FAC Packet 11-25-19CITY OF CUPERTINO
FINE ARTS COMMISSION
AGENDA
10300 Torre Avenue, City Hall Conference Room C
Monday, November 25, 2019
6:30 PM
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Draft Minutes of September 23, 2019
Recommended Action: approve or modify the Draft Minutes of September 23, 2019
Draft Minutes of September 23, 2019
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
STUDY SESSION
2.Subject: Study Session regarding the proposed policy document for the City of
Cupertino Ethics Protocol for Elected and Appointed Officials
Recommended Action: Review the policy to provide any input to the City Council
Staff Report
1 - Draft Ethics Protocol
NEW BUSINESS
3.Subject: Young Artist Award applications
Recommended Action: Review and select Young Artist Award winners
(applications received will be presented as desk items)
STAFF AND COMMISSION REPORTS
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning to attend the
next meeting who is visually or hearing impaired or has any disability that needs special assistance
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Fine Arts Commission Agenda November 25, 2019
should call the City Clerk's Office at 408-777-3223, 48 hours in advance of the meeting to arrange for
assistance. Upon request, in advance, by a person with a disability, meeting agendas and writings
distributed for the meeting that are public records will be made available in the appropriate alternative
format. Also upon request, in advance, an assistive listening device can be made available for use
during the meeting.
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be made available for public inspection. Please contact the City Clerk’s Office in City Hall located at
10300 Torre Avenue during normal business hours.
IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
communications are accessible to the public through the City’s website and kept in packet archives. You
are hereby admonished not to include any personal or private information in written communications to
the City that you do not wish to make public; doing so shall constitute a waiver of any privacy rights
you may have on the information provided to the City .
Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment .
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AGENDA
FINE ARTS COMMISSION
Regular Meeting,
Conference Room C
10300 Torre Avenue Cupertino
September 23, 2019 6:30 p.m.
ROLL CALLPresent: Mahalingam, Kasametty, Chokshi, Dhami and Matley present
APPROVAL OF MINUTES
1. Approval of the Draft Minutes of the August 26, 2019 meeting
Motions: Commissioner Matley motioned and commissioner Chokshi seconded the
motion to approve the minutes from the August 26, 2019 meeting. Motioned
approved 5-0.
ORAL COMMUNICATIONS
WRITTEN COMMUNICATION
OLD BUSINESS
2. Subject: Updates on the Young Artist Award Program
Commissioners discussed the Young Artist Award program including distribution of
the flyers to different groups and programs, social media, and anywhere else deemed
appropriate. Commissioners discussed the theme “What makes me smile”.
NEW BUSINESS
3. Subject: Cupertino Marketing Project
Staff member Brian Babcock, Public Information Officer (PIO), provided an overview
of the City Council work item that included “Cupertino Store”. The store would
provide items that members of the public could purchase, and Staff is seeking input
from the Fine Arts Commission on how to incorporate artwork into the items.
Commissioners provided input as to what items could be sold such as an art catalog,
key chains, phone holders, and bags.
Cupertino Fine Arts Commission Page 2
Commissioner Matley asked what the goal of the work program item. Staff indicated
that the goal is to provide items for purchase that is of high quality that could be
presented and purchased by the public.
Commissioner Kasamsmetty and Commissioner Dhami are to develop ideas and
report back to the Fine Arts Commission in November.
The following individual spoke on this item: Aleena Saha
4. Subject: Distinguished and Emerging Artist Artwork and Library Display
Commissioners discussed outreach to individual award winners. Commissioners
determined who would be contacting each award winner. Artwork is to be displayed
in the library by November 2, 2019. Commissioner Matley discussed the process of
placing the artwork in the library.
Commissioners discussed the award presentation to City Council on November 5,
2019. Award winners, along with friends and family, and commissioners would meet
at the City Hall Lobby, proceed to the Council meeting, and reconvene at the
Cupertino Library to view the artwork display.
5. Subject: Art in Unexpected Places
Recommended Action: Determine next steps for Art in Unexpected Places.
Commissioner Chokshi and Matley are to take the lead in the work program item.
The following individual spoke on this item: Aleena Saha
6. Subject: Discuss proposal on how to showcase the film “Drawn Together: Comics,
Diversity, and Stereotypes” from Harleen Singh
Presentation by Director Harleen Singh about the film.
Commissioners asked questions regarding the film to which the Director answered.
