Agenda PacketCITY OF CUPERTINO
AGENDA
CUPERTINO LIBRARY COMMISSION
Cupertino Library,10800 Torre Ave, 2nd Floor ThinkTank
Wednesday, January 8, 2020
7:00 PM
Special Meeting
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO CITY COUNCIL
NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Library Commission is hereby
called for Wednesday, January 8, 2020, commencing at 7:00 p.m. at 2nd floor Think Tank Room, 10800
Torre Ave, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting
business on the subject matters listed below under the heading, "Special Meeting".
SPECIAL MEETING
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. Subject: Regular Meeting of December 4, 2019.
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Subject: Receive Update and Provide Comments Regarding the Library Expansion.
Staff Report
Attachment A
Attachment B
Attachment C
Page 1
Library Commission Agenda January 8, 2020
3. Subject: Discuss Ideas for Library Commission to Work With Teen Commission
Regarding Hosting an Event for Middle School Students.
4. Subject: Discuss Recruitment Tasks, Timeline, Action Plan, and/or Promotional
Material for Selecting the 2020-2021 Poet Laureate. Discuss Plans for Honoring and
Celebrating Cupertino's 2018-2019 Poet Laureate as well as Welcoming the 2020-2021
Poet Laureate. Assign Tasks for Upcoming celebration Events, As Needed.
5. Subject: Consider Revised Draft Letter to Council to Address Abuse of the 4-Minute
and Special Use Parking Located Near the Book Return and Support Options to
Consider Priority Uses of Parking Lot Real Estate and/or Increase Enforcement
Opportunity for Use of the 4-Minute Parking Stalls, Special Use Parking, and Patrol of
Wider Civic Center Area. Consider Parking Analysis Data, if Available. Revise Draft
Letter as Needed.
6. Subject: Receive Update From the Working Group Regarding New/Potential Quiet
Zones and Signage in the Library.
NEW BUSINESS
7. Subject: Discuss Commission Proposals for FY 2020-2021 City Work Program.
Staff Report
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
8. Subject: Discuss Possible Coffee Talk Series With Library Commissioners to Meet
Community Members and Listen to Concerns.
STAFF AND COMMISSION REPORTS
9. Subject: Receive Monthly Update Reports from:
Cupertino Community Librarian
County Librarian Monthly Update
Library Expansion Working Group
Friends of the Library
Cupertino Library Foundation
Commissioners
Poet Laureate
Staff
Page 2
Library Commission Agenda January 8, 2020
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, an assistive listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 3
CITY OF
ICI DRAFT MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, December 4, 2019
LIBRARY COMMISSION REGULAR MEETING
CALL TO ORDER
At 7:00 p.m., Chair Crabtree called the meeting to order at the Cupertino Library, 10800 Torre
Ave, Cupertino, in the Think Tank Room.
ROLL CALL
Commissioners: Liana Crabtree, Amanda Jia Wo, Qin Pan, Rahul Vasanth,
Christie Wang (arrived at 7:27 p.m.)
City/County Library Staff: Kim Calame, Whitney Zeller, Clare Varesio, Nancy Howe
Absent: None
Attendance: None
APPROVAL OF MINUTES
1. Regular Meeting of November 6, 2019
Vice Chair Wo motioned amend item #5 to include that Vice chair Wo met with Kim Calame
and both Kim and Whitney Zeller helped prepare materials for the Poet Laureate
applications. Commissioner Pan motioned to approve the minutes with the amendment to
item #5 and Vice Chair Wo Seconded. Motion passed with 4 votes yes and 1 absent.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
Chair Crabtree moved the County Librarian's report as the next item.
County Librarian Report
Nancy Howe reported as submitted.
-Reviewed the report for the 2018/19 fiscal year with service and budget highlights.
OLD BUSINESS
Chair Crabtree moved item #3 as the next item.
3. Discuss Recruitment Tasks, Timeline, Action Plan, and/or Promotional Material for
Selecting the 2020-2021 Poet Laureate. Discuss Plans for Honoring and Celebrating
Cupertino's 2018-2019 Poet Laureate as well as Welcoming the 2020-2021 Poet Laureate.
