BPC 11-20-19 Meeting PacketCITY OF CUPERTINO
BICYCLE PEDESTRIAN COMMISSION
AGENDA
10300 Torre Avenue, City Hall Conference Room C
Wednesday, November 20, 2019
7:00 PM
ROLL CALL
APPROVAL OF MINUTES
1.Subject: September 18, 2019 Minutes
Recommended Action: Approve September 18, 2019 Minutes
A - Draft Minutes 9-18-19
2.Subject: July 9, 2019 Minutes
Recommended Action: Approve July 9, 2019 Minutes
Draft Minutes July 9 2019 Special Meeting
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
3.Subject: Cupertino 2019 Fall Bike Fest - Debrief (Stillman)
Recommended Action: Debriefing for Cupertino 2019 Fall Bike Fest (Stillman)
NEW BUSINESS
4.Subject: Two-Stage Left-Turn Bike Box Education (Stillman)
Recommended Action: Discuss and Make Recommendation Regarding Public
Education in Relation to New Two-Stage Left-Turn Bike Boxes (Stillman)
5.Subject: Stevens Creek Blvd Class IV Bikeway Project (Stillman)
Page 1
1
Bicycle Pedestrian Commission Agenda November 20, 2019
Recommended Action: Receive Presentation, Discuss and Provide Comments
Regarding Stevens Creek Blvd Class IV Bikeway Project Design (Stillman)
6.Subject: Draft Ethics Protocol (Stillman)
Recommended Action: Discuss and Provide comments Regarding Draft Ethics Protocol
STAFF AND COMMISSION REPORTS
7.Subject: Staff Report (Stillman)
Recommended Action: Receive Staff Report (Stillman)
8.Subject: VTA BPAC Report (Lindskog)
Recommended Action: Receive VTA BPAC Report (Lindskog)
9.Subject: Public Relations Subcommittee Report (Heller)
Recommended Action: Receive Public Relations Subcommittee Report (Heller)
10.Subject: Report on Committee Assignments and General Comments
Recommended Action: Report on Committee Assignments and General Comments
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, an assistive listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Page 2
2
Bicycle Pedestrian Commission Agenda November 20, 2019
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 3
3
DRAFT MINUTES
MINUTES OF THE REGULAR MEETING OF THE
BICYCLE PEDESTRIAN COMMISSION
September 18th, 2019
The meeting was called to order at 7:11 p.m.
ROLL CALL:
Present: Jennifer Shearin (arrived late), Muni Madhdhipatla, Gerhard Eschelbeck, Pete
Heller
Absent: Erik Lindskog
Staff Present: David Stillman City Transportation Manager and Cherie Walkowiak City
Safe Routes coordinator.
Visitors: Baixin Qian, Michael Chian, Matt Widmann, Jean Bedord, Johannes
Newbrand.
APPROVAL OF MINUTES
Gerhard moved to approve July 9th meeting minutes; Muni seconded it.
The motion passed 3-0-2 (Shearin, Lindskog absent).
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
No written communications.
NEW BUSINESS
1)Cupertino 2019 Fall Bike Fest Planning.
a.Cherie presented the plan for 2019.
b.Brand new colorful flyers are designed for the event; these will be kept at
library, Quinlan, City Center and Cupertino Sports Center.
c.There are quite a few new vendors participating.
d.Two new eBike vendors will be demonstrating their products.
e.A cargo bike vendor will be demoing their product.
f.There will be 3 bike vendors to help out with bikes check.
4
g. Silicon Valley Bicycle Coalition (SVBC will be there and some vendors
selling bike safety goods.
h.There will be experts teaching biking techniques, conducting clinics and
fixing tires.
i.There will be contests for how light is the bike, how many bags of
groceries can be carried on a bike and how many kids can be carried on a
bike.
j.130 participants are expected at the event.
k.There will be 2 route choices: a longer route and a shorter route. The
Commissioners recommended Option 4 from the list of long routes
shown.
l.Cherie will attend the October meeting to share a retrospective of the
event.
