09.05.19_Full_AgendaCITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
AGENDA
10350 Torre Avenue, Community Hall
Thursday, September 5, 2019
7:00 PM
This meeting will be televised.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Regular Meeting of August 1, 2019
Draft Minutes
POSTPONEMENTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on any matter not
on the agenda. Speakers are limited to three (3) minutes. In most cases, State law will prohibit the
commission from making any decisions with respect to a matter not listed on the agenda
WRITTEN COMMUNICATIONS
OLD BUSINESS
2.Subject: Jollyman Park Dog Off-Leash Area (DOLA) Trial Survey Results
Staff Report
A - Jollyman Park Unfenced Dog Off-Leash Area (DOLA) Survey Results.pdf
NEW BUSINESS
STAFF AND COMMISSION REPORTS
3.Subject: Receive Monthly Update Reports from:
- Director
- Commissioners
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Parks and Recreation Commission Agenda September 5, 2019
ADJOURNMENT
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IMPORTANT NOTICE: Please be advised that pursuant to Cupertino Municipal Code 2.08.100
written communications sent to the Cupertino City Council, Commissioners or City staff concerning a
matter on the agenda are included as supplemental material to the agendized item. These written
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Members of the public are entitled to address the members concerning any item that is described in the
notice or agenda for this meeting, before or during consideration of that item. If you wish to address the
members on any other item not on the agenda, you may do so during the public comment.
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CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Community Hall
10350 Torre Ave, Cupertino, CA
Thursday, August 1, 2019
7:00 PM
MEETING
DRAFT MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:01 p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Xiangchen Xu, Gopal Kumarappan, Neesha Tambe, Helene
Davis, Carol Stanek
Commissioners absent: None
Staff present: Jeff Milkes, Kevin Khuu, Daniel Mestizo
Guest speakers: None
APPROVAL OF MINUTES
1. Regular Meeting of June 6, 2019
Commissioner Stanek motioned to approve the draft minutes. Commissioner Xu
seconded. Motion passed with unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
Written communication was submitted. Will be uploaded for public record.
OLD BUSINESS
2. Receive a Presentation on an Update on the Community Gardens Improvement
Project
Jeff Milkes, Director of Parks and Recreation, reviewed the community gardens
project with the Commission, reviewing the timeline of the project, current
considerations on potential revisions, and the overall status. Overall project
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budget was reduced, volunteer efforts was added to the scope, and additional
satellite locations are being looked at. Plan to be finalized next month, with bids
going out in August and construction in the Fall. Item will be brought back in a
future agenda.
Chair Tambe suggested incentivizing the current gardeners and those on the
waitlist to help in the building of the new gardens.
3. Receive a Presentation and Update on the Dog Off Leash Area (DOLA) Trial at
Jollyman Park.
Jeff presented to the Commission about the outreach survey that went live on
August 1 and reviewed the various community outreach efforts and community
input opportunities. Survey will run until August 31 and the trial will be about 10
months long, starting in October of 2019.
4. Parks and Recreation Commission Fiscal Year (FY) 2019-20 Work Program
Jeff reviewed the amendments made by City Council when they reviewed and
approved the Commission’s work program, which included two items: the
community gardens and a review of the Blackberry Farm Golf Course.
NEW BUSINESS
5. Receive a Presentation on the Inaugural Cupertino Campout Community Event
Daniel Mestizo, Recreation Coordinator, presented t o the Commission about the
new Cupertino Campout Event held at Creekside park on July 13 and 14. Showed
pictures of the event, survey results taken from participants, and the potential
expansion opportunities for the future.
Chair Tambe suggested reaching out to Patagonia, for a potential sponsorship
opportunity for next year’s event. Commissioner Xu suggested adding photos to
the website to attract more participants.
STAFF AND COMMISSION REPORTS
6. Receive Monthly Update Reports from:
- Director
o Shakespeare in the Park
o Chess Event at Creekside Park
o Zumba/Yoga/Art in the Park Classes
o Citywide Parks and Recreation System Master Plan – final draft will be
publisized towards the end of September, with the final copy
hopefully adopted by the end of November.
o Will support voting opportunities in City buildings in the future. Chair
Tambe suggested having voter registration documents available at all
of the City events in preparation.
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o Rancho Rinconada: a consultant is currently reviewing things. Item
will come to the Commission in the future.
- Commissioners
o Commissioner Stanek attended the June 18th and July 16th City Council
meetings, Summer Events, and will attend the Corridor Stroll
tomorrow night. Spoke about the walkway from the Scenic Circle
towards the McClellan Ranch West Parking Lot was closed and
needed some maintenance.
o Commissioner Davis also attended the Summer Events and the 4th of
July event at Blackberry Farm.
