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Agenda PacketCITY OF CUPERTINO AGENDA CUPERTINO LIBRARY COMMISSION Cupertino Library,10800 Torre Ave, 2nd Floor ThinkTank Wednesday, February 5, 2020 7:00 PM CALL TO ORDER CEREMONIAL MATTERS AND PRESENTATIONS 1. Subject: Chair/Vice Chair Selection. ROLL CALL APPROVAL OF MINUTES 2. Subject: Special Meeting of January 8, 2020. Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda WRITTEN COMMUNICATIONS OLD BUSINESS 3. Subject: Review and Finalize Commission Proposals for the 2020/2021 City Work Program. Draft Proposals 2020-2021 Work Program Afin rbmonf 4. Subject: Discuss Ideas for Library Commission to Work With Teen Commission Regarding Hosting an Event for Middle School Students. 5. Subject: Receive Recommendation of 2020/2021 Poet Laureate from the Selection Committee and Provide Recommendation to City Council. Discuss Plans for Honoring and Celebrating Cupertino's 2018/2019 Poet Laureate as well as Welcoming the 2020/2021 Poet Laureate. Assign Tasks for Upcoming Celebration Events, As Needed. Page 1 Library Commission Agenda February 5, 2020 6. Subject: Follow -Up on Library Commission's Efforts Regarding Library Parking and Transportation Options. Email Response Attachment 1 Attachment 2 Email to Council Letter To Council 1 Letter To Council 2 NEW BUSINESS 7. Subject: Discuss Collaboration Opportunities with DeAnza Community College Library. 8. Subject: Receive Report on Santa Clara County Library Patron Survey. 9. Subject: Discuss Possible Coffee Talk Series With Library Commissioners to Meet Community Members and Listen to Concerns. 10. Subject: Consider Letter of Appreciation for County Librarian Nancy Howe on the Occasion of Her Retirement. Draft Letter STAFF AND COMMISSION REPORTS 11. Subject: Receive Monthly Update Reports from: Cupertino Community Librarian County Librarian Monthly Update Library Expansion Working Group Friends of the Library Cupertino Library Foundation Commissioners Poet Laureate Staff ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use Page 2 Library Commission Agenda February 5, 2020 during the meeting. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 CITY OF ll DRAFT MINUTES CUPEuRTINO LIBRARY COMMISSION Wednesday, January 8, 2020 LIBRARY COMMISSION SPECIAL MEETING CALL TO ORDER At 7:02p.m., Chair Crabtree called the meeting to order at the Cupertino Library, 10800 Torre Ave, Cupertino, in the ThinkTank Room. ROLL CALL Commissioners: Liana Crabtree, Amanda Jia Wo, Qin Pan, Christie Wang, Rahul Vasanth (arrived 7:07pm) City/County Staff: Dianne Thompson, Christine Hanel, Whitney Zeller, Clare Varesio, Chuck Griffen Absent: Christie Wang APPROVAL OF MINUTES 1. Meeting of December 4, 2019. Request to amend item 7 to — "item increased by 3 million" Request to amend item 3 to "vice chair suggested a budget for the steering committee " Commissioner Pan motioned to approve the draft minutes with the two amendments. Commissioner Vasanth seconded. Motion passed with 4 yes and 1 absent. CEREMONIAL MATTERS AND PRESENTATIONS POSTPONEMENTS None ORAL COMMUNICATIONS None WRITTEN COMMUNICATIONS None Old BUSINESS 2. Receive Update and Provide Comments Regarding the Library Expansion. Dianne Thompson and Clare Varesio presented an update on the Library expansion project. Chuck Griffen contributed that the JPA Finance Committee is reviewing funds from their 10- year maintenance plan and discussing the possibility of using funds to support capital improvement projects, such as the library expansion. The total estimate to construct is 9.1M. The project team is currently doing outreach for bridging architects and contractors. Council will award construction contracts in March. A design build team will be proposed in July. Any ideas for public engagement can be emailed to Dianne. Parking analysis study results will be shared with City Council in March. Liana will send Dianne the letters from the Commission regarding Library parking and transportation. New Business Item 7 was discussed at this portion of the meeting. 7. Discuss Commission Proposals for FY 2020-2021 City Work Program Christine Hanel reviewed the City Work Program process and timeline. The Commissioners agreed the 2019/20 Work Program items are still relevant and can be adapted to the new Work Program. Chair Crabtree suggested that a Subcommittee be created to draft the FY 2020-2021 City Work Program, which can be approved at the February 51h Commission meeting. Commissioners can send ideas to Whitney by January 15th to be included in an email to the Subcommittee. Chair Crabtree will work with Christine Hanel to create the draft FY 2020-2021 City Work Program. Draft Work Program is due to Whitney by January 28th. Vice Chair Wo motioned to approve a subcommittee of Chair Crabtree and Christine Hanel to create a draft FY 2020-2021 City Work Program. Seconded by Commissioner Vasanth. All in favor, motion passed with 4 yes and 1 absent. Old Business Item 5 was discussed at this portion of the meeting. 5. Consider Revised Draft Letter to Council to Address Abuse of the 4-Minute and Special Use Parking Located Near the Book Return and Support Options to Consider Priority Uses of Parking Lot Real Estate and/or Increase Enforcement Opportunity or Use of the 4-Minute Parking Stalls, Special Use Parking, and Patrol of Wider Civic Center Area. Consider Parking Analysis Data, if Available. Revise Draft Letter As Needed. The Commission reviewed the revised draft letter to Council. Commissioner Pan suggested an option 5 to have 2 drop-off/pick up stalls and 2 short-term parking stalls with no time limit. Clare Varesio suggested for option 2, not to take away designated spots for book drop-off. The Commissioners agreed to amend option #2 to include 2 loading/unloading and 2 4-minute parking stalls. Vice Chair Wo motioned to approve the letter, with the amendment to option #2, to be sent to Council. Commissioner Vasanth seconded. Motion passed with 4 yes and 1 absent. Old Business Item 4 was discussed at this portion of the meeting. 4. Discuss Recruitment Tasks, Timeline, Action Plan, and/or Promotional Material for Selecting the 2020-2021 Poet Laureate. Discuss Plans for Honoring and Celebrating Cupertino's 2018-2019 Poet Laureate as well as Welcoming the 2020-2021 Poet Laureate. Assign Tasks for Upcoming Celebration, Events, as Needed. Vice Chair Wo provided an update on the Poet Laureate recruitment process. 2 applications have been submitted, the deadline for applications is Friday, January 101h. After the application deadline, the applications will be reviewed to ensure they meet the minimum requirements. Commission agreed the Subcommittee has the authority to extend the application deadline if necessary. The Poet Laureate Celebration will be held on February 27th at Quinlan. 3. Discuss Ideas for Library Commission to Work With Teen Commission Regarding Hosting an Event for Middle School Students. Clare Varesio shared that they are working on a homework help program using teens to assist middle schoolers. The timeline will most likely parallel the timeline of the library expansion. Chair Crabtree suggested this be added as an item to consider in the work program. 6. Receive Update From the Working Group Regarding New/Potential Quiet Zones and Signage in the Library. Signage will go up next week. The draft signs were recently received and read "Quiet Study Area" with infographics. They will be posted at each table and on the stacks. Staff will be monitoring the areas over the next several months. NEW BUSINESS 8. Discuss Possible Coffee Talk Series With Library Commissioners to Meet Community Members and Listen to Concerns. Tabled until the February 51h meeting. STAFF AND COMMISSION REPORTS 9. Cupertino Community Librarian Report Clare Varesio reported as submitted. -Wellness Event -Silicon Valley Reads event at DeAnza -Lunar New Year Events County Librarian Report Chuck Griffen reported as submitted. -New website -Silicon Valley Reads -Concert Series -Increasing homebound library users. New policy for homebound patrons -Upgrades coming to all libraries -Feb 1st, Friends, Foundation and Commissioner's Forum -Distinguished author series had 1,000 attendees -Nancy Howe will be retiring in March. Last day will be February 28t" Friends of the Library Report -Book Sale February 811— 9th Cupertino Library Foundation Report None Commissioner Reports Chair Crabtree - Library to Library Bicycle Tour on January 1811, organized by San Jose Public Library. Clare will send details to Whitney to send to the Commissioners. Poet Laureate Report None Staff Report Christine Hanel provided the staff update. - Jan 11tI, sports center open house - January 2511, Cupertino Spelling Bee - Commission Position application deadline is Friday, January 1011' - Teen center pilot program at Lawson for middle schoolers started this week through May 20tI, Monday - Friday. Open to district students. - Cultures of the World (Brazil) February 131h - Master Plan scheduled to go to Council on February 181h 10. Discussion of Commissioners' Attendance at Upcoming Meetings and Community Events Commissioners to attend the next Mayor's meetings as follows: January - Commissioner Pan (meting cancelled) February - Chair Crabtree ADJOURNMENT: The meeting adjourned at 9:15 p.m. to February 5, 2020 at 7:00 p.m. Respectfully Submitted by, Whitney Zeller, Administrative Assistant Minutes approved at the meeting. Library Commission Proposals for FY 2020-2021 City Work Program Resources Driven by Needed Estimated Mandate, Law, or (e.g. funding and # Completion Council of staff hours) Date Priority/Mandate? Maybe updated by May be updated (If yes, please Dept as by Dept as Measurement Criteria Proposal/Task Project Objective specify.) appropriate. appropriate. (How will we know how we are doing?) Item 1 (a) Support the efforts of Solve Council TBD (a) TBD (a) TBD Council and community- Programming and confirmed its (b) TBD (b) "Quiet Study" signs posted in based organizations to Library Space commitment to (c) Summary of designated adult workspace areas by address space constraints Issues, Access to expand the Progress, January 2020. Monitor patron affecting programming, Study, Research, library to include December response, ongoing. meeting, and study uses of and Collaborative programming 2020. Future (c1) Complete audit of possible the library. Space and community actions, if any, overflow study/collaborative spaces (b) Work with Library meeting space in TBD by July 2020. District to designate quiet November 2019. (c2) Investigate/Propose partnership work spaces inside the opportunities with Education library. Monitor Districts and/or other community - implementation and based entities by Sept 2020. patron response. (6) Other actions as determined by (c) Work with Library outcomes from (b1) and (b2) by TBD. District, Education Districts, and community - based entities to identify locations for additional study, research, and collaborative space for community members. DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program 1/4 Item 2 (d) Work in cooperation Solve TBD See (d1) Confirm commitment to with the Bike Ped Programming and (c4) TBD; seek "Measurement cooperative effort with Bike Ped Commission, Library Library Space partnerships with Criteria" Commission by February 2020 District, and community- Issues, Safe and community -based column for (d2) Complete casual audit of and regional -based Sustainable Access entities and/or completion bicycle