2)New Business: Carmen Road Bridge Feasibility Study.
a.David presented the details of the feasibility study.
b.In the Bike/Ped plan, this project is listed as a Tier 2 project.
c.City Council approved $100K for a feasibility study.
d.Muni asked for details on the grading of bridge slope on both sides. David
will share this information. This is important and should be a low number
if we are expecting Stevens Creek Elementary Kids to ride on this bridge.
e.Gerhard asked if we can consider building a staircase from the bridge to
the Stevens Creek Boulevard sidewalk. David said that an ADA
compliance issue make it unviable.
f.Jennifer suggested to replace Medium, Low and High with real numbers
in Table 2.
g. Commissioners like Options 4, 5 and 1; eliminated Options 2 & 3 from
consideration.
h.Commissioners would prefer 10 feet wide bridge instead of 8 feet in
width. This is to allow for pedestrians and bikers in both directions to pass
each other safely.
i.Jennifer asked for information on how much property encroachment will
occur depending on 10 feet vs. 12 feet width options. David shall find this
info and report back to the Commissioners.
j.Public Comments:
•Newbrand: Is there any way to get the stairs without the ADA
requirement? David clarified that there is no escaping the ADA
requirement.
•Michael: How does this bridge affect Stevens Creek Trail? David
clarified that this is an independent project and has no connection
to Stevens Creek Trail.
5
k.Commissioners Said: The Commission highly recommends this project
based on the value this brings to: 1)330 elementary school kids on south
side of Stevens Creek and 2) 680 middle and high school kids on the north
side of Stevens Creek. It provides connectivity between Varian park and
Blackberry Farm, provides accessibility for the senior community to
Stevens Creek trail on the south side and Blackberry Farm.
l.Gerhard Made the Motion: The Commission fully endorses the feasibility
study of the Carmen Bridge project. Based on community input, we
recommend options 5, 4 and 1 in that priority order for Council
consideration. Additionally, the Commission requests staff to invest time
necessary to prepare for the design and seek budget approval for a design
phase next year. The Commission is also requesting that staff do outreach
to properties impacted and adjacent community members before the
design phase. Jennifer seconded the motion. The motion passed
unanimously 5-0-1 (Lindskog absent).
3)Staff Report (Stillman)
a.The City Council met last night and approved the Stevens Creek Trail
project with Option D and extra funding for fencing.
b.McClellan project is progressing and expecting to complete by the end of
September. Contrary to the perception, there is no real reduction in the
width of the car lanes on McClellan; it was a 10 feet lane before and a 10
feet wide lane now.
4)VTA BPAC
a.None.
5)Public Relations Subcommittee Report (Lindskog)
6)Report on Committee assignments and general comments
7)Meeting with Mayor.
a.Pete attended the Mayor’s meeting with Commissioners and reported that
the meeting was quite lively and there was a lot of discussion on Regnart
Creek Trail. Other Commissions were not aware of status so Pete
educated them on the project. The Fine Arts commission is doing an art
competition.
b.Next month the meeting will be attended by Jennifer.
ADJOURNMENT
Commission Chair Gerhard Eschelbeck adjourned meeting at 09:08 PM.
SUBMITTED BY:
____________________________
Muni Madhdhipatla, Commissioner
6
MINUTES
MINUTES OF THE REGULAR MEETING OF THE
BICYCLE PEDESTRIAN COMMISSION
July 9, 2019
The meeting was called to order at 7:00 p.m.
ROLL CALL:
Present: Commissioners Jennifer Shearin, Erik Lindskog, Muni Madhdhipatla Gerhard
Eschelbeck
Absent: Commissioner Pete Heller
Staff Present: David Stillman, City Transportation Manager
APPROVAL OF MINUTES
No meeting minutes to approve.
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
No written communications.
