HC Packet 03-12-2020CITY OF CUPERTINO
HOUSING COMMISSION
AGENDA
10300 Torre Avenue, City Hall EOC/Room 100
Thursday, March 12, 2020
9:00 AM
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Draft Minutes of February 13, 2020
Recommended Action: approve or modify the Draft Minutes of February 13, 2020
Draft Minutes of February 13, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
PUBLIC HEARINGS
2.Subject: Fiscal Year (FY) 2020-21 Community Development Block Grant (CDBG)
Program, Below Market Rate (BMR) Affordable Housing Fund (AHF), and General
Fund Human Service Grants (HSG) Program funding allocations.
Recommended Action: Conduct the public hearing to
1) Adopt a Draft Resolution recommending the FY 2020-21 CDBG, BMR AHF, and HSG
funding allocations to City Council for final approval; and
2) Approve implementation of three-year funding cycle for CDBG public service, BMR
AHF public service, and HSG grants commencing in FY 2020-21
Tentative City Council Hearing date: April 7, 2020
Staff Report
A - Draft Resolution No. 20-01
B - FY 2020-21 NOFA RFP
C - FY 2020-21 CDBG, BMR, and HSG Grant Application Descriptions
OLD BUSINESS
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Housing Commission Agenda March 12, 2020
NEW BUSINESS
3.Subject: Housing Commission meeting schedule
Recommended Action: discuss the Housing Commission's meeting schedule and
provide input to Staff
STAFF AND COMMISSION REPORTS
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, an assistive listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
(408) 777-3308
ACTION MINUTES OF THE REGULAR MEETING OF
THE HOUSING COMMISSION HELD ON FEBRUARY 13, 2020
CALL TO ORDER
Vice Chair Bose opened the meeting at 9:00am.
ROLL CALL
Commission Members present: Sue Bose, Vice Chair
Connie Cunningham, Commissioner
Siva Ganikota, Commissioner
Sanjiv Kapil, Commissioner
Tessa Parish, Commissioner
Commission Members absent: None
Staff present: Kerri Heusler, Housing Manager
APPROVAL OF MINUTES
1. Minutes of the January 9, 2020 Housing Commission meeting were approved as written.
Cunningham moved and Bose seconded.
AYES: Bose, Cunningham, Ganikota, Kapil
NOES: 0
ABSTAIN: Parish
ABSENT: 0
VOTE: 4-0-1-0
CEREMONIAL MATTERS AND PRESENTATIONS
2. Election of Chair and Vice Chair
Election of Chair
Kapil recommended Bose.
Kapil moved and Cunningham seconded.
AYES: Bose, Cunningham, Ganikota, Kapil
NOES: 0
ABSTAIN: Parish
ABSENT: 0
VOTE: 4-0-1-0
Election of Vice Chair
Ganikota recommended Cunningham.
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Ganikota moved and Parish seconded.
AYES: Bose, Cunningham, Ganikota, Kapil, Parish
NOES: 0
ABSTAIN: 0
ABSENT: 0
VOTE: 5-0-0-0
ORAL COMMUNICATIONS
Member of the public Orrin Mahoney spoke on the proposed Mary Avenue Housing Project. Member of
the public Jennifer Griffin spoke on congestion on Stevens Creek Blvd.
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
None
NEW BUSINESS
3. Presentation from Project Sentinel regarding AB1482
The Commission accepted a presentation from Project Sentinel. Project Sentinel staff answered questions
from Commissioners. Members of the public Kitty Moore and Jennifer Griffin spoke on this item.
STAFF AND COMMISSION REPORTS:
Staff member Heusler provided information about the following items:
Review of Agenda/Minutes/Presentations link on City website
Upcoming Trainings: Ethics and Rosenburg’s Rules of Order Training
Applications for FY 2020-21 Grant Funding Allocations
Meeting time- agendize at future meeting
Monthly Mayor’s Meeting Rotation
March 4- Ganikota
April 1- Kapil
May 6- Bose
June 3- Parish
July 1- Cunningham
Aug 5- Kapil
Sept 2- Ganikota
Oct 7- Bose
Nov 4- Cunningham
Dec 2- Parish
ADJOURNMENT:
The meeting was adjourned at 10:48am to the next regularly scheduled Housing Commission meeting.
Respectfully submitted:
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/s/Kerri Heusler
Kerri Heusler
Housing Manager
HOUSING COMMISSION STAFF REPORT
Meeting: March 12, 2020
Subject
Fiscal Year (FY) 2020-21 Community Development Block Grant (CDBG) Program, Below
Market Rate (BMR) Affordable Housing Fund (AHF), and General Fund Human Service
Grants (HSG) Program funding allocations.
