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Agenda PacketCITY OF CUPERTINO AGENDA CUPERTINO PARKS AND RECREATION COMMISSION 10350 Torre Avenue, Community Hall Thursday, January 9, 2020 7:00 PM Televised Special Meeting NOTICE AND CALL FOR A SPECIAL MEETING OF THE CUPERTINO PARKS AND RECREATION COMMISSION NOTICE IS HEREBY GIVEN that a special meeting of the Cupertino Parks and Recreation Commission is hereby called for Thursday, January 9, 2020, commencing at 7:00 p.m. at Community Hall, 10350 Torre Ave, Cupertino, California 95014. Said special meeting shall be for the purpose of conducting business on the subject matters listed below under the heading, "Special Meeting". SPECIAL MEETING CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES 1. Subject: Regular Meeting of December 5, 2019. Draft Minutes POSTPONEMENTS ORAL COMMUNICATIONS This portion of the meeting is reserved for persons wishing to address the commission on any matter not on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the commission from making any decisions with respect to a matter not listed on the agenda WRITTEN COMMUNICATIONS OLD BUSINESS 2. Subject: Quarterly Update on Youth and Teen Services. Staff Report Page 1 Parks and Recreation Commission Agenda January 9, 2020 NEW BUSINESS 3. Subject: 2019 Holiday Events. Staff Report 4. Subject: Commission Proposals for the 2020/2021 City Work Program. Staff Report Attachment A Attachment B Attachment C Attachment D Attachment E STAFF AND COMMISSION REPORTS 5. Subject: Receive Monthly Update Reports from: - Director - Commissioners ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the next meeting who is visually or hearing impaired or has any disability that needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings distributed for the meeting that are public records will be made available in the appropriate alternative format. Also upon request, in advance, an assistive listening device can be made available for use during the meeting. Any writings or documents provided to a majority of the members after publication of the agenda will be made available for public inspection. Please contact the City Clerk's Office in City Hall located at 10300 Torre Avenue during normal business hours. IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100 written communications sent to the Cupertino City Council, Commissioners or City staff concerning a matter on the agenda are included as supplemental material to the agendized item. These written communications are accessible to the public through the City's website and kept in packet archives. You are hereby admonished not to include any personal or private information in written communications to the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights you may have on the information provided to the City. Members of the public are entitled to address the members concerning any item that is described in the Page 2 Parks and Recreation Commission Agenda January 9, 2020 notice or agenda for this meeting, before or during consideration of that item. If you wish to address the members on any other item not on the agenda, you may do so during the public comment. Page 3 CITY OF CITY OF CUPERTINO 11 PARKS AND RECREATION COMMISSION Community Hall CUPERTINO 10350 Torre Ave, Cupertino, CA Thursday, December 5, 2019 7:00 PM MEETING DRAFT MINUTES CALL TO ORDER Chair Tambe called the meeting to order at 7:00p.m. in the Community Hall, at 10350 Torre Ave, Cupertino, CA. PLEDGE OF ALLEGIANCE Commissioners present: Neesha Tambe, Carol Stanek, Xiangchen Xu Commissioners absent: Staff present: Guest speakers: APPROVAL OF MINUTES Gopal Kumarapan, Helene Davis Randy Schwartz, Christine Hanel, Gail Seeds, Whitney Zeller First Lego League Team, Urban Green Sheep 1. Regular Meeting of November 7, 2019 Commissioner Xu motioned to approve the draft minutes. Commissioner Stanek seconded. Motion passed with 3 approvals. ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS Chair Tambe moved New Business Item 5 to next on the agenda. 5. Receive Presentation and Provide Feedback to First Le-zo League Team, "Urban Green Sheeti", ReLzardina Improvements to the Ponds in Memorial Park. The Commission received a presentation from the 5 members of the First Lego League Team Urban Green Sheep regarding improvements to the ponds in Memorial Park. The Commissioners suggested that Staff consider the proposed short-term ideas as cost effective improvements that can be implemented immediately, until long-term improvements of the master plan are in place. OLD BUSINESS 1. Parks and Recreation System Master Plan — Updated Draft Master Plan Cindy Mendoza and Gail Seeds presented the updated master plan and highlighted outreach conducted and imput concidered in the current version. Public Comment by one resident was received. Chair Tambe confirmed that diversity would remain a focus in the master plan. Chair Tambe requested that traffic and parking impacts would be considered when implementing master plan