NEW BUSINESS
1. Presentation of FY 2019-20 Bicycle and Pedestrian Capital Improvement Program
Projects (Stillman)
a. David Stillman walked us through a presentation on “Bike Ped Projects &
Capital Improvement Programs” that will be posted for the public and
shared with city council next week.
b. David sought input from the Commissioners on this presentation before
taking it before the City Council.
c. Overall, the priority list the general order to consider but not necessarily
executed in that order. Projects may be adjusted for flexibility.
d. All references to Regnart Creek Trail will be removed from this
presentation for the City Council meeting.
e. Commissioner Muni Madhdhipatla requested the data on the number of
children biking to Monta Vista High School, Kennedy Middle School and
Lincoln Elementary School to establish a baseline and watch it grow as
7
bike improvements are made. David said this information is available and
could be shared.
f. The total additional funding request for FY 20 is $242,941 + $65,000 +
$1,275,438 + $595,500.
g. Commissioner Jennifer Shearin made the motion to accept the
presentation for incremental ask with the following changes:
i. Modify Slide 12 content from McClellan Road bike corridor to be
identified as Class IV bike lane.
ii. Linda Vista Trail to be designated as bike and pedestrian shared
use trail.
iii. Eliminate Bicycle Boulevard item from funding table.
iv. In updated presentation to Council, state Bicycle Boulevard 5
project temporary bollard phase project in 2019 and final in 2020.
h. Commissioner Erik Lindskog seconded the motion
i. All 4 Commissioners voted YES with Commissioner Pete Heller absent.
STAFF AND COMMISSION REPORTS
2. Staff Report (Stillman)
No staff report provided.
3. VTA BPAC Report (Lindskog)
The VTA BPAC meeting is scheduled for tomorrow, July 10, 2019
4. Public Relations Subcommittee Report (Heller
No report provided.
5. Report on Committee Assignments and General Comments
a. The August Mayor Meeting will be attended by Commissioner Erik
Lindskog
b. Commission Chair Gerhard Eschelbeck proposed the following model for
FY 19-20 Bicycle Pedestrian Commission meetings under his leadership:
i. The Bicycle and Pedestrian Commission will recognize the valuable
input and feedback from the community and encourages
community members to provide input during discussions. This
does not change any of the meeting structure, and the Commission
will continue to ask community members to fill out the blue
speaker cards for Oral Communications on topics that are not on
the agenda. For discussion directly related to an agenda item, we
8
welcome active participation, clarification questions and other
input from the community, after also filling out blue speaker cards
during their first comment. The Commission Chair reserves the
option to hold a question/comment if it is not related to the agenda
item.
c. Bikefest participation was discussed for family ride only versus adult ride
and/or both.
ADJOURNMENT
Meeting adjourned at 8:38 p.m.
SUBMITTED BY:
____________________________
Muni Madhdhipatla, Commissioner
9
Bike Fest 2019 Debrief
What went well?
• Quantity of chaperones
• Stamping people’s hands with good fitting helmets, or sending them to get their
helmet fit if they need it
Where can we improve?
• Add crossing guards at major crossings
• Suggest that ride participants actually ride—no walkers, even as parent
chaperoning own child
• Make sure AV system set up and checked before event starts
• More signage at City Hall parking lot with routes and info
• Add photo booth
• Block Torre as ride leaves, to allow group to take the lane
• Get microphone for ride leader before the ride
• Juliet Shearin has volunteered to put together a play list both for the ride and the
event
What changes should be made to the layout?
• More decorations
• Longer table for registration
• Remove chairs from registration table to encourage volunteers to take clipboards to
cyclists
• 3-foot elevated platform for speaker and podium in bike parking area
Bike parking useful or utilized?
• Wasn’t very utilized, possibly because of lack of signage
How was the long route ride?
• Eliminate long route—not enough people.
• Do one “family” route, but then run it twice.
Chaperones
• Total ride chaperones should be BPC + 3 + crossing guards at the major
intersections.
• Agreement to hold a pre-Bike Fest meeting for chaperones to discuss ride logistics
How was the blender bike activity?
Went very well— volunteers were very good at doing this.
Need agave syrup for next year.
Planning for Next year
• Potential date for next year’s Bike Fest: Saturday, September 26
• Bike Fest and Bike to Work Day planning should be combined into the March BPC
meeting, with final details to Aug/Sept meeting.
• No interest in forming subcommittee for planning of Bike Fest by BPC members.
• Commissioner Shearin will help again with flyer, due May 13 for Parks & Rec Guide.