Recommended Action
1. Adopt Draft Resolution recommending the FY 2020-21 CDBG, BMR AHF, and
HSG funding allocations to City Council for final approval.
2. Approve implementation of three-year funding cycle for CDBG public service,
BMR AHF public service, and HSG grants commencing in FY 2020-21.
3. Increase the General Fund allocation towards the HSG fund from $100,000 to an
annual amount of $125,000 starting in FY 2020-21.
Background
An annual Notice of Funding Availability (NOFA) and Request for Proposals (RFP)
(Attachment A) was issued on November 12, 2019 inviting applicants to apply for eligible
capital housing projects and public service programs for the upcoming FY 2020-21. The
NOFA/RFP deadline ended on February 7, 2020. Housing Commission reviews BMR
AHF and HSG applications at the same time as CDBG applications and makes funding
recommendations to the City Council. If the City Council changes BMR AHF and/or HSG
funding amounts for FY 2020-21 then each agency’s funding will be changed
proportionately. CDBG funding amounts will be reduced or increased proportionately
for FY 2020-21 based on final HUD allocation formula and City Council approval.
Funding Cycle
In December 2007, the City of Cupertino City Council approved a two-year grant funding
cycle for CDBG, BMR AHF, and HSG public service grants. Beginning in FY 2020-21, a
three-year grant funding cycle is recommended for public service grants to streamline
the application process and lessen the requirements for agencies seeking limited funding.
In order to be eligible for continued funding , agencies must remain in good standing to
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receive a one-year contract amendment in both FY 2021-22 and FY 2022-23. CDBG and
BMR AHF capital housing project applications will remain on a one-year funding cycle.
Discussion
CDBG Funding
The United States Department of Housing and Urban Development (HUD) annually
allocates grants such as CDBG, Home Investment Partnerships Program (HOME),
Housing Opportunities for People with AIDS (HOPWA), and Emergency Shelter Grants
(ESG) to local jurisdictions for community develop ment activities. Cupertino is one of
nine entitlement jurisdictions within Santa Clara County. Jurisdictions typically must
have a population of 50,000 or more to qualify as an “entitlement jurisdiction” that
receives grant funding directly from HUD. Entitlement grants are largely allocated on a
formula basis, based on several objective measures of community needs, including the
extent of poverty, populations, housing overcrowding, age of housing, and extent of
population growth lag in relationship to other metropolitan areas. This is Cupertino’s
eighteenth year as an entitlement jurisdiction receiving a CDBG grant directly from HUD.
On February 25, 2020, HUD released FY 2020-21 CDBG amounts and the City was
notified that it will receive $389,308 in funds. The City intends to reallocate $7,944 in
program income from existing CDBG loan payoffs. Between the estimated FY 2020-21
entitlement grant and program income, the City will have a total of approximately
$397,252 of CDBG funds to utilize. Of the estimated $397,252 (entitlement plus program
income) for FY 2020-21, only 20%, or $79,450.40 may be used for administrative costs to
cover salary and benefits of staff who operate the CDBG program. In addition, 15% of
$397,252 or $59,587.80 may be used to fund eligible public service activities. The
remaining 65% of the $397,252 or $258,213.80 is proposed to be used for eligible CDBG
capital housing project activities for FY 2020-21.
As noted earlier, CDBG funding amounts will be reduced or increased proportionately
for FY 2020-21 based on final HUD allocation formula and City Council approval. In
addition, the City put into place a CDBG Contingency Plan (Exhibit 1) in the event that
the City receives more or less funding from HUD.
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FY 2020-21 CDBG Budget
Entitlement Amount $389,308.00
Program Income FY 2018-19 $7,944.00
Sub-Total $397,252.00
Program Administration (20%) $79,450.40
Public Service (15%) $59,587.80
Capital/Housing Projects (65%) $258,213.80
Total $397,252.00
HUD regulations require that eligible housing activities selected for funding must benefit
very-low and low-income households or eliminate a blighted area or address an urgent
(emergency) community need and must also meet a national objective. In addition, only
certain types of eligible activities qualify under the CDBG regulations. Examples of
eligible activities are:
• Purchase of Land
Public improvements
• Public service activities
• Affordable housing developments
• Property acquisition for affordable housing
• Rehabilitation of affordable units
2020-21 CDBG Capital Housing Project Funds
(One-Year Funding Cycle: FY 2020-21)
As noted earlier, a total of $258,213.80 is proposed to be used for eligible CDBG capital
housing projects. The City received two applications in this category totaling $258,513.00,
an excess of $299.20. Staff is recommending funding the applications as noted in the table
below, with an even reduction of $149.60 for each agency.