locking strategies at Civic entities to promote to Civic Center allocate dates. Center Plaza by January 2020. walking, bicycling, and Plaza Commission (d3) Support/Encourage the City's public transit and budget to effort to bring secure bike lock community shuttle use as purchase U locks installations to Civic Center Plaza, preferred methods for for checkout at ongoing. traveling to and from Civic the Library. (d4) Investigate/Propose Center Plaza. partnership opportunities with the (e) Work in cooperation Library District and/or other with the City and CUSD to community -based entities to add U consider satellite parking locks as an item available for library opportunities at Eaton checkout by Sept 2020. Elementary School for (d5) Where possible, work in overflow parking for Civic cooperation with Bike Ped Center Plaza venues Commission and/or other (weekend and non -school community -based entities to hours/days only). provide bike locking audits and (f) Work in cooperation demonstrations at Civic Center with the City to Plaza by December 2020. promote/encourage (e, f1) Promote/Encourage ideas improved access to Civic shared in the Library Commission's Center Plaza. letter to Council "Suggestions for Improving Access to Cupertino City Center" dated 12/5/2019, ongoing. (f2) Promote/Encourage ideas shared in the Library Commission's letter to Council "Suggestions to Address Misuse of Time -limited DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program 2/4 Parking Stalls in the Civic Center Parking Lot" dated 1/10/2020, ongoing. Item 3 (g) Work in cooperation Improve TBD TBD (g1) Identify needs and partnership with the City, Library Programming and opportunities by District, community -based Services for (g2) Establish scope, goals, and entities, and sibling Middle School timeframe by commissions, where Students (g3) Approve plan and commit possible, to host on -time dates, resources, budget, and or ongoing events or resources by services to benefit Middle (g4) Survey participants and publish School Students results by Item 4 (h) Work in cooperation Support the TBD TBD (h) Identify a Library Commission with the Housing Housing representative or sub -committee to Commission, Library Commission's connect with the Housing District, and City, where Initiative to Offer Commission to determine an action possible, to support Humanitarian plan, where the Housing humanitarian assistance to Assistance to Commission leads and the Library homeless individuals. Homeless Commission assists. Individuals, including Safe Day -use Centers, Mobile Showering Facilities, and Designated Laundering Services DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program 3/4 Item 5 (i) Partner with Library Support Data TBD TBD (i1) Background: Survey was District, community -based Collection, completed in 2019. Cupertino entities, and/or City to Analysis of Library patrons completed the host Library Commission Results, and Policy largest number of surveys of all (maximum 2 Recommendations SCCLD locations. Survey services commissioners) Coffee Associated with provider, Harder+Co, presented Tri- Talk meetings with patrons the Tri-annual annual survey findings to the Library to discuss results of Tri- Library Patron District JPA Board on 1/23/2020. annual Patron Survey and Survey (i2) Set schedule, participants, and gather input regarding venues at the discretion of the Chair facility and services or sub -committee. All dates TBD. concerns. Item 6 (j) Sub -committee Collaborate with TBD TBD (j1) Continued participation and organized in FY 2019-2020 the Parks & support of the selection of the new led effort to form the Recreation Poet Laureate and recognition of selection committee. City Department and the remarkable achievements of the and the 2018-2019 Poet the Current Poet 2018-2019 Poet Laureate by March Laureate promoted the Laureate to Select 2020. recruitment effort. the 2020-2021 (j2) Meet with 2020-2021 Poet Selection process is and Promote Poet Laureate periodically and at the underway! Laureate Events discretion of the Chair or sub - Throughout the committee to receive updates and Year help or support, as needed. DRAFT, 1/24/2020, Library Commissions Proposals for FY 2020-2021 Work Program 4/4 Results of 4 Casual Bike Lock Audits, Cupertino Civic Center Plaza November 2019 thru January 2020 Date: Thursday, 11/21/2019 Time: 6:30 pm Location: Coffee Society (2 racks) 12 bikes (total) 1 not locked 2 locked but vulnerable [a] 3 locked with a weak lock [b] Location: Book Returns (3 racks) 1 bikes (total) 1 not locked Total number of bikes parked in or near Civic Center Plaza: 13 Percentage of bikes not locked or not locked securely: 54% [a] Locked but vulnerable. The cable or U lock was secured to the rack and the front tire only. With a quick release front tire and a waiting vehicle, someone with bad intentions could easily walk away with these bicycles. [b] Locked with a weak lock. The cable lock was very thin, maybe no more than 3/8ths inch in diameter, and appeared easy to clip with wire or cable cutters. [c] Locked but not secured to a fixed object. Two bicycles are locked together but the cable is inserted around the frame of each bicycle only, such that it would be possible to walk both bikes to a waiting getaway truck. [d] Locked around the frame but not through it. The lock encircles the front tire fork only. Open the front tire quick release lever, then lift the bicycle frame away from the tire and the lock. A thief could then walk the bike to a waiting getaway truck. 1/ 4 1/15/2020 Date: Sunday, 11/24/2019 Time: 4:15 pm Location: Coffee Society (2 racks) Location: Book Returns (3 racks) 12 bikes (total) 8 bikes (total) 1 not locked 4 not locked 2 locked but vulnerable [a] 1 locked but vulnerable [a] 2 locked with a weak lock [b] 2 locked but not secured to a fixed object [c] 1 locked around the frame but not through it [d] Total number of bikes parked in or near Civic Center Plaza: 20 Percentage of bikes not locked or not locked securely: 65% Comments: With so many people not locking their bikes or not locking their bikes securely, the City offer bicycle locking audits or demonstrations outside the Library occasionally to show people how to select a strong lock and how to lock their bike securely to reduce the likelihood that their bikes will be stolen. For example, Wheel Kids Bicycle Club (wheelkids.com) offers short -course seminars and week-long camps to teach young people bicycle safety and care and handling of their bicycles. [a] Locked but vulnerable. The cable or U lock was secured to the rack and the front tire only. With a quick release front tire and a waiting vehicle, someone with bad intentions could easily walk away with these bicycles. [b] Locked with a weak lock. The cable lock was very thin, maybe no more than 3/8ths inch in diameter, and appeared easy to clip with wire or cable cutters. [c] Locked but not secured to a fixed object. Two bicycles are locked together but the cable is inserted around the frame of each bicycle only, such that it would be possible to walk both bikes to a waiting getaway truck. [d] Locked around the frame but not through it. The lock encircles the front tire fork only. Open the front tire quick release lever, then lift the bicycle frame away from the tire and the lock. A thief could then walk the bike to a waiting getaway truck. 2/ 4 1/15/2020 Date: Sunday, 12/8/2019 Time: 3:30 pm Location: Coffee Society (2 racks) Location: Book Returns (3 racks) 14 bikes (total) 1 bike (total) 1 not locked 1 locked with a weak lock [b] 3 locked but vulnerable [a] 2 locked with a weak lock [b] Total number of bikes parked in or near Civic Center Plaza: 15 Percentage of bikes not locked or not locked securely: 47% [a] Locked but vulnerable. The cable or U lock was secured to the rack and the front tire only. With a quick release front tire and a waiting vehicle, someone with bad intentions could easily walk away with these bicycles. [b] Locked with a weak lock. The cable lock was very thin, maybe no more than 3/8ths inch in diameter, and appeared easy to clip with wire or cable cutters. [c] Locked but not secured to a fixed object. Two bicycles are locked together but the cable is inserted around the frame of each bicycle only, such that it would be possible to walk both bikes to a waiting getaway truck. [d] Locked around the frame but not through it. The lock encircles the front tire fork only. Open the front tire quick release lever, then lift the bicycle frame away from the tire and the lock. A thief could then walk the bike to a waiting getaway truck. 3/ 4 1/15/2020 Date: Sunday, 1/12/2020 Time: 4:26 pm Location: Coffee Society (2 racks) Location: Book Returns (3 racks) 11 bikes (total) 5 bikes (total) 2 locked but vulnerable [a] (All bikes locked securely. Yay!) 3 locked with a weak lock [b] Total number of bikes parked in or near Civic Center Plaza: 16 Percentage of bikes not locked or not locked securely: 31% Comments: On this afternoon, both Community Hall and the Library were very busy. An event had ended at Community Hall and folks were congregated near the entrance chatting. Inside the Library, nearly every seat in the adult areas were occupied. Tables for 4 and 2 were filled, all seats taken. Casual seating downstairs near the new books and upstairs on either side of the non-fiction stacks were full or nearly full. I did not visit the teen or children's areas, but it seemed like with Library seating at or near capacity, it would be great to see more bikes parked (and locked) in the bike racks. [a] Locked but vulnerable. The cable or U lock was secured to the rack and the front tire only. With a quick release front tire and a waiting vehicle, someone with bad intentions could easily walk away with these bicycles. [b] Locked with a weak lock. The cable lock was very thin, maybe no more than 3/8ths inch in diameter, and appeared easy to clip with wire or cable cutters. [c] Locked but not secured to a fixed object. Two bicycles are locked together but the cable is inserted around the frame of each bicycle only, such that it would be possible to walk both bikes to a waiting getaway truck. [d] Locked around the frame but not through it. The lock encircles the front tire fork only. Open the front tire quick release lever, then lift the bicycle frame away from the tire and the lock. A thief could then walk the bike to a waiting getaway truck. 