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Agenda PacketCITY OF CUPERTINO AGENDA CUPERTINO LIBRARY COMMISSION Cupertino Library,10800 Torre Ave, 2nd Floor ThinkTank Wednesday, March 4, 2020 7:00 PM CALL TO ORDER ROLL CALL CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Chair/Vice Chair Selection. APPROVAL OF MINUTES 2. Subject: Meeting of February 5, 2020. Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda WRITTEN COMMUNICATIONS OLD BUSINESS 3. Subject: Public Works Update on Library, Parking and Transportation Options, Including But Not Limited to Satellite Parking Opportunities, Secure Bicycle Parking, and Efforts to Encourage Visitors to Civic Center Plaza to Walk, Bike, or Travel by Bus or Shuttle Whenever Possible. Review Parking and Transportation Guidance Related to the Library/Civic Center Plaza and Offered by Council and Staff During the 2/4/2020 Special Council Meeting (2020-2021 Work Program). 4. Subject: Discuss Poet Laureate Program and Budget. Page 1 Library Commission Agenda March 4, 2020 5. Subject: Update on Collaboration Opportunities and Tour of De Anza Community College Library. Include Discussion of the Community's Need for Study, Meeting and Programming Space and Any Opportunities to Open Up Facilities at De Anza Community College and Other Cupertino Locations, If Any, For Community Use. 6. Subject: Discuss Possible Coffee Talk Series With Library Commissioners to Meet Community Members and Listen to Concerns. 7. Subject: Santa Clara County Library Patron Survey Review. NEW BUSINESS 8. Subject: Receive Presentation from the Library District About the Library's New Website. 9. Subject: Presentation on 2020 Census. STAFF AND COMMISSION REPORTS 10. Subject: Receive Monthly Update Reports from: Cupertino Community Librarian County Librarian Monthly Update Library Expansion Working Group Friends of the Library Cupertino Library Foundation Commissioners Poet Laureate Staff ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. Page 2 Library Commission Agenda March 4, 2020 IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 CITY OF ICI DRAFT MINUTES CUPERTINO LIBRARY COMMISSION Wednesday, February 5, 2020 LIBRARY COMMISSION MEETING CALL TO ORDER At 7:02p.m., Chair Crabtree called the meeting to order at the Cupertino Library, 10800 Torre Ave, Cupertino, in the ThinkTank Room. CEREMONIAL MATTERS AND PRESENTATIONS 1. Chair/Vice Chair Selection. All Commissioners in attendance agreed to table this item to the March meeting. ROLL CALL Commissioners: Liana Crabtree, Qin Pan, Christie Wang, Rahul Vasanth City/County Staff: Christine Hanel, Whitney Zeller, Clare Varesio, Chris Brown Absent: Amanda Wo APPROVAL OF MINUTES 2. Special Meeting of January 8, 2020. Commissioner Pan requested to amend Item 3 to change Clare to Qin and add that they briefly discussed that the District is looking at a homework help program for middle schoolers and add that the item would be postponed to the February meeting. Commissioner Pan motioned to approve the draft minutes with the amendments to item 3. Commissioner Wang seconded. Motion passed with 3 yes and 1 abstention from Commissioner Wang and Vice Chair Wo absent. POSTPONEMENTS None ORAL COMMUNICATIONS Community member Peggy Griffin shared a presentation on bond measure vs parcel tax. WRITTEN COMMUNICATIONS Christine Hanel shared a flyer provided by Director of Public Works, Roger Lee, on new bicycle lockers at Cupertino Civic Center. Old BUSINESS 3. Review and Finalize Commission Proposals for the 2020/2021 City Work Program. The Commissioners reviewed the draft proposals for the 2020/2021 City Work Program. Chair Crabtree reminded the Commission that Staff will select a top 5 to be brought for review by City Council. Chair Crabtree also noted that the Commission had chosen to include the Poet Laureate program in the Work Program, as the Commission's commitments to the program are not documented in the municipal code. The Commissioners discussed Item 4 and noted that the Housing Commission had mentioned that people have been using the Library for inappropriate uses. Commissioners Pan and Vasanth expressed that Item 4 does not have enough data to reflect that it is an item that should be prioritized on the Work Program. Chair Crabtree noted that it may be helpful to keep as a work program item to support ongoing observation and conversation on the issue. Commissioner Wang requested to correct Poet Laureate Item 6 dates to reflect supporting the 2020/21 poet laureate and transition to next recruitment. Commissioner Wang suggested to make Poet Laureate Item 6 a top priority to provide support to Poet Laureate after selection. Commissioners voted on their top 3 items, resulting with a top 3 of items 1, 2 and 6 from the draft list. Each Commissioner chose their secondary priorities resulting in items 3 and 5 completing the top 5. Chair Crabtree motioned to approve the Library Commission Proposals for FY 2020-2021 Work Program with items 1,2,6, 3 and 5. Commissioner Wang seconded. Motion passed unanimously with 4 yes and Vice Chair Wo absent. Item 5 was discussed at this portion of the meeting. 