Vice Chair Wo shared updates on the Poet Laureate recruitment process. There have been
two meetings with the Chairperson of the Steering Committee. The timeline has been
adjusted and the due date for submissions is January 10th. The Steering Committee is asking
for a budget with a $150 cap to purchase water and refreshments for the 4-5 meetings
needed to conduct their business. Vice Chair Wo motioned to approve a budget with a $150
cap for water and refreshments for the meetings. Commissioner Wang seconded. Motion
passed unanimously with 5 votes yes. Kim Calame shared that the Poet Laureate celebration
to thank the current Poet Laureate and welcome the new one will be held on February 27th at
Quinlan Community Center. This is being planned by staff with help from the current Poet
Laureate. Flyers were distributed throughout the city and Commissioners were provided
with more to continue posting.
2. Discuss Ideas for Library Commission to Host an Event for the Cultural Exchange Youth
Program.
Commissioner Wang and Vice Chair Wo shared an idea to create a low cost or self -funded
event, working with other commissions, to host the two fine arts schools that visit trough
the Cultural Exchange Youth Program. Chair Crabtree reviewed the municipal code and it
was decided that this type of program/initiative did not fall into the duties, powers and
responsibilities of the Library Commission. Commissioners were encouraged to pursue
these initiatives individually and bring them to the Library Commission as agenda items to
consider how the Commission may be able to offer support.
4. Consider Draft Letter to Council to Address Parking Scarcity/Suggestions for Encouraging
Off -Site Parking and Use of Alternative forms of Transportation for Library Visitors.
Revise as Needed.
The Commissioners provided feedback on the drafted letter to Council. Commissioner Pan
recommended that the suggestions in the letter be organized with a numeric assignment
for easy reference. Vice Chair Wo suggested to add a request for results from the parking
analysis related to the library expansion project. Commissioner Pan motioned to accept the
letter with the two editorial changes. Vice Chair Wo seconded. The motion passed
unanimously with 5 votes yes.
5. Consider Draft Letter to Council to Address Abuse of the 4-Minute Parking Located Near
the Book Return and Support Options to Increase Enforcement Opportunity for Use of the
4-Minute Parking Stalls.
The Commission reviewed the draft letter and provided feedback. Commissioners agreed
to send any suggestions to Whitney by December 11th to be distributed to Chair Crabtree
and Commissioner Vasanth. Chair Crabtree motioned that herself and Commissioner
Vasanth collaborate to expand the existing document to provide suggestions to Council
regarding use of the various spaces. Commissioner Vasanth seconded. The motion passed
unanimously with 5 votes yes.
Receive Update from Working Group Regarding Potential Quiet Zones and Signage in the
Library.
Clare Varesio shared that library staff are in the process of trialing a quiet zone in the
nonfiction area for 4-6 months. They are waiting to receive sign holders and verbiage,
which will be patterned off of another library. She is communicating with library staff to
keep them informed of the trial status.
7. As Available, Receive Update and Action Items from the Working Group or Cupertino
Library Foundation to Support the Addition of a Community Room Inside the Cupertino
Library.
4 of the 5 Commissioners attended the Council meeting. The budget was increased by ----
The meeting minutes are available online. Chair Crabtree stressed the importance of not
losing sight of having functional space if prioritizing larger programming space.
NEW BUSINESS
Discuss ORportunities for Library Commission to Work With Teen Commission Regarding
Hosting an Event for Middle School Students.
Item was tabled to the January 8, 2020 meeting.
9. Modify Schedule of lanuary 2020 Commission Meeting,
Chair Crabtree motioned to cancel the January 1st regular meeting and postpone business
to a special meeting on Wednesday, January 8, 2020 7 p.m. Motion passed unanimously
with 5 votes yes. Clare has reserved the ThinkTank space.
STAFF AND COMMISSION REPORTS
Cupertino Community Librarian Report
Clare Varesio reported as submitted.