4/ 4 1/15/2020 From: Roger Lee <RogerL@cupertino.org> Sent: Saturday, January 25, 2020 11:30 AM To: Liana Crabtree <Irabtree@cupertino.org> Cc: City Council <CityCouncil@cupertino.org>; Deborah L. Feng <DebF@cupertino.org>; Dianne Thompson <diannet@cupertino.org> Subject: Letters of December 5, 2019 & January 10, 2020 Dear Library Commission, Thank you for your letters of December 5th and January 10th and the attention that the Library Commission is giving to parking at the Library. Your list of December 5th suggestions for improving access to the Cupertino City Center are listed below in abbreviated form. My responses to each are in blue. 1. Through media and community outreach channels, encourage Cupertino residents to use alternate forms of transportation whenever possible when traveling to the library. Response: Agree. These are ongoing efforts by the City. We will be adding messaging to the Cupertino Library page of the City's website to this effect. We will also send a message through FB, Twitter and NextDoor in the coming month. We will also coordinate with the County on the Cupertino Library webpage to recommend posting a similar message on their site. Additionally, new street light banners which highlight walkers and bikers were hung along Torre in early January, which is a visual reminder meant to inspire people to walk and bike more often. Work with bicycle advocacy groups, including but not limited to the Cupertino Bicycle and Pedestrian Commission, Walk -Bike Cupertino, and the Silicon Valley Bicycle Coalition, to encourage educational programs to teach new cyclists how to select a strong bicycle lock and how to use a strong lock to secure a bicycle to deter theft. Response: Agree. This past month, Cupertino's Safe Routes to School (SR2S) Coordinator, Cherie WGIkowiak, shared a stack of "How to Lock Your Bike"flyers with Clare, who wanted to post them at the library. Attached is an electronic version of this flyer. Cherie is also organizing a free Lock Your Bike Right clinic at the City's 7th annual Fall Bike Fest on September 26th. Additionally, the Santa Clara County Sheriff's Department gives a bike safety talk to all 3rd 4th and 5th grade students in Cupertino. The Safety Resource Officers give bike locking tips during their presentation. One more step we will consider taking is to include a "lock your bike right" station at the educational bike rodeos we offer to every elementary school in Cupertino. 3. Through media and community outreach channels, encourage Cupertino residents who do drive to Cupertino Civic Center to consider parking or dropping off/picking up visitors to the area on a nearby neighborhood street, including Whitney, Silverado, Clay, Antoinette, Farallone, John, or Pacifica. Response: Agree. This will be included in other parking mitigation ideas being considered. 4. Work with the Cupertino Union School District to allow overflow parking from the Cupertino Civic Center at the Eaton Elementary School lots in late afternoons, evenings, and weekends when the activity at the Library peaks and school is not in session. Response: I have discussed the use of Eaton Elementary School parking lots for Civic Center patrons with CUSD and this is being followed up on. 5. Consider opportunities to add a designated passenger loading and unloading zone near the Cupertino City Center. Response: This is an outstanding idea and is included in the parking analysis and recommendation study that is currently ongoing. 6. Recognize Library Field as the treasured recreational space that it is by dropping "Field" from its name and formally designating the land as a park. Response: 1 do understand the sentiments expressed and value of Library NI O The issues identified in your January 10th letter are a good reminder of many of the discussion points that the Library Commission was emphasizing when I attended your commission meeting last July 10th. Your list of January 10th suggestions to address misuse of time -limited parking stalls in the Civic Center Parking Lot are listed below in abbreviated form. Similar to above, my responses to each are in blue. 1. Consider increasing headcount for Code Enforcement to support intermittent weekend and evening monitoring of time -limited parking stalls, including but not limited to misuse of the 4-minute stalls and charging station stalls. Response: I did discuss the issue of increasing headcount for Code Enforcement with the Directors of Community Development and Parks and Recreation. Like myself, Ben Fu and Randy Schwartz are informed of these issues and appreciate that the Library Commission is aware that Code Enforcement staffing will need to increase to provide more monitoring of the parking at the Library. There are also other areas throughout the City that would benefit from more code enforcement. Consequently, the City is considering the potential for increased code enforcement staff in the upcoming fiscal year budget review. 2. Replace two (2) of the 4-minute book return stalls with 10-minute loading and unloading stalls. Response: This suggestion has been forwarded to our engineering consultant that has been tasked to complete the parking analysis and recommendation study. As this study nears completion, the draft study will be brought to the Library Commission for your input prior to it going to the City Council with a recommendation for parking improvements. A timeline for this presentation to the Library Commission is early March. 3. Consider a reconfiguration of the civic center parking lot to accommodate: (a) easier and more efficient entry and exit to and from most parking stalls (replace perpendicular parking with angled parking); (b) the addition of a multi -use lane for short -stay parking, including access to the automated book returns and for community shuttle and private vehicle passenger or equipment loading and unloading; (c) the addition of a dedicated lane for driver -side access to a standalone book drop box. Response: Some as #2. 4. Maintain the status quo. Response: This would not be a responsible option and would not be the recommendation of staff. Thank you again for the information provided and please feel free to email or phone me directly to discuss any additional ideas or questions you may have. Roger Lee Director of Public Works Public Works RogerL@cupertino.org (408) 777-3354/3350 I �i I 0000000 0 Cl1PERTIN❑ I Like Your Bike? Cable secured to Seat and around Bike Frarne for added security U-Lock secured to Rack and around Hike Frame Usrough Rear Triangle and Wheel Rim Releases for added secutlly Lock It.' A lock will deter the majority of thefts. Bikes can get stolen ... even at school. Most bike thefts are opportunistic. That is, unlocked bikes are taken for a joy ride and dumped. A lock will prevent most thefts. Buy a high quality bike lock If you can't afford to lose your bike, a secure, high quality U-lock is a smart investment. Inexpensive cable locks can be cut quickly with bolt or wire cutters. Lock through your bike FRAME Do not lock only through wheels, seat posts, or handlebars which can be easily removed. Lock to a secure bike rack, NOT to fence wire which can be cut. Higher security U-racks are provided for your protection. Please use them! USE YOUR HE -- WEAR A HELMET Getting the Fit Just Right Bicycling is a fun and healthy way to get around. Before you roll, safety should be your goal! Wearing a helmet reduces head injuries when riding a bicycle, scooter, skateboard or skates. California law requires anyone under the age of 18 to wear a properly fitted and fastened helmet when doing the above activities. Everyone, including parents, should wear a helmet for every ride. MAKE IT A HABIT! A helmet needs to fit properly to be effective at reducing head injuries in a crash. Follow the four easy steps for the right fit: SNUG. EYES. EARS. MOUTH. :HOOSING THE RIGHT HELMET Below are suggestions for choosing the right type of helmet for popular activities: _ Bike Helmet Multi -Sport Helmet • Bicycling Skateboarding • Scootering Scootering • Skating Skating Funding forth is project is made possible by Santa Clara VaIIeyTransportation Authority (VTA) through the Metropolitan Transportation Commission (MTC). TI Pc% Replace your helmet if it has been in a crash or if it is older than 4 years. Never buy a used helmet. When it's time for a new helmet, bring your child to choose the right style and fit. Look for the Consumer Product Safety Commission (CPSC) certification sticker. Remove your hat before putting on your helmet. Now that you know how to properly fit a helmet, wear it on every ride, follow the rules of the road, and have FUN! r)AOPOI Santa Clara County r TSCN pUgL!C „ Stanford' CITY OF TRAFFIC SAFE w HEALTH CARE PA LO A LI , COMMUNITIES HEALTH STANFORD MEDICINE NETWORK From: Liana Crabtree To: Steven Scharf; Darcy Paul; Liana Chao; Rod Sinks; Jon Robert Willey; Deborah L. Feng; Dianne Thompson Cc: Amanda Wo; Clare Varesio; Gulu Sakhrani; Jeffrey Trybus; Roger Lee; Christine Hanel; Whitney Zeller; Liana Crabtree Subject: Suggestions from the Library Commission to Address the Misuse of Time -limited Parking Stalls in the Civic Center Parking Lot, 1/10/2020 Date: Friday, January 10, 2020 5:36:19 AM Attachments: 4-minute parking 20200110.pdf Honorable Mayor Scharf, Vice Mayor Paul, Council Members Chao, Sinks, and Willey, City Manager Feng, and Assistant City Manager Dianne Thompson: As promised in our 12/5/2020 communication to you, attached, please find the letter from the Library Commission to address the misuse of time -limited parking stalls in the civic center parking lot. Also, Library Commissioners learned this week that the Cupertino Library will be one of five destination libraries featured in the 2020 Library 2 Library Bicycle Tour happening on Saturday, 1/18/2020. The 2020 Bicycle Tour is sponsored by the San Jose Public Library and usually includes library destinations throughout the County. The ride itself is approximately 30 miles. The topic of the bicycle tour was introduced Wednesday evening during the Library Commission meeting as part of staff and commissioner reports. Cupertino Community Librarian Clare Varesio has responded that the Cupertino Library will offer reception to the tour participants. For information about the event, registration, and a place to post comments, see: https://www.s-ipl.org/blog/2020-library-2-library-bicycle-loop-tour Thank you again to everyone who shared observations and suggestions with the Library Commission regarding travel to and from Cupertino Civic Center destinations and use of the civic center parking lot. Sincerely, Liana Crabtree on behalf of the Library Commission Amanda Wo, Vice Chair Christie Wang Qin Pan Rahul Vasanth From: Liana Crabtree Sent: Thursday, December 5, 2019 6:43 PM To: Steven Scharf <SScharf@cupertino.org>; Darcy Paul <DPaul@cupertino.org>; Liang Chao <LiangChao@cupertino.org>; Rod Sinks <RSinks@cupertino.org>; Jon Robert Willey <JWilley@cupertino.org>; Deborah L. Feng <DebF@cupertino.org> Cc: Amanda Wo <awo@cupertino.org>; Clare Varesio <cvaresio@sccl.org>, Gulu Sakhrani <GuluS@cupertino.org>; Jeffrey Trybus <JeffreyT@cupertino.org>; Kim Calame <kimc@cupertino.org>; Roger Lee <RogerL@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org> Subject: Suggestions from the Library Commission for Improving Access to the Cupertino City Center, 12/5/2019 Honorable Mayor Scharf, Vice Mayor Paul, Council Members Chao, Sinks, and Willey, and City Manager Feng: Attached, please find suggestions from the 2019-2021 Library Commission for improving access to the Cupertino City Center. The commission would like to thank everyone who helped inform or who participated in the effort to draft this letter, including but not limited to: Clare Varesio, Cupertino Community Librarian Gladys Wong, Community Member Gulu Sakhrani, Senior Code Enforcement Officer Jeffrey Trybus, Senior Code Enforcement Officer Kim Calame, Library Commission Liaison Roger Lee, Public Works Director Whitney Zeller, Library Commission Liaison, Administrative Support The commission is working on a second letter to encourage Council to improve safety and traffic flow within the civic center parking lot by considering alternative uses for land currently allocated to 4-minute parking and other special purposes. We look forward to sharing the second letter with you all in the new year. Sincerely, Liana Crabtree on behalf of the Library Commission Amanda Wo, Vice Chair Christie Wang Qin Pan Rahul Vasanth Cupertino Library Commission 10185 N Stelling Rd Cupertino, CA 95014 