5. Receive Recommendation of 2020/2021 Poet Laureate from the Selection Committee and Provide Recommendation to City Council. Discuss Plans for Honoring and Celebrating Cupertino's 2018/2019 Poet Laureate ad well as Welcoming the 2020/2021 Poet Laureate. Assign Tasks for Upcoming Celebration Events, As Needed. Kaecey McCormick, outgoing poet laureate discussed highlights from her two-year term. The committee interviewed 3 candidates and selected Jing Jing Yang as the next Poet Laureate. Kaecey recommended the Commission accept Jing Jing Yang as the next Cupertino Poet Laureate. Chair Crabtree asked Kaecey for suggestions on how to grow and support the Poet Laureate program. Kaecey highlighted the ability to use the copier at Quinlan, a need to help with administrative portions of the program, a small storage area to store program materials, having a dedicated contact to be able to assist, establishing who pays for the blog, marketing and promoting events, continuing education options for the Poet Laureate (California poet laureate conference), suggested $500/year as a budget. Jing Jing can work with Clare to connect with the Foundation and Friends of Library to discuss their involvement with the program. Christine will help facilitate administrative support for the incoming poet laureate. $2,000 is set aside for the Poet Laureate program. Kaecey is anticipating around 50 attendees at the celebration event on February 26f. Chair Crabtree motioned to allocate $250 to the Poet Laureate celebration, Commissioner Vasanth seconded. Motion passed unanimously with 4 votes yes and Vice Chair Wo absent. New Business Item 7 was discussed at this portion of the meeting. 7. Discuss Collaboration Opportunities with DeAnza Community College Library. Clare mentioned that she has met with Laurie Ranck at DeAnza and will be meeting later this month to discus collaboration opportunities. DeAnza College Board Trustee, Patrick Ahrens, shared his ideas on opening the DeAnza College library up more to the public, including evaluating library spaces, resources and hours. Patrick met with the Chancellor and Interim President and suggested taking the Library Commissioners on a tour of the DeAnza Library with the Library Director to provide more details on what they currently provide. Patrick mentioned that DeAnza currently has Monta Vista and Cupertino high school students utilizing spaces such as the cafeteria, fireside chat room, and downstairs lounge, which are available for patrons to use. Patrick shared that he has been advocating to open the library on weekends and will need to offer a proposal and funding options to the board to consider this option. Patrick clarified that all patrons can use the campus Wi-Fi and can reserve meeting spaces online. Chair Crabtree shared that the Teen Commission is identifying teen friendly places and recommended including them in the tour of the library. Commissioner Pan volunteered to work with Patrick to coordinate a tour with the three Teen groups and the Library Commission. 4. Discuss Ideas for Library Commission to Work With Teen Commission Regarding Hosting an Event for Middle School Students. The Commissioners brainstormed ideas for hosting an event for middle school students. Commissioners mentioned offering tutoring staff or utilizing the Teen Commission to provide homework help for middle school students. Community member Peggy Griffin shared that at a recent Council meeting, a middle school student shared information on free math/science peer tutoring at Monta Vista. Clare reminded that there are liability concerns regarding how the tutors are they trained and what information they are sharing. All volunteers working with children must have a background check. Chris Brown shared that Jennifer Weeks is working on a program that may include peer -to -peer or paid subject experts and will pilot one or two locations. The program is still in planning stages. Chris recommended looking into Cupertino local resources that could be passed along to Jennifer to help in her decision -making process for the program. Chair Crabtree suggested a subcommittee to do an inventory of resources available to this item. Chair Crabtree motioned that herself and Commissioner Wang work as a subcommittee to inventory resources, locations and space. Chair Crabtree motioned, Commissioner Wang seconded. Motion passed with 4 yes and Vice Chair Wo absent. 