- Noted that there is a new librarian who will be focusing on Gogo Biblio
Friends of the Library Report
Cupertino Library Foundation Report
Commissioner Reports
-Commissioner Vasanth attended the Mayor's meeting and spoke with the Chair of the
Fine Arts Commission who would like to collaborate and find new ways to display art.
The Public Safety Commission also discussed break-ins and encouraged businesses to
take measures to decrease numbers. Commissioner Xu of the Parks and Recreation
Commission shared that the City's website has a page with current public surveys that
may be of interest.
-Vice Chair Wo visited the Pittsburgh library and shared her observations. Vice Chair
Wo suggested reaching out to DeAnza College to discuss partnership opportunities and
requested to add an item to the January agenda to discuss possible coffee talk events.
-Chair Crabtree requested to add an item to the February 5th meeting agenda to change
the Commission's Chair and Vice Chair.
Poet Laureate Report
Staff Report
Kim Calame reminded the Commission that the City Work Program will be on the
January agenda. The Commission will need to identify their top 3 proposals and can
propose no more than 10 items. The proposals will go to the Department Head and
Council for Approval and then back to Commission. The City is transitioning to a 2-year
budget process. The ethics protocol suggestions were turned in and are being reviewed
by Council.
10. Discussion of Commissioners' Attendance at Upcoming Meetings and Community Events
The Commissioners agreed on the following attendance of the Mayor's meeting for 2020:
January - Commissioner Pan
February - Chair Crabtree
March - Vice Chair Wo
April - Commissioner Wang
May - Commissioner Vasanth
June - Commissioner Pan
July - Chair Crabtree
August - Vice Chair Wo
September - Commissioner Wang
October - Commissioner Vasanth
November - Chair Crabtree
December - Vice chair Wo
January (2021) - Commissioner Wang
ADJOURNMENT: The meeting adjourned at 9:38 p.m. to January 8, 2020 at 7:00 p.m.
Respectfully Submitted by,
Whitney Zeller, Administrative Assistant
Minutes approved at the meeting.
CITY OF
19
CUPERTINO
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-3137
CUPERTINO.ORG
LIBRARY COMMISSION STAFF REPORT
Meeting: January 8, 2020
Subl ect
Library Expansion Project
Recommended Action
Receive update and provide comments regarding the Library Expansion.
Discussion
On November 19f, the City Council authorized a two-story conceptual design for the library
expansion project as well as providing full funding. The project will be delivered using the
design -build delivery process. Additionally, the City Council authorized staff to negotiate
and enter into all agreements as necessary with a qualified architectural firm and
construction/project management firm.
City staff has proceeded with several solicitations to deliver this project as authorized and
would like to update the Library Commission on progress to date and to receive any
comments. The next City Council item regarding the Library Expansion project is tentatively
scheduled for March/April 2020.
Sustainability Impact
Environmental impacts of the Library Expansion project were identified in the 2015 Civic
Center Master Plan and are in the process of being updated. The Library Expansion project
will achieve at minimum a Leadership in Energy and Environmental Design (LEED) Silver
equivalent rating.
Fiscal Impact
Fiscal impacts of the Library Expansion Project were detailed in the staff agenda report to the
City Council dated November 19, 2019.
Prepared by: Michael Zimmermann, Capital Improvement Program Manager
Approved for Submission by: Roger Lee, Director of Public Works
Attachments:
A - November 19, 2019 Staff Report to City Council
B - Two-story Conceptual Design
C — Preliminary Project Schedule
Attachment A
CUPERTINO
PUBLIC WORKS DEPARTMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3354 www.cupertino.org
CITY COUNCIL STAFF REPORT
Meeting: November 19, 2019
Subject
Update on Library Expansion Project, selection of Conceptual Design, approval of
project delivery method, and direction on project funding.
Recommended Actions
1. Conceptual Design: Select either the One -Story or the Two -Story Conceptual
Design. Additional actions listed below as determined by Conceptual Design
selection.
