & Erik
Lindskog
• Absent: Jennifer Shearin
• Staff: David Stillman, City Transportation Manager, Michael Zimmermann,
Capital Improvement Program (CIP) Manager, Mellownie Salvador, Public
Works Project Manager
• Others Present: Nicholas Poplarghgy??, Mathew Widmann, Atharv Sule,
Ashwini Tamhane.
APPROVAL OF MINUTES
1. Chair Eschelbeck corrected the recommended action date to January 15, 2020.
Commissioners reviewed and agreed on six error corrections, as well as the addition
of the Vice Chair Election to the draft. Chair Eschelbeck moved to approve the Jan
15, 2020 meeting minutes including the six error corrections and adding the Vice
Chair Election. Commissioner Madhdhipatla seconded. The motion passed 4-0-1
(Shearin absent)
ORAL COMMUNICATIONS
Erik Lindskog: Target made renovations but is missing bike racks to lock the bikes.
David confirmed that they are required to build the bike rack, but he’s not sure when
they will do it. The city cannot force them to build it in some order.
Muni asked for the requirement of the bike racks during renovation. Erik confirmed
that there was a bike rack there, but it got removed as part of the renovation while the
store was open. David is to review the Municipal code for this issue and suggest
changes if needed, as it is odd for a store to operate without a bike rack.
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Mathew Widmann: He wanted to know if the commission is aware of a state survey on
speed limit rules. AB2121 says that if the speed limit was installed 6 years ago, it
becomes unenforceable without conducting another study. In Cupertino, some streets
seem to be allowing higher speed for their intended use. Is the city commission and
council interested in sending a letter supporting this new legislation? Erik suggested to
add it for future meeting agenda.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2. McClellan Road Two-Stage Left-Turn Bike Boxes
a. McClellan road two stage left turn box: There was a lot of feedback from
residents initially and the noise died down of late. Staff observed recently how it
is being used during morning and afternoon school peaks. No one seems to be
using the boxes. People always seem to do what they have done before. One
person seems to have used the bike box on Bubb/McClellan crossing on 2
occasions. With this information, do we want to keep them or change it?
All Commissioners suggested to keep it and educate the community. Gerhard
made a motion to keep the bike boxes, augment it with training elements, and
conduct feasibility of Dutch intersection at these junctions. The motion passed 4-
0-1 (Shearin absent).
NEW BUSINESS
3. Bicycle Transportation Plan
Capital Improvement Manager Michael Zimmerman provided updates on various
CIP projects.
a. Bike Boulevard project Phase 1 – Staff recommended to Council to reject all
bids.
1. The staff did some study with cones to assess resident’s reaction to these
changes.
2. The budget was for $1.5 mil and the bids came in at $1.75 mil for just Phase
1.
3. The staff is going to recommend asking for more funding in upcoming CIP
cycle and approach all 3 phases in one go.
4. The council may have to prioritize and choose between multiple projects
between Bike projects, parks projects and so on.
5. Ilango asked if we are looking at other funding sources?
6. Staff said we will look at all avenues.
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b. Byrne avenue (McCLellan to Granada) sidewalk project is close to completion.
1. PG&E install their new poles. Comcast work is continuing and AT&T will
be next.
2. This project is fully funded.
c. McClellan Ph 1 & Ph 2 are complete.
d. Bubb Road project is being planned. This is fully funded by Apple and is being
coordinated with Apple.
e. Mary Ave Protected Bike Lane: Not launched yet. Some inhouse consultant
design is being performed. This is also funded by Apple.
1. What happens to the bike lane between property and 85 sound wall? Is this
staying or going to rerouted?