6. Follow -Up on Library Commission's Efforts Regarding Library Parking and Transportation Options. Chair Crabtree requested that the items be sent to Council within the 72 hours prior to Council meeting so that Council will post it as written communication for the public to see. Commissioner Pan motioned to approve the action, Commissioner Vasanth seconded. Motion passed with 4 yes and Vice Chair Wo absent. NEW BUSINESS 8. Receive Report on Santa Clara County Library Patron Survey. Chris Brown from Santa Clara County Library and Clare Varesio from the Cupertino Library presented on the Library Patron Survey. Clare will send the printed report to be shared with the Commissioners and the public. Commissioner Pan requested more information on the Net Promoter score. This item will be added to the March agenda to address Commissioner's specific questions. Clare will send open ended responses to Whitney to be distributed to the Commissioners. Item 10 was discussed at this portion of the meeting 10. Consider Letter of Appreciation for County Librarian Nancy Howe on the Occasion of Her Retirement. Commissioner Wang motioned to send the letter. Commissioner Pan seconded. Motion passes with 4 yes and Vice Chair Wo absent. 9. Discuss Possible Coffee Talk Series With Library Commissioners to Meet Community Members and Listen to Concerns. Tabled until the March meeting. STAFF AND COMMISSION REPORTS 9. Cupertino Community Librarian Report Clare Varesio reported as submitted. - Small study room in children's room has been integrated into the online booking system. It is available for groups of 2-4 - New protective services officers in the district - Silicon Valley Reads programs coming up County Librarian Report Chris Brown reported as submitted. - Note from Nancy in the packet - Library District working with County Public Health on Corona Virus. Adding wipes and sanitizers at computers for patrons to wipe down stations. Friends of the Library Report -Book sale is this weekend Cupertino Library Foundation Report Commissioner Reports Commissioner Vasanth - Attended the forum, topic of at -risk youth. Visited MLK library they currently have a student led exhibit on homelessness Commissioner Crabtree - Attended Mayor's meeting, will send notes. Went to bike ped meeting, looking to make safe use of Civic Center parking lot Commissioner Pan - Encourage promotion of the VIA Cupertino shuttle Poet Laureate Report Staff Report Christine Hanel provided the staff update. - Calendar - February 2711, Poet Laureate Celebration - Council February 18th meeting - acceptation of poet laureate, parks master plan item, Rancho Rinconada report, community garden item. 10. Discussion of Commissioners' Attendance at Upcoming Meetings and Community Events Commissioners to attend the next Mayor's meetings as follows: March — Vice Chair Wo will attend. ADJOURNMENT: The meeting adjourned at 9:30 p.m. to March 4, 2020 at 7:00 p.m. Respectfully Submitted by, Whitney Zeller, Administrative Assistant Minutes approved at the meeting. santa Clara county i b ra rydistrict March 2020 Commission Report Jennifer Weeks, Acting County Librarian Introducing Acting County Librarian, Jennifer Weeks We will be sending Nancy Howe off with a celebration to give her our best wishes on her retirement. The party is scheduled for Monday, Mar 9, 6pm- 8pm at the Campbell Orchard Banquet Hall in the Campbell Community Center. If you have not RSVP'd, please do so immediately from the Punchbowl invitation or contact Cynthia Rios Garcia or Tract/ Ellenberger. Nancy has been County Librarian since 2012 and has served over 25 years with Santa Clara County Library District. Nancy's vision has always been to extend library services to everyone, and this is her greatest legacy. A national recruitment to fill the County Librarian vacancy is underway. In the interim. Jennifer Weeks will serve as actina Countv Librarian. effective March 2, 2020. Jennifer is currently the Deputy County Librarian for Strategic Initiatives and Organizational Development and a 15-year veteran of the County Library District. Previously Jennifer very effectively served as the Library Manager for Children's Services. Jennifer is committed to introducing patrons of all ages to the joys of reading, lifelong learning and the library. She is well known