December 5, 2019 Cupertino City Council Cupertino City Manager 10350 Torre Ave Cupertino, CA 95014 Honorable Mayor Scharf, Vice Mayor Paul, Council Members Chao, Sinks, and Willey, and City Manager Feng: We thank you for approving the two-story conceptual design for the expansion of the Cupertino Library to include programming and community gathering space. We appreciate Council's commitment to construct a venue that will serve the community admirably for years to come. We thank you for Council's 11 /19/2019 budget amendment to increase allocations for the Library Room Expansion project by $3,000,000. The Cupertino Library is already the most popular library in the Santa Clara County Library District by count of both annual patron visits and circulation of materials. Even without breaking ground on the expansion, we have high demand for parking spaces in the shared lot for City Hall, Community Hall, and the Library (civic center parking lot). We expect the demand for convenient access to the Library will increase when construction for the expansion begins, especially as the construction project will require nearby access for equipment, deliveries, and materials staging.' Concerns related to parking and library access have been documented in an email thread initiated by a library patron and including responses from Mayor Scharf, City Manager Feng, and Library Commissioners Vasanth and Crabtree (Attachments A and B). The Library Commission has addressed parking and library access multiple times in meetings and in conversations with the public. We appreciate the City's initiative to raise awareness among residents about access challenges to the Cupertino Civic Center through the promotion of the community survey "How do you travel to and from Cupertino Civic Center?" (www.opentownhall/8031, running now through Friday, 12/20/2019). We look forward to engaging with the City regarding the results of the survey. Suggestions for Improving Access to the Cupertino City Center Today, we have suggestions we hope Council will to consider for improving access for all to the Cupertino Civic Center, including improved access to the Cupertino Library: • Item 1. Through media and community outreach channels, encourage Cupertino residents to use alternative forms of transportation whenever possible when traveling to the library. Walk, scooter, skateboard, bike, take the bus, or travel by Via -Cupertino transport (https://www.cupertino.org/our-city/departments/public-works/transportation- mobility/community-shuttle), Cupertino's new, on -call shuttle system. On Saturday, 12/28/2019, ' When available, we look forward to review of the results from the assessment supporting "parking needs and traffic mitigation," authorized by Council on 6/18/2019 and to be completed as part of the Civic Center Master Plan. 1/4 Attachments A and B are numbered independently VTA introduces its Redesigned New Service (newservice.vta.org). Beginning on 12/28/2019, VTA Routes 23, 25, 53, 55, 56, 523 will all run within a half -mile or less from the Cupertino Library, making the bus a great transportation choice for people mobile enough to travel a short distance on their own from where they exit their ride to the Cupertino Civic Center. • Item 2. Work with bicycle advocacy groups, including but not limited to the Cupertino Bicycle and Pedestrian Commission, Walk -Bike Cupertino, and the Silicon Valley Bicycle Coalition, to encourage educational programs to teach new cyclists how to select a strong bicycle lock and how to use a strong lock to secure a bicycle to deter theft. Recent anecdotal surveys of bicycles parked at the Cupertino Civic Center revealed many bicycles that are not locked or are not locked securely. Unfortunately, but not surprising, anecdotal reporting of bicycle theft at Cupertino Civic Center also reveals that thefts in the area are common. • Item 3. Through media and community outreach channels, encourage Cupertino residents who do drive to Cupertino Civic Center to consider parking or dropping off/picking up visitors to the area on a nearby neighborhood street, including Whitney, Silverado, Clay, Antoinette, Farallone, John, or Pacifica. It's a short walk across Library Field or along Torre Ave to these streets. When possible, encourage Cupertino residents to leave the spaces in the lot for people with mobility challenges. • Item 4. Work with the Cupertino Union School District to allow overflow parking from the Cupertino Civic Center at the Eaton Elementary School lots in late afternoons, evenings, and weekends when the activity at the Library peaks and school is not in session. Add wayfinding signs to the school lot entrances identifying when overflow parking is permitted and directing pedestrians to the Cupertino Civic Center. Item 5. Consider opportunities to add a designated passenger loading and unloading zone near the Cupertino City Center. Share use of the loading and unloading zone among private vehicles, Via -Cupertino shuttles, and ride -hailing services. Item 6. Recognize Library Field as the treasured recreational space that it is by dropping "Field" from its name and formally designating the land as a park. Residents value the recreational space at Library Field for play, walking, cricket, soccer, volleyball, and for the benefits it provides as a shade oasis. It is imperative that as the community work through its long-term behavior changes affecting transportation, the City prioritizes the preservation of its limited and valued open space above the addition of ground level parking. Thank you for your consideration of the Library Commission's suggestions to improve the public's ease of access to facilities located in the Cupertino Civic Center. Sincerely, Liana Crabtree, Chair Amanda Wo, Vice Chair Christie Wang Qin Pan Rahul Vasanth 2/4 Attachments A and B are numbered independently Attachment A 3/4 Attachments A and B are numbered independently https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... RE: Library Parking Problem Deborah L. Feng Wed 11/6/2019 4:36 PM To: Liana Crabtree <Crabtree@cupertino.org>; Steven Scharf <SScharf@cupertino.org> Cc: G wong ; Amanda Wo <awo@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org>; Kim Calame <kimc@cupertino.org> Thanks Liana! Deb Deborah L. Feng City Manager City Manager's Office DebF@Cupertino.org (408) 777-3250 CUPERTINO From: Liana Crabtree <Irabtree@cupertino.org> Sent: Wednesday, November 6, 2019 4:35 PM To: Deborah L. Feng <DebF@cupertino.org>; Steven Scharf <SScharf@cupertino.org> Cc: G wong Amanda Wo <awo@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org>; Kim Calame <kimc@cupertino.org> Subject: Re: Library Parking Problem Hi Deb, Thanks very much for your speedy and comprehensive reply. I appreciate the breadth of creative incentives the City offers its employees to encourage alternative forms of transportation. I will share your reply when we discuss the parking topic during tonight's library commission meeting (Agenda Item 4). Have a great evening! Liana From: Deborah L. Feng <DebF@cti uperno.org> Sent: Wednesday, November 6, 2019 4:25 PM To: Liana Crabtree <Irabtree@cupertino.org>; Steven Scharf <SScharf@cupertino.org> Cc: G wong ; Amanda Wo <awo@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org>; Kim Calame <kimc@cupertino.org> Subject: RE: Library Parking Problem Hi Liana, All really great questions. The short story is yes. City Staff is encouraged to take the Via Shuttle, bike to 1 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... work, and/or take other alternative modes of transportation to and from work. We do this by having alternative work schedules so they don't physically come into work every day. We provide incentives for people who bike to work, or take any alternative mode of transportation, by providing them a monetary incentive of up to $4/day. We also have a transit fee reimbursement program, and a guaranteed ride home program for people who have come in on one of these alternative modes of transportation in cases of emergency. We have ebikes to utilize during the day for work purposes. They can also borrow a bike to try out the commute to and from home before they invest in a bicycle of their own. Lastly, they can use a pre-tax savings for transit purposes. We have the best library in the County, and have been noted at the national level as well, due to the library programs, which I thank the Commission for the work here. Library Field is also well utilized. We need to find some parking solutions. Hope this helps, Deb CUPERTINO Deborah L. Feng City Manager City Manager's Office DebF@Cupertino.org (408) 777-3250 04DCupertino TwitterCupertino YouTubeo 0 0 From: Liana Crabtree <Irabtree@cupertino.org> Sent: Wednesday, November 6, 2019 3:26 PM To: Steven Scharf <SScharf@cupertino.org>; Cupertino City Manager's Office <manager@cupertino.org> Cc: G wong ; Amanda Wo <awo@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org>; Kim Calame <kimc@cupertino.org> Subject: Fw: Library Parking Problem Honorable Mayor Scharf and City Manager Feng, Gladys asks a good question regarding parking in the shared library/civic center lot: "(I)s the city council also telling city employees to walk or take public transit instead of driving? I guess they don't have to consider this because they have dedicated parking spots. They don't have to fight for parking spots like us. Sorry if I sound cynical but I just feel that library visitors are expected to compromise, and it's not right." I am reminded that someone told me the City now has some off -site parking spaces for employee use. But, that's different than what Gladys is asking. Is the City offering any incentives to encourage transportation that is not in single occupancy vehicles? Are City employees encouraged/compensated for taking VTA or for traveling to the Sunnyvale Caltrain Station and then traveling by Via Cupertino Shuttle to the Civic Center or Quinlan? (I take VTA in the morning with a couple of Stanford employees; I have learned Stanford has a comprehensive program to 2 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... motivate its employees to commute by public transit.) Thank you, Liana Crabtree library commission From: G wong Sent: Wednesday, November 6, 2019 2:52 PM To: Liana Crabtree <Irabtree@cupertino.org> Cc: Amanda Wo <awo@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org>; Kim Calame <kimc@cupertino.org> Subject: RE: Library Parking Problem Hi Liana, Thank you for taking the time to share with me your thoughts and benefits of using alternative (public) transportation and walking. I agree with you to a certain extent. I do walk a lot myself for exercise and I find it relaxing. I also use public transit like Caltrain whenever I go to SF. There are situations where using public transit is a huge benefit. However, I must say I am not convinced that walking or public transit is for me when I want to use my library. Let's say we agree to disagree. One more question: is the city council also telling city employees to walk or take public transit instead of driving? I guess they don't have to consider this because they have dedicated parking spots. They don't have to fight for parking spots like us. Sorry if I sound cynical but I just feel that library visitors are expected to compromise, and it's not right. Please try your hardest to find more solutions to this issue. Thanks Gladys Sent from Mail for Windows 10 From: Liana Crabtree <Irabtree@cupertino.org> Sent: Wednesday, November 6, 2019 1:39:07 PM To: G wong Cc: Amanda Wo <awo@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org>; Kim Calame <kimc@cupertino.org> Subject: Fw: Library Parking Problem Dear Gladys, Here's my 2nd attempt to reply to you and to share your comments with our wonderful library commission support team so that they can share them with commissioners this evening. 