P&R 06-06-2019
CITY OF CUPERTINO
PARKS AND RECREATION COMMISSION
Community Hall
10350 Torre Ave, Cupertino, CA
Thursday, June 6, 2019
7:00 PM
MEETING
DRAFT MINUTES
CALL TO ORDER
Chair Tambe called the meeting to order at 7:00 p.m. in the Community Hall, at 10350
Torre Ave, Cupertino, CA.
PLEDGE OF ALLEGIANCE
Commissioners present: Xiangchen Xu, Gopal Kumarappan, Neesha Tambe, Helene
Davis, Carol Stanek
Commissioners absent: None
Staff present: Jeff Milkes, Kevin Khuu, Roger Lee, David Stillman, Karen
Levy, David Chen
Guest speakers: None
APPROVAL OF MINUTES
1. Regular Meeting of May 2, 2019
Commissioner Stanek amended the minutes to add in the word “not” to bullet
point 5, under Old Business, item number 2. Commissioner Davis motioned to
approve the draft minutes as amended. Vice Chair Gopal seconded. Motion
passed with unanimously.
CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
None
WRITTEN COMMUNICATIONS
None
Chair Tambe moved New Business, items number 3-6, to next on the agenda.
NEW BUSINESS
3. Receive a Presentation Regarding Proposed Wilson Park Ballfield Modifications
Associated with the Regnart Creek Trail Project from the Public Works
Department
Roger Lee, Acting Public Works Director, presented to the Commission an update
on the Regnart Creek Trail project, reviewing the history, general specifics of the
plan, and possible impact on the Wilson Park ballfield. Reviewed the potential
options with the Commission. The project design will go back to City Council on
July 16th.
Teresa Sutton, president of the Cupertino Little League, stressed the importance
of the governing rules for running little league tournaments and the potential
effects if the field is shortened.
Dave Wykoff, former coach, had concerns about the potential moving of the fields
and appreciated the City acknowledging the effect of moving/shortening the
fields.
Vigi, Cupertino Resident, requested that the Commission look into why the plan
was rushed to City Council and no public comment was taken during the early
process in the creation of the plans.
Jeonghee Yi, Cupertino Resident, lives next to proposed trail and brought photos
to show that there is no space to create the trail and does not support the
construction of the trail.
The Commission supported the options that doesn’t impact the ballfield (if the
overall trail is approved), but suggested having more public outreach performed
and feedback gathered on both the trail and the proposed options to not affect the
field before bringing the plan to City Council for consideration.
4. Receive a Presentation on the Current Cupertino Union School District Joint Use
Agreement for Fields from the Parks & Recreation Department
Jeff Milkes, Director of Parks & Recreation, introduced Karen Levy, Recreation
Coordinator to speak about the current joint use agreement and its history, costs,
and revenues.
Commissioner Xu suggested adding basketball courts to the Joint Use Agreement
and requested information on the current schools that allow public use of their
courts.
5. Receive a Presentation on the 2019 Summer Events Program
David Chen, Community Coordinator, and Cristina Lopez, Leisure Programs
Specialist, presented to the Commission an overview of the upcoming Summer
Events Program.
The Commission provided the following suggestions for advertising:
- Block Leader Program
- Quad-folds available at all of the parks
- Redirect visitors from the Neighborhood Events website to the City’s Events
website
- Reaching out to the Community Manager at Apple
- Send a digital copy of the quad-fold to local housing complexes
- Have the Commissioners themselves do outreach and pass out flyers.
6. Receive a Presentation on the Current/Proposed 2019-2020 Parks & Recreation CIP
Projects from the Public Works Department
Roger Lee presented to the Commission on the current, past, and future CIP
projects from the City and a general overview of the process.
Commissioners Stanek and Davis supported the Haul Road project and suggested
re-discussing with local neighbors to potentially reduce the overall cost. Bicycle
and Pedestrian CIP projects will be reviewed and brought to City Council on July
16th. Chair Tambe suggested adding a project for a parking structure with an
artistic aspect and to review and consider the potential future plans for the Sports
Center from the Citywide Parks and Recreation System Master Plan, before
moving forward on the seismic retrofitting. Commissioner Stanek considered the
EV Charger project as unnecessary, but supported the Carmen Road Feasibility
Study. Chair Tambe supported the EV Charger project. Commissioner Davis
supported the Haul Road and the Regnart Creek Trail projects.
OLD BUSINESS
2. Review and Finalize the Draft 2019-2020 Parks and Recreation Commission Work
Plan to Submit to City Council for Approval
Staff reviewed the draft work plan with the Commission and requested feedback.
Chair Tambe requested for the Cultural Events item to include a measurement on
what external partnerships have been formed, and connect the community
funding grantees to this item. Vice Chair Kumarappan suggested adding more
info for the “driven by mandate” section (to highlight the 6 themes) and to add in
an item for collaborations with Commissions, including the Bicycle Pedestrian
Commission (State of the Trails connectivity item).
Commissioner Stanek motioned to approve the modifications to the draft Parks
and Recreation Commission work plan, to submit to City Council for approval.
Vice Chair Kumarappan seconded. Motion passed unanimously.
STAFF AND COMMISSION REPORTS
7. Receive Monthly Update Reports from:
- Director
o Blackberry Farm has opened and repair on the fence behind the café
has started.
o 4th of July Fireworks is moving ahead.
o On June 18th, there will be a City Council meeting to review the next
year’s budget, including the Community Funding item, and requested
the Commissioners attendance. Commissioner Stanek and Vice Chair
Gopal confirmed to attend.
- Commissioners
o Commissioner Stanek attended the Carmen Road bridge outreach. On
June 10th, the Foothill De Anza Board will discuss what to do the Flint
Center, at Foothill College.
o Commissioner Xu attended the Mayor’s meeting and reported on the
following: the Fine Arts Commission will put up artwork at Blackberry
Farm and the Quinlan Center, the Teen Commission suggested a joint
venture with the Parks and Recreation and Bicycle and Pedestrian
Commissions to talk about bike riding on sidewalks and safety.
o Vice Chair Kumarappan had walked through Wilson Park with some
residents to review the ballfield.
ADJOURNMENT – Chair Tambe adjourned the meeting at 10:46 p.m. to the August 1,
2019 at 7:00 p.m.
Respectfully submitted,
Kevin Khuu, Management Analyst
Parks & Recreation Department
Minutes approved at the 08.01.19 regular meeting