Agenda PacketCITY OF CUPERTINO
AGENDA
CUPERTINO PARKS AND RECREATION COMMISSION
10350 Torre Avenue, EOC
Thursday, February 6, 2020
19:00
Televised Special Meeting (due to location change)
Amended
Amended on 1/31/20 to add Notice and Call for Special Meeting language.
NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS &
RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a special meeting of the Parks and Recreation Commission is hereby
called for Thursday, February 6, 2020 commencing at 7:00 p.m. in the EOC at Cupertino City Hall,
10300 Torre Ave. Cupertino, CA. Said special meeting shall be for the purpose of conducting business
on the subject matters listed below under the heading, "Special Meeting".
SPECIAL MEETING
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL MATTERS AND PRESENTATIONS
1. Subject: Introduction of New Commissioner.
2. Subject: Chair/Vice Chair Selection.
APPROVAL OF MINUTES
3. Subject: Special Meeting of January 9, 2020.
Draft Minutes
POSTPONEMENTS
Page 1
Parks and Recreation Commission Agenda February 6, 2020
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
4. Subject: Satellite Community Garden - Update
Staff Report
Attachment A
Attachment B
5. Subject: Review and Finalize Commission Proposals for the 2020/2021 City Work
Program.
Staff Report
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E
6. Subject: Parks and Recreation Master Plan Update.
Staff Report
NEW BUSINESS
7. Subject: Blackberry Farm Entrance Road Improvements - Feasibility Study Public
Meeting.
Staff Report
Attachment
8. Subject: Schedule Commissioner's Attendance of Mayor's Monthly Meetings.
STAFF AND COMMISSION REPORTS
9. Subject: Receive Monthly Update Reports from:
- Director
- Commissioners
ADJOURNMENT
Page 2
Parks and Recreation Commission Agenda February 6, 2020
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, an assistive listening device can be made available for use
during the meeting.
Any writings or documents provided to a majority of the members after publication of the agenda will
be made available for public inspection. Please contact the City Clerk's Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City's website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City.
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
Page 3
CITY OF
CITY OF CUPERTINO
is PARKS AND RECREATION COMMISSION
Community Hall
CUPERTINO 10350 Torre Ave, Cupertino, CA
Thursday, January 9, 2020
7:00 PM
SPECIAL MEETING
DRAFT MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:00p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Neesha Tambe, Gopal Kumarapan, Carol Stanek, Xiangchen
Xu, Helene Davis,
Commissioners absent: None
Staff present: Christine Hanel, Whitney Zeller, Daniel Mestizo, Marilu
Mejia, Molly James, Kelsey Hayes, Jason Bisely
Guest speakers: None
APPROVAL OF MINUTES
1. Regular Meeting of December 5, 2019
Commissioner Xu motioned to amend Old Business Item 2 to reflect the request
that a simplified version of Appendix E be available for the public.
Commissioner Xu motioned to amend Staff and Commission Reports Item 6 to
reflect that the Chair of the Fine Arts Commission mentioned that they would
like to work with the Parks and Recreation Commission to bring a project to
Cupertino similar to the Kids' Crafts Corner event hosted by the City of Santa
Clara. Commissioner Stanek motioned to approve the minutes with the two
amendments. Commissioner Xu seconded. Motion was approved with three yes
and two abstentions.
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
OLD BUSINESS
2. Quarterly Update on Youth and Teen Services
Recreation Coordinator, Danny Mestizo presented on the youth and teen services
that were offered throughout 2019.
Chair Tambe suggested to list teen programs with the summer events programs,
specifically the TEDx talks and Bobateeno, to give them more visibility. She also
suggested to include voter registration forms at all events and encouraged staff
to let the Commission know how they can help support the Lawson teen center,
future events and programming.
Vice Chair Gopal commented that he would like to see the connection between
events and get more information on the long-term impacts of events and
programming.
NEW BUSINESS
3. 2019 Holiday Events
Recreation Coordinators Marilu Mejia, Molly James, Kelsey Hayes, Danny
Mestizo and Jason Bisely shared a presentation on the 2019 holiday events
offered.
Resident Heather commented on their experience with the Senior Center's
holiday events.
Commissioner Davis commended the staff on their collaboration with
community organizations and the execution of the holiday events.
Vice Chair Gopal encouraged the staff to continue to lead the area in inclusive
and innovative programming ideas.
Commissioner Stanek commented on the events and suggested brainstorming
ideas to improve the flow of traffic at events.
4. Commission Proposals for the 2020/2021 City Work Program.
Assistant Director Christine Hanel reviewed the 2020-2021 City Work Program
process. The Commission reviewed the status of the 2019/2020 Work Program
and then created a draft proposal for the 2020-21 City Work Program withl0
items noting their top three. The top three projects/tasks were the all-inclusive
playground, dog off leash areas and summer events. The remaining
projects/tasks on the list were the status of trails, historical preservation
(McClellan Ranch), teen wellness programs, collaboration with other
commissions, senior programs, the parks and recreation marketing plan, and the
parks and recreation strategic plan (Rancho Rinconada, Lawrence Mitty Park,
Memorial Park, Stevens Creek Corridor, Park Equity, Blackberry Farm Golf
Course). A footnote was added to the document that notes items already in
progress, such as the community gardens and athletic field review were not
explicitly listed, as the Commission expects them to continue to be executed until
they are completed. The draft Parks and Recreation Commission Proposals for
FY 2020-21 City Work Program will be brought back as an agenda item at the
February &11 meeting for approval to be sent to Council.