2. David said that City is working with the property owner.
f. Regnart Creek Trail: Designs are ongoing. Permits filed with the California
Department of Fish and Wildlife. Staff is working with Water District to build a
new ramp into the creek by this summer. The study is open to public comments
now. If the Water District agrees to build, we need to enter into a maintenance
agreement with them. This project is fully funded.
g. Junipero Trail: This is in design stage only. It is Apple funded.
h. Linda Vista Trail: Waiting for 95% plan submittal. It is planned to start by June.
i. School walk audits are under way. Most schools are done and two are left.
j. Bicycle Way Finding: Working on finding a project manager to get moving on
this.
k. McClellan remaining bike lane to be targeted this summer. The intersection to
be handled in Summer 2021.
l. Stevens Creek Blvd: Phase 1 study 95% complete. Signal polls have been
ordered and have 20-week lead time. Staff will put out the contract for bid
soon.
4. Blackberry Farm Entrance Road Feasibility:
a. Alternatives A to E presented.
b. Commission recommending Option B with both bikes and pedestrians
dedicated to use.
5. Technology, Information, and Communications Commission (TICC) & Bicycle
Pedestrian Commission Partnering:
a. Ilango presented on how the TICC Commission was working on using 5G
sensors and data to improve traffic flow and safety.
6. Adopting Best Practices from Other Commissions (Ganga)
a. Ilango presented a proposal of best practices of other commissions.
i. We agreed to agendize this topic in the next meeting to come up with ideas
for committees and solicit volunteers.
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STAFF AND COMMISSION REPORTS
7. Staff Report (David Stillman)
a. Work on proposal for expanding the Commission to 7 members as per Mayor
speech. New Commission will have expanded responsibility, including
transportation, focusing on streets, in addition to bicycle and pedestrian issues.
b. David reviewed 3 work plan items: Staff is recommending Bollinger Road safety
to be considered. Staff doesn’t have time for the School Area Safety Study, so it is
not being recommended. Civic Center Safety will be folded into another project,
such as the Parking Study by Library Commission.
8. VTA BPAC Report (Lindskog)
a. None.
9. Public Relations Subcommitte Report (TBD)
a. None.
10. Report on Committee Assignments and General Comments
Meeting with Mayor
a. Commissioner Eschelbeck met with the Mayor.
b. Planning Commission is working on Accessory Dwelling Unit (ADU) & Short
Term Rentals (STR) policy guidelines.
c. Teen Commission is conducting a Hack Cupertino.
d. Sustainability Commission is working on Reach Code for Green Buildings,
reducing single-use plastics.
e. Library Commission talked about access to the Library and working with the
Bicycle Pedestrian Commission.
f. TICC Commission talked about 5G plan.
g. Safety Commission talked about burglary increase at commercial buildings. No
understanding why. Mostly cars are targeted.
h. Other Meeting Agenda Items
1. Earth day celebrations in April; we need to agendize for March.
2. Ilango asked David to present in next meeting on where all we could use
Measure B funding.
3. Adopting Best Practices from Other Commissions (Ganga) - March
3. Bike to Work Day in May needs to be agendized.
4. Should Commission provide a letter supporting this new legislation AB2121?
- TBD
ADJOURNMENT
Commission Chair Gerhard Eschelbeck adjourned meeting at 09:40 PM.
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SUBMITTED BY:
____________________________
Muni Madhdhipatla, Commissioner
Note: Any attachments can be found on the Cupertino Website Cupertino.org/agendas.
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DRAFT Cupertino Bike/Ped E&E Work Plan
Measure B Funding
1. USE OF FUNDS
Cupertino’s Safe Routes to School Program proposes to use Cupertino’s yearly allocated Measure B BIKE/PED E&E PROGRAM
funds to implement the following “E&E PROJECT”:
a) Education of walking and bicycling skills to adults and children.
New Pedestrian Education Program (Ped Ed) at all eight elementary schools in Cupertino (cost TBD: $12,200
- $82,320, depending on which vendor we select, and whether we offer the program to one or three grades per
school)
Any Measure B BIKE/PED E&E funds remaining after covering the cost of the Ped Ed program above would be used for any of the
following activities/projects (each, an “E&E PROJECT”):
b) Creation and implementation of marketing materials to encourage mode shift towards active transportation.