10
CITY OF CUPERTINO ETHICS PROTOCOL
The citizens, businesses and organizations of the City are entitled fair, ethical and
accountable local government that has earned the public's full confidence for integrity.
To this end, the City Council has adopted this Ethics Protocol for City Council, appointed
officials, and staff of the City of Cupertino to promote public confidence in the integrity
of local government and its effective and fair operation.
A. Comply with Law
City elected/appointed officials and staff comply wjth the laws of the nation, the State of
California and the City in the performance of their public duties. These laws include, but
are not limited to: the United States and California constitutions, the Cupertino Municipal
Code, City ordinances and policies, and laws pertaining to conflicts of interest, election
campaigns, financial disclosures, employer responsibilities and open processes of
governments. The City ensures its elected/appointed officials and staff receive regular
training on ethics as required by state law.
B. Conduct of Members
The professional and personal conduct of City elected/appointed officials and staff
should be above reproach and avoid even the appearance of impropriety. City
elected/appointed officials and staff-should refrain from abusive conduct, personal
charges, or verbal attacks upon 'the character or motives of others, including members
of the Council, boards and commissions, the staff, or the public.
C. Respect for Process
City elected/appointed officials and staff perform their duties in accordance with the
processes and rules of order established by the City Council governing the deliberation
of public policy issues, meaningful involvement of the public, and implementation of
policy decisions of the City Council by City staff.
D. Decisions Based on Merit
City elected/appointed officials and staff
substance of the matter at hand, rather than
E. Conflict of Interest
base their decisions on the merits and
on unrelated considerations.
In order to assure their independence and impartiality on behalf of the common good,
City elected/appointed officials and staff do not use their official positions to participate
in or influence decisions in which they have a material financial interest, an
organizational responsibility, or a personal relationship, which may give the appearance
of a conflict of interest.
F. Giffs and Favors
City elected/appointed officials and staff limit and report gifts as required by state law,
and follow advice provided by the City Attorney.
11
G. Confidential Information
City elected/appointed officials and staff respect the confidentiality of information
concerning the property, personnel, and affairs of the City. They neither disclose
confidential information without proper legal authorization, nor use such information to
advance their personal, financial or other private interests.
H. Use oT Public Resources
City elected/appointed officials and staff do not use public resources, such as City staff
time, equipment, supplies or facilities, for private gain or personal/political purposes.
for the official policies or
must do so accurately and in
authority. By contrast, when
ar individual opinions and
icitly state they do not
they do.
intenance of a a e and
yees and for citizens and
officials recognize their special
y perception of inappropriate
12
11/2 €)/2019 MaU - Erik Lindskog - Outlook
Fw: Copy of letter sent to Cupertino 311 regarding bike safety
Erik Lindskog
Wed 11/20/2019 6:21 PM
To: Erik Lindskog <elindskog@cupertino.org>
-=- Forwarded Message -
From: David Schorow t>
To: Erik Lindskog x :a
Cc: Pete Letchworth (>
Sent: Sunday, November 17, 2019, 11:58:17 AM PST
Subject: Fwd: Copy of letter sent to Cupertino 311 regarding bike safety
Erik,
Below is a letter that Pete Letchworth, a Westem Wheelers Biqde Club member, sent to the Cupertino Public Works,
He describes a dangerous situation with the Don Burnett Bridge that resulted in an accident and severe injury to one
of our members. I'm hoping you can help get attention to this issue.
Thanks,
David Schorow
Begin forwarded message:
I want to express my concern about a bicycle safety factor on ttie Don Burnett Bridge on
Mary Ave. At each end of the bridge there are two vertical bollards on the pathway. These
bollards are painted dull white and under certain lighting conditions they are quite difficult to
see, especially when heading north onto the bridge. This is because as you approach them on
a bike they blend into the background of all the white posts holding up the fence on the
bridge, the bridge railing, and the bridge fencing itself.
About 2 months ago a friend of mine who was unfamiliar with the bridge was riding with
several other cyclists approaching the bridge from the south. He didn't see the right hand
bollard until the last moment and he managed to squeeze by it on the right side, but his
handlebar hit the end of the railing and forced him into the railing and fence. His helmet hit
the end post holding the fencing and twisted his head, which resulted in a fracture of his
second cervical vertebra. He has been in a solid neck brace since then and isn't expecting to
get it off until mid-December or later.
