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FAC 02-08-00 City of Cupertino FINE ARTS COMMISSION Special Meeting February 8, 2000 e e e CALL TO ORDER At 7:35 p.m. Chairperson Janet Mohr called the meeting order in Conference Room A. ROLL CALL Present: Chairperson Janet Mohr, Commissioners Stephen Beard, Hema Kundargi (8:00 p.m.), Carl Orr, Charlene Pai, Rita Young Absent: Mary Sievert City staffpresent: City Clerk Kimberly Smith, Recording Secretary Dorothy Steenfott APPROVAL OF MINUTES Orr moved to approve the minutes of the regular meeting of November 23, 1999 as amended to correct the spelling of Mohr's name from Jane to Janet. Young seconded and motion carried unanimously with Kundargi and Sievert absent. ELECTION OF OFFICERS Mohr opened the floor for nominations for Chairperson. Orr nominated Pai. Young seconded and motion passed unanimously with Sievert absent. Pai opened the floor for nominations for vice chairperson. Beard nominated Orr. Mohr seconded and motion carded with Orr opposing and Sievert absent. WRITTEN COMMUNICATIONS City Clerk reported that a letter was received from the Cupertino Symphonic Band thanking the Commission for the grant and reported on the Veteran's Day concert. She also reported that correspondence was received from Community Redevelopment Agency of Los Angeles regarding a job opening for a public art consultant; a letter from the Sunnyvale Creative Arts Gallery regarding an exhibition called Outsiders and Elegance in Nature being held January 14 - March 4; and a notice from the Silicon Valley Arts Business Award regarding a request for nominations for businesses and individuals who significantly contributed to the arts. , February 8, 2000 Fine Arts Commission Page 2 o City Clerk also reported on an e-mail she received regarding the public art for the Apple campus, which will be put on the February 22 agenda for commission review. She stated that Apple is willing to pay $100,000 rather than put a new art piece on their campus. STAFF REPORTS A. Report on Commissioners' Dinner Steve Beard and Janet Mohr reported on the Commissioners' dinner. B. Mayor's breakfast dates City Clerk confirmed the date as the second Tuesday of each month. Orr volunteered to attend the March meeting and Young will attend in April. The next meeting will be at Hobee's at 7:15 a.m. NEW BUSINESS A. Report on Four Seasons Comer project developments City Clerk reported that a joint meeting was held on January 3 between the Planning Commission and City Council to review conceptual plans for the hotel and apartments. The Planning Commission may hold hearings in April and City Council could approve the project by June. In order for the artist to work from the beginning with the landscape architect, instruction packets for the maquette designs were mailed to the four finalists on January 26. The artists were told that the maquettes need to be delivered to the Fine Arts Commission on March 28 and that they may make a personal presentation if they choose to. She also discussed the tentative timeline and stated that the models will be on public display at the library only from March 30 - May 19. A poster will be prepared with photos of each model and information telling people how they can choose their favorite piece(s). The comment cards and website comments will be tallied and the Commission will prepare a recommendation during the May 23 meeting to present to City Council, who will make the final decision of which artist to hire for the project. February 8, 2000 Fine Arts Commission Page 3 B. Bi-annual commission presentations at City Council meetings City Clerk reported that one of the new items the mayor has requested is that all the commissions make 10 minute presentations to City Council twice a year. The Fine Arts Commission will make presentations on February 22 and September 18. Topics to present will be prior accomplishments, future goals and a current project such as Four Seasons Comer. Pai will make the first presentation on February 22. The entire Commission will meet at 6:00 p.m. to prepare for the presentation; dinner will be provided. C. Review of Council Goals City Clerk stated that City Council met and reviewed the goals that each commission provided. She stated that City Council has decided to include commission goals as part of their own goals as well. She explained that most of the goals the commission provided were easy to handle because they are a continuation of existing projects. She stated that the first two goals, which are 1) make specific recommendations for events that support visual and performing arts including cross cultural events and 2) recommend proposed permanent art placement in public and private places, would require some brainstorming to come up with recommendations. D. Select ad hoc committee for spring grants Mohr, Beard and Young were chosen as the ad hoc committee to review grants. Grant application packets will be distributed at the February 22 meeting. E. Confirm liaison for Euphrat Family Day Kundargi will be the liaison for Family Day and provide the events banner. F. Art communication project Pai reported on her idea for an art communication project. She suggested that groups of children act out a story or play such as The Wizard of Oz using their own culture to act out the play. February 8, 2000 Fine Arts Commission Page 4 e o OLD BUSINESS A. Cherry Blossom Festival Kundargi reported that 12 schools were originally scheduled to participate in the children's art project and two schools have now decided to withdraw. She suggested inviting the two Cupertino private schools to participate and provide the unused banner materials to them. The Commission was in favor of making the invitation to the private schools. Kundargi will compose a letter the private schools. B. Status report on mural at children's area in Quinlan Community Center City Clerk stated that the project is on hold right now because the Senior Center activities have been moved into the Quinlan Center during the construction of the new Senior Center. She noted that there is an instructor interested in teaching a class to teach children how to design and paint a mural. C. Status report on the updated events banner Beard unveiled the new banner and the Commission was pleased with the new design. COMMISSIONER AND LIAISON REPORTS Pai reported on the mayor's breakfast and updated the Commission on what the other commissions are doing. ADJOURNMENT The meeting was adjourned at 10:05 p.m. Dorothy Ste~dff, Recordi~ Se~i-etary