STAFF AND COMMISSION REPORTS
5. Receive Monthly Update Reports from:
- Director
Assistant Director Christine Hanel provided the Director's Report.
Friday, February 281h Winter Ball Dance.
Chair Tambe inquired about the process and next steps of the Master
Plan. Staff will provide an update to Commissioners from Gail and
Randy when available.
- Commissioners
- Commissioner Stanek attended the tree lighting and the Sunnyvale
Parks and Recreation Commission meeting. Sunnyvale is reviewing
options for dog off leash areas. Los Altos Parks and Recreation are also
discussing structuring workshops for proposals for two DOLAs and
fenced dog parks.
ADJOURNMENT— Chair Tambe adjourned the meeting at 9:52p.m. to the February 6,
2020 meeting at 7 p.m.
Respectfully submitted,
Whitney Zeller, Administrative Assistant
Parks & Recreation Department
Minutes approved at the regular meeting
CITY OF
CUPERTINO
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: February 6, 2020
Subject
Satellite Community Garden - Update
Recommended Action
Review and provide feedback regarding the proposed process for evaluating potential
Satellite Community Garden sites throughout the city. Identify 2-3 potential locations
and give them to staff by February 24.
Discussion
At the June 18, 2019 City Council meeting, Council reduced the budget for the
Community Garden at McClellan Ranch Preserve to $1.2 million and directed staff to
allocate $300,000 to explore opportunities to build additional community gardens at
other locations within the City. Staff surveyed 10 surrounding cities who have
community gardens. Information was gathered regarding size, number of plots, plot
size, and whether the beds were raised or in -ground. Using this information, staff
created the garden evaluation sheet, which is intended for use by staff and
commissioners to determine the appropriateness of areas under consideration for
satellite gardens. Following the identification of various locations, staff will return to the
Commission to present the recommended sites. We then request that the Commissioners
visit these locations, with our written criteria, and send their scores to staff. Staff will
return to a future Commission meeting with the composite scores and identify the top
few locations. We will then consult with a master gardener to confirm that these sites are
appropriate.
Sustainability Impact
No sustainability impacts.
Fiscal Impact
No fiscal impact.
Prepared by: Jenny Koverman, Recreation Supervisor
Reviewed bv: Christine Hanel, Assistant Director, Parks and Recreation
Approved for Submission by: Randy Schwartz, Interim Director, Parks and Recreation
Attachments:
A - Community Garden Survey
B - Satellite Community Garden Evaluation Sheet
Item 4 Attachment A
City
Garden Name
Acres
# of Plots
Plot Size (sq ft)
Raised Beds
San Jose
Bestor
0.1
10
100
No
San Jose
Rainbow
0.1
4
100
No
San Jose
Calabazas
0.3
33
50
No
San Jose
Discovery
0.5
40
100
No
San Jose
Jesse Frey
0.5
35
100
No
San Jose
Pueblo de Dios
0.5
26
100
No
Campbell
Edith Morley Park Community Garden
0.5
39
100
Yes
Morgan Hill
Morgan Hill Community Garden
0.6
47
100
Yes
San Jose
Laguna Seca
0.75
30
100
No
San Jose
Hamline
0.8
31
100
No
Mountain View
Latham Community Gardens
0.8
84
108
Yes
San Jose
Cornucopia
1
47
100
No
San Jose
Coyote Creek
1
76
100
No
Mountain View
Willowgate Community Garden
1
84
253
Yes
San Jose
Wallenberg
1.25
81
100
No
Mountain View
Senior Garden
1.3
63
108
Yes
San Jose
Guadalupe
1.5
79
100
No
Santa Clara
Santa Clara Community Garden
1.5
76
42
Yes
San Jose
Berryessa
2
87
100
No
San Jose
La Colina
2
91
100
No
San Jose
El Jardin
2.5
85
100
No
San Jose
Mayfair
2.75
116
100
No
San Jose
Nuestra Tierra
3
106
100
No
Livermore
Livermore Community Garden
3
70
225
Yes
Saratoga
Saratoga Community Garden
3.2
17
560
No
Pleasanton
Val Vista Community Garden
4.7
337
100
Yes
Milpitas
Cesar E. Chavez Community Garden
5.4
48
750
No
Sunnyvale
Charles Street Garden
I '1
921
641
Yes
Cupertino
I McCellan Ranch Preserve Garden
Item 4 Attachment A
City
Garden Name
Acres
# of Plots
Plot Size (sq ft)
Cost Per sq.ft.
Date Est.