items and that alternative modes of transportation are available to each of our parks and recreation facilities. Commissioner Stanek confirmed the master plan will reflect that enhancements are considered for all parks and locations and will not narrow opportunities for improvements. Commissioner Xu suggested that a simplified version of the plan be available for the public. Chair Tambe emphasized that the Master Plan is a 20-year goal, which should be considered in planning and implementing projects. Commissioner Stanek motioned to approve the updated draft master plan and that it be sent to Council with the Commission's suggestions. Commissioner Xu seconded. Motion passed unanimously with 3 approvals. NEW BUSINESS 4. Satus Update on Rancho Rinconada Recreation & Park District. Interim Director Randy Schwartz updated the Commission on the status of Rancho Rinconada Recreation & Park District. New report will be brought to Commission in January. Old Business Item 2 was discussed at this portion in the agenda. 2. Confirm , anuary Meeting Schedule Chair Tambe requested a joint study session with Council in January to review the Master Plan before its adoption. Commissioners agreed to cancel the regular meeting on January 2, 2020 and postpone business to a special meeting on January 9, 2020. STAFF AND COMMISSION REPORTS 5. Receive Monthly Update Reports from: - Director Interim Director Randy Schwartz shared department updates with the Commission. - Commissioners Commissioner Xu attended the Mayor's meeting. The Chair of the Art Commision shared that they would like to work with the Parks and Recreation Commission on a project. Commissioner Xu also discussed the status of the all-inclusive playground and demand for swim classes with the Mayor. - Commissioner Stanek requested additional information on the status of municipal code updates to the Parkland Dedication and Fees as well as Dedications and Reservations. Commissioner Stanek has attended Parks and Recreation Commission meetings for neighboring cities which are working on DOLAs and noted that the Jollyman DOLA hours had been adjusted after the last Commission meeting. Chair Tambe talked with community members about the DOLA and has received positive feedback. Chair Tambe suggested that the VIA Cupertino program be shared with our recreation program participants. ADJOURNMENT — Chair Tambe adjourned the meeting at 8:26p.m. to the January 9, 2020 special meeting at 7:00 p.m. Respectfully submitted, Whitney Zeller, Administrative Assistant Parks & Recreation Department Minutes approved at the regular meeting CITY OF CUPERTINO PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.ORG Parks and Recreation Commission Staff Report Meeting: January 9111, 2020 Subject Quarterly Update on Youth and Teen Services. Recommended Action Receive the quarterly update and presentation on Youth and Teen Services. Discussion With the rising level of youth who are experiencing mental health issues, the Parks and Recreation Department has been actively working to make youth and teen engagement a priority by providing Cupertino teens with robust program offerings that foster physical, mental and social development. 2019 in Review: Continuing the department's goal of providing targeted and expanded programming, seven new youth and teen initiatives were introduced in 2019. New programming, events and updates are outlined below: Cupertino Cafe The Cupertino Cafe is a collaboration with the Youth Activity Board which opens City facilities to Cupertino teens and gives teens a dedicated place to study and crunch for final exams while being able to socialize, participate in recreation activities, and enjoy snacks. Mobile recreation activities are set-up to give students a brief respite from their studies and unwind by playing a game of corn hole, ping pong, foosball, or various board games. This event is the latest effort in creating ways for teens to de -stress from school, socialize with their peers, and educate them on the positive value of recreation. Youth Activity Board The Youth Activity Board (YAB) is a leadership group that consists of highly dedicated middle and high school students who plan and lead events for youth and teens in Cupertino. The Cupertino YAB collaborates with Parks and Recreation staff to develop and execute these new programs. The primary goal of the YAB is to create engaging and fun activities that aid with social engagement, stress relief, and the discovery of recreational activities. Techie Teens The primary goal of Cupertino's Techie Teens volunteer program at the Senior Center is to help teens give back to the community by engaging the 50+ community to assist in developing their technological skills. Our volunteers gain the following experiences: leadership roles, public speaking opportunities, interpersonal communication, and much more Youth Civic Engagement Forum The intent of this platform was to give youth and teens an opportunity to provide input on the citywide Parks and Recreation