2. One -Story Conceptual Design
a. Approve use of a traditional Design -Bid -Build project delivery method.
b. Authorize the City Manager or her designee to negotiate and enter into all
agreements as necessary with a qualified architectural firm and
construction/project management firm for an amount not -to -exceed
$808,200.
3. Two -Story Conceptual Design
a. Authorize use of a Design -Build project delivery method, using best value
selection, assuming Design -Build is determined to be feasible.
b. Approve Resolution 19-XXX executing a loan agreement of up to
$3,000,000 from the General Fund to Capital Fund for the Library Room
Expansion.
c. Approve Budget Amendment 1920-070 increasing appropriation by
$3,000,000 for the Library Expansion Project.
d. Authorize the City Manager or her designee to negotiate and enter into all
agreements as necessary with a qualified architectural firm and
construction/project management firm for an amount not -to -exceed
$1,870,500.
4. Staffing: Authorize transfer of a 3-year Limited Term Project Manager in the
Department of Public Works from the new City Hall project to the Library
Expansion Project.
Background
On July 7, 2015, City Council received and accepted the Civic Center Master Plan
(CCMP). Several library expansion options were considered in the CCMP and a
preferred "Perch" option was selected. The 2015 estimated total cost of this option was
$6.9M.
On February 19, 2019 Council directed that excess funds from Santa Clara County
Library District (SCCLD) be designated for the purpose of a library expansion. The
amount of the SCCLD funds are $352,719 for FY19/20 and the same amount again for
FY20/21.
On June 18, 2019 staff advised that the cost of the Library Expansion had escalated to
$8.5M due to inflation and current construction market conditions. At this meeting, the
City Council:
1. Allocated $5M in the FY19/20 capital improvement budget to the Library
Expansion Project.
2. Delegated authority to the City Manager to enter into and manage any necessary
agreements to proceed with the design of the Library Expansion Project.
3. Approved an appropriation for transfers out of the General Fund to the Capital
Reserve in the amount of $352,719 to fund the Library Expansion Project.
4. Allocated $1,000,000 to support: 1) Parking needs and traffic mitigation
assessments supplemental to the prior Civic Center Master Plan pertaining to
Library expansion space as needed; and 2) Traffic mitigations and parking
modifications as needed.
Progress to Date
Since June the following has been completed:
• Nine Library Stakeholder Group meetings conducted. Stakeholders include
representatives from:
o Councilmember Darcy Paul
o Santa Clara County Library District
o Cupertino Library Foundation
o Friends of the Library
o Interested community members
• Retention of the KPA Group for architectural and cost estimating services.
• Existing building assessment completed.
• Council action taken on September 17th enabling the City to utilize a Design -
Build Project delivery method.
• Project Program defined. Attachment B is the Project Program including
prioritization of program elements. Essential program requirements include:
0 130-seat minimum audience capacity with presentation space
o Spillover Seating
o Flexible Space (room can be divided used for multiple programs
simultaneously)
o Kitchenette
o Supplemental Storage
o Janitorial Closet
• One -Story (Attachment C) and Two -Story (Attachment D) Conceptual Designs
developed based on input from the Stakeholder Group.
• Cost estimates completed for both Conceptual Designs.
Conceptual Design
Following completion of the Project Program, a series of designs were developed
leading to two final Conceptual Designs.
One -Story Conceptual Design
• Meets primary program elements consisting of a larger Story Room and
a new Program Room.
• Program Room also functioning as over -flow seating.
• Approximately half the program space as the Two -Story Conceptual Design.
Two -Story Conceptual Design
• Most closely represents the original "Perch" option.
• Meets the primary program elements and many of the desired program
elements.
• Maximizes building addition area.
• Positions the Library to accommodate current and future programming needs.