San Jose
Berryessa
2
87
100
0.25
Feb-04
San Jose
Bestor
0.1
10
100
0.6
Jan-05
San Jose
Calabazas
0.3
33
100
0.35
Jan-81
San Jose
Cornucopia
11
47
100
0.23
Jan-84
San Jose
Coyote Creek
1
76
100
0.5
Jan-94
San Jose
Discovery
0.5
40
100
0.44
Aug-07
San Jose
El Jardin
2.5
851
100
0.27
Jan-82
San Jose
Guadalupe
1.5
79
100
0.27
Nov-08
San Jose
Hamline
0.8
31
100
0.2
Jan-80
San Jose
Jesse Frey
0.5
35
100
0.53
Jan-81
San Jose
La Colina
21
91
100
0.45
Jan-78
San Jose
Laguna Seca
0.75
30
100
0.14
Jan-81
San Jose
Mayfair
2.75
116
100
0.7
Jan-77
San Jose
Nuestra Tierra
3
106
100
0.73
Jan-76
San Jose
Pueblo de Dios
0.5
26
100
0.39
Jun-17
San Jose
Rainbow
0.1
4
100
0.45
Jan-00
San Jose
Wallenberg
1.25
81
100
0.24
Jan-81
Mountain View
Latham Community Gardens
0.8
84
108
Campbell
Edith Morely®ommunity Garden
39
100
Cupertino
McClellan Ranch
65
450
Livermore
Livermore Community Garden
70
225
Milpitas
Cesar E. Chavez Community Garden
48
750
Morgan Hill
Morgan Hill Community Garden
47
100
Mountain View
Willowgate Community Garden
84
253
Mountain View
Senior Garden
63
108
Palo Alto
3 Locations
300
Pleasanton
Val Vista Community Garden
337
100
Saratoga
Saratoga Community Garden
17
560
Sunnyvale*
Charles Streetl3arden
92
64
Santa Clara
Santa Clara Communiyt Garden
1 1.51
76
42
Item 4 Attachment B
City
Garden Name
Acres
# of Plots Plot Size (sq ft)
San Jose
Berryessa
2
87
100
San Jose
Bestor
0.1
10
100
San Jose
Calabazas
0.3
33
100
San Jose
Cornucopia
1
47
100
San Jose
Coyote Creek
1
76
100
San Jose
Discovery
0.5
40
100
San Jose
El Jardin
2.5
85
100
San Jose
Guadalupe
1.5
79
100
San Jose
Hamline
0.8
31
100
San Jose
Jesse Frey
0.5
35
100
San Jose
La Colina
2
91
100
San Jose
Laguna Seca
0.75
30
100
San Jose
Mayfair
2.75
116
100
San Jose
Nuestra Tierra
3
106
100
San Jose
Pueblo de Dios
0.5
26
100
San Jose
Rainbow
0.1
4
100
San Jose
Wallenberg
1.25
81
100
Mountain View
Latham Community Gardens
0.8
84
108
Campbell
Edith Morely®ommunity Garden
39
100
Cupertino
McClellan Ranch
65
450
Livermore
Livermore Community Garden
70
225
Milpitas
Cesar E. Chavez Community Garden
48
750
Morgan Hill
Morgan Hill Community Garden
47 100
253
Mountain View
Willowgate Community Garden
84
Mountain View
Senior Garden
63
108
Palo Alto
3 Locations
300
Pleasanton
Val Vista Community Garden
337
100
Saratoga
Saratoga Community Garden
17
560
Sunnyvale*
Charles StreetGarden
92
64
Santa Clara
Santa Clara Communiyt Garden
1.5
76
42
Costoer sq.ft. Date Est.
0.25 Feb-04
0.6 Jan-05
0.35 Jan-81
0.23 Jan-84
0.5 Jan-94
0.44 Aug-07
0.27 Jan-82
0.27 Nov-08
0.2 Jan-80
0.53 Jan-81
0.45 Jan-78
0.14 Jan-81
0.7 Jan-77
0.73 Jan-76
0.39 Jun-17
0.45 Jan-00
0.24 Jan-81
Item 4 Attachment B
City
San Jose
San Jose
San Jose
San Jose
San Jose
San Jose
Campbell
Morgan Hill
San Jose
San Jose
Mountain View
San Jose
San Jose
Mountain View
San Jose
Mountain View
San Jose
Santa Clara
San Jose
San Jose
San Jose
San Jose
San Jose
Livermore
Saratoga
Pleasanton
Milpitas
Sunnyvale
Cupertino
Garden Name
Bestor
Rainbow
Calabazas
Discovery
Jesse Frey
Pueblo de Dios
Edith Morley Park Community Garden
Morgan Hill Community Garden
Laguna Seca
Hamline
Latham Community Gardens
Cornucopia
Coyote Creek
Willowgate Community Garden
Wallenberg
Senior Garden
Guadalupe
Santa Clara Community Garden
Berryessa
La Colina
El Jardin
Mayfair
Nuestra Tierra
Livermore Community Garden
Saratoga Community Garden
Val Vista Community Garden
Cesar E. Chavez Community Garden
Charles Street Garden
McCellan Ranch Preserve Garden
Acres
# of Plots
Plot Size (sq ft)
0.1
10
100
0.1
4
100
0.3
33
50
0.5
40
100
0.5
35
100
0.5
26
100
0.5
39
100
0.6
47
100
0.75
30
100
0.8
31
100
0.8
84
108
1
47
100
1
76
100
1
84
253
1.25
81
100
1.3
63
108
1.5
79
100
1.5
76
42
2
87
100
2
91
100
2.5
85
100
2.75
116
100
3
106
100
3
70
225
3.2
17
560
4.7
337
100
5.4
48
750
1
92
64
Raised Beds
No
No
No
No
No
No
Yes
Yes
No
No
Yes
No
No
Yes
No
Yes
No
Yes
No
No
No
No
No
Yes
No
Yes
No
Yes
Operating Cost per sq.ft. Date Est.
