LIB 05-01-2019 CITY OF
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MINUTES
CUPERTINO LIBRARY COMMISSION
Wednesday, May 1, 2019
LIBRARY COMMISSION REGULAR MEETING
CALL TO ORDER
At 7:00 p.m., Chair Crabtree called the meeting to order at the Cupertino Library, 10800 Torre
Ave, Cupertino,in the Think Tank Room. f
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ROLL CALL
Commissioners:Liana Crabtree, Amanda jia Wo,Qin Pan,Rahul Vasanth,Christie Wang
City/County Library Staff: Christine Hanel,Robyn McCreight,Chris Brown,Nancy Howe
Absent:None
Attendance:Vasanth Krishnamurthy,Brent Bardsley
APPROVAL OF MINUTES E
Meeting of April 3,2019
Commissioner Vasanth motioned to approve the draft minutes. Commissioner Pan seconded.
Motion passed with 4 yes and 1 abstain. Commission Vasanth motioned to rescind the approval
of the draft minutes. Chair Crabtree seconded.Motion passed unanimously.
Commissioner Vasanth made a motion to approve the minutes with the following amendments:
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under Old Business,Item#3, change update these items on the Priority Items list:
- Community Outreach to Community Outreach,Including Collaboration with Local
Schools
- Parking/Patron Drop-Off to Parking and Patron Drop-Off
- Community Room Expansion to Solve Programming and Library Space Issues
And under New Business,Item#4, change "Commissioner Pan'to "Commissioners".
Commissioner Pan seconded.Motion passed with 4 yes and 1 abstain.
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CEREMONIAL MATTERS AND PRESENTATIONS
None
POSTPONEMENTS
None
ORAL COMMUNICATIONS
Brent Bardsley,Cupertino resident, requested the Commission consider banning cell phone
usage at the Library to ensure a nice,quite place to read.
WRITTEN COMMUNICATIONS '
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The Commission received communications from the Girl Scouts about building mini-library
stations in parks. Commissioner Vasanth will work with the Girl Scouts on the project. j
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OLD BUSINESS
Discussion of a Marketing Plan for the Tri-Annual Library Survey
The Commission discussed the survey,which will launch on Monday,May 20th.Library staff
submitted a desk item,which will be added as public record, and requested support of non-
english speakers to help with the survey. Commissioner Wang will reach out to other
Commissions for their assistance. Commissioner Wang motioned to create a subcommittee for
the marketing plan,nominating Vice Chair Wo and Commissioner Pan to be part of the
committee. Commissioner Vasanth seconded.Motion passed unanimously.
Discussion of Future Library Commission Work Plan Items to Submit for City Council
Approval for FY 2019-2020
Chair Crabtree motioned to postpone this item to the next meeting.Vice Chair Wo seconded.
Motion passed unanimously.
NEW BUSINESS
Discussion of the Current Process Library Staff Follows to Reserve Community Hall for Library
Programming and Recommendations for Improvement Consider Actions to Show Support for
an Efficient and Unambiguous Reservation Process that Ensures Timely Confirmation of Each
Priority Use of Community Hall by the Library
Item was postponed to the June meeting.An update will be provided.
Discussion of the City Council Work Program Item"Library Community Room Addition".
Consider Immediate Actions to Show SuI212ort for the Addition of a Community Room Inside
the Cupertino Library
Item was postponed to the June meeting.Henry Sang from the Cupertino Library Foundation
will come and speak on the item.
Discussion of Opportunities to Open Con-ununity Hall for Student Use. Confirmed Study Hall
Dates at Community Hall Include: 12 pm to 5pm Saturdays on 5/25/2019 and 6/1/2019
Item was discussed.A flyer on the event was submitted for public record.
Discussion of the Commission's Participation in the Sunday May 5 2019 Volunteer Fair.Share
Information About How to Volunteer for the Event Review the Draft Handout and Update as
Needed.
The Commission discussed the draft handout for the Volunteer Fair.Vice Chair Wo will attend
from noon to 2pm. Commissioner Pan and Commission Vasanth will attend from 1pm to 2pm.
STAFF AND COMMISSION REPORTS
Cupertino Community Librarian Report
Clare Varesio reported as submitted.
County Librarian Report-
Chris Brown reported as submitted.
Friends of the Library Report
None
Cupertino Library Foundation Report
None
Commissioner Reports
Commissioner Wang will send her notes on the Mayor's meeting to staff to distribute to the
Commission.
Poet Laureate Report
None
Staff Report
None
Calendar Review
Item was not discussed.
ADJOURNMENT:The meeting adjourned at 9:25 p.m. to June 5,2019 at 7:00 p.m.
Respectfully Submitted by,
Christine Hanel,Assistant Director of Parks and Recreation
Minutes approved at the 06.05.19 meeting.
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