3 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... Thank you so much for your comments. We are living in a time of tremendous change. Persistent and awful traffic congestion is one place we are all feeling very pinched by change. I used to drive quite a lot. It seemed the more I drove, the less I liked driving. I got a Clipper Card and now, mostly (60% of the time), I travel by public transit. I recognize that it is a luxury to be able to take public transit because buses don't run often enough and there aren't enough buses traveling from where people are to where people want to go. Also, transit riders need stamina. If I need to bring heavy things with me, I have several carts (different sizes) for that purpose. In general, I am much happier as a non- or less than -driver. I encourage folks who are able to give VTA or the Via Cupertino Shuttle (https://www.cupertino.org/our-city/departments/public- works/transportation-mobility/community-shuttle) a try for short local trips that can be served by a bus/shuttle and a moderate walk. Bonuses: easy exercise, no trolling for parking, no worries that your car will get broken into while it sits unattended in a commercial lot. I flat out won't drive to Valley Fair/Santana Row anymore; VTA is a much more pleasant way to reach those destinations. All the best and Thank You again, Liana Crabtree library commission From: G wong Sent: Wednesday, November 6, 2019 12:57 PM To: Liana Crabtree <Irabtree@cupertino.org> Subject: RE: Library Parking Problem Dear Liana, Thank you for your email. It's reassuring to hear that know that our library commissioner take our feedback seriously. Unfortunately I will not be able to attend tonight's meeting. But I still care very much and I hope the commission can review my comments and suggestions. I do want the commission to address my 2nd point, which is why so many parking spots are dedicated to city employees (not like this before). Is this a parking lot for public use, or employee parking? Personally I do not feel employees should take priority over taxpayers and visitors. Please address this point in your meeting. Thank you for your suggestions for alternative transportation. It does not make sense for me to have to walk to the library with books in hand (which could take more than 30 min each way). The shuttle also represents an additional cost to me. I should not have to give up use of my car just because the city cannot find solutions to this issue. Thanks Gladys 4 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... Sent from Mail for Windows 10 From: Liana Crabtree <Crabtree@cupertino.org> Sent: Wednesday, November 6, 2019 12:44:50 PM To: Cc: Amanda Wo <awo@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org>; Kim Calame <kimc@cupertino.org> Subject: Fw: Library Parking Problem Dear Gladys: was reviewing messages in advance of tonight's library commission meeting and as best as I can tell this message (forwarded below) that I had intended to send to you on 10/3/2019 was sent to me by mistake. I am so sorry for the confusion and my apparent error. The library commission meets at 7 pm tonight, 11/6/2019, in the Think Tank (2nd floor of the library behind the elevator). We will continue our discussion of the parking situation at the library/civic center plaza. I hope you can join us and share your concerns during public comment. If not, we will reference your comments during our discussion. Please find the agenda for tonight's library commission meeting here: hops://cupertino.legistar.com/DepartmentDetail.aspx?ID=23089&GUID=82144D6A-94F6-4207- B502-D8C42E4E1C41&Search= Thank you for sharing your challenges related to accessing the library with the library commission. Liana Crabtree library commissioner From: Liana Crabtree <Irabtree@cupertino.org> Sent: Thursday, October 3, 2019 1:11 PM Cc: City Council <CityCouncil@cupertino.org>; Cupertino City Manager's Office <manager@cupertino.org>; Roger Lee <RogerL@cupertino.org>; City Clerk <CityClerk@cupertino.org>; Clare Varesio <cvaresio@sccl.org>; Kim Calame <kimc@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org> Subject: Fw: Library Parking Problem + City Council + City Manager + Public Works Director + City Clerk + Cupertino Community Librarian + Park and Recreation Staff (Library Commission support) - Fellow Library Commissioners 5 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... Dear Gladys: Thank you for sharing with the Library Commission your concerns about the parking situation at the Cupertino Civic Center. I agree! Parking in the lot adjacent to the civic center and library is frustrating and has worsened in recent years. If anyone is tracking complaints related to the civic center parking lot, I am not aware of the effort. However, I do know that community members speak openly and regularly to commissioners and City Council Members about their challenges finding parking near the library and community hall, especially during peak use times. For the Library Commission's 2019-2020 Work Program (approved by Council on 9/3/2019), we have identified "Address Library Parking Space Shortage and Safety Issues Affecting Library Patron Drop-off and Pick-up" as a commission priority. We have shared our concerns related to patron safety and and parking shortages with representatives from Public Works and Code Enforcement. The Library Commission will consider its next actions during its Wednesday, 11/6/2019, Library Commission meeting (Cupertino Library, Think Tank Conference Room, 2nd Floor, 7 pm). I encourage you and anyone you know who feels strongly about the parking situation at the Cupertino Civic Center to attend the November 6 meeting and share your ideas during the public comment window for this agenda item. In the meantime, please consider these suggestions for less exasperating visits to our beloved Cupertino Library: • To the extent you are able, consider alternative forms of transportation to the Cupertino Library. Are walking or cycling reasonable options for you? Alternatively, VTA Routes 323/23 /55/53 all have stops within a half -mile of the Cupertino Library. Is a bus ride + a half -mile or less walk a reasonable option for you? • To the extent you are able, consider parking on nearby residential streets, including Whitney, Silverado, Clay, Pacifica, and Farallone, and walking along Torre or across library field to the library. • Consider traveling to the library using the new on -demand Via -Cupertino Shuttle, which will begin offering ride share services later this month. For more information about the Via - Cupertino Shuttle, see: https://www.cupertino.org/our-city/departments/public- works/transportation-mobility/community-shuttle Thank you again for sharing your suggestions for improving patron access to the Cupertino Library. I hope you will be able to join us for our parking discussion during the November 6. 2019 Library Commission meeting. 6 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... Sincerely, Liana Crabtree Library Commission REFERENCE + City Council Agenda Packet, 9/3/2019, see PDF pp 383-389 for the 2019-2020 Library Commission Work Program: http://records.cupertino.org/WebLink/DocView.aspx?id=779653&dbid=0& repo=CityofCupertino&cr=1 From: G wong Sent: Thursday, October 3, 2019 8:46 AM To: City of Cupertino Library Commission Group <LCG@cupertino.org>; Amanda Wo <awo@cupgrtino.org>; Christie Wang <cwang@cupertino.org>; Qin Pan <QPan@cupertino.org>; Rahul Vasanth <RVasanth@cupertino.org>; Liana Crabtree <Irabtree@cupertino.org> Subject: RE: Library Parking Problem Hi Rahul, Thanks for your message explaining to me what is in the works to resolve this problem. I would like to add a couple of specific suggestions/comments to the library commission: • I am curious how long have you been aware of this problem, and how many complaints have you received? I understand city planning and budget considerations take a long time to get completed and I am concerned that there is no relief to this problem for years and years • If I recall, there weren't so many parking permits before. A few parking permits have turned into a full wall of parking permits, which literally take away visitor parking. My question is: is the parking lot for library & city hall visitors, or employee parking? I personally believe the parking lot should be for the community, not for employees. Employees should find parking further away. I don't think this is too much to ask from city employees. I don't think people will quit their jobs just because they have to walk further to get to their jobs. • The few EV parking spots are a waste. A lot of time they are not being used. Remove the charging stations and open up those few spots. • Adding fines to the drop off spots are not helpful. It just helps people who return items, not library goers who stay, which most people are. If I go to the library, I intend to stay for 30 min to an hour, and some people stay there for hours. What about us? I am ( and I'm sure for many Cupertino residents) frustrated and impatient about the situation. As a taxpayer, I feel I have the right to use these facilities, and yet I am discouraged to do so and I just get upset every time I go to the library. Please take some urgent moves and make something happen. Thank you for your attention. Gladys Sent from Mail for Windows 10 7 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... From: Rahul Vasanth <RVasanth @cupertino.org> Sent: Wednesday, October 2, 2019 6:01:28 PM To: G wong Subject: Re: Library Parking Problem Hi Gladys, Thank you for your message. We've been discussing this matter as a Commission as well as in a working group formed between city staff, two Commissioners, the Cupertino Library Foundation, a Councilmember, and a few other involved parties. As you may know, we will be having a community room expansion for community events in our library. This would require more parking space to meet the increased capacity; our library is the most utilized in the entire county and many residents have requested additional space; the Cupertino Library is the only library in the county without programming space and recently, our Council allocated about five million dollars to the project. The city also intends to construct a new City Hall. At the meeting I mentioned, the Council decoupled the program room expansion from the City Hall project which is important as parking was tied to this before. Currently the permit parking is allocated, but city staff have explored the possibility of constructing new parking slots by going into Library Field, adding underground parking, or a parking structure. Losing parkland right next to the library would significantly impact residents that use the field. Green space is incredibly scarce in East Cupertino while a new parking structure or underground parking would cost millions of dollars. In our previous Library Commission meeting we discussed the book drop off slots which are temporary but seem to be occupied over a much longer duration. The fine will be increased and and a new sign will be added. This should alleviate some of the concerns