$ 0.60
Jan-05
$ 0.45
Jan-00
$ 0.35
Jan-81
$ 0.44
Aug-07
$ 0.53
Jan-81
$ 0.39
Jun-17
0.14 Jan-81
0.20 Jan-80
0.23 Jan-84
0.50 Jan-94
0.24 Jan-81
0.27 Nov-08
0.25 Feb-04
0.45 Jan-78
0.27 Jan-82
0.70 Jan-77
0.73 Jan-76
CITY OF
CUPERTINO
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
February 6, 2020
Subject
Review and Finalize Commission Proposals for FY 2020-21 City Work Program.
Recommended Action
Review the current draft of Commission Proposals for FY 2020-21 City Work
Program and approve a finalized version, identifying the top three proposals,
limited to no more than 10.
Background
At the January 8, 2020 Parks and Recreation Commission meeting, the
Commission created a draft version of the Proposals for FY 2020-21 City Work
Program (Attachment A) to be reviewed and finalized at the February 6, 2020
Parks and Recreation Commission meeting. Each Commission will submit
proposed ideas for the City Work Program for the upcoming fiscal year (FY).
These proposals will be taken into consideration by Department Heads and the
City Manager when developing the proposed City Work Program for City
Council's consideration. Commissions should identify their top 3 proposals and
limit proposals to no more than 10.
When the proposed City Work Program is brought to Council, the proposals
submitted by Commissions will be provided as attachments with indications as to
which proposals are reflected in the proposed City Work Program. Once the City
Work Program is adopted by Council, Commissions will then develop their
Commission Work Programs based upon the items relevant to them in the
approved City Work Program.
Next Steps
It is expected that Commission proposals will be evaluated by the Department
Head and City Manager in February and will then be brought to City Council for
approval. In April, Commissions will develop their Commission Work Programs
based on the City Work Program.
Prepared by: Randy Schwartz, Interim Parks & Recreation Director
Attachments:
A - Draft Proposals for FY 2020-21 City Work Program
B - City Work Program Flow Chart
C - Guidance on Commission Proposals for City Work Program
D - FY 2019-20 Parks and Recreation Commission Work Program
E - Cupertino Municipal Code Chapter 2.36
Parks and Recreation Commission Proposals for
FY 2020-21 City Work Program
All-inclusive Playground
Dog Off Leash Areas
Summer Events
Status of Trails
Historical Preservation
(McClellan Ranch)
Teen Wellness Programs
Collaboration With Other
Commissions
Senior Programs
Parks and Recreation
Marketing Plan
Parks and Recreation
Strategic Plan (Rancho
Rinconada, Lawrence Mitty
Park, Memorial Park,
Stevens Creek Cooridoor,
Park Equity, Blackberry
Farm Golf Course)
CITY OF
CUPERTINO
*Items that are already in progress, such as the community gardens and athletic field review have not been explicitly listed, as the Commission expects them to continue to be executed until they are completed.
July (Beginning of Fiscal Year)
•Begin implementation of approved
City Work Program (WP) and
commission WPs for the current
fiscal year (FY).
April -June
*Commissions develop their WPs
based on approved City WP items.
*Commission WPs brought for
Council's approval as consent
items.
March
•Depts. present proposed City WP to
Council at a study session.
-Feedback from the study session is
incorporated and the final City WP is
brought for Council approval.
December -January
• Ideas from staff and commissions
for upcoming FY's City WP
due to Departments (DeptOny
•Depts. update Council on additional ideas that come
current City WP.
up throughout the year should
be accumulated for submission
February t in the following Dec/Jan.
*Council prioritizes City goals at
Priority Setting Session.
*With City goals in mind, Depts.
evaluate City WP ideas and develop
a proposed City WP for the Council's
consideration.
GUIDANCE ON COMMISSION PROPOSALS FOR CITY WORK PROGRAM
Overview of the Process
Feb 1= March
• Commission
• Proposals
• City Council
• Commissions
submits
evaluated by
approves City
develop their
proposals for
Dept Head
Work
Commission
City Work
and City
Program
Work Programs
Program
Manager
based on City
Work Program
In the December/January timeframe, each Commission will submit proposed ideas for the
City Work Program for the upcoming fiscal year. These proposals will be taken into consideration
by Department Heads and the City Manager when developing the proposed City Work Program
for Council's consideration. When the proposed City Work Program is brought to Council in
March, the proposals submitted by Commissions will be provided as attachments with
indications as to which proposals are reflected in the proposed City Work Program. Once the City
Work Program is adopted by Council, Commissions will then develop their Commission Work
Programs based upon the items relevant to them in the approved City Work Program. Smaller
items that do not require staff time or budget may be added to the Commission Work Program
at this point in the process. Final Commission Work Programs should be brought for Council's
approval as consent items before July. For a flow chart of this process, see the City Work Program
Flow Chart.