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1 CDBG Capital Housing Project Applications
FY 2020-21 Grant
Application Summary
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2019-20
Funding
Allocations
a
Rebuilding Together
Silicon Valley- Housing
Repair and
Rehabilitation Project
$83,513.00 $83,363.40 $81,875.00
b
West Valley Community
Services (WVCS) - Vista
Village Renovation
Project*
$175,000.00 $174,850.40
$43,310.20 (declined
BMR AHF funds for
additional funding)
Sub-Total $258,213.80 $258,513.00 $258,213.80 $125,185.20
2020-21 CDBG Public Service Applications
(Three-Year Funding Cycle: FY 2020-21, 2021-22, & 2022-23)
As noted earlier, a total of $59,587.80 is proposed to be used for eligible public service
activities which must benefit very low- and low-income households. The City received
three applications in this category totaling $77,000.00, an excess of $17,412.20. Staff is
recommending funding SALA with HSG funds. Staff is recommending funding the
applications as noted in the table below, with an even reduction of $1,206.10 for each
agency.
2 CDBG Public Service Applications
FY 2020-21 Grant
Application
Summary
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2019-20 Funding
Allocations
a
Live Oak Adult
Day Services-
Senior Adult Day
Care / Caregiver
Respite
$22,000.00 $20,793.90 $20,935.04
b
SALA- Legal
Assistance to
Elders*
$15,000.00 Recommended to be funded
with HSG funds
Funded with HSG
funds ($10,600)
c
WVCS-
Community Access
to Resource and
Education
$40,000.00 $38,793.90 $35,646.16
Sub-Total $59,587.80 $77,000.00 $59,587.80 $56,581.20
*Submitted duplicate application
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Below Market Rate (BMR) Affordable Housing Fund (AHF)
The BMR AHF receives its revenue from the payment of housing mitigation fees from
non-residential (commercial, retail, hotel, research and development (R&D) and
industrial) and residential development. Formal agreements and monitoring are
required for this program, but the requirements are less stringent than federal funding.
2020-21 BMR AHF Capital Housing Project Funds
(One-Year Funding Cycle: FY 2020-21)
The City estimates up to $6,000,000 will be available to fund eligible BMR AHF capital
housing projects for FY 2020-21 after accounting for administrative and other expenses.
Over the course of the year, staff met with multiple developers and non-profits to provide
technical assistance for the BMR AHF funds in order to generate affordable housing. The
City did not receive any applications in this category.
2020-21 BMR AHF Public Service Applications
(Three-Year Funding Cycle: FY 2020-21, 2021-22, & 2022-23)
On April 17, 2018, City Council set an annual limit of $50,000 for the BMR AHF public
service funds starting in FY 2018-19. The City received one application in this category
totaling $50,000.00. Staff is recommending funding the applications as noted in the table
below.
3 BMR AHF Public Service Applications
FY 2020-21 Grant
Application Summary
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2019-20
Funding
Allocations
a
Project Sentinel - Fair
Housing and Tenant-
Landlord Counseling and
Dispute Resolution Services
$50,000.00 $50,000.00 $43,000.00
Sub-Total $50,000 $50,000.00 $50,000.00 $43,000.00
2019-20 General Fund Human Service Grants (HSG) Program Renewal Applications
(Three-Year Funding Cycle, FY 2020-21, 2021-22, & 2022-23)
On April 17, 2018, City Council set an annual limit of $100,000 for the HSG program
starting in FY 2018-19. The City received four applications in this category totaling
$115,780.00, an excess of $15,780.00. Due to the expanding homeless crisis, it is expected
that programs serving the homeless will increase. Staff is therefore requesting an increase
in the General Fund allocation towards the HSG fund from $100,000 to an annual amount
of $125,000 starting in FY 2020-21. The approval of an additional $15,780.00 towards the
WVCS (Haven to Home) application is contingent upon this increase. Staff is
recommending funding the applications as noted in the table below.
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4 General Fund HSG Renewal Applications
FY 2020-21 Grant
Application Summary
Funds
Available
Funding
Requests
Funding
Recommendations
FY 2019-20
Funding
Allocations
a
Catholic Charities of
Santa Clara County-
Long-Term Care
Ombudsman
$10,000.00 $10,000.00 $8,000.00
b Maitri- MTH Direct
Client Services $25,000.00 $25,000.00 $25,000.00
c SALA- Legal Assistance
to Elders* $15,000.00 $15,000.00 $10,600.00
d WVCS- Haven to Home* $65,780.00 $65,780.00 $40,000.00
Sub-Total $100,000.00 $115,780.00 $115,780.00 $83,600.00
*Submitted duplicate application
**Contingent upon approval of increase in General Fund allocations to HSG fund
Fiscal Impact
Sufficient funding will be available and budgeted for all FY 2020-21 CDBG, BMR AHF,
and HSG funding allocations. CDBG programs and projects are funded by HUD grant
funds. BMR AHF programs and projects are funded by housing mitigation fees collected
from residential and non-residential development projects. HSG programs are funded
through the General Fund.