System Master Plan which will guide the City's development, renovation, and activation of City parks, recreation facilities, and trails for the next 20+ years. TEDx Talk The Cupertino Teen Commission and Cupertino Library Teen Advisory Board partnered together for the first time to organize the TEDx Youth@TorreAve event, a local, self -organized event designed to bring people together to share a TED-like experience. The theme of this event was "Innovation: Out of the Box'. Six teens were selected to inspire discussion and show teens that they can make an impact in the community through novel ideas and help fill the creative gaps created by misinformation and social barriers. Wellness Carnival A collaboration between FUHSD's IntraDistrict Council (IDC) and the City of Cupertino, the Wellness Carnival was held at Homestead High School for students. This event brought mobile recreation activities to the local high school for students to enjoy. The Wellness Carnival was the culminating event of FUHSD's Stress -Free Week which helped students de -stress during the final week in April. Teen Center Facility Improvements The Cupertino Teen Center was recently renovated to transform into a customizable and collaborative space. Facility improvements made include painting, unisex restrooms, new carpeting, and new furniture. Technology improvements include expanded internet cabling, 3 new TVs, a roaming TV, 2 new iMacs, 4 gaming computers, and free printing. These enhancements allowed for all gaming and technology to be moved into the Tech Room and made way to develop the Infinity Room, a meeting space for Cupertino teens to meet and collaborate with group study sessions, club meetings, workshops, and other cooperative projects. The goals of the facility improvements were to create a (1) mixed - use, flexible facility using Silicon Valley workspace environments as inspiration and (2) help relieve weekend library attendance by having a collaborative space that teens can reserve. Plans for the Infinity Room came from a 2014 Teen Center survey in where over 1,000 respondents said that they wanted more study/collaborative space. Programming in 2020 City staff are looking to continue developing youth and teen offerings while the Teen Commission is undergoing discussions for proposed work program items. The Youth Activity Board will be entering its second year and recruitment season is imminent as many YAB members shall be graduating this spring. City staff anticipates that many existing programs and events will recur and continue to thrive in 2020. The following timeline indicates the activities planned for 2020: Programs Events ➢ Youth Activity Board ➢ Lawson Teen Center - January 6 - May ➢ Teen Commission 29, 2020 ➢ Summer Volunteer Program ➢ Cupertino Spelling Bee - January 25, ➢ Cupertino Teen Leadership 2020 Academy ➢ <hack> Cupertino - March 20-21, 2020 ➢ Techie Teens ➢ Cupertino Cafe - Spring & Winter 2020 ➢ Teen Workshops ➢ TEDx Talk - June 2020 ➢ Participation in the FUHSD ➢ Bobateeno - September 2020 Wellness Council ➢ Pizza and Politics - October 2020 The importance of recreation in adolescent development will continue to be emphasized as we continue providing support to teens as they navigate rising stress levels. As we continue into the new year, staff will continue ongoing collaborative efforts between the City of Cupertino and various internal and external partners to bring the department's robust offerings to the youth and teen population. Prepared by: Daniel Mestizo, Recreation Coordinator Reviewed bv: Rachelle Sander, Recreation Supervisor Approved for Submission by: Christine Hanel, Assistant Director CITY OF CUPERTINO PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT Thursday, January 9, 2020 Subject 2019 Holiday Events. Recommended Action Receive Report on 2019 Holiday Events. Discussion The City of Cupertino hosted various holiday activities in December: Tree lighting, Breakfast with Santa, Signing Santa, Santa Visits, Holiday Ham Lunch, Holidays in Hawaii, Holiday Sing -a -Long and Birthday Bash. Events Tree Lighting (12/6/2019): The Parks and Recreation Department hosted Cupertino's annual Tree Lighting event, at the Quinlan Community Center. Due to the rain, this outdoor event was moved completely indoors. The event included musical entertainment from Business Casual — an award -winning a cappella group, crafts, hot chocolate, cookies, a movie, balloon animals, and a visit from Santa. Special thanks to the Santa Clara County Fire Department for bringing Santa and his Elf to Quinlan on a fire engine. Tree Lighting could not happen without the support of the Public Works Department. A huge thank you to the Tree Division for hanging the lights on the Quinlan tree. This is not an easy task, but they did an outstanding job! The tree looks absolutely beautiful! Tree lighting hosted approximately 600 parents and children. Breakfast with Santa (12/7/2019): The 28th Annual Breakfast with Santa event was held at the Quinlan Community