Guidance on Commission Proposals for the City Work Program
Commission proposals for the City Work Program should be within the purview of the
Commission, have timelines of 12 months or less, and identify projects or deliverables the
Commission would be interested in addressing over the course of the next fiscal year. When
developing proposals, consider constraints related to:
• Staff resources,
• Budget, and
• Demands from routine business of the Commission.
If there are existing City Work Program items that the Commission would like to propose
continuing into the upcoming year, the Commission should include these items in their list of
proposals. Please identify:
• The Commission's top three proposals to aid in the prioritization process and
• No more than 10 proposals total for submission. There is no minimum number of
proposals required. Please note that not all proposals will be included in the proposed
City Work Program. When the proposed City Work Program is brought to Council, the
proposals submitted by Commissions will be provided as attachments with indications as
to which proposals are reflected in the proposed City Work Program.
GUIDANCE ON COMMISSION PROPOSALS FOR CITY WORK PROGRAM
Suggested steps to develop Commission proposals for the City Work Program:
1. Review the purpose of the Commission as defined by the Cupertino Municipal Code in
Chapter 2.
2. Discuss and outline any priorities established by Council such as from prior City Work
Programs.
3. Brainstorm proposals relating to the Commission and determine the following:
a. Identify potential projects and deliverables relevant to the Commission.
b. Determine the benefit if the project or deliverable is completed.
c. Is it mandated by State or local law or by Council direction/priority?
d. Would the task or item require a policy change at the Council level?
e. Identify resources needed for completion such as staff time, creation of
Commission subcommittees, coordination with other Commissions etc.
f. What is the timeline to completion? (1 year, 2 year, or longer term?)
i. Proposals should be completable within the upcoming fiscal year (within
12 months). If a project or deliverable will take more than a year, it should
be broken up into phases and the proposal submission should only
include what can be accomplished in the upcoming fiscal year.
g. Determine measurement and evaluation criteria. How will you know you are on
track? How will you determine success?
4. Prioritize projects from urgent to low priority.
5. Identify the top three proposals from the Commission that can reasonably be
accomplished or worked on in the coming year.
6. Submit the Commission Proposals for City Work Program Form.
Parks and Recreation Commission FY 2019-20
CITY OF
CUPERTINO
Lawrence Mitty
Acquire a parcel at Lawrence
Council Priority - FY 2019-20 Work 300 Staff Hours
Oct-19 - Receive an update from staff on the property
Expressway and Mitty Ave for
Program (Community Livability)
acquisition and provide feedback if requested.
trail expansion and park
development.
Citywide Parks and
Create a 20+ year community-
Council Priority - FY 2019-20 Work 150 Staff Hours
Oct-19 - Review the final draft of the Master Plan and make
Recreation System Master
driven plan to meet future
Program (Community Livability)
a recommendation to City Council on the adoption
Plan
parks, open space, and
of the plan.
recreation needs through
establishing goals and priorities
and enhancing or expanding
facilities and programs.
Completion of the System
Master Plan will trigger
preparation of the
Department's three year
Strategic Plan.
Parks and Recreation Complete a three year
Department Strategic Plan strategic plan that serves to
align the department with a
common vision and values. The
plan will be measurable, with
specific goals, objectives and
actions. Goals will revolve
around action items in the
Master Plan, department
culture, and tools for successful
implementation.
Council Priority - FY 2019-20 Work
Program (Community Livability)
500 Staff Hours Feb-20 - Review the adopted Citywide Parks and
Recreation System Master Plan to prioritize projects
for the 3 year strategic plan
- Host public hearings, provide feedback and help
staff prioritize themes, objectives, measures,
performance indicators, initiatives, and action items
within the three year Strategic plan.
- Assign priorities to short term and long term items
(Phase 1, 2, and 3)
- Review the strategic plan and recommend the
adoption of the plan to City Council
Use of Athletic Fields in
Parks
Teen Engagement
Arts and Cultural Festival
and Programs
Assess current Athletic Field Use
policy, scheduling process, and
fee schedule. Review field use
policy, including Sunday
reservation feasibility,
scheduling, and program cost
recovery. Review use of fields
for use as a dog off leash area
(DOLA) to include evaluation of
the pilot DOLA trial at Jollyman
Park (1019/20). Hold public
hearings and make
recommendation to City
Council.
Engage youth and teens in the
community through recreation
Irogramming with the goal of
mpowering youth and
proving mental health.
Council Priority - FY 2019-20 Work
Program (Community Livability)
Council Priority - FY 2019-20 Work
Program (Community Livability)
Bring arts & cultural programs to Council Priority - FY 2019-20 Work
the summer events program to
engage diverse Cupertino
residents - from different ages,
ethnicities, genders, abilities,
etc.
Program (Community Livability/Public
and Private Partnerships)
2000 Staff Hours
200 Staff Hours
Jun-20 - Hold public hearings, recommend any changes to
fees if necessary, and policy on cost recovery for
athletic fields, and any changes and updates to the
2004 athletic fields policy
- Recommend changes, if necessary to the current
permit process
- Recommend opportunities for Sunday use of
athletic, permitted activities on fields
- Evaluate and recommend policy on off leash dogs
in parks and potential pop up dog parks.