Analysis
Attachment C provides the CDBG, BMR AHF, and HSG grant application descriptions.
Process
This is the first of two public hearings required by HUD for CDBG. The second public
hearing will be held at a future City Council meeting with a date and time to follow. All
required HUD notices are published in the Cupertino Courier newspaper in advance
announcing upcoming CDBG public hearings.
Prepared by: Kerri Heusler, Housing Manager
Reviewed and Approved for Submission by: Benjamin Fu, Director of Community
Development
Attachments:
A- Draft Resolution No 20-01
B- FY 2020-21 NOFA/RFP
C- FY 2020-21 CDBG, BMR AHF, and HSG Grant Application Descriptions
RESOLUTION NO. 20-01
A RESOLUTION OF THE HOUSING COMMISSION OF THE CITY OF CUPERTINO
RECOMMENDING APPROVAL OF THE 2020-21 COMMUNITY DEVELOPMENT BLOCK
GRANT (CDBG), BELOW MARKET-RATE (BMR) AFFORDABLE HOUSING FUND (AHF),
AND GENERAL FUND HUMAN SERVICE GRANTS (HSG) PROGRAM AND
RECOMMENDED FUNDING ALLOCATIONS TO CITY COUNCIL FOR FINAL
ADOPTION
WHEREAS, the Housing and Community Development Act of 1974 provides that funds
be made available for the CDBG Program; and
WHEREAS, the City of Cupertino wishes to apply for funds as an Entitlement
Jurisdiction under said Act; and
WHEREAS, the City of Cupertino estimates receiving a $389,308 CDBG entitlement grant
from the United States Department of Housing and Urban Development (HUD) to be allocated
for fiscal year (FY) 2020-21; and
WHEREAS, the City of Cupertino estimates allocating $7,944 in CDBG program income
for FY 2019-20; and
WHEREAS, the City of Cupertino is required to submit a FY 2020-21 CDBG Annual
Action Plan to HUD for review and approval prior to being allowed to expend CDBG funds for
FY 2020-21; and
WHEREAS, $15,780 in HSG funds for West Valley Community Services (Haven to
Home) are contingent upon approval of increase in General Fund allocations to HSG fund; and
WHEREAS, the City of Cupertino put into place a CDBG Contingency Plan (Exhibit 1)
because of the uncertainty in the federal budget; and
WHEREAS, the City Council approves implementation of three-year funding cycle for
CDBG public service, BMR AHF public service, and HSG grants commencing in FY 2020-21; and
NOW THEREFORE BE IT RESOLVED that the Housing Commission of the City of
Cupertino hereby recommends approval of the FY 2020-21 CDBG, BMR AHF, and HSG
recommended funding allocations (Exhibit 2) to the City Council for final adoption; and
BE IT FURTHER RESOLVED that the FY 2020-21 CDBG, BMR AHF, and HSG
recommended grant funding allocations will be decreased/increased based on final budget
allocations by HUD and the City Council.
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BE IT FURTHER RESOLVED that the City of Cupertino will increase the General Fund
allocation towards the HSG fund from $100,000 to an annual amount of $125,000 starting in FY
2020-21.
PASSED AND ADOPTED at a regular meeting of the Housing Commission of the City of
Cupertino this 12th day of March, 2020 by the following vote:
Vote Members of the Housing Commission
AYES:
NOES: none
ABSENT: none
ABSTAIN: none
ATTEST: APPROVED:
Kerri Heusler Sue Bose
Housing Manager Chair, Housing Commission
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Exhibit 1
CDBG Contingency Plan
In the case of funding increase, the following plan is recommended:
Public Services: Distribute the additional available amount in the public services
cap until an applicant is fully funded. If an applicant reaches the funding amount
requested, any remaining funds will be distributed to other applicants who have not yet
reached the maximum funding amount.
Administration: Funds are to be allocated to the City of Cupertino for CDBG
administration. General Fund allocation will be reduced accordingly.
Capital Housing Projects: Distribute the additional available amount in the
capital/housing projects cap until an applicant is fully funded. If an applicant reaches the
funding amount requested, any remaining funds will be distributed to other applicants
who have not yet reached the maximum funding amount.