Center. Over 300 participants enjoyed a morning of holiday cheer. The De Anza Optimist Club of Cupertino, along with over 26 teen volunteers, supported staff to provide a wonderful pancake/sausage breakfast, letter writing to Santa at Santa's Post Office, and a variety of holiday-themed crafts for the Cupertino community. Na' Hoaaloha Ho'okani Pila provided a wonderful musical performance and set the mood for the spirit of the holidays. The highlight for many children and families was having their picture taken with Santa ... a lasting memory for all! We hope to see all again next year! Breakfast with Santa was sold out with 304 participants. Signing Santa (12/14/2019): The Parks and Recreation Department introduced a unique holiday event — Signing Santa! This event was the first of its kind in the Bay Area and provided an opportunity for deaf and hard of hearing children to talk to Santa using American Sign Language (ASL). Santa was accompanied by an interpreter, so he was able to communicate with all family members. More than 70 people attended the event and enjoyed crafts, cookies, and hot cocoa, along with some quality time with Santa. Staff was very pleased with the turnout and plans to continue offering Signing Santa in the future. Signing Santa registered 71 participants in its inaugural year, Santa Visits (12/14, 15, 20, 21, 22/2019): The Cupertino Parks and Recreation Department aided Santa in visiting over 30 homes this season. Santa and his elf join Cupertino families in their home for a magical meet - and -greet that ends with a delicious candy cane. This in -home event is offered to Cupertino Residents only and consists of 15-minutes of North Pole magic. Santa Visited 31 homes in the 2019 season. Senior Center Events Holiday Ham Lunch (12/6/2019) This event fed 45 members a hearty meal of ham, mashed potatoes, green beans, salad, a roll, and triple chocolate cake. The opportunity to eat at the center before engaging in the usual Friday activities —bingo, mah jongg, ping pong, or the book review, was a lively change for the Friday crowd Holidays in Hawaii (12/4/2019) The Senior Center's very own Lei Nani Hula dancers and the Pila Ho' Okani band hosted over 100 guests in a hula performance and lesson accompanied by seasonal tunes with a Hawaiian twist. Holiday Sing -a -Long (12/11/2019) The second week of December saw the Senior Center's all -volunteer Harmonikatz band lead an audience of over 80 in Hawaiian holiday songs —even Santa himself made a guest appearance at the beginning of the show Birthday Bash (12/18/2019) The Senior Center wrapped up its holiday season with the December Birthday Bash, feeding 117 seniors a meal of tri-tip, scalloped potatoes, holiday salad, sweet ginger carrots, and New York cheesecake. Prepared by: Rachelle Sander, Recreation Supervisor Reviewed/AI212roved for Submission by: Christine Hanel, Assistant Director Attachments: CITY OF CUPERTINO PARKS AND RECREATION DEPARTMENT QUINLAN COMMUNITY CENTER 10185 NORTH STELLING ROAD • CUPERTINO, CA 95014-5732 TELEPHONE: (408) 777-3120 • FAX: (408) 777-1305 CUPERTINO.ORG PARKS AND RECREATION COMMISSION STAFF REPORT January 9, 2020 Subject Commission Proposals for FY 2020-21 City Work Program Recommended Action Provide a list of proposed City Work Program items, identifying the top three proposals, limited to no more than 10. Back round In the December/January timeframe, each Commission will submit proposed ideas for the City Work Program for the upcoming fiscal year (FY). These proposals will be taken into consideration by Department Heads and the City Manager when developing the proposed City Work Program for City Council's consideration. Commissions should identify their top 3 proposals and limit proposals to no more than 10. When the proposed City Work Program is brought to Council in March, the proposals submitted by Commissions will be provided as attachments with indications as to which proposals are reflected in the proposed City Work Program. Once the City Work Program is adopted by Council, Commissions will then develop their Commission Work Programs based upon the items relevant to them in the approved City Work Program. Next Steps It is expected that Commission proposals will be evaluated by the Department Head and City Manager in February and brought to City Council in March for approval. In April, Commissions will develop their Commission Work Programs based on the Citv Work Program. Prepared by: Christine Hanel, Assistant Director Attachments: A - City Work Program Flow Chart B - Guidance on Commission Proposals for City Work Program C - FY 2019-20 Parks and Recreation Commission Work Program D - Commission Proposals for FY 2020-21 City Work Program E - Cupertino Municipal Code Chapter 2.36 July (Beginning of Fiscal Year) •Begin implementation of approved City Work Program (WP) and commission WPs for the current fiscal year (FY). April -June *Commissions develop their WPs based on approved City WP items. *Commission WPs brought for Council's approval