STAFF AND COMMISSION REPORTS
Commissioner Chokshi reported on the upcoming Diwali Festival on October 12
Vice-Chair Kasamsetty reported on “Happy Kids Day”
Commissioner Dhami reported on the Sikh Foundation’s artwork exhibition at the Triton
Museum
Chair Mahalingam reminded commissioners of the upcoming Commissioner Dinner on
October 7, 2019 at the Quinlan Community Center
Cupertino Fine Arts Commission Page 3
ADJOURNMENT
Chair Mahalingam adjourned the meeting at 8:33 p.m. of the regular meeting on September 23,
2019 at City Hall, Conference Room C.
Respectfully submitted:
/s/ Erick Serrano
Staff Liaison: Erick Serrano, Senior Planner
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COMMUNITY DEVELOPMENT DEPARTMENT
CITY HALL
10 10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3308 • www.cupertino.org
FINE ARTS COMMISSION STAFF REPORT
November 25, 2019
Subject
Study Session regarding Draft Ethics Protocol
Recommended Action
Conduct Study Session; and
1. Review the policy and provide any input to the City Council
Background
At the July 16, 2019 meeting, City Council directed the City Manager and City Attorney
to draft a code of ethics document. The attached Draft Ethics Protocol has been developed
for this purpose and would apply to City Council, appointed officials (including
commissions), and staff. The Draft Ethics Protocol is largely a statement of already
existing legal obligations.
The Fine Arts Commissionhasthe opportunity to review the draft document and provide
input for City Council consideration.
Next Steps
It is expected that the Draft Ethics Protocol will be brought before Council for adoption
at the December 3, 2019 Council meeting.
Prepared by: Erick Serrano, Senior Planner
Reviewed and Approved for Submission by: Benjamin Fu, Director of Community
Development
Attachments:
1 -Draft Ethics Protocol
______ _ _
CITY OF CUPERTINO ETHICS PROTOCOL
The citizens, businesses and organizations of the City are entitled fair, ethical and
accountable local government that has earned the public’s full confidence for integrity.
To this end, the City Council has adopted this Ethics Protocol for City Council, appointed
officials, and staff of the City of Cupertino to promote public confidence in the integrity
of local government and its effective and fair operation.
A. Comply with Law
City elected/appointed officials and staff comply with the laws of the nation, the State of
California and the City in the performance of their public duties. These laws include, but
are not limited to: the United States and California constitutions, the Cupertino Municipal
Code, City ordinances and policies, and laws pertaining to conflicts of interest, election
campaigns, financial disclosures, employer responsibilities and open processes of
governments. The City ensures its elected/appointed officials and staff receive regular
training on ethics as required by state law.
B. Conduct of Members
The professional and personal conduct of City elected/appointed officials and staff
should be above reproach and avoid even the appearance of impropriety. City
elected/appointed officials and staff should refrain from abusive conduct, personal
charges, or verbal attacks upon the character or motives of others, including members
of the Council, boards and commissions, the staff, or the public.
C. Respect for Process
City elected/appointed officials and staff perform their duties in accordance with the
processes and rules of order established by the City Council governing the deliberation
of public policy issues, meaningful involvement of the public, and implementation of
policy decisions of the City Council by City staff.
D. Decisions Based on Merit
City elected/appointed officials and staff base their decisions on the merits and
substance of the matter at hand, rather than on unrelated considerations.
E. Conflict of Interest
In order to assure their independence and impartiality on behalf of the common good,
City elected/appointed officials and staff do not use their official positions to participate
in or influence decisions in which they have a material financial interest, an
organizational responsibility, or a personal relationship, which may give the appearance
of a conflict of interest.
F. Gifts and Favors
City elected/appointed officials and staff limit and report gifts as required by state law,
and follow advice provided by the City Attorney.
______ _ _
G. Confidential Information
City elected/appointed officials and staff respect the confidentiality of information
concerning the property, personnel, and affairs of the City. They neither disclose
confidential information without proper legal authorization, nor use such information to
advance their personal, financial or other private interests.
H. Use of Public Resources
City elected/appointed officials and staff do not use public resources, such as City staff
time, equipment, supplies or facilities, for private gain or personal/political purposes.
I. Representing the City & Advocacy
When formally authorized to represent and/or advocate for the official policies or
positions of the City, elected/appointed officials and staff must do so accurately and in
a limited fashion that does not go beyond the scope of their authority. By contrast, when
City elected/appointed officials and staff are presenting their individual opinions and
positions on issues potentially relevant to the City, they must explicitly state they do not
represent their body or the City and must not allow any inference that they do.
J. Positive Work Place Environment
City elected/appointed officials and staff support the maintenance of a positive and
constructive work place environment for City employees and for citizens and
businesses dealing with the City. City elected/appointed officials recognize their special
role in dealings with City staff, taking care not to create any perception of inappropriate
direction to staff.
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