Safe Route to School-themed streetlight banners to hang along Cupertino arterial roads to encourage and
inspire people to walk and bike, created through a partnership between high school students and Cupertino’s
Safe Routes to School Program ($5,350 every 3-4 years)
Walk and Roll Banners to hang at schools, to encourage students to walk and roll to school ($125/banner, every
2-4 years depending on wear and tear)
c) Development and distribution of maps that promote places to walk or bike.
Yearly distribution of printed Suggested Routes to School maps to all kindergartners in Cupertino ($390/year)
d) Education of walking and bicycling skills to adults and children.
Implementation of Bike Rodeos at all eight Cupertino elementary schools ($750 - $1380/school, depending on
whether a classroom presentation is given prior to the rodeo)
Implementation of Bike Skills Workshops at all three Cupertino Middle Schools ($1000/school)
Safety tip sheets for cycling, driving, walking, bike locking, and/or helmet fitting (~$300/year)
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e) Purchase and distribution of bicycle helmets, lights, reflective vests, or other bicycle/pedestrian safety equipment to be
used in education/encouragement activities.
Safety vests for bicycle workshop participants ($364 in 2019: one-time cost)
f) Purchase and distribution of incentives for education/encouragement activities.
Set of red and white bike lights for middle school bike workshop participants ($900/year)
Bike bells for rodeo participants ($1,300/year)
SR2S stickers for Walk and Roll day participants ($900/year)
g) Organization and implementation of special community events focused on achieving the BIKE/PED E&E PROGRAM
goals described in Section 1. BIKE/PED E&E PROGRAM CATEGORY, such as community rides or walks.
Flyers, posters and banners to publicize for:
1. Annual Fall Bike Fest & Family Bike Ride ($200/year)
2. Earth Day Family Bike Ride ($50/year)
h) Any other program or activity approved by VTA in writing.
Staff time to support Cupertino Safe Routes to School programming ($17k? to increase part time intern salary
to full time)
Crossing Flags ($500/year)
Wages for one crossing guard ($17k/guard)
Cupertino’s Safe Route to School Program proposes to use the BIKE/PED E&E PROGRAM funds for direct costs such as contract
services to deliver educations programming; printing fees for safety tip sheets, flyers, posters and banners; and purchase of
bicycle/pedestrian safety equipment and incentives to be used or given away at education/encouragement events.
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FY18 ‐ FY19 Education and Encourgement AllocationAgencyPopulation Percentage $10k off the top to CitiesBalance split based on remaining pop percentageTotal Allocation per YearEntire County1,828,403850,000$ Campbell42,5842.33% 10,000$ 19,797$ 29,797$ Cupertino58,1853.18% 10,000$ 27,049$ 37,049$ Gilroy55,1703.02% 10,000$ 25,648$ 35,648$ Los Altos31,3531.71% 10,000$ 14,576$ 24,576$ Los Altos Hills00.00% 10,000$ ‐$ 10,000$ Los Gatos31,3761.72% 10,000$ 14,586$ 24,586$ Milpitas75,5214.13% 10,000$ 35,109$ 45,109$ Monte Sereno00.00% 10,000$ ‐$ 10,000$ Morgan Hill43,6452.39% 10,000$ 20,290$ 30,290$ Mountain View77,9254.26% 10,000$ 36,226$ 46,226$ Palo Alto68,2073.73% 10,000$ 31,709$ 41,709$ San Jose1,042,09456.99% 10,000$ 484,456$ 494,456$ Santa Clara123,7526.77% 10,000$ 57,531$ 67,531$ Saratoga30,2191.65% 10,000$ 14,048$ 24,048$ Sunnyvale148,3728.11% 10,000$ 68,976$ 78,976$ Countywide Education/ Encouragement00.00% 250,000$ ‐250,000$ 400,000$ 1,250,000$ $10k Minimum Allocation Proposal: $250k for County, includes countywide coordination $10k minimum per city$10k Minimum Allocation Proposal The 13 cities that would’ve received over $10k by straight population percentage formula (of all jurisdictions) then split the remaining $850k by population percentage.12
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