In the case of a funding decrease, the following plan is recommended:
Public Services: Distribute any funding decrease proportionately among the
remaining public service applicants, but maintain a minimum funding allocation of
$15,000 for any applicant to the extent feasible.
Administration: Any decrease in funding will be supplemented by the General
Fund for CDBG administration.
Capital/Housing Projects: Any decrease in funding may be supplemented wholly or
partially based on funding available, by the Below Market Rate (BMR) Affordable
Housing Fund (AHF) for CDBG Capital Housing projects.
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Exhibit 2- FY 2020-21 CDBG, BMR AHF, and HSG Grant Application Summary
FY 2020-21 Grant Application
Summary
Funds
Available Funding Requests Funding
Recommendations
CDBG Program Administration $79,450.40 $79,450.40 $79,450.40
Sub-Total $79,450.40 $79,450.40 $79,450.40
1 CDBG Capital Housing Project Applications
a
Rebuilding Together Silicon Valley-
Housing Repair and Rehabilitation
Project
$83,513.00 $83,363.40
b
West Valley Community Services
(WVCS) - Vista Village Renovation
Project*
$175,000.00 $174,850.40
Sub-Total $258,213.80 $258,513.00 $258,213.80
2 CDBG Public Service Applications
a Live Oak Adult Day Services- Senior
Adult Day Care / Caregiver Respite
$22,000.00 $20,793.90
b SALA- Legal Assistance to Elders* $15,000.00
Recommended to be
funded with HSG
funds
c WVCS- Community Access to
Resource and Education $40,000.00 $38,793.90
Sub-Total $59,587.80 $77,000.00 $59,587.80
3 BMR AHF Public Service Applications
a
Project Sentinel - Fair Housing and
Tenant-Landlord Counseling and
Dispute Resolution Services
$50,000.00 $50,000.00
Sub-Total $50,000 $50,000.00 $50,000.00
4 General Fund HSG Renewal Applications
a
Catholic Charities of Santa Clara
County- Long-Term Care
Ombudsman
$10,000.00 $10,000.00
b Maitri- MTH Direct Client Services $25,000.00 $25,000.00
c SALA- Legal Assistance to Elders* $15,000.00 $15,000.00
d WVCS- Haven to Home** $65,780.00 $65,780.00
Sub-Total $100,000.00 $115,780.00 $115,780.00
*Submitted duplicate application
**Contingent upon approval of increase in General Fund allocations to HSG fund
Page 1 of 4
City of Cupertino
Notice of Funding Availability (NOFA)
and Request for Proposals (RFP)
Issued: November 12, 2019
Deadline: February 7, 2020
The City of Cupertino has issued the fiscal year (FY) 2020-21 Notice of Funding Availability (NOFA) and
Requests for Proposals (RFP). The City is requesting proposals for eligible capital housing projects and public
service programs. The City may award and appropriate funds to one or more eligible projects in each funding
category. Funds must be used to serve low-and/or moderate-income households located within the City of
Cupertino jurisdiction limits.
The following funding sources are on a one-year grant funding cycle (FY 20/21):
1. Below Market Rate (BMR) Affordable Housing Fund (AHF) Capital Housing Projects (up to $6,000,000)
2. Community Development Block Grant (CDBG) Capital Housing Projects (approx. $245,000)
The following funding sources are on a three-year grant funding cycle (FY 20/21, 21/22, & 22/23):
3. BMR AHF Public Services (up to $50,000)
4. CDBG Public Services (approx. $55,000)
5. General Fund Human Services Grant (HSG) Program (up to $100,000)
The estimated CDBG dollar amounts may change based upon the final federal budget approved by Congress.
BMR AHF, CDBG, and HSG allocations are subject to City Council approval and may change as a result.
CAPITAL HOUSING PROJECT FUNDS:
• Funding Source #1- BMR AHF Capital Housing Projects (FY 20/21):
The City estimates up to $6,000,000.00 will be available to fund eligible BMR AHF capital housing projects on
a competitive basis for FY 20/21. BMR AHF funds must be used for eligible housing projects that will serve
low- and/or moderate-income households located within the City of Cupertino jurisdiction limits.
(Note: One-year funding cycle for FY 20/21 only.)
Project Requirements:
BMR AHF capital housing project funds will not be granted or issued as forgivable loans. The City invites
eligible non-profit and for-profit Development Entities (DEs) to submit proposals for eligible funding activities,
which include, but are not limited to:
Land acquisition
New construction
Acquisition and/or rehabilitation of buildings for permanent affordability
Substantial rehabilitation
Project Affordability Requirements:
BMR AHF affordable rental and/or ownership housing proposals must meet the City’s BMR requirements and
offer 99 years of affordability. An affordable regulatory agreement will be recorded against the property to
ensure affordability.