as a collaborative, positive, and energetic leader. Listening to our Patrons & Discovering the New SCCLD Website In 2019, SCCLD conducted its triennial Patron Satisfaction Survey. The results are in incorporating input from nearly 7,000 patrons about their experiences with many different aspects of library operations. The survey results have been broken down for all eight of our libraries and the Bookmobile, and we will use the results, feedback, and recommendations to help us further improve our patron experience. Chris Brown, Deputy County Librarian, will continue to visit each of the Commissions in March to share the highlights from the survey. In addition, each Community Librarian has received a databook with the detailed results and open-ended comments related to their individual library. Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga santa Clara county i b ra rydistrict „saN... The new website is live and the patron response has been very positive. Allison Lew, Library Service Manager for Virtual Library, - _ Public Technology and Cataloging, will alternate with Chris, visiting ® . ... each Library Commission in March to share the highlights and give • you a personalized tour of the website. SILICON VALLEY READS Silicon Valley Reads 2020 ,#VWA IVI.�IlI NG IT HAPPEN Silicon Valley Reads has a robust list of events to enjoy in March. Below is a list of some of the highlight events at each of our libraries. Please visit SiliconValleVReads.org or our website at sccid.org/svr for a complete list of scheduled events. CAMPBELL LIBRARY Life and Times of Rosie the Riveter -FILM Wed, Mar 4 @ 7-8:30pm Elaine Elinson, Author of Wherever There's a Fight Mon, Mar 9 @ 7-8:30pm Anita: Speaking the Truth -FILM Mon, Mar 23 @ 7-8:30pm CUPERTINO LIBRARY Learning from the Lemonade Stand- Children grades 3 and up Sat, Mar 7 @ 3pm STEM Ozobots- Age 8 and up Mon, Mar 23 @ 4pm Elaine Elinson, Author of Wherever There's a Fight Wed, Mar 25 @ 7-8:30pm Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga santa Mara county i b ra rydistrict GILROY LIBRARY Catherine Chung, Author of The Tenth Muse Sun, Mar 1 @ 2pm Drumming Workshop with Barbara Bordon Sun, Mar 8 @ 2pm (registration required) Maiden- FILM Wed, Mar 25 6pm LOS ALTOS LIBRARY Girl Rising- FILM for Adult/Teen Sun, Mar 8 @ 2pm Steve & Susie Swatt- Authors of Paving the Way Wed, Mar 11 @ 7-8:30pm Learning from the Lemonade Stand- Children grades 3 and up Sat, Mar 14 @ 2-3:30pm MILPITAS LIBRARY The Most Magnificent Thing- FILM for families Thur, Mar 5 @ 4pm Learning from the Lemonade Stand- Children grades 3 and up Sun, Mar 8 @ 4pm Tea with Alice and Me- Performance about Miss Alice Paul Sun, Mar 22 @ 2-4pm MORGAN HILL LIBRARY Learning from the Lemonade Stand- Children grades 3 and up Wed, Mar 4 @ 4pm Lumos: Magical Circuit Wants — STEM for Mothers and Daughters Sun, Mar 8 @ 2-4pm Tea with Alice and Me- Performance about Miss Alice Paul Mon, Mar 23 @ 7-9pm SARATOGA LIBRARY Life and Times of Rosie the Riveter -FILM Mon, Mar 9 @ 7-8:45pm Killing Us Softly- FILM Mon, Mar 16 @ 7-8:30pm On the Basis of Sex- FILM Tue, Mar 24 @ 7-8:45pm Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga NI santa Clara county i b ra rydistrict LaptopsAnytime Coming to Every Library the filter. Campbell, Gilroy, Los Altos, each with laptops for adults. Starting in March, SCCLD will be adding laptop kiosks to every library so those patrons who need a laptop to use while they are at a SCCLD library will be able to check one out to use during their visit. These laptops have all the same software as our desktop computers, including Adobe Creative Suite and Microsoft Office. Whether you need to finish up that class or work project or want to access anything from the online library, the library's laptops will be ready to help you meet your goals. To make it easy, 12 laptops will be stored in a kiosk inside the library. Use your library card to borrow the computer for free. Laptops cannot be removed from the library at any time and all work should be saved onto your own flash drive as all personal files and viewing history will be erased when returned to the kiosk. Saratoga and Milpitas libraries already have kiosks installed, with another on the way that will contain laptops with a content filter for children. Cupertino will also be getting two kiosks, one for adults and one for children that will include Morgan Hill and Woodland libraries will be getting one Serving the unincorporated areas of Santa Clara County and the cities of Campbell I Cupertino I Gilroy I Los Altos I Los Altos Hills I Milpitas I Monte Sereno Morgan Hill I Saratoga