ADJOURNMENT – Chair Tambe adjourned the meeting at 8:28 p.m. to the September 5,
2019 at 7:00 p.m.
Respectfully submitted,
Kevin Khuu, Management Analyst
Parks & Recreation Department
Minutes approved at the___ regular meeting
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PARKS AND RECREATION COMMISSION STAFF REPORT
Meeting: September 5, 2019
Subject
Jollyman Park Unfenced Dog Off-Leash Area (DOLA) Trial survey results
Recommended Action
Receive a report on Survey results and provide staff a recommendation on whether to
move forward with the Dog Off-Leash Trial at Jollyman Park from October 1, 2019
through July 31, 2020.
Background
On October 4, 2018, the Commission received the results of an initial survey completed
in July. The survey was completed to determine if Cupertino residents that live in the
immediate area of Jollyman Park would support a three to six-month trial of an off-leash
dog area within the park. The DOLA would only be available during the last two hours
that the park is open.
The Commission recommended approval of the trial to City Council with the following
recommendations:
Having clear and well-defined signage and more communication to park users
about the trial, affected areas and times
Extending the trial period, starting as soon as possible, and running it through
the summer months
To look at the actual physical area where the trial would occur
Consult the Leadership 95014 presentation of the pop-up dog parks project
Set a self-monitoring standard for keeping the area clean
Focus on the community building benefit
On March 5, 2019, City Council received a presentation from trial project supporters.
Council was asked to provide staff with direction on whether to include the
development of a six-month trial of a Dog Off-Leash Area at Jollyman Park on the City
Council draft work program for 2019-2020. City Council directed staff to include it in the
work plan and review the use of fields as dog off-leash areas, as part of the Athletic Field
Use Study. City Council members made the following recommendations:
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Complete another survey and outreach to ensure all community members had
opportunity to voice opinions.
Larger temporary signage than what Mountain View used
Proper enforcement
On April 2, 2019, the City Council Work Plan was approved for FY 2019-20, including
direction to complete an update to the athletic fields use policy and the use of park space
for use as a Dog Off-Leash Area.
A more comprehensive survey was opened to the public from July 1, 2019 through
August 31, 2019. Postcards with survey information, a list of public input opportunities,
and a map of the park and DOLA were mailed to all residents who reside within a ¼
mile of Jollyman Park. Postcards were also available to the public at city facilities and
special events. Lawn signs with the same information were posted at Jollyman Park.
Information was posted on various forms of social media, including the City’s website.
A web page was created for DOLA information. Two community input opportunities
were also held on August 7 and August 24 at Jollyman Park to gather feedback, as well
as increase awareness of the survey to local park users.
Discussion
Currently there are over 600 survey responses. However, there are certain limitations to
the survey, which includes self-selection, the inability to not answer specific questions,
and others that will be discussed as part of the presentation. Since the conclusion date of
the survey occurs after the required noticing and posting period for the agenda, the
results (Attachment A) will be posted under a separate cover on Tuesday, September 3,
for both the Commission and public to view. Copies will also be available at the dais on
the night of the Commission meeting.
Staff requests the Commission review the survey results, consider any additional public
comments received during the meeting, and provide a recommendation on whether to
move forward with the trial. If the Commission affirms the trial, staff will begin work on
the creation and placement of the DOLA signage, along with the other required items
(dog bag dispenser, garbage cans, etc.) After the start of the trial in October, staff will
update the Commission in March and again in July near the conclusion of the trial to
discuss lessons learned and opportunities. The Commission will be asked to review all
info and data gathered during the trial and make a recommendation to City Council on
the continuation of the program.
Sustainability Impact
No sustainability impact.
Fiscal Impact
Preparations for the DOLA would require staff to create temporary signage on
approximately 7 barricades or A-frames with rules and designated hours of operation. A
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dog bag dispenser and garbage cans would need to be put in place. Proposed fiscal
impact including materials and staff time, would be approximately $2,200, which would
cover the cost of signs, poles, trash receptacles, and potential turf renovation.
_____________________________________
Prepared by: Jenny Koverman, Recreation Supervisor
Reviewed by: Jeff Milkes, Director Parks and Recreation Department
Attachments:
A – Jollyman Park: Unfenced Dog Off-Leash Area (DOLA) Survey Results
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Jollyman Park: Unfenced Dog Off-Leash Area (DOLA) Survey Results
*This attachment will be posted under separate cover on Tuesday, September 3, 2019, pending
the conclusion of the DOLA survey on August 31, 2019.
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