LIB 07-10-2019 (Special) i
CITY OF
AMENDED MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, July 10, 2019
LIBRARY COMMISSION SPECIAL MEETING
CALL TO ORDER
At 7:05 p.m., Chair Crabtree called the meeting to order at the Cupertino Library, 10800 Torre
Ave, Cupertino,in the Story Room.
ROLL CALL
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Commissioners:Liana Crabtree, Amanda Jia Wo,Qin Pan,Rahul Vasanth(arrived at 7:50pm)
City/County Library Staff:Roger Lee,Jeff Milkes, Clare Varesio, Chris Brown
Absent: Christie Wang
Attendance:Kacey McCormick
APPROVAL OF MINUTES +
1. Meeting;of Tune 5,2019
Commissioner Pan motioned to approve the draft minutes. Vice Chair Wo seconded.Motion
passed with 3 yes and 2 absent.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
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WRITTEN COMMUNICATIONS j
None
Chair Crabtree moved item number 8 up to next on the agenda.
NEW BUSINESS
8. Receive Update from Poet Laureate Kaecey McCormick About Items of Special Interest to
the Poet Laureate Program.Discuss Recruitment Tasks and Timeline for Selecting the 2020-2021
Poet Laureate.
Kaecey McCormick brought forward some concerns, such as the limited timing of the
appointment,need for more infrastructure assistance(website, a set budget vs reimbursements,
storage, etc.) and support from a City staff liaison. Offered to potentially extend her current
term by a year. Item will be brought back to the August meeting for discussion. The
Commission will select and serve on the Steering Committee for the program.
OLD BUSINESS
2. Update of the Action Plan to Address Parking Scarcity and the Abuse of the 4 Minute
Parking Located Near the Book Return Discussion of Options to Improve Patron Safety and
Traffic Flow During Drop-off and Pick-up at the Library.Discussion of Opportunities,if Any,
for Offside Parking at Nearby School During Peak Weeknight and Weekend Hours.
Roger Lee,Director of Public Works, presented a parking analysis of City Hall/the Library.The
Commission discussed various methods to alleviate parking such as:
- Use of the parking lot at Eaton Elementary
- Remote book drop off location
- Using shuttles,changing streets to pedestrian, potential turn around areas, etc.
The progress of the Community Room Working Group was discussed briefly.Will add the
Library Addition Working Group to future agendas as an update opportunity.
3. As Available Receive Update and Action Items from the Working Group or Cupertino
Library Foundation to Support the Addition of a Community Room Inside the Cupertino
Library
Postponed.
Chair Crabtree moved item number 6 up to next on the agenda.
6. Discuss Edit and Decide the Future Library Commission Work Plan Items to Submit for
City Council Approval for FY 2019-2020.
The Commission reviewed the draft work plan items.Agreed to the content but preferred to
prioritize the order of the items.Vice Chair Wo motioned to form a subcommittee (consisting of
Commissioner Vasanth and Chair Crabtree) to prioritize and complete the work program and
send to Staff by July 16 to present to City Council by August. Commissioner Pan seconded.
Motion passed with 4 yes and 1 absent.
4. Review and Recommend Edits to the List of Behavior Standards for the Santa Clara
County Library District Continue Discussion to the Environmental Factors Agenda Item from
6/5/2019 Receive Ideas for Si$nage to Promote Productive Study and Collaborative Activity in
the Library.Send Inputs to the Assistant County Librarian in Advance of the August Library
Commission Meeting.
The Commission reviewed the behavior standards and discussed potential edits,including
sound issues and unattended children.The District will gather input from 7 library
commissions in the county. Can send further edits to the Assistant County Librarian.
5. Receive Update of the Current Process Library Staff Follows to Reserve Community Hall
for Library Programming Today and If Applicable in the Future as the Result of a Possible
New Community Hall Use Agreement.
Clare Varesio reviewed the recently approved agreement between the City and the Library in
regards to the use of Community Hall.The now signed agreement allows continued
reservations of Community Hall by the Library staff.
7. Receive Update for the Closure of the Data Gathering Phase for the SCCL 2019 Customer I
Satisfaction Survey.
Had 1425 responses in total,with triple the ESL responses compared to previous years.The
survey occurs every 3 years.
STAFF AND COMMISSION REPORTS
9. Cupertino Community Librarian Report
As submitted.
County Librarian Report
As submitted. I
Friends of the Library Report
None
Cupertino Library Foundation Report I
None
Commissioner Reports
None
Poet Laureate Report
None
Staff Report
Reported on the recent change in staff positions and appointed Kim Calame as the new
staff liaison for the Commission.
10. Discussion of Commissioners'Attendance at Upcoming Meetings and Community Events
Commissioners to attend the next Mayor's meetings as follows:
- August: Chair Crabtree
- September: Commissioner Pan
- October: Vice Chair Wo j
- November: Commissioner Wang
- December: Commissioner Vasanth
ADJOURNMENT:The meeting adjourned at 9:24 p.m. to August 7, 2019 at 7:00 p.m.
Respectfully Submitted by, I
Kim Calame,Recreation Supervisor
Minutes approved at the August 7, 2019 meeting.
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