Cost Estimates
Cost estimates for both Conceptual Designs were prepared by cost estimator (Marcene
Taylor, Inc) as a sub -contract under The KPA Group. A summary of the cost estimates
follows:
One -Story Conceptual
Two -Story Conceptual
Design
Design
Construction
$4,041,000
$7,482,000
Cost
Soft Costs:
$1,049,000
$770,000
Design,
project
management
costs
Contingency
$548,000
$853,000
Total Costs:
$5,638,000
$9,105,000
Factors influencing project costs for the two designs include:
• Constrained site, impacted parking and small staging area
• Demolition of the existing Children's book area and temporary relocation of the
Story Room.
• Continued operation of Library during construction, as feasible.
• Infill project connecting to existing building on two sides and two stories.
Seismic bracing of existing building required after demolition for duration of
project.
• Steel structural system with piers or piles required.
• HVAC system must tie-in with existing building system
• Extensive electrical distribution, greater than code minimum
• (8) unisex restrooms (required for Two -Story Design), (4) unisex restrooms
(required for One -Story Design).
• Masonry exterior to match existing
• High quality windows and doors to match existing
Design -Build and Design -Bid -Build Project Deliver
The traditional project delivery method for Public Works projects is described as
Design -Bid -Build. With this delivery method, drawings and other contract documents
are developed to 100%, the project is competitively bid, and the project is then built by
the contractor bidding the lowest responsible price.
Design -Build is an alternative project delivery method recently authorized by City
Council. With Design -Build, an architect is initially hired to develop preliminary design
requirements known as the Bridging Documents. As required by law, Bridging
Documents specify the project scope, which may include size, type, design character,
and performance requirements for the project, and any other information deemed
necessary to describe the City's needs. Bridging Documents are used as a basis for
soliciting proposals from pre -qualified Design -Build entities who will then complete the
design and build the project.
Benefits of the Design -Build method include: potentially reduced project costs and
timing due to efficiencies/innovation, and the ability for the City to select the Design -
Build team based on best value rather than lowest cost. However, the opportunity for
potential cost/timing benefits of Design -Build are reduced with smaller projects.
Therefore, the One -Story Design is estimated to be less expensive with a traditional
delivery method as compared with the Design -Build method.
Project Delivery Method for the Library Expansion Project
If the One -Story Design is selected, the traditional Design -Bid -Build delivery method is
recommended for cost savings.
If the Two -Story Conceptual Design is selected, a Design -Build project delivery method
is recommended, assuming a sufficient pool of interested and qualified Design -Build
firms. In order to make this determination, the following actions are recommended:
1. A "Statement of Interest" will be issued to inform potential Design -Build firms of
the project.
2. Upon receiving adequate response to the "Statement of Interest," issue a Request
for Qualifications (RFQ) to potential Design -Build firms. Following evaluation of
the responses, a short list of qualified firms will be produced.
3. Concurrently with the "Statement of Interest," negotiate and enter into:
a. Design Master Agreement with a qualified architectural firm to provide
Bridging Documents and facilitate the Design -Build process.
b. Execute an agreement with a qualified construction/project management
firm with Design -Build experience to get input early in the design process.
4. Request for Proposal (RFP) will be sent to the firms on the short list of qualified
Design -Build firms. Proposals will be evaluated on a best value basis, which
involves evaluation based on the criteria specified in the RFP, including but not
limited to price. Negotiations can then take place between the City and
responsive proposers as specified in the RFP.
5. A report on the process will be presented to the City Council with a
recommendation for contract award to a selected Design -Build firm.
6. Following contract award, the Design -Build firm will begin the design and
construction process.
If the City receives an insufficient response at any point in the process outlined above,
staff will proceed with the traditional Design -Bid -Build method.
Schedule
A chart illustrating the estimated Library Expansion Project schedule with both Design -
Build and Design -Bid -Build methods is provided in Attachment E.
Sustainability Impact
The Library Expansion project will achieve at minimum a Leadership in Energy and
Environmental Design (LEED) Silver equivalent rating. Energy consumption from
Cupertino's municipal buildings is on an upward trend. According to the most recent
study completed on Cupertino buildings, energy used by municipal facilities increased
by 5% between 2010-2018. This represents an added utility cost to the taxpayer and is
indicative of an efficiency "drift" which commonly occurs as equipment ages. The
proposed Library Expansion Project offers an opportunity to improve comfort and
energy efficiency of the facility, make progress towards Cupertino's Climate Action
Plan goals, and apply for utility incentive dollars, while reducing the cost of operating
the facilities.