Here is ttie guidance for use of barrier posts on bikeways from the Caltrans Highway Design
Manual and the California Manual on Uniform Traffic Control Devices. ighBygq
Manual Index 1003,1(17i (p. 816 of the PDF) :
If the decision is made to add bollards, plantings or similar obstacles, they
should be:
- Yielding to minimize injury to bicyclists and pedestrians who may strike th.em.
a Removable or moveable (such as posts, bollards or gates) for emergency and
maintenance access must leave a flush surface when removed
https://ouUook.offioe.oorn/maiUkibox/id/AAQkAD 1/2
13
11/20/2019 Mail - Erik Lindskog - Outlook
a Reflectorized for nighttime visibility and painted, coated, or manufactured of
material in a bright color to enhanced daytime visibility.
a Illuminated when necessary.
a Spaced to leave a minimum of 5 feet of clearance of paved area between
obstacles (measured from face of obstacle to face of adjacent obstacle).
Symmetrically about the center line of the path.
- Positioned so an even number of bicycle travel lanes are created, with a
minimum of two paths of travel. An odd number of openings increase the risk of
head-on collisions if traffic in both directions tries to use the same opening.
* Placed so additional, non-centerline/lane line posts are located a minimum of
2 feet from the edge of pavement.
- Delineated as shown in California MUTCD Figure 9C-2. [This may be a typo
for 9C-8.1
- Provide special advance warning signs or painted pavement markings if sight
distance is limited.
- Placed 10 to 30 feet back from an intersection, and 5 to 10 feet from a bridge,
so bicyclists approach the obstacle straight-on and maintenance vehicles can
pull off the road.
- Placed beyond the clear zone on the crossing highway, otherwise breakaway.
As near as I can tell, the bollards on the bridge fail in 6 of the 11 above recommendations. In
order from the top (underlined), they are: Solid and won't yield if a bicyclist hits one, they
are not reflectorized or painted a bright color, the space between them in the middle of the
path is 4' 6" (not 5'), and the spaces between the outside of the bollards and the railing is 3"
2" (not 5'), they create 3 bicycle travel lanes, not an even number (all three of which are too
narrow), there are no warning signs or pavement markings warning of them, and finally they
are right on the bridge, not 5 to 10 feet from the end.
With the above in mind, I feel that a review of the bollards should be initiated and the
deficiencies corrected. A lot of folks ride across that bridge every day and the City is remiss
to have created such a potentially dangerous situation and is at risk of liability if a serious
accident occurs. I would hate to see another cyclist suffer a broken neck riding on the bridge.
https://outlook.offioe.mailnbox/id/AAQkADdiMjH 2/2
14
11/20/2019 Mail - Erik Lindskog - Outlook
Proposal Regarding Bike Safety Regulations
tl)31lfl vneeAM3 .
6t'k Pi cgwzmisst'on
[,a)*"ai#eA cpsuthi'zct+ttiiq %
Raj Shah
Tue 10/22/2019 11:38 AM
To: Gerhard Eschelbeck <geschefbeck@cupertino.org>; Erik Lindskog <elindskog@cupertino.org>; Muni Madhdhipatla
<MMadhdhipatla@cupertino.org>; Jennifer Shearin <jshearin@cupertino.org>; Peter Heller <pheller@cupertino.org>
Cc:
>
Hi,
My name is Raj Shah and I am a senior at Cupertino High School. I am doing a project for my
government class and wanted to reach out to the bike safety community to discuss what some of the
changes might be implemented to make biking safer.
Our group surveyed students at our high school and determined that the populace would appreciate
more colored bike lanes, as well as lanes separated by flashing lights or reflectors along Finch Road as
well as the Lawrence/Mitty intersection. I intended on coming to the bike safety meeting this month,
but it was unfortunately canceled. Would it be possible for you to provide some of the information
that was discussed at past meetings so we can gain more insight?
Thanks in advance,
Raj Shah
https://ouUook.offloe.oom/rnailnbox 3D1/1
15