over the cars near the book drop off area as library patrons including children frequently walk through it. Rest assured, this matter is on our mind and we have gotten a lot of feedback from residents on this matter. We're going to continue working towards a good solution that is financially feasible. Best regards, Rahul Vasanth Get Outlook for iOS From: G wong Sent: Wednesday, October 2, 2019 2:19:51 PM To: City of Cupertino Library Commission Group <LCG@cupertino.org>; icrabtree@cupertino.org <icrabtree@cupertino.org>; Amanda Wo <awo@cupertino.org>; Christie Wang <cwang@cupertino.org>; Qin Pan <QPan@cupertino.org>; Rahul Vasanth <RVasanth @cupertino.org> Cc: G wong <ge168@live.com> Subject: Library Parking Problem 8 of 9 12/4/19, 1:20 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... Dear Library Commissioners, I am writing to you out of concern for all Cupertino residents who visit the library. The lack of parking problem at the Cupertino Library is getting worse. Every time I visit the library, I dread about the parking. It is almost guaranteed that the parking lot is full during the day, and you will see numerous cars circling around the lot or simply stop their cars and wait for anyone leaving. Often I end up circling for 15 — 20 min without finding a spot and leave out of frustration. This kind of bad traffic is unsafe and asking for trouble. The parking problem is not new and I have observed this problem getting worse by the day. Parking spots were limited in the first place, and with half of them assigned to permit parking, visitors have even less to work with. Can you do something about this? I hope other concerned citizens have also complained to you about this issue. We need to find a solution or at least start a conversation about potential solutions. I am sure your goal is to encourage more residents to use the library. But this problem turns residents away, unless they get a ride or walk to the library. This is not right. Thank you for your attention. Gladys Wong Sent from Mail for Windows 10 9 of 9 12/4/19, 1:20 PM Attachment B 4/4 Attachments A and B are numbered independently https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... RE: Library Parking Problem Steven Scharf Thu 10/3/2019 1:36 PM To: Liana Crabtree <Irabtree@cupertino.org> Cc: Cupertino City Manager's Office <manager@cupertino.org>; Roger Lee <RogerL@cupertino.org>; Clare Varesio <cvaresio@sccl.org>; Kim Calame <kimc@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org> Liana, thank you for pointing out the available parking on nearby residential streets. These are only a few minute walk from the library entrance. You may also be aware that city vehicles are being parked elsewhere on the weekend to allow more spaces for Library patrons. Once the Regnart Creek Trail is built this will be another way for some patrons to more safely reach the library without driving. One thing I've noticed along Torre is that the parking spaces are very long. All of the spaces could be reduced by several feet creating a few more spaces and we could also have some compact spaces. I'd also like to see secure bicycle parking in light of the rash of bicycle thefts at the library and this should be put into next year's budget. From: Liana Crabtree <Irabtree@cupertino.org> Sent: Thursday, October 3, 2019 1:11 PM Cc: City Council <CityCouncil@cupertino.org>; Cupertino City Manager's Office <manager@cupertino.org>; Roger Lee <RogerL@cupertino.org>; City Clerk <CityClerk@cupertino.org>; Clare Varesio <cvaresio@sccl.org>; Kim Calame <kimc@cupertino.org>; Whitney Zeller <whitneyz@cupertino.org> Subject: Fw: Library Parking Problem + City Council + City Manager + Public Works Director + City Clerk + Cupertino Community Librarian + Park and Recreation Staff (Library Commission support) - Fellow Library Commissioners Dear Gladys: Thank you for sharing with the Library Commission your concerns about the parking situation at the Cupertino Civic Center. I agree! Parking in the lot adjacent to the civic center and library is frustrating and has worsened in recent years. If anyone is tracking complaints related to the civic center parking lot, I am not aware of the effort. However, I do know that community members speak openly and regularly to 1 of 5 12/4/19, 1:24 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... commissioners and City Council Members about their challenges finding parking near the library and community hall, especially during peak use times. For the Library Commission's 2019-2020 Work Program (approved by Council on 9/3/2019), we have identified "Address Library Parking Space Shortage and Safety Issues Affecting Library Patron Drop-off and Pick-up" as a commission priority. We have shared our concerns related to patron safety and and parking shortages with representatives from Public Works and Code Enforcement. The Library Commission will consider its next actions during its Wednesday, 11/6/2019, Library Commission meeting (Cupertino Library, Think Tank Conference Room, 2nd Floor, 7 pm). I encourage you and anyone you know who feels strongly about the parking situation at the Cupertino Civic Center to attend the November 6 meeting and share your ideas during the public comment window for this agenda item. In the meantime, please consider these suggestions for less exasperating visits to our beloved Cupertino Library: • To the extent you are able, consider alternative forms of transportation to the Cupertino Library. Are walking or cycling reasonable options for you? Alternatively, VTA Routes 323/23 /55/53 all have stops within a half -mile of the Cupertino Library. Is a bus ride + a half -mile or less walk a reasonable option for you? • To the extent you are able, consider parking on nearby residential streets, including Whitney, Silverado, Clay, Pacifica, and Farallone, and walking along Torre or across library field to the library. • Consider traveling to the library using the new on -demand Via -Cupertino Shuttle, which will begin offering ride share services later this month. For more information about the Via - Cupertino Shuttle, see: https://www.cupertino.org/our-city/departments/public- works/transportation-mobility/community-shuttle Thank you again for sharing your suggestions for improving patron access to the Cupertino Library. I hope you will be able to join us for our parking discussion during the November 6. 2019 Library Commission meeting. Sincerely, Liana Crabtree Library Commission REFERENCE + City Council Agenda Packet, 9/3/2019, see PDF pp 383-389 for the 2019-2020 Library Commission Work Program: http://records.cupertino.org/WebLink/DocView.aspx?id=779653&dbid=0& 2 of 5 12/4/19, 1:24 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... repo=CityofCupertino&cr=1 From: G wong Sent: Thursday, October 3, 2019 8:46 AM To: City of Cupertino Library Commission Group <LCG@cupertino.org>; Amanda Wo <awo@cupertino.org>; Christie Wang <cwang@cupertino.org>; Qin Pan <QPan@cupertino.org>; Rahul Vasanth <RVasanth@cupertino.org>; Liana Crabtree <Irabtree@cupertino.org> Subject: RE: Library Parking Problem Hi Rahul, Thanks for your message explaining to me what is in the works to resolve this problem. I would like to add a couple of specific suggestions/comments to the library commission: • I am curious how long have you been aware of this problem, and how many complaints have you received? I understand city planning and budget considerations take a long time to get completed and I am concerned that there is no relief to this problem for years and years • If I recall, there weren't so many parking permits before. A few parking permits have turned into a full wall of parking permits, which literally take away visitor parking. My question is: is the parking lot for library & city hall visitors, or employee parking? I personally believe the parking lot should be for the community, not for employees. Employees should find parking further away. I don't think this is too much to ask from city employees. I don't think people will quit their jobs just because they have to walk further to get to their jobs. • The few EV parking spots are a waste. A lot of time they are not being used. Remove the charging stations and open up those few spots. • Adding fines to the drop off spots are not helpful. It just helps people who return items, not library goers who stay, which most people are. If I go to the library, I intend to stay for 30 min to an hour, and some people stay there for hours. What about us? I am ( and I'm sure for many Cupertino residents) frustrated and impatient about the situation. As a taxpayer, I feel I have the right to use these facilities, and yet I am discouraged to do so and I just get upset every time I go to the library. Please take some urgent moves and make something happen. Thank you for your attention. Gladys Sent from Mail for Windows 10 From: Rahul Vasanth <RVasanth @cupertino.org> Sent: Wednesday, October 2, 2019 6:01:28 PM To: G wong Subject: Re: Library Parking Problem Hi Gladys, Thank you for your message. We've been discussing this matter as a Commission as well as in a working 3 of 5 12/4/19, 1:24 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... group formed between city staff, two Commissioners, the Cupertino Library Foundation, a Councilmember, and a few other involved parties. As you may know, we will be having a community room expansion for community events in our library. This would require more parking space to meet the increased capacity; our library is the most utilized in the entire county and many residents have requested additional space; the Cupertino Library is the only library in the county without programming space and recently, our Council allocated about five million dollars to the project. The city also intends to construct a new City Hall. At the meeting I mentioned, the Council decoupled the program room expansion from the City Hall project which is important as parking was tied to this before. Currently the permit parking is allocated, but city staff have explored the possibility of constructing new parking slots by going into Library Field, adding underground parking, or a parking structure. Losing parkland right next to the library would significantly impact residents that use the field. Green space is incredibly scarce in East Cupertino while a new parking structure or underground parking would cost millions of dollars. In our previous Library Commission meeting we discussed the book drop off slots which are temporary but seem to be occupied over a much longer duration. The fine will be increased and and a new sign will be added. This should alleviate some of the concerns over the cars near the book drop off area as library patrons including children frequently walk through it. Rest assured, this matter is on our mind and we have gotten a lot of feedback from residents on this matter. We're going to continue working towards a good solution that is financially feasible. Best regards, Rahul Vasanth Get Outlook for iOS From: G wong Sent: Wednesday, October 2, 2019 2:19:51 PM To: City of Cupertino Library Commission Group <LCG@cupertino.org>; icrabtree@cupertino.org <icrabtree@cupertino.org>; Amanda Wo <awo@cupertino.org>; Christie Wang <cwang@cupert no.org>; Qin Pan <QPan@cupert no.org>; Rahul Vasanth <RVasanth@cupertino.org> Cc: G wong Subject: Library Parking Problem Dear Library Commissioners, I am writing to you out of concern for all Cupertino residents who visit the library. The