as consent items. March •Depts. present proposed City WP to Council at a study session. -Feedback from the study session is incorporated and the final City WP is brought for Council approval. December -January • Ideas from staff and commissions for upcoming FY's City WP due to Departments (DeptOny •Depts. update Council on additional ideas that come current City WP. up throughout the year should be accumulated for submission February t in the following Dec/Jan. *Council prioritizes City goals at Priority Setting Session. *With City goals in mind, Depts. evaluate City WP ideas and develop a proposed City WP for the Council's consideration. GUIDANCE ON COMMISSION PROPOSALS FOR CITY WORK PROGRAM Overview of the Process Feb 1= March • Commission • Proposals • City Council • Commissions submits evaluated by approves City develop their proposals for Dept Head Work Commission City Work and City Program Work Programs Program Manager based on City Work Program In the December/January timeframe, each Commission will submit proposed ideas for the City Work Program for the upcoming fiscal year. These proposals will be taken into consideration by Department Heads and the City Manager when developing the proposed City Work Program for Council's consideration. When the proposed City Work Program is brought to Council in March, the proposals submitted by Commissions will be provided as attachments with indications as to which proposals are reflected in the proposed City Work Program. Once the City Work Program is adopted by Council, Commissions will then develop their Commission Work Programs based upon the items relevant to them in the approved City Work Program. Smaller items that do not require staff time or budget may be added to the Commission Work Program at this point in the process. Final Commission Work Programs should be brought for Council's approval as consent items before July. For a flow chart of this process, see the City Work Program Flow Chart. Guidance on Commission Proposals for the City Work Program Commission proposals for the City Work Program should be within the purview of the Commission, have timelines of 12 months or less, and identify projects or deliverables the Commission would be interested in addressing over the course of the next fiscal year. When developing proposals, consider constraints related to: • Staff resources, • Budget, and • Demands from routine business of the Commission. If there are existing City Work Program items that the Commission would like to propose continuing into the upcoming year, the Commission should include these items in their list of proposals. Please identify: • The Commission's top three proposals to aid in the prioritization process and • No more than 10 proposals total for submission. There is no minimum number of proposals required. Please note that not all proposals will be included in the proposed City Work Program. When the proposed City Work Program is brought to Council, the proposals submitted by Commissions will be provided as attachments with indications as to which proposals are reflected in the proposed City Work Program. GUIDANCE ON COMMISSION PROPOSALS FOR CITY WORK PROGRAM Suggested steps to develop Commission proposals for the City Work Program: 1. Review the purpose of the Commission as defined by the Cupertino Municipal Code in Chapter 2. 2. Discuss and outline any priorities established by Council such as from prior City Work Programs. 3. Brainstorm proposals relating to the Commission and determine the following: a. Identify potential projects and deliverables relevant to the Commission. b. Determine the benefit if the project or deliverable is completed. c. Is it mandated by State or local law or by Council direction/priority? d. Would the task or item require a policy change at the Council level? e. Identify resources needed for completion such as staff time, creation of Commission subcommittees, coordination with other Commissions etc. f. What is the timeline to completion? (1 year, 2 year, or longer term?) i. Proposals should be completable within the upcoming fiscal year (within 12 months). If a project or deliverable will take more than a year, it should be broken up into phases and the proposal submission should only include what can be accomplished in the upcoming fiscal year. g. Determine measurement and evaluation criteria. How will you know you are on track? How will you determine success? 4. Prioritize projects from urgent to low priority. 