Ongoing
W=MWA
80 Staff Hours September 2019 and
Ongoing
- Receive bi-annual updates from staff on recent
teen stress events and provide feedback
- Consider adding a nonvoting teen member on the
Commission and hosting meetings with the Teen
Commission as needed.
- Receive the recap and evaluation of the Summer
Events Program for the year
- Recommend to staff possible genres of
music/movie titles for next year
- Attend at least 5 events each and brand the
Commission's relationship with the program
- Consider, recommend, and establish external
partnerships through the events and programs.
Parks and Recreation Review the completed Parks
Department Marketing and Recreation Department's
Plan and Program Review marketing plan and program
review and recommend
implementation or changes to
staff.
Art in Unexpected Places To beautify public and/or
private/donated spaces,
surprise and delight passers-by,
and encourage the community
to reflect on themes and
imagery that represent the
heritage, natural beauty,
diversity, and creativity of the
City.
Policies on Nonprofit Review and implement policies
Support on funding and support for
nonprofit organizations,
Council Priority - FY 2019-20 Work
Program (Operational Efficiency)
Council Priority - FY 2019-20 Work
Program (Public and Private
Partnerships)
Council Priority - FY 2019-20 Work
Program (Public and Private
Partnerships)
ME&including meeting room space
and office space.
L AL L,__ MMI
All-inclusive Playground Study, fundraise, and design an Council Priority - FY 2019-20 Work
All -Inclusive Playground in a Program (Community Livability)
neighborhood park.
150 Staff Hours
100 Staff Hours
500 Staff Hours
Winter 2019 - Host a special meeting with the consultant hired to
review current marketing procedures, program
review and fee procedures for the Parks &
Recreation Department.
- Host public hearings, review and recommend
implementation or changes to the Parks and
Recreation Department's Marketing Plan to staff.
Summer 2020 - Host a Joint Special Meeting with the Fine Arts
Commission to discuss and recommend possible
City locations
- Schedule and perform outreach to private
property owners for potential locations
Fall 2020
2000 Staff Hours Jun-21
- Review the current Community Funding Policy and
recommend changes, if needed
- Review other policies suggested from staff, provide
feedback, and recommendations to City Council
on the adoption of such policy
- Incorporate into Parks and Recreation Department
activities where relevant.
- Review and provide feedback on the draft all-
inclusive playground design
- Evaluate and provide a recommendation to City
Council on the all-inclusive playground design.
Rancho Rinconada
Special Recreation District
Review & consider Santa Clara
County Local Area Formation
Commission (LAFCO)
recommendations on potential
consolidation options between
the City and Rancho
Rinconada Special Recreation
District. AL
Collaborations with Other Working together, create a
Commissions connected and more effective
resolution of issues by
collaborating with applicable
Commissions - Fine Arts,
Bicycle/Pedestrian, Teen, etc.
State of the Collaborate with the Bicycle
Trails/Connectivity Pedestrian Commission to
evaluate and recommend
quality of life improvements
Santa Clara County LAFCO Initiative 200 Staff Hours
(Public and Private Partnerships)
M=WW
Commission Driven Priority (Operational 25 Staff Hours
Efficiency)
Commission Driven Priority (Community 25 Staff Hours
Livability)
Jun-20 - Receive and evaluate presentation on LAFCO's
report on the disposition of Rancho Rinconada
Special Recreation District
-Recommend course of action to City Council on
options regarding the special district.
Jun-20
Jun-20
related to trails and
transportation corridors,
connecting residents to parks
and recreation services and
opportunities_ mw
Community Garden Renovate the community Council Priority - FY 2019-20 Work 100 Staff Hours Jun-20
Improvements gardens at McClellan Ranch, Program (Community Livability); City
and implement a new process Council Added Work Item
and procedures for a more
effective, community -driven
gardens program. Explore
extending community gardens
across other parks in the City.
- Discuss and recommend projects to work on with
other Commissions
- Host a joint meeting with another Commission to
discuss project work
- Complete projects by June 30, 2020
- Receive a presentation from the Bicycle Pedestrian
Commission on the current Bicycle Transportation
plan
- Receive an update from the Cupertino Public
Works department on the Community Shuttle Trial
Program (Via) and provide support and feedback to
staff on the program
- Identify key locations on the East and West sides of
Cupertino to create a fully connected city.
- Receive an updated presentation from Staff on the
revised community gardens plan for McClellan
Ranch
- Receive a presentation and provide input on
potential additional locations for a satellite
community garden and recommend the most
suitable location to City Council.
Blackberry Farm Golf
Course Review/
Improvements
Revisit and review the
conceptual plans for the
Blackberry Farm Golf Course
included in the Corridor Master
Plan. Explore potential options
for different levels of golf course
renovation and the associated
costs.
City Council Added Work Item 100 Staff Hours Mar-20 - Receive a presentation from Staff on the overall
(Operational Efficiency) condition of the Blackberry Farm Golf Course
- Consider, provide feedback, and recommend an
action plan to City Council to renovate/improve the
golf course.