Fiscal Impact
There are currently $5M dollars budgeted in FY19/20 Capital Improvement Plan (CIP)
for the Library Expansion Project. This amount is funded by $5M from the City's
Capital Reserve Fund and $705,438 ($352,719/year) from the SCCLD for Library Extra
Hours (normally funded by the City but were funded by the SCCLD in FY20 and
expected in FY21).
Subject to the approval of their Joint Powers Authority, SCCLD has, indicated that
funding may be available. These funds are roughly estimated to be between $300K -
$1M depending on design chosen and items approved for funding.
One -Story
Design
Two -Story
Design
EXPENDITURES
Total cost to construct
($5,638,000)
($9,105,000)
REVENUE
City dollars allocated from Capital Reserve
$5,000,000
$5,000,000
City dollars allocated from Library Extra Hours
Savings ($352,719 x 2 years)
$705,438
$705,438
County provided dollars, subject to JPA approval, by
County
$317,520
$607,554
Balance Needed:
$384,958
($2,792,008)
The current capital reserve balance is in a deficit of $0.2M but a transfer of $16M is
expected at Mid -Year, as outlined in the first quarter financial report.
Capital Reserve (CR) Reconciliation
FY18 Beginning Fund Balance (Fund 420 & 429) $28.9M
FY19 Actual Expenditures ($20.OM)
FY19 Actual Revenue $23.9M
FY18 Ending and FY19 Beginning Fund Balance $32.8M
FY20 Amended Budget Expenditures ($55.4M)
FY20 Amended Budget Revenue $22.4M
FY20 YTD Fund Balance ($0.2M)
FY20 General Fund Transfer to CR $16.OM
FY20 Capital Reserve Deficit ($0.2M)
FY20 Estimated Year -End Fund Balance $15.8M
If additional funding is approved, funding for this increase is expected from one or
more future development projects. The City has the option to execute an Inter -Fund
Loan Agreement from the General Fund to the Capital Improvement Program Capital
Projects Fund to provide the additional funding necessary to expedite the progress and
completion of the Library Expansion Project. The agreement will be in an amount of
$3,000,000 and shall be fully repaid in a period not to exceed three (3) years. After
anticipated revenues from future development projects are received, the revenues
received and recognized in the Capital Improvement Program Capital Projects Fund
will be used to repay the inter -fund loan.
At the April 30, 2019 Study Session on the FY 2019-2024 Proposed Capital Improvement
Program (CIP), three 5-year CIP project scenarios were presented ranging in cost from
$118.46M to $31.5M. The projects included in these scenarios included on the high end:
the completion of several significant projects (including a new City Hall and Library
Expansion), and on the low end: completion of high priority safety projects only.
Additional dollars allocated to the Library Expansion Project will reduce the current
capital reserve balance and will reduce the City's ability to complete other needed
projects.
At the October 16, 2018 meeting, City Council authorized $87,500 for six months of
funding and annual costs of $175,000 to add one 3-year Limited Term Project Manager
in the Department of Public Works, funded by the General Fund, for the New City
Hall/Interim City Hall project. If the Library Expansion project moves forward, it is
recommended that this position moves accordingly. There is no additional fiscal impact
to moving these personnel costs.
No grant funding opportunities are known at this time, but staff will continue to
research.
Prepared by: Roger Lee, Director of Public Works
Michael Zimmermann, Capital Improvement Program Manager
Reviewed by: Dianne Thompson, Assistant City Manager
Approved for Submission by: Deborah Feng, City Manager
Attachments:
A -Draft Resolution
B - Program List
C - One -Story Conceptual Design
D - Two -Story Conceptual Design
E - Preliminary Project Schedule