Eligible Development Entities (DEs):
Page 2 of 4
Eligible DEs include non-profit and for-profit organizations licensed to conduct business in the State of
California.
• DEs must demonstrate credit worthiness, financial capacity, relevant experience to undertake
acquisition, rehabilitation, operation of rental housing, or redevelopment of new affordable housing.
• DEs must have no negative financial and project management history within the last five years (i.e.,
DEs has not been in monetary default on a loan and has been current on all financial obligations and
compliance documentation).
Loan Terms and Requirements:
Rental Ownership
Loan Type: Acquisition, predevelopment/construction
converting to permanent, rehabilitation
Acquisition, rehabilitation and/or
construction
Interest Rate: 3.0% simple interest 3.0% simple interest
Loan Term: 30 yrs. 30 yrs.
Affordability
Term:
99 yrs. 99 yrs.
Security: Deed of Trust, Promissory Note and other
regulatory agreements recorded against the
property as required by the City
Deed of Trust, Promissory Note, and
other regulatory agreements recorded
against the property as required by the
City
Security
Position:
Will consider subordinating to a construction or
permanent lender with City approval
Will consider subordinating to a
construction or permanent lender with
City approval
Repayment
Terms:
Interest only. All outstanding interest and
principal will be due in full and payable on or by
the maturity date
Interest only. All outstanding interest and
principal will be due in full and payable on
or by the maturity date
Timeframe: It is expected that projects must proceed
expeditiously to construction
It is expected that projects must proceed
expeditiously to construction
Financial Pro-
Forma:
Submit development financial pro-forma to be
reviewed by City. Subject to review by qualified
third-party consultant/organization to determine
reasonableness
Submit development financial pro-forma
to be reviewed by City. Subject to review
by qualified third-party
consultant/organization to determine
reasonableness
Environmental
Conditions:
All environmental conditions (EX: CEQA) that
are applicable to an eligible project must be
satisfied
All environmental conditions (EX: CEQA)
that are applicable to an eligible project
must be satisfied
Project
Conditions:
Project may be subject to Planning
Commission and/or City Council approval prior
to Deed of Trust, Promissory Note and other
recorded regulatory agreements being
executed and disbursement of funding being
approved
Project may be subject to Planning
Commission and/or City Council approval
prior to Deed of Trust, Promissory Note
and other recorded regulatory
agreements being executed and
disbursement of funding being approved
Underwriting Criteria:
Proposals and DE’s will be underwritten in accordance with City policies which includes, but not limited to,
compliance with the General Plan, BMR Housing Mitigation Program Procedural Manual (Housing Mitigation
Manual), and Policy and Procedures Manual for Administering Deed Restricted Affordable Housing Units (BMR
Manual).
• Funding Source #2: CDBG Capital Housing Projects (FY 20/21):
The City estimates allocating up to $245,000 in funding for eligible CDBG capital housing projects on a
competitive basis for FY 20/21. CDBG capital housing project funds must be used for projects that will serve
Page 3 of 4
low-income households located within the City of Cupertino jurisdiction limits. The CDBG program is directed
toward expanding and maintaining the affordable housing supply; promoting housing opportunities and
choices; maintaining and improving community facilities; increasing economic opportunities, accessibility,
energy efficiency and sustainability; and providing supportive services specifically for persons of very-low
and/or low-income. Targeted groups might include persons who are homeless, seniors, persons with
disabilities, and other special needs groups.
The City estimates receiving approximately $369,000 in CDBG program entitlement funds from the United
States Department of Housing and Urban Development (HUD) for FY 20/21. If there are any unused CDBG
funds from the prior FY 19/20, the funds will be added to the eligible CDBG capital housing project category.
CDBG funding is allocated on a competitive basis. A list of eligible CDBG capital housing project activities is
available on the HUD website: https://www.hudexchange.info/cdbg-entitlement/cdbg-entitlement-program-
eligibility-requirements/.
Santa Clara County Measure A- Affordable Housing Bond
The City’s NOFA/RFP is issued in conjunction with the County’s NOFA for the Measure A- Affordable Housing
Bond. Measure A funding is available on a rolling basis for development capital funding, project-based
vouchers, and acquisition funding. Information and applications are available on the County’s website:
https://www.sccgov.org/sites/osh/HousingandCommunityDevelopment/AffordableHousingBond/Pages/home.a
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PUBLIC SERVICE FUNDS:
(Note: Three-year funding cycle for 20/21, 21/22, & 22/23.)