Print
Section
Cupertino, CA Municipal Code
CHAPTER 2.36: PARK AND RECREATION COMMISSION*
2.36.010
Established.
2.36.020
Terms of Office.
2.36.030
Members —Vacancy or removal.
2.36.040
Chairperson.
2.36.050
Meetings.
2.36.060
Majority vote required.
2.36.070
Records.
2.36.080
Powers and Functions.
2.36.090
Procedural rules.
2.36.110
Effect.
* For statutory provisions regarding parks and
provisions regarding municipal control of certain
seq.
2.36.010 Established.
playgrounds, see Gov. Code § 38000 et seq.; for
parks, see Public Resources Code § 5181 et
The Parks and Recreation Commission of the City is established. The Parks and Recreation
Commission shall consist of five members who are residents of the City, none of whom shall be
officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or
marriage to any member of the Commission, the City Manager or the staff person(s) assigned to
this Commission. The five members shall be appointed by the City Council.
(Ord. 1639, (part), 1993; Ord. 1460, (part), 1988; Ord. 1083, (part), 1980; Ord. 739, (part), 1976;
Ord. 303, § 2.1, 1965)
2.36.020 Terms of Office.
A. Commissioners serve at the pleasure of the City Council. The term of office of the members
of the Parks and Recreation Commission shall be for four years and shall end on January 30th of
the year their term is due to expire. No commissioner shall serve more than two consecutive
terms except that a commissioner may serve more than two consecutive terms if he or she has
been appointed to the Commission to fill an unexpired term of less than two years.
B. The appointment, reappointment and rules governing incumbent members of the
Commission are governed by the Resolution of the Cupertino City Council which governs
advisory bodies.
(Ord. 18-2180, § 2 (part), 2018; Ord. 1974, § 4 (part), 2006; Ord. 1639, (part), 1993; Ord. 1460,
(part), 1988; Ord. 1321, § 1 (part), 1985; Ord. 1166, (part), 1982; Ord. 739, (part), 1976; Ord. 303,
§ 3.1, 1965)
2.36.030 Members —Vacancy or Removal.
Any appointee member may be removed by a majority vote of the total membership of the City
Council. If a vacancy occurs other than by expiration of a term, it shall be filled by the
appointment by the City Council for the unexpired portion of the term.
(Ord. 15-2127, § 1, 2015; Ord. 303, § 4.1, 1965)
2.36.040 Chairperson.
The Commission shall elect its Chairperson and Vice -Chairperson from among its members.
The terms of the Chairperson and Vice -Chairperson shall be for one year.
(Ord. 2015, § 6, 2008; Ord. 1697, (part), 1995; Ord. 1321, § 2 (part), 1985; Ord. 1167, (part),
1982; Ord. 303, § 5.1, 1965)
2.36.050 Meetings.
The City Park and Recreation Commission shall establish a regular place of meeting and rules
of conduct thereof, and shall hold at least one regular meeting each month. Special meetings of
the Commission may be called at any time by the Chairman or by any three or more members of
the Commission upon personal notice being given to all members of the Commission. If personal
notice cannot be given, written notice must be mailed to such members at least twenty-four hours
prior to the meeting, unless the notice requirement is waived in writing to the member.
(Ord. 1639, (part), 1993; Ord. 739, (part), 1976; Ord. 303, § 6.1, 1965)
2.36.060 Majority Vote Required.
A majority vote is required to approve a recommendation or on any matter that is presented to
the Commission which requires a vote.
(Ord. 303, § 7.1, 1965)
2.36.070 Records.
The Commission shall keep an accurate record of its proceedings and transactions, and shall
render such reports to the City Council as may be required. These records shall be filed with the
City Clerk.
(Ord. 18-2180, § 2 (part), 2018; Ord. 15-2127, § 2, 2015; Ord. 303, § 7.2, 1965)
2.36.080 Powers and Functions.
The powers and functions of the City Park and Recreation Commission shall be as follows:
A. To hold hearings on matters pertaining to planning and development of parks, cultural
activities, historical resources, recreation, community services (including, but not limited to
schools and senior services), and capital expenditures related to community activities and
facilities;
B. To conduct such other hearings as are necessary and in accordance with its own rules and
regulations;
C. To report its decisions and recommendations in writing to the City Council;
D. To consider, formulate and propose programs, activities, resources, plans and development
designed to provide for, regulate and direct the future growth and development of community
activities, parks and a recreation system in order to secure to the City and its inhabitants better
service;
E. To make investigations and reports for future acquisition of park sites;
F. To make, in its advisory capacity, any and all recommendations to the City Council relating
to the above matters, including the extension of the parks, recreation system and community
activities to outlying areas of the City;
G. In cooperation with the Director of Recreation and Community Services, the Commission
will consider, review, and evaluate parks, recreation programs, and community activities;
H. To consider, formulate, and propose cultural activities and historical preservation for the City
and its residents.