5. Identify the top three proposals from the Commission that can reasonably be accomplished or worked on in the coming year. 6. Submit the Commission Proposals for City Work Program Form. Parks and Recreation Commission FY 2019-20 CITY OF CUPERTINO Lawrence Mitty Acquire a parcel at Lawrence Council Priority - FY 2019-20 Work 300 Staff Hours Oct-19 - Receive an update from staff on the property Expressway and Mitty Ave for Program (Community Livability) acquisition and provide feedback if requested. trail expansion and park development. Citywide Parks and Create a 20+ year community- Council Priority - FY 2019-20 Work 150 Staff Hours Oct-19 - Review the final draft of the Master Plan and make Recreation System Master driven plan to meet future Program (Community Livability) a recommendation to City Council on the adoption Plan parks, open space, and of the plan. recreation needs through establishing goals and priorities and enhancing or expanding facilities and programs. Completion of the System Master Plan will trigger preparation of the Department's three year Strategic Plan. Parks and Recreation Complete a three year Department Strategic Plan strategic plan that serves to align the department with a common vision and values. The plan will be measurable, with specific goals, objectives and actions. Goals will revolve around action items in the Master Plan, department culture, and tools for successful implementation. Council Priority - FY 2019-20 Work Program (Community Livability) 500 Staff Hours Feb-20 - Review the adopted Citywide Parks and Recreation System Master Plan to prioritize projects for the 3 year strategic plan - Host public hearings, provide feedback and help staff prioritize themes, objectives, measures, performance indicators, initiatives, and action items within the three year Strategic plan. - Assign priorities to short term and long term items (Phase 1, 2, and 3) - Review the strategic plan and recommend the adoption of the plan to City Council Use of Athletic Fields in Parks Teen Engagement Arts and Cultural Festival and Programs Assess current Athletic Field Use policy, scheduling process, and fee schedule. Review field use policy, including Sunday reservation feasibility, scheduling, and program cost recovery. Review use of fields for use as a dog off leash area (DOLA) to include evaluation of the pilot DOLA trial at Jollyman Park (1019/20). Hold public hearings and make recommendation to City Council. Engage youth and teens in the community through recreation Irogramming with the goal of mpowering youth and proving mental health. Council Priority - FY 2019-20 Work Program (Community Livability) Council Priority - FY 2019-20 Work Program (Community Livability) Bring arts & cultural programs to Council Priority - FY 2019-20 Work the summer events program to engage diverse Cupertino residents - from different ages, ethnicities, genders, abilities, etc. Program (Community Livability/Public and Private Partnerships) 2000 Staff Hours 200 Staff Hours Jun-20 - Hold public hearings, recommend any changes to fees if necessary, and policy on cost recovery for athletic fields, and any changes and updates to the 2004 athletic fields policy - Recommend changes, if necessary to the current permit process - Recommend opportunities for Sunday use of athletic, permitted activities on fields - Evaluate and recommend policy on off leash dogs in parks and potential pop up dog parks. Ongoing W=MWA 80 Staff Hours September 2019 and Ongoing - Receive bi-annual updates from staff on recent teen stress events and provide feedback - Consider adding a nonvoting teen member on the Commission and hosting meetings with the Teen Commission as needed. - Receive the recap and evaluation of the Summer Events Program for the year - Recommend to staff possible genres of music/movie titles for next year - Attend at least 5 events each and brand the Commission's relationship with the program - Consider, recommend, and establish external partnerships through the events and programs. Parks and Recreation Review the completed Parks Department Marketing and Recreation Department's Plan and Program Review marketing plan and program review and recommend implementation or changes to staff. Art in Unexpected Places To beautify public and/or private/donated spaces, surprise and delight passers-by, and encourage the community to reflect on themes and imagery that represent the heritage, natural beauty, diversity, and creativity of the City. Policies on Nonprofit Review and implement policies Support on funding and support for nonprofit organizations, Council Priority - FY 2019-20 Work Program (Operational Efficiency) Council Priority - FY 2019-20 Work Program (Public and Private Partnerships) Council Priority - FY 2019-20 Work Program (Public and Private Partnerships) ME&including meeting room space and office space. L AL L,__ MMI All-inclusive Playground Study, fundraise, and design an Council Priority - FY 2019-20 Work All -Inclusive Playground in a Program (Community Livability) neighborhood park. 150 Staff Hours 100 Staff Hours 500 Staff Hours Winter 2019 - Host a special meeting with the consultant hired to review current marketing procedures, program review and fee procedures for the Parks & Recreation Department. - Host public hearings, review and recommend implementation or changes to the Parks and Recreation Department's Marketing Plan to staff. Summer 2020 - Host a Joint Special Meeting with the Fine Arts Commission to discuss and recommend possible City locations - Schedule and