• Funding Source #3- BMR AHF Public Services (FY 20/21, 21/22, & 22/23):
The City estimates up to $50,000 will be available to fund eligible BMR AHF public service programs on a
competitive basis for FY 20/21. BMR AHF funds must be used for eligible public service programs that will
serve low- and/or moderate-income households located within the City of Cupertino jurisdiction limits. Eligible
programs include tenant/landlord dispute resolution, fair housing programs, and other programs serving low-
and/or moderate-income households.
• Funding Source #4- CDBG AHF Public Services (FY 20/21, 21/22, & 22/23):
The City estimates allocating up to $55,000 in funding for eligible CDBG public service programs on a
competitive basis for FY 20/21. CDBG public service funds must be used to serve low-income households
within the City of Cupertino jurisdiction limits.
• Funding Source #5- HSG Public Services (FY 20/21, 21/22, & 22/23):
The City estimates allocating up to $100,000 in funding for eligible HSG programs on a competitive basis for
FY 20/21. HSG funds must be used to serve low- and/or moderate-income households within the City of
Cupertino jurisdiction limits.
Eligible HSG programs may include, but not be limited to:
Senior services
Homeless services
Other services that serve low- and/or moderate-income households
RFP Review Process:
Upon receipt of proposals, staff will conduct an initial review to determine program and/or project eligibility and
completeness. The City reserves the right to send a written request to an applicant requesting additional
information.
After the RFP deadline has been completed, all eligible and complete program and/or project applications will
be forwarded to the City’s Housing Commission for initial rating and ranking. The Housing Commission is a
five-member board appointed by the City Council and serves as the recommendation body to the City Council
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regarding housing policies and funding recommendations. A Housing Commission public hearing will be held in
which the initial rating and ranking of eligible and complete program and/or project applications will occur. After
the Housing Commission has initially rated and ranked applications, the funding recommendations will be
forwarded to the City Council for final approval. A City Council public hearing will be held in which the final
funding recommendations for FY 20/21 will be made.
Award Notification:
After the City Council has made the final funding recommendations, organizations will be notified with results
funding through this RFP for FY 20/21.
Disclaimer:
This RFP does not commit the City to award any contract or developer agreement, execute any grant or loan
documents, pay and pre-award expenses, or pay any costs incurred in the preparation of a proposal. The City
reserves the right to: 1) accept or reject any or all proposals received; 2) waive a non-substantive deficiency or
irregularity; 3) negotiate with any qualified applicant; 4) execute grant or loan documents in what it believes to
be in the best interest of the City; 5) cancel this request, in part or its entirety, if it is deemed to be in the best
interest of the City; 6) reject the proposal of any applicant who has previously failed to perform properly; 7)
reject the proposal of any applicant who has failed to complete a contract within the specified timeframe; 8)
reject the proposal of any applicant that is not in a position to fulfill a resulting contractual obligation; or 9)
recommend partial funding of a proposal.
Evaluation Criteria:
Proposals will be reviewed and scored relative to the below program and project scoring summary. The
maximum possible score is 100.
Scoring Summary Points
1. Organization Experience and Capacity 50
2. Program/Project Readiness 30
3. Program/Project Leveraged Funds 20
Maximum Possible Score 100
RFP Application Information & Deadlines:
The RFP application period will open at 8:00am on Tuesday, November 12, 2019 and will end at 5:00pm
on Friday, February 7, 2020. Organizations who intend to apply for funds through this RFP must apply online
at www.citydataservices.net. To obtain a temporary login username and password, please visit and request at
www.citydataservices.net. For additional questions, please contact Kerri Heusler, Housing Manager, at
kerrih@cupertino.org or 408.777.3251. Any RFP application that does not meet the deadline will not be
accepted.
Note: Al l proposals are subject to the conditions, instructions and specifications included in this RFP.
Applicants will be notified of upcoming meetings and public hearings to discuss the expenditure of
BMR AHF, CDBG, AND HSG funds.
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Exhibit C-
FY 2020-21 CDBG, BMR AHF, and HSG
Grant Application Descriptions
Community Development Block Grant (CDBG) Capital Housing Projects:
Application 1a.
Name of Organization: Rebuilding Together Silicon Valley (RTSV)
Name of Project: Housing Repair and Rehabilitation Project
Annual Goal: Renovate seven housing units and provide 28 repairs
Project Description: Provide home safety repairs and mobility and accessibility
improvements for seven or more homes and/or community
facilities for very low-income residents.
Funding Request: $83,513.00
Housing Commission
Funding Recommendation: To Follow
Applicant 1b.