lack of parking problem at the Cupertino Library is getting worse. Every time I visit the library, I dread about the parking. It is almost guaranteed that the parking lot is full during the day, and you will see numerous cars circling around the lot or simply stop their cars and wait for anyone leaving. Often I end up circling for 15 — 20 min without finding a spot and leave out of frustration. This kind of bad traffic is unsafe and asking for trouble. The parking problem is not new and I have observed this problem getting worse by the day. Parking spots were limited in the first place, and with half 4 of 5 12/4/19, 1:24 PM https://outlook.office365.com/maii/inbox/id/AAQkAGZiZjlkNDM... of them assigned to permit parking, visitors have even less to work with. Can you do something about this? I hope other concerned citizens have also complained to you about this issue. We need to find a solution or at least start a conversation about potential solutions. I am sure your goal is to encourage more residents to use the library. But this problem turns residents away, unless they get a ride or walk to the library. This is not right. Thank you for your attention. Gladys Wong Sent from Mail for Windows 10 5 of 5 12/4/19, 1:24 PM Cupertino Library Commission 10185 N Stelling Rd Cupertino, CA 95014 January 10, 2020 Cupertino City Council Cupertino City Manager 10350 Torre Ave Cupertino, CA 95014 Honorable Mayor Scharf, Vice Mayor Paul, Council Members Chao, Sinks, and Willey, City Manager Feng, and Assistant City Manager Thompson: As you are aware, we have high demand for parking spaces in the shared lot for City Hall, Community Hall, and the Library (civic center parking lot). And, on some occasions, visitors to the area misuse time -limited and charging station parking spaces. The Cupertino Library served more than 900,000 patrons in 2019—the most patrons served of all libraries within the SCCLD. Misuse of time -limited parking stalls exacerbates traffic congestion, which affects the safety of everyone trying to get in and out of the lot. Vehicles stop as passengers are being picked up or dropped off. Vehicles stop while books are being dropped off. Vehicles stop when anyone pulls in or out of a time -limited (or any) parking stall. Library Commissioners have made anecdotal observations of parking behavior in the 4-minute stalls located near the book drop and note visitors using the spaces for activities not related to returning books and often lasting longer than the four minutes permitted. For example, visitors park in the 4- minute stalls to wait for passengers who are inside the library or to exit their vehicles and enter a building in civic center plaza, presumably for a task that they expect to complete quickly. However, these non -book return activities sometimes take much longer than visitors anticipate. As a result, we observe some vehicles parked in 4-minute stalls for 30 minutes or more. In the past year, Library Commissioners have met with and traded communication with representatives from Code Enforcement and Public Works to address community concerns regarding the parking situation in the civic center parking lot, including misuse of the 4-minute stalls. We appreciate the time invested and the thoughtful responses we have received from all staff members who have helped commissioners address parking and congestion concerns in the civic center parking lot. With prompt assistance from City staff, we have added two A -frame signs near the book drop to encourage visitors to respect the time -limit assigned to parking spaces closest to the book drop (Attachment A). We believe the signs will be more effective if Code Enforcement could intermittently monitor use of the 4-minute stalls, especially during evening and weekend hours when the library is busiest. Perhaps it would be possible that when visiting the civic center parking lot, Code Enforcement could monitor usage of the charging station stalls (are parked vehicles charging or just parked?) and the bike racks (are bicycles locked securely? is there suspicious activity happening near the parked bicycles?). 1/15 However, with assistance from previous Library Commission liaison Kim Calame and guidance from Code Enforcement representative Gulu Sakhrani, we understand that the Code Enforcement team is not staffed to patrol the civic center parking lot on evenings and weekends (Attachment B), which reduces the ability of the City to hold accountable those who misuse the 4-minute and charging station stalls. Suggestions to Address Misuse of Time -limited Parking Stalls in the Civic Center Parking Lot Option 1 Consider increasing headcount for Code Enforcement to support intermittent weekend and evening monitoring of time -limited parking stalls, including but not limited to misuse of the 4- minute stalls and charging station stalls. Use the additional headcount to support weekend and evening monitoring of Civic Center Plaza generally, including detection of suspicious activity near the bike racks. Option 2 Replace two (2) of the 4-minute book return stalls with 10-minute loading and unloading stalls. (In total, offer two [2] 4-minute book return stalls and two [2] 10-minute loading and unloading stalls for short -stay use.) Today, Civic Center Plaza has no designated passenger or equipment loading and unloading zones. Instead, drivers often queue up behind the 4-minute book return stalls to load or unload passengers or equipment. Or, drivers use the 4-minute book return stalls for passenger or equipment loading and unloading. Note1: Library commissioners discussed Option 2 extensively and have accepted guidance from Cupertino Community Librarian Clare Varesio, who suggested that patrons generally do not respond favorably to changes that could be perceived as a loss of amenities or services. For example, we considered an option to remove the 4-minute stalls entirely because the time limit is unenforceable during library peak use times under current Code Enforcement funding allocations. We also considered removing the 4-minute stalls because of traffic bottlenecks and safety hazards caused by frequent in -and -out activity in an already busy parking lot. However, we recognize removing the option for short -stay parking does not resolve the underlying needs patrons have to return books or drop-off or collect passengers or equipment quickly. Instead, we suggest acknowledging the community's needs for short -stay parking in the Civic Center Parking lot through signage and code enforcement, when possible. Option 3 Consider a reconfiguration of the civic center parking lot to accommodate: (a) easier and more efficient entry and exit to and from most parking stalls (replace perpendicular parking with angled parking); (b) the addition of a multi -use lane for short -stay parking, including access to the automated book returns and for community shuttle and private vehicle passenger or equipment loading and unloading; (c) the addition of a dedicated lane for driver -side access to a standalone book drop box. 2/15 (See Attachment C for a rough parking lot redesign suggestion.) Note2: Under Option 3, the 4-minute book return stalls are removed and replaced with short -stay lane parking that can accommodate efficient book return access and passenger or equipment loading and unloading, eliminating the need for vehicles to back out of parking stalls and reducing the likelihood of traffic bottlenecks and collisions. From guidance offered by Assistant City Manager Dianne Thompson, Library Commissioners understand that replacing perpendicular "head -in" parking with angled parking can result in a net loss of about 10% of the total number of parking stalls. However, we believe the overall safety and ease - of -use improvements that result from the implementation of an angled parking design and the addition of single -direction pull-out lanes for short -stay uses are well worth the net loss of total parking spaces. We also note that numerous high -traffic, public parking lots in the area include angled parking. Option 4 Maintain the status quo. Keep the 4-minute stalls and rely on the A -frame signs to encourage awareness of time -limited parking constraints as well as compliance without additional patrols of the civic center parking lot by Code Enforcement. The library expansion project will affect the community's use of the civic center parking lot. In our letter today, we hope to have offered short-term and longer -term suggestions for mitigating trouble spots affecting library patron and resident use of the civic center parking lot. Please also refer the Library Commission's letter to Council and the City Manager dated 12/5/2019 for suggestions about how to encourage and promote walking, biking, community shuttle use, public transit use, and neighborhood or off -site parking as preferred travel methods or support ideas for visitors to Civic Center Plaza destinations. Thank you for your consideration of opportunities to improve the public's ease of access to facilities located in Civic Center Plaza. Sincerely, Liana Crabtree, Chair Amanda Wo, Vice Chair Christie Wang Qin Pan Rahul Vasanth 3/15 Attachment A 4/15 * - loth. P16L ++ ^ ti Attachment B 6/15 Re: Cupertino Library - 4-Minute Parking Signs Liana Crabtree Mon 11/2512019 8.33 AM To: Clare Varesio-<CVaresia@scci.org> Cc: Kim Calame akimc@cupertino.crgr Hi Clare, realized as I Considered O,ulu's replies that there were suggestions we might want to make to Council regarding time -limited perking and ideas to alleviate traffic congestion in the parking lot that we had net discussed during commission meetings. As a result, I have asked to bring the 2 parking items back to the commission in December, when we can review and edit specific letter drafts. I do think it would be helpful to include the email thread with Lulu as an attachment to the meeting agenda unless anyone sees a reason not to do that. Thank you for bringing this item to the commission's attention. Liana On Nov 24, 2019, at 6:12 PIVI, Clare Varesio <CVaresio socl.org> wrote: Hi Kim and Liana — I met with Qin earlierthis evening, and had planned to forward herthe email string below as she had questions about the 4-minute parking at Cupertino Library. However, I see that Christie was included in that string, and do not want to run afoul of the Brown Act in including too many Commissioners in this conversation. I know that the 4-minute parking will be discussed at the December Library Commission meeting. Would the information below be available to the Commissioners either at that meeti ng, or beforehand? I fDund the responses helpful in co ns-ide ring t h e issue. Thank you — Cla re. Attachment B, information exchange with commissioners and City and Library staff to consider possible improvements the parking situation in the civic center parking lot 7/15 Clare Varesio I Community Librarian Santa Clara County Library DistrictI[..f../..f../../jmaunt/AppDatafRaamingjNlicra�afkfSignatures {Idlain%2C ignature_files/www.scc[.org]www.sccl.org Cupertino Library 110800 Torre Ave I Cupertino, CA95014 (408) 446-1677 x 3300 From: Liana Crabtree <Icrabtreegcupertino.org> Sent: Friday, November 15, 2019 1:04 PM To: Gul u Sakhra ni <GuluS cupertino.ar > Cc: Jefrey Try bus cJeffreyT@cupertino.ar ;Clare 1laresia CVaresia sccl.arg ; VtilhitneyZeller <whitne} cupertinn.or ; IGim Calame kimc cupertino.or >; Christie Wang <cwang�cu perti no. org> Subject: Fw: Cupertino Library - 4-Minute Parking Signs + Clare