perform outreach to private property owners for potential locations Fall 2020 2000 Staff Hours Jun-21 - Review the current Community Funding Policy and recommend changes, if needed - Review other policies suggested from staff, provide feedback, and recommendations to City Council on the adoption of such policy - Incorporate into Parks and Recreation Department activities where relevant. - Review and provide feedback on the draft all- inclusive playground design - Evaluate and provide a recommendation to City Council on the all-inclusive playground design. Rancho Rinconada Special Recreation District Review & consider Santa Clara County Local Area Formation Commission (LAFCO) recommendations on potential consolidation options between the City and Rancho Rinconada Special Recreation District. AL Collaborations with Other Working together, create a Commissions connected and more effective resolution of issues by collaborating with applicable Commissions - Fine Arts, Bicycle/Pedestrian, Teen, etc. State of the Collaborate with the Bicycle Trails/Connectivity Pedestrian Commission to evaluate and recommend quality of life improvements Santa Clara County LAFCO Initiative 200 Staff Hours (Public and Private Partnerships) M=WW Commission Driven Priority (Operational 25 Staff Hours Efficiency) Commission Driven Priority (Community 25 Staff Hours Livability) Jun-20 - Receive and evaluate presentation on LAFCO's report on the disposition of Rancho Rinconada Special Recreation District -Recommend course of action to City Council on options regarding the special district. Jun-20 Jun-20 related to trails and transportation corridors, connecting residents to parks and recreation services and opportunities_ mw Community Garden Renovate the community Council Priority - FY 2019-20 Work 100 Staff Hours Jun-20 Improvements gardens at McClellan Ranch, Program (Community Livability); City and implement a new process Council Added Work Item and procedures for a more effective, community -driven gardens program. Explore extending community gardens across other parks in the City. - Discuss and recommend projects to work on with other Commissions - Host a joint meeting with another Commission to discuss project work - Complete projects by June 30, 2020 - Receive a presentation from the Bicycle Pedestrian Commission on the current Bicycle Transportation plan - Receive an update from the Cupertino Public Works department on the Community Shuttle Trial Program (Via) and provide support and feedback to staff on the program - Identify key locations on the East and West sides of Cupertino to create a fully connected city. - Receive an updated presentation from Staff on the revised community gardens plan for McClellan Ranch - Receive a presentation and provide input on potential additional locations for a satellite community garden and recommend the most suitable location to City Council. Blackberry Farm Golf Course Review/ Improvements Revisit and review the conceptual plans for the Blackberry Farm Golf Course included in the Corridor Master Plan. Explore potential options for different levels of golf course renovation and the associated costs. City Council Added Work Item 100 Staff Hours Mar-20 - Receive a presentation from Staff on the overall (Operational Efficiency) condition of the Blackberry Farm Golf Course - Consider, provide feedback, and recommend an action plan to City Council to renovate/improve the golf course. Parks and Recreation Commission Proposals for CITY OF _ _ __ _ � GUPERTINO Ci Work Program Print Section Cupertino, CA Municipal Code CHAPTER 2.36: PARK AND RECREATION COMMISSION* 2.36.010 Established. 2.36.020 Terms of Office. 2.36.030 Members —Vacancy or removal. 2.36.040 Chairperson. 2.36.050 Meetings. 2.36.060 Majority vote required. 2.36.070 Records. 2.36.080 Powers and Functions. 2.36.090 Procedural rules. 2.36.110 Effect. * For statutory provisions regarding parks and provisions regarding municipal control of certain seq. 2.36.010 Established. playgrounds, see Gov. Code § 38000 et seq.; for parks, see Public Resources Code § 5181 et The Parks and Recreation Commission of the City is established. The Parks and Recreation Commission shall consist of five members who are residents of the City, none of whom shall be officials or employees of the City, nor cohabit with as defined by law, nor be related by blood or marriage to any member of the Commission, the City Manager or the staff person(s) assigned to this Commission. The five members shall be appointed by the City Council. (Ord. 1639, (part), 1993; Ord. 1460, (part), 1988; Ord. 1083, (part), 1980; Ord. 739, (part), 1976; Ord. 303, § 2.1, 1965) 2.36.020 Terms of Office. A. Commissioners serve at the pleasure of the City Council. The term of office of the members of the Parks and Recreation Commission shall be for four years and shall end on January 30th of the year their term is due to expire. No commissioner shall serve more than two consecutive terms except that a commissioner may serve more than two