(Ord. 18-2180, § 2 (part), 2018; Ord. 15-2127, § 3, 2015; Ord. 739, (part), 1976; Ord. 497, § 1,
1971; Ord. 303, § 8.1, 1965)
2.36.090 Procedural Rules.
The City Park and Recreation Commission may adopt from time to time such rules of procedure
as it may deem necessary to properly exercise its functions. Such rules shall be recommended to
the Director of Recreation and Community Services and shall be subject to approval by the City
Council before becoming effective. All such rules shall be kept on file with the Chairman of the
City Park and Recreation Commission, the department office, and the Mayor, and a copy thereof
shall be furnished each Commissioner and any other person upon request.
(Ord. 15-2127, § 4, 2015; Ord. 303, § 9.1, 1965)
2.36.110 Effect.
Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the
City Council or City Officers, or the delegation to the Parks and Recreation Commission of any
authority or discretionary powers imposed by law in such Council or officers. The City Council
declares that the public interest and convenience require the appointment of a Parks and
Recreation Commission to act in a purely advisory capacity to such Council.
(Ord. 1083, (part), 1980)
CITY OF
CUPERTINO
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
February 6, 2020
Subject
Parks and Recreation Master Plan Update.
Recommended Action
Receive Update on the Status of the Parks and Recreation Master Plan and appoint a
Commissioner to work with staff to identify projects to be placed in the upcoming
operating and capital improvement budgets.
Discussion
On December 5, 2019 the Parks and Recreation Commission recommended that the
Updated October 2019 Master Plan be adopted by City Council. The Master Plan will be
brought to City Council for adoption at the February 18, 2020 meeting.
If the Master Plan is approved by City Council, Staff from the Parks & Recreation and
Public Works Departments will need to identify projects to be placed in the upcoming
operating and capital improvement budgets. Staff would appreciate the Commission
Chairperson appointing a Commissioner to assist in that step of the process.
Sustainability Impact
There is no sustainability impact associated with receiving the update, although there may
be an impact if certain portions of Parks and Recreation Master Plan are implemented.
Fiscal Impact
There is no fiscal impact associated with receiving the update, although there may be an
impact if certain portions of the Parks and Recreation Master Plan are implemented.
Prepared by: Randy Schwartz, Interim Parks & Recreation Director
Attachments: None
CITY OF
CUPERTINO
PARKS AND RECREATION DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732
TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305
CUPERTINO.ORG
PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: February 6, 2019
Subject
Blackberry Farm Entrance Road Improvements - Feasibility Study Public Meeting
Recommended Action
Receive the information of the Public Meeting on Blackberry Farm Entrance Road
Improvements - Feasibility Study.
Background
The City of Cupertino Department of Public Works is working with Underwood and
Rosenblum on a feasibility study to provide safer pedestrian and bike pathways at the
entrance road to Blackberry Farm on San Fernando Avenue.
As a part of the 2016 Bicycle Transportation Plan, the Stevens Creek Bike Boulevard
route starts at the intersection of San Fernando Avenue and Orange Avenue and
proceeds west through the Blackberry Farm Park to connect to the Stevens Creek Trail
and Scenic Circle. The Stevens Creek Bike Boulevard connects to the McClellan
Bikeways to the south and to the Foothill Bike route to the west. These connections to
the bikeways would be safer and more scenic for bicyclists than riding on a heavily
travelled and high speed road like Stevens Creek Boulevard.
Currently, the width of the entrance road to Blackberry Farm for bicycles, pedestrians
and vehicles varies from 18 to 24 feet, which is too narrow to be shared by all that are
using the various modes of transportation. There are constant conflicts when
negotiating the movements of bicycles, pedestrians, and vehicles all at the same time
and in both directions. This feasibility study will identify, evaluate and estimate the
costs for the various options to improve the safety and the accessibility for non -vehicular
visitors to the Blackberry Farm Park and Stevens Creek Trail.
Discussion
The City of Cupertino Department of Public Works will work with Underwood and
Rosenblum to present to the public on Wednesday February 12, 2020 the various design
options and the preferred option based on effectiveness, costs and constructability.
The public meeting will be an opportunity to collect feedback from the community
about the options available to improve the pedestrian and bike access.
Sustainability Impact
The feasibility study phase of the Blackberry Farm Entrance Road Improvements does
not have any sustainability impact.
Fiscal Impact
Funds for this project are allocated in the FY2019-2020 Capital Improvement Program.
Prepared by: Mellownie Salvador, Public Works Project Manager
Reviewed by: Randy Schwartz, Interim Parks & Recreation Director
Attachments: Public Meeting Flyer
PUBLIC MEETING NOTICE
Blackberry Farm Entrance Feasibility Study
Wednesday, February 12, 2020 6:30 p.m. to 8:00 p.m.
CUPERTINO I McClellan Ranch Preserve EEC
The City of Cupertino is working with Underwood and Rosenblum on a feasibility
study to provide safer pedestrian and bike pathways at the entrance road to Black-
berry Farm on San Fernando Avenue.
The City would like to invite you to attend the first public meeting for the project
to provide feedback on the conceptual design recommendation for the proposed
improvements. The meeting will be an open house format where participants can
arrive any time during the event window and have one-on-one discussions with
City staff and project consultants.
For more information and to sign up for e-notifications, please visit:
www.cupertino.org/bbfentranceroad.
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