Va resio, Jeffrey Trybus, Whitney Zeller, and Christie Wang Hi Gulu, Thank you for sharing your comprehensive and thoughtful notes regarding enforcement of the 4-minutetime limit in parking stalls near the book drop. From your notes (Items 2 and 5) below, when you reference "Planning Commission," do you mean "Library Commission"? Care hand handling of the 4-minute parking stalls has come before the Library Commission a couple of times since I joined the commission in 2017, and commissioners are appreciative of attendance and/or input we have received from Cade Enforcement for those meetings. Has the topic of enforcement of 4-minute parking in the book drop slats also come before the Planning Commission? From your notes (Item 4), from memory (and maybe others canjump in with their recollections, too!), when the Library Commission discussed adding a drive -up book drop box in the parking lot, there wasn't necessarily opposition to the idea of a drop box, but there were concerns that adding drop box would (a) require reconfiguration of the parking lot and a lass of some number of spots to ensure safe and efficient passage to patrons dropping books and for staff collecting them; and (b) as you have also identified (Item 3), drivers have their own reasons for overstaying their allotted time in the 4-minute stalls. Adding a drop box in the parking lot won't change the behavior of drivers who ignore the signs and park in 4-minute for reasons that are unrelated to returning books. Attachment B, information exchange with commissioners and City and Library staff to consider possible improvements the parking situation in the civic center parking lot 8/15 Regarding adding metered parking to the Civic Center lot, I don't: recall recent discussions w th the Library Commission on this topic, Very Iikelythe commission has discussed metered parking and either J wasn't present or I don't remember. My sense, though, is that metered parking in the Civic Center Ilotwould be very unpopular with residents for all the reasons that people don't like metered parking elsewhere. Metered parking could be viewed as a kind of an added fee (double tax?) to access public facilities that are already funded by tax pagers. The Libra ry Commission recognizes that dissatisfaction associated with misuse of the 4-minute parking stalls is a small part of a larger issue related to heavy demand for access to public facilities (Library, Community Hall, Library Field) during peak evening and weekend hours coupled with an insufficient number of parking stalls. The Library Commission recognizes that solutions to the current parking shortages will need to involve encouraging the public (a) to use alternative forms of transportation when traveling to the Library and Civic Center area; and (b) to park in the neighborhood when walking/biking/Via Cupertino shuttle/public buses are not practical/possible travel options. On the City side, efficient use of the parking lot could be improved if the site could be improved to include a safe, clearly designated loading zone for private vehicles and Via Cupertino shuttles. Library Commissioners would like to be supportive of whatever efforts may be in the works to add evening and or weekend resources to the Code Enforcement team, such that in the future it may be possible to monitor occasionally the parking behavior near the Library and Civic Center on evenings and weekends. Library Commissioners understand evening and weekend monitoring of the Library and Civic Center lot is not possible today due to staffing constraints. Sincerely, Liana Crabtree Li brary Co m issioner Attachment B, information exchange with commissioners and City and Library staff to consider possible improvements the parking situation in the civic center parking lot 9/15 From: Kim Calame <kimc cusp no.arg> Sent: Tuesday, November 12, 2019 9:37 AM To: Liana Crabtree <Icrabtree6DcuPertina.org> Subject: FW: Cupertino Libra ry - 4-Minute Parking Signs Here you go! Dion Calame Recreation Suipervisor P❑rks and Recreation <imageW1.png> Kim qPcuperlina.org {4D8) 777 139 <image002.png»image003.pn Tma e0D4.pn <image005.pngimageD06.pn ima e0D7.pn <image008.png_> From: Lulu Sakhrani <ulu5 cupertina.or Sent: Tuesday, November 5, 2019 S:29 AM To: Kim Calame <kimc upertino.org> Cc: Albert Salvador, RE., C.B.0 <AlbertS cupert!no.org>; Ja5on.Brown @ shf.sccgov.org; Cade <CadeRcupgt no.arg>; David Stillman <DavidS nupertino.org> Subject: Re: Cupertino Library- 4-Minute Parking Signs Good morning Kim, Here is my perspective. 1. Code Enforcement has provided constructive suggestions to the Planning Commission over time. Most of which have been passed over. 2. Our officers enforce the violations :when possible. I personally have enforced the 4-minute-parking space for the past 13 plus years numerous times. 3. Same issues.... new violators and many have their own reasons for Attachment B, information exchange with commissioners and City and Library staff to consider possible improvements the parking situation in the civic center parking lot 10/15 ignoring the signs for the time allotted to drop off borrowed items into the slot. 4. Code Enforcement has recommended paid parking meters, relocating the 4-minute-book drop spaces to Pacifica Drive and having a drive -up drop box or even replacing these 4-minute-spaces with disabled parking. Disabled parking violations can be immediately cited upon being on viewed by the officer/deputy. 5. The Planning Commission decided instead to update verbiage for new a -frames for enforcement. s, I would not recommend putting our phone number to call Code for each violation. We do not have any administrative staff in the office to answer phones/ complaints when they are called in. 7. Residents can call the Santa Clara County Communications non - emergency number at 4 0 8 - 299- 11 to report each violation — but in reality, by the time code officers or deputies arrive to monitor that "4- minute-violation", the driver will have moved. s. During the week, Jeff and I work our code duties and conduct investigations in the field. Daniel works part time and conducts numerous Parks and Rec duties all weekend so we only have him for cite writing and other code parking issues Mondays and Tuesdays. Phillip does not cite for parking violations. Hopefully, you understand this and you can pass this along on my behalf. Thanks, Lulu Attachment B, information exchange with commissioners and City and Library staff to consider possible improvements the parking situation in the civic center parking lot From: Jeffrey Try bus qeff rey jigtcupertino.or Sent: Monday, November4, 2019 11:21 AM To: Code C:_ a cupertino.org> Cc: Albert Salvador, P.E., C.0.0 cAlbertScupertino.org>; Jason.Brown shf.sccgay.org Jason. Brown�shf.sccgov arg> Subject: Fw: Cupertino Library - 4-Minute Parkrng Signs Hello All, Lacks like we have another round of 4--Mmute parking concerns fiom the Library Comtuission_ Does anyone want to attend the next meeting to listen to their concerns" I've already gone to two (2) meetings so far. Let's try and work as a team on this one..... Thanks, Jeff From: Kim Calame <kimc cupertinn.org> Sent: Monday, November 4, 2019 10:24 AM To: Qin Pan cQPan cupertin4.or > Cc: Liana Crabtree <Icrabtreelgcupertino.or Subject: RE: Cupertino Library-4-Minute Parking.Signs Hi Qin, we ca n invite Code Enforcement...f'm not sure they can come agai n.... I have to say that this is not go ng to be high on the list of priorities as they have to patrol the whole city. Their hours a re M-F until 4:30...and there is someone on Saturday and Sunday morning. They will do regular patrols of th€ parking Iot...and the rest of the city. I'm just not sure of what else we can expect from them. We can ask. Kim Kim Calame Recreation Supervisor P❑rks ❑nd Recreation <image009.png> KimCQcupertino.org { 408 j 777 1 B9 ! image002.png imageD03.png image004.png> ! image005.pn imageD06.png image007.png> �i mage00S. p ng� Attachment B, information exchange with commissioners and City and Library staff to consider possible improvements the parking situation in the civic center parking lot 12 / 15 From: QTn Pan <QPar� cuptr o.or > Sent: Monday, November4, 2019 7:44AM To: Kim Calame<kimc cupertino.org> Subject: Re: Cupertino Library- 4-M I nute Pa rking Signs Kim, talked to Clare over the weekend about the 4 minutes parki ng issues, and she suggest that if we can invite Code Enfiorcement to our meeting, and discuss Mow we can help enforce the 4 minutes parking issues had picture of the same car perking at the 4 minutes parking spot for more than 30 minutes. Let me know, Thank you Qin Attachment B, information exchange with commissioners and City and Library staff to consider possible improvements the parking situation in the civic center parking lot 13 / 15 Attachment C 14/15 I r dh. I �y x •.r+ sit h r 2 ■IT.F..�'rL` _.'�Sr"..C'4_.—+'f..,,.�...t� Attachment C, not to scale, reconfigured parking lot idea to accommodate [1 ] driver -side standalone book drop; [2] short stay parking for passenger loading and unloading and use of the automated book return; [3] preserved use of the four existing charging station stalls (4 stalls, location noted in yellow). "Lavender arrow zones" indicate location and flow direction for pull -in, pull-out, short -stay parking. Note3: The source for the background graphic for the reconfigured parking lot was borrowed from the December 2019 Cupertino Civic Center transportation survey. 15 / 15 Cupertino Library Commission 10185 N Stelling Rd Cupertino, CA 95014 January 30, 2020 Santa Clara County Library District Library Services and Support Center 1370 Dell Avenue Campbell, CA 95008 Cc: Cupertino City Council Santa Clara County Library District Joint Powers Autho Board of D tr Dear County Librarian Nancy Howe: Please accept this letter of appreciation for the exceptional service and leadership you have provided the residents of Santa Clara County, and specifically, this library commission's hometown of Cupertino, in your career with the Santa Clara County Library District. 1%* Santa Clara County is "the best of times, the worst of times" living side-by�-side inside 1,300 square miles. "The Best" brings economic prosperity to some and "The Worst" brings economic disparity, deprivation, and the opportunity for wide -spread corruption to undermine government. ANF_ IW But not the Library District. Under your leadership and with the support of the dedicated team you have assembled and under the supervision of the Joint Powers Authority Board, our libraries thrive. Library patrons have benefitted from your determination to set high standards as expressed in the Library's Mission Statement and Core Values and to use those high standards as the basis for decisions affecting patrons and library service We thank you for the time (so much time!) you dedicated to representing the Library and patron needs and interests in community meetings (so many meetings!). We respect your decisions that kept the Library focused on delivering and innovating in areas directly connected to its core competencies and for redirecting attention away from political matters that could have undermined the support the Library has earned from a broad and diverse community. Thank you for your service to the Santa Clara County Library District. We are indebted to the legacy and work ethic you leave behind. We will miss you. Sincerely, Cupertino Library Commission Amanda Wo Christie Wang Liana Crabtree Qin Pan Rahul Vasanth 1/1