consecutive terms if he or she has been appointed to the Commission to fill an unexpired term of less than two years. B. The appointment, reappointment and rules governing incumbent members of the Commission are governed by the Resolution of the Cupertino City Council which governs advisory bodies. (Ord. 18-2180, § 2 (part), 2018; Ord. 1974, § 4 (part), 2006; Ord. 1639, (part), 1993; Ord. 1460, (part), 1988; Ord. 1321, § 1 (part), 1985; Ord. 1166, (part), 1982; Ord. 739, (part), 1976; Ord. 303, § 3.1, 1965) 2.36.030 Members —Vacancy or Removal. Any appointee member may be removed by a majority vote of the total membership of the City Council. If a vacancy occurs other than by expiration of a term, it shall be filled by the appointment by the City Council for the unexpired portion of the term. (Ord. 15-2127, § 1, 2015; Ord. 303, § 4.1, 1965) 2.36.040 Chairperson. The Commission shall elect its Chairperson and Vice -Chairperson from among its members. The terms of the Chairperson and Vice -Chairperson shall be for one year. (Ord. 2015, § 6, 2008; Ord. 1697, (part), 1995; Ord. 1321, § 2 (part), 1985; Ord. 1167, (part), 1982; Ord. 303, § 5.1, 1965) 2.36.050 Meetings. The City Park and Recreation Commission shall establish a regular place of meeting and rules of conduct thereof, and shall hold at least one regular meeting each month. Special meetings of the Commission may be called at any time by the Chairman or by any three or more members of the Commission upon personal notice being given to all members of the Commission. If personal notice cannot be given, written notice must be mailed to such members at least twenty-four hours prior to the meeting, unless the notice requirement is waived in writing to the member. (Ord. 1639, (part), 1993; Ord. 739, (part), 1976; Ord. 303, § 6.1, 1965) 2.36.060 Majority Vote Required. A majority vote is required to approve a recommendation or on any matter that is presented to the Commission which requires a vote. (Ord. 303, § 7.1, 1965) 2.36.070 Records. The Commission shall keep an accurate record of its proceedings and transactions, and shall render such reports to the City Council as may be required. These records shall be filed with the City Clerk. (Ord. 18-2180, § 2 (part), 2018; Ord. 15-2127, § 2, 2015; Ord. 303, § 7.2, 1965) 2.36.080 Powers and Functions. The powers and functions of the City Park and Recreation Commission shall be as follows: A. To hold hearings on matters pertaining to planning and development of parks, cultural activities, historical resources, recreation, community services (including, but not limited to schools and senior services), and capital expenditures related to community activities and facilities; B. To conduct such other hearings as are necessary and in accordance with its own rules and regulations; C. To report its decisions and recommendations in writing to the City Council; D. To consider, formulate and propose programs, activities, resources, plans and development designed to provide for, regulate and direct the future growth and development of community activities, parks and a recreation system in order to secure to the City and its inhabitants better service; E. To make investigations and reports for future acquisition of park sites; F. To make, in its advisory capacity, any and all recommendations to the City Council relating to the above matters, including the extension of the parks, recreation system and community activities to outlying areas of the City; G. In cooperation with the Director of Recreation and Community Services, the Commission will consider, review, and evaluate parks, recreation programs, and community activities; H. To consider, formulate, and propose cultural activities and historical preservation for the City and its residents. (Ord. 18-2180, § 2 (part), 2018; Ord. 15-2127, § 3, 2015; Ord. 739, (part), 1976; Ord. 497, § 1, 1971; Ord. 303, § 8.1, 1965) 2.36.090 Procedural Rules. The City Park and Recreation Commission may adopt from time to time such rules of procedure as it may deem necessary to properly exercise its functions. Such rules shall be recommended to the Director of Recreation and Community Services and shall be subject to approval by the City Council before becoming effective. All such rules shall be kept on file with the Chairman of the City Park and Recreation Commission, the department office, and the Mayor, and a copy thereof shall be furnished each Commissioner and any other person upon request. (Ord. 15-2127, § 4, 2015; Ord. 303, § 9.1, 1965) 2.36.110 Effect. Nothing in this chapter shall be construed as restricting or curtailing any of the powers of the City Council or City Officers, or the delegation to the Parks and Recreation Commission of any authority or discretionary powers imposed by law in such Council or officers. The City Council declares that the public interest and convenience require the appointment of a Parks and Recreation Commission to act in a purely advisory capacity to such Council. (Ord. 1083, (part), 1980)