Name of Organization: West Valley Community Services (WVCS)
Name of Project: Vista Village Renovation Project
Annual Goal: Complete renovation of five below market rate (BMR)
housing units
Project Description: Preserve affordable housing and revitalize the Vista Village
affordable housing complex. Complete renovation of five
units including, but not limited to, installing laminate
flooring and new carpet, painting, and new kitchen counter
tops and cabinets
Funding Request: $175,000.00
Housing Commission
Funding Recommendation: To Follow
Community Development Block Grant (CDBG) Public Service Grants:
Application 2a.
Name of Organization: Live Oak Adult Day Services
Name of Program: Senior Adult Day Care / Caregiver Respite
Annual Goal: Serve 22 frail, dependent, low-income Cupertino seniors
with a specialized program.
Program Description: Provides services for seniors at-risk of being
institutionalized. Specialized programs include recreation,
mental stimulation, exercise, companionship, and nutritious
meals to seniors.
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Funding Request: $22,000.00
Housing Commission
Funding Recommendation: To Follow
Application 2b.
Name of Organization: Senior Adults Legal Assistance (SALA)
Name of Program: Legal Assistance to Cupertino Elders
Annual Goal: Serve 40 Cupertino seniors
Program Description: Provide free legal assistance to low-income seniors (60 or
older) at the Cupertino Senior Center and by phone. Legal
services provided are in the area of consumer complaints,
housing, elder abuse, and simple wills.
Funding Request: $15,000.00 (duplicate application)
Housing Commission
Funding Recommendation: To Follow
Application 2c.
Name of Organization: WVCS
Name of Program: Community Access to Resource and Education (CARE)
Annual Goal: Serve a total of 100 unduplicated households by providing
case management and support services
Program Description: The CARE program incorporates both case management and
wrap around services to help at-risk and vulnerable
household’s mange crisis and provide stabilization to help
them move towards self-sufficiency. The target population
of the CARE program includes low-income seniors, families
with children, at-risk youth and adults. The CARE program
includes case management, access to food pantry and
emergency financial assistance.
Funding Request: $40,000.00
Housing Commission
Funding Recommendation: To Follow
BMR AHF Public Services:
Application 3a.
Name of Organization: Project Sentinel
Name of Program: Fair Housing and Tenant-Landlord Counseling and Dispute
Resolution Services
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Annual Goal: Intake 100 information and referral calls, open 35 fair
housing and tenant-landlord mediation cases, and outreach
to 40 individuals.
Program Description: Provide fair housing services to address illegal housing
discrimination. Services include free counseling and
information and dispute resolution services for tenants,
mobile homeowners, and landlords. Answers questions and
help to resolve disputes such as deposits, repairs, rent
increases, and nonpayment of rent.
Funding Request: $50,000.00
Housing Commission
Funding Recommendation: To Follow
General Fund Human Service Grants (HSG):
Application 4a.
Name of Organization: Catholic Charities of Santa Clara County
Name of Program: Long-Term Care Ombudsman
Annual Goal: Provide advocacy by contacting up to 350 Cupertino
residents, 48 unannounced visits to five Cupertino long-term
care facilities, and investigate and resolve up to sixteen
complaints.
Program Description: Provide advocacy for Cupertino residents in long-term care
facilities to ensure they have a voice in their own care and
treatment. The program will receive, investigate and resolve
complaints associated with the care of the long-term care
facility residents.
Funding Request: $10,000.00
Housing Commission
Funding Recommendation: To Follow
Application 4b.
Name of Organization: Maitri
Name of Program: MTH – Direct Client Services
Annual Goal: Maitri will provide transitional housing to twelve women
and children impacted by domestic violence.
Program Description: Provide transitional housing and related supportive services
to low-income victims of domestic violence who are at high
risk of becoming homeless and/or suffering further abuse to
themselves and their children. Services include case
management and housing search assistance.
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Funding Request: $25,000.00
Housing Commission
Funding Recommendation: To Follow
Application 4c.
Name of Organization: Senior Adults Legal Assistance (SALA)
Name of Program: Legal Assistance to Cupertino Elders
Annual Goal: Serve 40 Cupertino seniors
Program Description: Provide free legal assistance to low-income seniors (60 or
older) at the Cupertino Senior Center and by phone. Legal
services provided are in the area of consumer complaints,
housing, elder abuse, and simple wills.
Funding Request: $15,000.00 (duplicate application)
Housing Commission
Funding Recommendation: To Follow
Application 4d.
Name of Organization: WVCS
Name of Program: Haven to Home
Annual Goal: Serve 50 homeless individuals/families
Program Description: Help currently un-housed Cupertino individuals/families
secure permanent housing, maintain employment, enhance
income opportunities, and build financial stability. Provide
direct services including bus passes.
Funding Request: $65,780.00
Housing Commission
Funding Recommendation: To Follow