LIB 06-05-2019 CITY OF
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MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, June 5, 2019
LIBRARY COMMISSION REGULAR MEETING
CALL TO ORDER
At 7:02 p.m., Chair Crabtree called the meeting to order at the Cupertino Library, 10800 Torre
Ave, Cupertino, in the Think Tank Room.
ROLL CALL
Commissioners: Liana Crabtree,Amanda Jia Wo,Qin Pan, Rahul Vasanth, Christie Wang
City/County Library Staff:Jeff Milkes,Nancy Howe, Clare Varesio
Absent: None
Attendance:Henry Sang
APPROVAL OF MINUTES
1. Meetingof f May 1, 2019
Vice Chair Wo motioned to approve the draft minutes. Commissioner Pan seconded. Motion
passed unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
OLD BUSINESS
2. Discussion of the City Council Work Program Item"Library Community Room Addition".
Consider Immediate Action to Show Support for the Addition of a Community Room Inside the
Cupertino Library. Receive Update from the Cupertino Library Foundation, as Available.
Henry Sang,from the Cupertino Library Foundation,presented information about the project.
Commissioner Wang motioned to assign the following Commissioners as representatives to the
foundation working group:Vice Chair Wo and Commissioner Pan, with Commissioners Wang
and Vasanth as lst and 2°d alternatives respectively. Commissioner Vasanth seconded. Motion
passed unanimously.
Chair Crabtree moved item number 6 to next item on the agenda.
NEW BUSINESS
6. Discussion of Environmental Factors Such as Seating Noise Level Tutoring Activity,
Affecting Patron Satisfaction and Library Use.Update on the Plan to Redesign Seating and
Study Spaces
The Chair suggested revisiting this item at the July meeting. Commissioners were asked to
review the 'Behavior Standards" of Cupertino Library and other public libraries and to bring
their edits or re-wording of the Standards to the July meeting. These edits may be presented by
the Commissioners to the JPA Board meeting in October.
OLD BUSINESS
3. Discussion of a Marketing Plan and Scheduling of Outreach Events to Promote the
Tri-Annual Library Survey.The Survey Opened on 5/22/2019. Follow Up with Library District
Staff to Learn To-date Participation Numbers if Available.Determine if Individual Efforts to
Promote the Survey are Sufficient OR if Organized Outreach is Necessary to Boost the
Pariticpant Total to the Preferred Target Number.
Current numbers already exceeding what occurred 3 years ago. 826 respondents already.
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4. Receive Update on the Current Process Library Staff Follows to Reserve Community Hall
For Library Programming and Recommendations for Improvement As of 5/1/2019 the Library
District Had Stomped Booking Library Programs at Community Hall Due to Unacceptable
Terms Identified in the Indemnity Portion of the Reservation Application. Consider Actions to
Show Support for an Efficient and Unambiguous Reservation Process that Ensures Timely
Conformation of Each Priority Use of Community Hall by the Library.,
Postponed
5. Discussion of Future Library Commission Work Plan Items to Submit for City Council
Approval for FY 2019-2020
Postponed
STAFF AND COMMISSION REPORTS
7. Cupertino Community Librarian Report
Clare Varesio reported as submitted.
County librarian Report
Nancy Howe reported as submitted.
Friends of the Library Report
None
Cupertino Library Foundation Report
None
Commissioner Reports
Poet Laureate Report
None
8. Discussion of Commissioners' Attendance at Upcoming Meetings and Community Events
Commissioners to attend the next Mayor's meetings as follows:
- July:If on the 3rd,then Vice Chair Wo will attend.If on the 101h, Commissioner Pan will
attend.
- August: Commissioner Vasanth
- September: either Vice Chair Wo or Commissioner Pan, depending on July meeting.
ADJOURNMENT: The meeting adjourned at 9:20 p.m.to July 10,2019 at 7:00 p.m.
Respectfully Submitted by,
eff Milkes,Director of Parks&Recreation
Minutes approved at the 07.10.19 meeting.
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